The URL can be used to link to this page

Home My WebLink About2019-01-09 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES JANUARY 9, 2019 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Mr. Norris called the meeting to order at 9:00 AM and declared a quorum present. Ms. Kusek moved to excuse Mr. Rivenbark. Mr. O'Grady seconded the motion, and it passed unanimously. II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived William Norris Cape Fear Public Utility Chair Present Authority Wesley Corder Cape Fear Public Utility Vice-Chair Present Authority Jennifer Adams Cape Fear Public Utility Secretary Present Authority Mike Brown Cape Fear Public Utility Treasurer Present Authority Larry Sneeden Cape Fear Public Utility Present Authority Patricia Kusek Cape Fear Public Utility Present Authority Charlie Rivenbark Cape Fear Public Utility Excused Authority Kevin O'Grady Cape Fear Public Utility Present Authority Rob Zapple Cape Fear Public Utility Present Authority Deans Hackney Cape Fear Public Utility Present Authority Jim Flechtner Cape Fear Public Utility Executive Director Present Authority Frank Styers Cape Fear Public Utility Chief Operations Officer Present Authority Linda Miles Miles Firm PLLC CFPUA Consulting Attorney Present John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Carel Cape Fear Public Utility Director of Engineering Present Vandermeyden Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Denise Matroni Cape Fear Public Utility HR Director Present Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardJanuary 9, 2019 Authority Cindee Wolf Cape Fear Public Utility Present Authority Karen Durso Cape Fear Public Utility Real Estate Manager Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority BillyJo Winslett Cape Fear Public Utility Human Resources Assistant Present Authority Bobbi Bostian Cape Fear Public Utility Present Authority Donna Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board Tom Newcomb Present Heidi Cox Present 2. Rob Zapple Oath Ms. Durso administered the oath of office as an Authority member to Mr. Zapple, and the Board welcomed him. III. ADOPTION OF AGENDA Mr. Norris reminded Board members that the meeting would be closed captioned and asked that they speak clearly. Mr. Norris presented the agenda and recommended one change. Item VIII, Information Items, was not needed. Ms. Adams moved to adopt the agenda, as amended. Mr. Brown seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Dec 12, 2018 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Patricia Kusek SECONDER: Deans Hackney, CFPUA Board Member AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark V. PRESENTATION 1. Resolution to Recognize Cindee Wolf Mr. Norris read the Resolution into the record, and it was adopted by consensus. Ms. Wolf stated that the had supported CFPUA since its formation and that being on the Board had reinforced her belief in staffs' professionalism and pride in their mission. She stated that she hopes to continue to serve the community now that she is a CFPUA employee. The Board and staff thanked Ms. Wolf for her work as an Authority member. Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardJanuary 9, 2019 RESULT: REVIEWED VI. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Mr. Newcomb spoke regarding PFAS results in treated water from the Sweeney plant. VII. SPEAKER UPDATE FROM THE DECEMBER 12 BOARD MEETING There was one speaker in December, and no follow-up was needed. VIII. INFORMATION ITEMS There were no information items. IX. CONSENT AGENDA 1. Authorization for the Executive Director to Execute a $5,436,555.11 Construction Contract with Wells Brothers Construction Company, Inc. for the Pump Station Replacements and Force Main Rehabilitation Project (PS #5,6,13,16,21 and 29) RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark 2. Authorization for the Executive Director to Execute a $749,100 Contract Amendment with HDR Engineering, Inc. for Construction Administration and Observation Services for the Pump Station Replacement and Force Main Rehabilitation Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark 3. Approve Amendment No. 1 to the Praxair Incorporated Contract RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark 4. Easement Termination - 5820 Market Street Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardJanuary 9, 2019 RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark 5. Authorization for the Executive Director to Execute a $659,480 change order with Crowder Construction Company for the Southside Wastewater Treatment Plant Rehabilitation Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark 6. Authorization for the Executive Director to Execute a $85,530.86 Change Order with Carolina Civilworks for the Pump Station 12 Force Main Replacement Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark 7. Authorization for the Executive Director to Execute a $65,000 Contract Amendment with Hazen and Sawyer for the Phase 2 Water Master Plan RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark 8. Authorization for the Executive Director to Execute a $397,532 Contract with Red Clay for Project Management and Quality Assurance Services associated with the ERP Solution Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardJanuary 9, 2019 RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark 9. Authorization for the Executive Director to approve a $150,000 Amendment for Lab Testing Services RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark 10. Authorization for the Executive Director to Execute a Second Amended and Re-stated Utility Agreement with NNP-IV Cape Fear River, LLC for Participation with Water Improvements Associated with the RiverLights Development RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, O'Grady, Zapple, Hackney EXCUSED: Rivenbark X. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report for open session. She requested a closed session to discuss CFPUA's claim in the DEQ case against Chemours. ii. Executive Director's Report Mr. Flechtner introduced Vaughn Hagerty, who had just begun work in the PIO position. The Board welcomed Mr. Hagerty. 1. Environmental Report RESULT: REVIEWED 2. Key Indicators Report Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardJanuary 9, 2019 RESULT: REVIEWED 3. Safety Report RESULT: REVIEWED 4. Quarterly CIP Report RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Executive Committee Meeting Minutes, January 2, 2019 RESULT: REVIEWED ii. Long Range Planning Committee Mr. Sneeden reported that there was no Committee meeting in December. iii. Finance Committee 1. Finance Committee - Regular Meeting - Jan 2, 2019 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthy Customer Service Report Ms. Irick reported that the December service level was 99.3 percent. Staff continued to deal with hurricane-related issues, and they handled an average of 725 items daily during the month. RESULT: REVIEWED 3. Monthy Financials Mr. McLean reviewed the statement of revenues and expenditures and rate revenue analysis. Water revenues are slightly higher than budgeted, and sewer revenues are slightly lower. To date, CFPUA has spent $2.8 million on PFAS/GenX-related expenses. Mr. McLean presented a new report on cash and investments and answered clarification questions. Monies are invested for maximum yield over a range of Cape Fear Public Utility Authority Page 6 MinutesAuthority BoardJanuary 9, 2019 allowed investments. Bank of America manages the investment portfolio, at a fee of approximately $3,000. RESULT: REVIEWED XI. OLD BUSINESS There was no old business. XII. AUTHORITY Q&A / CLOSING COMMENTS Mr. Norris again welcomed Mr. Zapple back to the Authority. XIII. CLOSED SESSION Ms. Kusek moved to enter closed session to discuss CFPUA's Motion to Intervene in the DEQ v. Chemours action. Mr. Sneeden seconded the motion, and it passed unanimously. The Board entered closed session at 9:25 AM with Ms. Miles, Mr. Flechtner, and Ms. Pope present. XIV. ADJOURNMENT Ms. Kusek moved to return to open session. Mr. Sneeden seconded the motion, and it passed unanimously. The Board returned to open session at 10:41 AM. Ms. Adams moved to adjourn. Mr. Sneeden seconded the motion, and it passed unanimously. The Board adjourned at 10:42 AM. The next regular meeting of the Cape Fear Public Utility Authority will be Wednesday, February 13, 2019. The Board will meet in the Lucie Harrell Conference Room, 230 Government Center Drive, Wilmington, North Carolina, at 9:00 AM. Cape Fear Public Utility Authority Page 7