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Home My WebLink About2019-07-10 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES JULY 10, 2019 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Mr. Norris called the meeting to order at 9:00 AM and declared a quorum present. Ms. Kusek moved to excuse Mr. Zapple. Mr. O'Grady seconded the motion, and it passed unanimously. II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived William Norris Cape Fear Public Utility Chair Present Authority Wesley Corder Cape Fear Public Utility Vice-Chair Present Authority Deans Hackney Cape Fear Public Utility Secretary Present Authority Jennifer Adams Cape Fear Public Utility Treasurer Present Authority Jessica Cannon Cape Fear Public Utility Present Authority Patricia Kusek Cape Fear Public Utility Present Authority Larry Sneeden Cape Fear Public Utility Present Authority Hollis Briggs Cape Fear Public Utility Present Authority Kevin O'Grady Cape Fear Public Utility Present Authority Charlie Rivenbark Cape Fear Public Utility Present Authority Rob Zapple Cape Fear Public Utility Excused Authority Jim Flechtner Cape Fear Public Utility Executive Director Present Authority Frank Styers Cape Fear Public Utility Deputy Executive Director Present Authority Carel Cape Fear Public Utility Deputy Executive Director Present Vandermeyden Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Lindsey Hallock Cape Fear Public Utility Director of Public and Present Authority Environmental Policy Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardJuly 10, 2019 Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Denise Matroni Cape Fear Public Utility HR Director Present Authority Karen Durso Cape Fear Public Utility Real Estate Manager Present Authority BillyJo Winslett Cape Fear Public Utility Human Resources Assistant Present Authority Michael Rich Cape Fear Public Utility IT Specialist Present Authority Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present Donna S. Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board Heidi Cox State of NC Present Jim Iannucci New Hanover County Present George House Brooks, Pierce Present Tom Newcomb Present III. ADOPTION OF AGENDA Mr. O'Grady moved to adopt the day's agenda. Ms. Kusek seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Jun 12, 2019 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Patricia Kusek AYES: Norris, Corder, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark EXCUSED: Zapple V. PRESENTATION 1. Service Resolution-Mike Brown Mr. Norris recognized Mr. Brown for his service to CFPUA and read a resolution honoring him into the record. Mr. Brown was appointed by New Hanover County in 2010 and has served continuously since that time. He served as Chairman, in other offices, and as a committee member. Mr. Norris thanked him for his leadership. Ms. Miles stated that she worked for 30 years in municipal government and had never had a mayor who was as involved as Mr. Brown when he was Chair. Mr. Rivenbark commended Mr. Brown's handling of emerging contaminant issues. Mr. Brown stated that he will continue to support the Board and CFPUA staff and commended them on their thirst for improvement and excellence. Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardJuly 10, 2019 RESULT: REVIEWED VI. OATH OF OFFICE Ms. Durso administered the oath of office as an Authority member to Mr. Briggs. Mr. Briggs is a New Hanover County appointee. VII. FY20 BOARD OFFICERS On behalf of the Nominating Committee, Ms. Kusek presented the recommended officers for FY2020: Bill Norris, Chair Wes Corder, Vice-Chair Deans Hackney, Secretary Jennifer Adams, Treasurer Mr. Rivenbark moved the slate of officers. Mr. O'Grady seconded the motion, and it passed unanimously. VIII. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Mr. Newcomb spoke regarding PFAS, granular activated charcoal filter use, and the planned Sweeney enhancements. IX. SPEAKER UPDATE FROM THE JUNE 12, 2019, BOARD MEETING No followup was needed for the June speakers. X. CONSENT AGENDA Mr. Norris reported that staff recommended removing Item 1 from the Consent Agenda to be voted upon separately. Ms. Adams moved Items 2 through 6 of the Consent Agenda. Ms. Kusek seconded the motion, and it passed unanimously. 1. Ordinance Related to the Interlocal Agreement Regarding Raw Water Pipeline Design and Construction Mr. McLean presented the item. The budget ordinance recognizes the exact split of costs between CFPUA and Brunswick County for the project. CFPUA will manage the project, pay project costs, and receive reimbursement from Brunswick for its portion. The budget ordinance appropriates Brunswick's percentage of costs. Mr. Sneeden moved to recommend approval. Mr. Rivenbark seconded the motion, and it passed unanimously. Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardJuly 10, 2019 RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Charlie Rivenbark, CFPUA Board Member AYES: Norris, Corder, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark EXCUSED: Zapple 2. Ordinance Appropriating Capital Reserve Monies for the Sweeney Enhancements Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Jennifer Adams, Treasurer SECONDER: Patricia Kusek AYES: Norris, Corder, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark EXCUSED: Zapple 3. Authorize Contract with Evoqua Water Technologies, LLC RESULT: APPROVED \[UNANIMOUS\] MOVER: Jennifer Adams, Treasurer SECONDER: Patricia Kusek AYES: Norris, Corder, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark EXCUSED: Zapple 4. Authorization for the Executive Director to Execute a $300,000 Contract with HDR, Inc. for the Richardson Raw Water Supply, Chemistry and Membranes Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Jennifer Adams, Treasurer SECONDER: Patricia Kusek AYES: Norris, Corder, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark EXCUSED: Zapple 5. Authorization to Create a New Capital Project for Security Infrastructure Improvements project Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardJuly 10, 2019 RESULT: APPROVED \[UNANIMOUS\] MOVER: Jennifer Adams, Treasurer SECONDER: Patricia Kusek AYES: Norris, Corder, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark EXCUSED: Zapple 6. Settlement Resolution RESULT: APPROVED \[UNANIMOUS\] MOVER: Jennifer Adams, Treasurer SECONDER: Patricia Kusek AYES: Norris, Corder, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark EXCUSED: Zapple XI. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report for open session. She requested a closed session to discuss CFPUA v. Chemours and DuPont. ii. Executive Director's Report Mr. Flechtner reported that the quarterly CIP report was in the agenda packet. The Customer Service report has been added to the packet, and Ms. Irick will give a quarterly oral report to the Board in the future, rather than a monthly report. 1. Quarterly CIP Status Report RESULT: REVIEWED 2. Key Indicators Report RESULT: REVIEWED 3. Environmental Report RESULT: REVIEWED 4. Safety Report Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardJuly 10, 2019 RESULT: REVIEWED 5. Customer Service Report RESULT: REVIEWED B. Committee Reports i. Executive Committee The Committee met on July 3, and the minutes were in the agenda packet. 1. Executive Committee Meeting Minutes RESULT: REVIEWED 2. Nominating Committee Minutes RESULT: REVIEWED ii. Long Range Planning Committee 1. Long Range Planning Committee Minutes Mr. Sneeden reported that the Committee met on June 27 and reviewed information items on PFAS removal and peak water demand. Those presentations were included in the agenda packet. RESULT: REVIEWED iii. Finance Committee The Committee met on July 3, and the minutes were in the agenda packet. 1. Finance Committee - Regular Meeting - Jul 3, 2019 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financial Report Mr. McLean presented the June financial data. As of June 30, CFPUA had $90 million in unrestricted cash. Finance is continuing to process FY19 bills, so final year-end numbers are not yet available. CFPUA has spent $7.9 million on GenX related expenses since June 2017, with $635,000 paid by state grants. Mr. McLean provided an overview of the bond sale calendar. In August, the Board will receive the Preliminary Findings Resolution expressing the intent to issue bonds. On September 1, the Local Government Commission will review the Cape Fear Public Utility Authority Page 6 MinutesAuthority BoardJuly 10, 2019 bond issuance application. The bond resolution and order will go the to the Board in September, and the bonds will be sold in late October or early November. RESULT: REVIEWED XII. OLD BUSINESS There was no old business. XIII. AUTHORITY Q&A / CLOSING COMMENTS There were no further comments. XIV. CLOSED SESSION Mr. O'Grady moved to enter closed session to discuss CFPUA v. Chemours and DuPont. Mr. Sneeden seconded the motion, and it passed unanimously. The Board entered closed session at 9:25 AM and received a report from Ms. Miles and Mr. House. XV. ADJOURNMENT Mr. Rivenbark moved to return to open session. Mr. Sneeden seconded the motion, and it passed unanimously. The Board returned to open session at 10:25 AM. Mr. Rivenbark moved to adjourn. Mr. Sneeden seconded the motion, and it passed unanimously. The Board adjourned at 10:27 AM. The next regular CFPUA meeting will be Wednesday, August 14, 2019. The Board will meet in the Lucie Harrell Conference Room, New Hanover County administration building, 230 Government Center Drive, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 7