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HomeMy WebLinkAbout2019-08-14 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES AUGUST 14, 2019 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER II. DETERMINATION OF A QUORUM Mr. Norris called the meeting to order at 9:00 AM with a quorum present. Mr. Rivenbark moved to excuse Mr. Corder. Ms. Kusek seconded the motion, and it passed unanimously. Attendee Name Organization Title Status Arrived William Norris Cape Fear Public Utility Chair Present Authority Wesley Corder Cape Fear Public Utility Vice-Chair Excused Authority Deans Hackney Cape Fear Public Utility Secretary Present Authority Jennifer Adams Cape Fear Public Utility Treasurer Present Authority Jessica Cannon Cape Fear Public Utility Present Authority Patricia Kusek Cape Fear Public Utility Present Authority Larry Sneeden Cape Fear Public Utility Present Authority Hollis Briggs Cape Fear Public Utility Present Authority Kevin O'Grady Cape Fear Public Utility Present Authority Charlie Rivenbark Cape Fear Public Utility Present Authority Rob Zapple Cape Fear Public Utility Present Authority Jim Flechtner Cape Fear Public Utility Executive Director Present Authority Frank Styers Cape Fear Public Utility Deputy Executive Director Present Authority Carel Cape Fear Public Utility Deputy Executive Director Present Vandermeyden Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardAugust 14, 2019 Lindsey Hallock Cape Fear Public Utility Director of Public and Present Authority Environmental Policy Denise Matroni Cape Fear Public Utility HR Director Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority BillyJo Winslett Cape Fear Public Utility Human Resources Assistant Present Authority Donna S. Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present Bret Russell City of Wilmington Present Heidi Cox State of North Carolina Present Adrienne Cox SEPI Present Mack Coyle Present Tom Newcomb Present III. ADOPTION OF AGENDA Ms. Kusek moved to adopt the day's Agenda. Mr. Zapple seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Jul 10, 2019 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Deans Hackney, Secretary SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 2. Closed Session Mr. Rivenbark moved to enter closed session to discuss a personnel matter. Ms. Kusek seconded the motion, and it passed unanimously. The Board entered closed session at 9:02 AM with Mr. Flechtner, Ms. Miles, and Ms. Pope in attendance. The Board received a report from Mr. Flechtner and Ms. Miles. Mr. Rivenbark moved to return to open session. Mr. Briggs seconded the motion, and it passed unanimously. The Board returned to open session at 9:13 AM. V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Mr. Coyle spoke regarding PFAS and CFPUA's responsiveness. Mr. Newcomb spoke regarding Sweeney upgrades, PFAS, and dioxane levels. He does not believe the GAC upgrades are warranted. VI. SPEAKER UPDATE FROM THE JULY 10, 2019 BOARD MEETING Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardAugust 14, 2019 No update was needed regarding the July speakers. VII. CONSENT AGENDA Mr. Zapple moved to approve the Consent Agenda, and Ms. Kusek seconded the motion. Mr. O'Grady asked to remove Item 3 for clarification questions and discussion. Mr. Zapple and Ms. Kusek agreed to amend the motion to approve Items 1, 2, and 4 through 11. The motion passed unanimously. 1. Preliminary Findings and Reimbursement Resolution RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 2. Ordinance Appropriating Bond Proceeds to Fund Costs of Issuance RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 3. Superion Naviline Renewal Mr. McLean reported that the customer service portion of the ERP is on schedule to go live in January 2020. The Naviline renewal will take CFPUA through the implementation of the new system and is within budget. Mr. O'Grady moved to approve. Mr. Rivenbark seconded the motion, and it passed unanimously. RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Charlie Rivenbark, CFPUA Board Member AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 4. Authorization for the Executive Director to execute a $107,500.00 Contract Amendment with McKim & Creed Inc. for Water Street Improvements Project Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardAugust 14, 2019 RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 5. Authorization for the Executive Director to Execute a $2,475,930.00 Contract with Calgon Carbon Corporation to Replace Existing GAC Filter Media at the Sweeney Water Treatment Plant RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 6. $40,000.00 Contract Amendment with Black & Veatch for GAC Media Replacement RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 7. Authorization for the Executive Director to Execute a $48,300 Contract Amendment with HDR Engineering, Inc. for Design, Construction Administration and Observation Services for Hurricane Related Repairs RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 8. $50,00.00 Black & Veatch Amendment for Ozone Power Supply Unit Upgrade Project Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardAugust 14, 2019 RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 9. Addition of Three (3) FTEs to Treatment/Engineering Table of Organization to Manage Biosolids Dewatering Operations RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 10. Authorization for the Executive Director to enter into a contract with Waste Industries for the disposal of biosolids RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 11. Ordinance Revision for Relief to Customers with Uninhabitable Properties Due to Natural Disaster RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder VIII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report. ii. Executive Director's Report Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardAugust 14, 2019 1. Key Indicators Report Mr. Vandermeyden answered clarification questions on the report. RESULT: REVIEWED 2. Environmental Report RESULT: REVIEWED 3. Safety Report RESULT: REVIEWED 4. Customer Service Report RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Executive Committee Meeting Minutes RESULT: REVIEWED ii. Long Range Planning Committee 1. Long Range Planning Committee - Regular - Jul 25, 2019 3:00 PM RESULT: NO ACTION REQUIRED iii. Finance Committee 1. Finance Committee - Regular Meeting - Aug 7, 2019 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financial Report Mr. McLean provided the 3. Authorization for the Executive Director to Execute a $3,928,860 Construction Contract with T.A. Loving Company for the Northern Water Mains Project. Mr. Styers presented the item. Mr. Zapple commended staff on looking forward to areas of the County which will grow and stated that the Wooden Shoe neighborhood could possibly be served by the water lines in the future. Mr. Cape Fear Public Utility Authority Page 6 MinutesAuthority BoardAugust 14, 2019 Styers answered questions from Board members regarding the bid, internal monitoring of construction contracts, and the cost recovery component of the project. Following discussion, Ms. Adams moved to recommend approval. Ms. Kusek seconded the motion, and it passed unanimously. RESULT: APPROVED \[UNANIMOUS\] MOVER: Jennifer Adams, Treasurer SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 4. Authorization for the Executive Director to Execute a $228,500 Contract Amendment with Highfill Infrastructure Engineering, P.C. for Construction Administration and Observation Services for the Northern Water Mains Project The item was a companion contract to Item 3, providing construction administration and observation for the northern water mains project. Mr. Sneeden moved to approve. Ms. Adams seconded the motion, and it passed unanimously. RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Jennifer Adams, Treasurer AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder 5. Amendment to Interlocal Agreement with LCFWASA, Brunswick County & CFPUA for Kings Bluff Raw Water Transmission Main Project Mr. Styers presented the item and answered clarification questions. The amendment clarifies ownership of the line and negotiations for easements. Ms. Adams moved to approve. Ms. Kusek seconded the motion, and it passed unanimously. RESULT: APPROVED \[UNANIMOUS\] MOVER: Jennifer Adams, Treasurer SECONDER: Patricia Kusek AYES: Norris, Hackney, Adams, Cannon, Kusek, Sneeden, Briggs, O'Grady, Rivenbark, Zapple EXCUSED: Corder iv. Human Resources Committee 1. Human Resources Committee Minutes Cape Fear Public Utility Authority Page 7 MinutesAuthority BoardAugust 14, 2019 RESULT: REVIEWED IX. OLD BUSINESS There was no old business. X. AUTHORITY Q&A / CLOSING COMMENTS There were no questions or closing comments. XI. CLOSED SESSION Mr. O'Grady moved to enter closed session to discuss a personnel matter. Ms. Adams seconded the motion, and it passed unanimously. The Board entered closed session at 9:50 AM, with Ms. Miles in attendance, and received a report and recommendation from the Human Resources Committee. The Board returned to open session at 9:53 AM. Mr. O'Grady moved to approve a 4 percent salary increase for the Executive Director, retroactive to July 1. Mr. Rivenbark seconded the motion, and it passed unanimously. XII. ADJOURNMENT There was no further business to come before the Board, and Ms. Adams moved to adjourn. Mr. Hackney seconded the motion, and it passed unanimously. The meeting adjourned at 9:55 AM. The next regular CFPUA meeting will be Wednesday, September 11, 2019. The Board will meet in the Lucie Harrell Conference Room, New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina. The meeting will begin at 9:00 AM. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 8