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Home My WebLink About2020-07-08 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES JULY 8, 2020 Wilmington Convention Center Regular Meeting 9:00 AM 10 CONVENTION CENTER DR. WILMINGTON, NC 28401 I. CALL TO ORDER Mr. Norris called the meeting to order at 9:00 AM with all Board members present. II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived Wesley Corder Cape Fear Public Utility Chair Present Authority William Norris Cape Fear Public Utility Vice-Chair Present Authority Deans Hackney Cape Fear Public Utility Secretary Present Authority Jennifer Adams Cape Fear Public Utility Treasurer Present Authority Jessica Cannon Cape Fear Public Utility Present Authority Hollis Briggs Cape Fear Public Utility Present Authority Larry Sneeden Cape Fear Public Utility Present Authority Jonathan Barfield Cape Fear Public Utility Commissioner Present Authority Kevin O'Grady Cape Fear Public Utility Councilmember Present Authority Charlie Rivenbark Cape Fear Public Utility Councilmember Present Authority Rob Zapple Cape Fear Public Utility Commissioner Present Authority Jim Flechtner Cape Fear Public Utility Executive Director Present Authority Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Carel Cape Fear Public Utility Deputy Executive Director Present Vandermeyden Authority Frank Styers Cape Fear Public Utility Deputy Executive Director Present Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardJuly 8, 2020 Authority Lindsey Hallock Cape Fear Public Utility Director of Public and Present Authority Environmental Policy Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority Makeba Robinson Cape Fear Public Utility Present Authority Cammie Bellamy Cape Fear Public Utility Assistant PIO Present Authority Donna S. Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board Cord Ellison Cape Fear Public Utility Chief Information Officer Present Authority Patt Noday WECT Present III. ADOPTION OF AGENDA Mr. Zapple moved to adopt the day's Agenda. Mr. Briggs seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Jun 10, 2020 9:00 AM Mr. Hackney presented the June 10 minutes for approval. Mr. Sneeden moved to accept the minutes. Mr. Zapple seconded the motion, and it passed unanimously. RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Rob Zapple, Commissioner AYES: Corder, Norris, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple V. ELECTION OF FY 2021 OFFICERS Mr. Norris presented the Nominations Committee recommended slate of officers for Fiscal Year 2021, as follows: Wes Corder, Chair Bill Norris, Vice-Chair Jennifer Adams, Treasurer Deans Hackney, Secretary Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardJuly 8, 2020 There were no further nominations from the floor. Mr. Rivenbark movedthe recommended slate of officers. Mr. O'Grady seconded the motion, and it passed unanimiously. Mr. Corder took over as Board Chair for the remainder of the meeting. VI. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER There were no public comments. VII. SPEAKER UPDATE FROM THE JUNE 10, 2020 BOARD MEETING Mr. Flechtner reported that the Sustainability Committee is studying the suggestions made by the June speaker. Staff has reached out to the speaker to report the Committee's discussions. VIII. CONSENT AGENDA Mr. Zapple moved the Consent Agenda as presented. Mr. Sneeden seconded the motion, and it passed unanimously. 1. Amendment to the SCADA Services On-Call Contract RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple, Commissioner SECONDER: Larry Sneeden AYES: Corder, Norris, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple 2. Odor Control and Corrosion Prevention Contract FY 21 Renewal RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple, Commissioner SECONDER: Larry Sneeden AYES: Corder, Norris, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple 3. $160,583.00 Calgon Carbon Corporation Amendment #2 RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple, Commissioner SECONDER: Larry Sneeden AYES: Corder, Norris, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple 4. $595,430.62 Construction Contract Award to East Coast Contracting for Forest Creek Sewer Project Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardJuly 8, 2020 RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple, Commissioner SECONDER: Larry Sneeden AYES: Corder, Norris, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple 5. Authorization for the Executive Director to Execute an $845,380 Contract Amendment with Carolina Civil Works, Inc. for the Find-It Fix-It 2019 Water and Sewer Repairs RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple, Commissioner SECONDER: Larry Sneeden AYES: Corder, Norris, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple 6. Authorization for the Executive Director to Execute a $200,000 Contract with WK Dickson for Survey, Engineering, Construction Administration and Construction Observation Services In Support of Rehabilitation Projects RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple, Commissioner SECONDER: Larry Sneeden AYES: Corder, Norris, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple 7. Ordinance Update to Include Low Pressure Sewer Fees RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple, Commissioner SECONDER: Larry Sneeden AYES: Corder, Norris, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple 8. Approve ILA with City for N. Front Street Project to Replace Water and Sewer Utilities RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple, Commissioner SECONDER: Larry Sneeden AYES: Corder, Norris, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple IX. NEW BUSINESS Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardJuly 8, 2020 A. Administrative Reports i. Attorney's Report Ms. Miles had no report. ii. Executive Director's Report 1. Key Indicators Report Mr. Vandermeyden answered questions regarding peak water flow in the Monterey Heights system. Mr. Zapple asked for clarification on how much of the raw water used by the Sweeney Plant comes from Lower Cape Fear Water & Sewer Authority (LCFWASA). Mr. Vandermeyden reported that summer flows are roughly 50 percent from CFPUA's own Kings Bluff raw water intake and 50 percent from LCFWASA. During winter months when CFPUA does maintenance to its intake, the use from LCFWASA is higher. CFPUA pays a unit price to LCFWASA and has electrical costs when pumping from Kings Bluff. RESULT: REVIEWED 2. Environmental Report RESULT: REVIEWED 3. Safety Report Mr. Flechtner answered clarification questions regarding a vehicular accident. RESULT: REVIEWED 4. Quarterly CIP Status Report Mr. Zapple observed that the report highlights the importance of infrastructure maintenance. RESULT: REVIEWED 5. Monthly Finance Report Mr. McLean presented the monthly financial data and answered clarification questions. Through June 30, FY20 revenues were at 103.41 percent of budget. Expenditures through May 31 were 91.8 percent of budget. Final FY20 budget amounts will be available after all year-end expenditures are accounted for. Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardJuly 8, 2020 RESULT: REVIEWED 6. Customer Service Update RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Executive Committee - Regular - Jul 1, 2020 9:40 AM RESULT: NO ACTION REQUIRED ii. Finance Committee 1. Finance Committee - Regular Meeting - Jul 1, 2020 9:00 AM RESULT: NO ACTION REQUIRED iii. Sustainability Committee Dr. Cannon reported that the Committee met on June 25. She asked Ms. Hallock to report to the Board on two items reviewed by the Committee. 1. Sustainability Committee - Regular - Jun 25, 2020 3:00 PM RESULT: NO ACTION REQUIRED 2. CFPUA Greenhouse Gas Inventory Ms. Hallock reported that CFPUA has completed its first greenhouse gas inventory. Staff intends to update the inventory annually. The report studied calendar years 2018 and 2019. 2018 was a wet year, and 2019 a dry year, so the study gives a picture of variations associated with weather. The energy team is working with Communications staff to roll out the report to customers. RESULT: REVIEWED 3. Affordability White Paper Ms. Hallock presented the item, and summarized the metrics used for the study. CFPUA cannot offer income-based rates or relief to customers without legislative action. Methods that could be used to address affordability are outlined in the Cape Fear Public Utility Authority Page 6 MinutesAuthority BoardJuly 8, 2020 report. Following clarification questions, Mr. Zapple urged Board members to read the study. RESULT: REVIEWED X. OLD BUSINESS There was no old business. XI. AUTHORITY Q & A/CLOSING COMMENTS Mr. Corder thanked the Convention Center and CFPUA staff for a smoothly-run meeting. XII. CLOSED SESSION There was no closed session. XIII. ADJOURNMENT Mr. Norris moved to adjourn. Ms. Adams seconded the motion, and it passed unanimously. The meeting adjourned at 9:28 AM. The next regular Cape Fear Public Utility Authority meeting will be Wednesday, August 12, 2020. The meeting will be held in the Wilmington Convention Center and will begin at 9:00 AM. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 7