The URL can be used to link to this page

Home My WebLink About2020-01-08 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES JANUARY 8, 2020 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Attendee Name Organization Title Status Arrived William Norris Cape Fear Public Utility Chair Present Authority Wesley Corder Cape Fear Public Utility Vice-Chair Present Authority Deans Hackney Cape Fear Public Utility Secretary Present Authority Jennifer Adams Cape Fear Public Utility Treasurer Present Authority Jessica Cannon Cape Fear Public Utility Present Authority Larry Sneeden Cape Fear Public Utility Present Authority Hollis Briggs Cape Fear Public Utility Present Authority Kevin O'Grady Cape Fear Public Utility Present Authority Charlie Rivenbark Cape Fear Public Utility Excused Authority Rob Zapple Cape Fear Public Utility Present Authority Jim Flechtner Cape Fear Public Utility Executive Director Present Authority Frank Styers Cape Fear Public Utility Deputy Executive Director Present Authority Carel Cape Fear Public Utility Deputy Executive Director Present Vandermeyden Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Lindsey Hallock Cape Fear Public Utility Director of Public and Present Authority Environmental Policy Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority Linda Miles MIles Firm, PLLC CFPUA Consulting Attorney Present Sara Eskew Cape Fear Public Utility Present Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardJanuary 8, 2020 Authority Makeba Robinson Cape Fear Public Utility Present Authority Cammie Bellamy Cape Fear Public Utility Assistant PIO Present Authority Donna S. Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board II. DETERMINATION OF QUORUM Mr. Norris called the meeting to order at 9:00 AM with a quorum present. Ms. Adams moved to excuse Mr. Rivenbark for the day and Mr. O'Grady until his arrival. Mr. O'Grady joined the meeting at 9:02 AM. III. ADOPTION OF AGENDA Ms. Adams moved to adopt the day's Agenda. Mr. Zapple seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Dec 11, 2019 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Deans Hackney, Secretary SECONDER: Larry Sneeden AYES: Norris, Corder, Hackney, Adams, Cannon, Sneeden, Briggs, O'Grady, Zapple EXCUSED: Rivenbark V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER There were no public speakers. VI. PRESENTATIONS 1. Pump Station 10 Sanitary Sewer Overflow Mr. Styers provided an overview of the sanitary sewer overflow that occurred on December 17, 2019. A temporary bypass was operational by the early morning hours of December 19. The cause of the overflow was ascertained and the force main repaired and returned to service on December 23. Staff and contractors hauled over 500,000 gallons of untreated waste away from the site. The pump station remained operational and carried a portion of its flow to the Northside Wastewater Treatment Plant. The bypass pumping system will remain in place in case it is needed in the future. A new force main is in the capital projects plan, and the existing force main will be left in place for redundancy after the new one is constructed. The total cost of the overflow has not yet been determined, as bills are still being received. The proper notices have been filed with the State of North Carolina and Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardJanuary 8, 2020 published in the STAR-NEWS. Staff will review the incident and all procedures used to address overflows. Messrs. Styers and Flechtner answered questions from Board members regarding the force main condition, inspection processes, and the force main replacement's timing in the ten-year CIP. RESULT: REVIEWED VII. CONSENT AGENDA 1. $48,978.57 Harper General Contractors Change Order #6 for Auxiliary Diesel Pumps at Kings Bluff Pump RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Jennifer Adams, Treasurer AYES: Norris, Corder, Hackney, Adams, Cannon, Sneeden, Briggs, O'Grady, Zapple EXCUSED: Rivenbark 2. $331,550 Construction Contract Award to Carolina Civilworks, Inc. for Emergency Construction Services RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Jennifer Adams, Treasurer AYES: Norris, Corder, Hackney, Adams, Cannon, Sneeden, Briggs, O'Grady, Zapple EXCUSED: Rivenbark 3. Northside Wastewater Treatment Plant Grit Chamber Replacement RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Jennifer Adams, Treasurer AYES: Norris, Corder, Hackney, Adams, Cannon, Sneeden, Briggs, O'Grady, Zapple EXCUSED: Rivenbark 4. Authorization for the Executive Director to execute a $162,000 contract with Romesberg Trucking, Inc. dba Mobile Solids Solutions for the Cleaning of One Anaerobic Digester Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardJanuary 8, 2020 RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Jennifer Adams, Treasurer AYES: Norris, Corder, Hackney, Adams, Cannon, Sneeden, Briggs, O'Grady, Zapple EXCUSED: Rivenbark VIII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report and did not require a closed session. ii. Executive Director's Report 1. Key Indicators Report RESULT: REVIEWED 2. Environmental Report RESULT: REVIEWED 3. Quarterly Capital Improvement Program Status Report Second Quarter - FY2020 RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. 2859 : Executive Committee Meeting Minutes RESULT: REVIEWED ii. Long Range Planning Committee 1. Long Range Planning Committee - Regular - Dec 19, 2019 3:00 PM RESULT: NO ACTION REQUIRED 2. 2838 : Ordinance Change for Ownership of Pump Station Parcels Mr. Vandermeyden presented the item. The revision clarifies ordinance language to be consistent with CFPUA policies and procedures. Mr. Sneeden Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardJanuary 8, 2020 moved the item as a Committee recommendation. Ms. Adams seconded the motion, and it passed unanimously. RESULT: ADOPTED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Jennifer Adams, Treasurer AYES: Norris, Corder, Hackney, Adams, Cannon, Sneeden, Briggs, O'Grady, Zapple EXCUSED: Rivenbark iii. Finance Committee 1. Finance Committee - Regular Meeting - Jan 2, 2020 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financial Report Mr. McLean presented the financial data through November 30. With five months of the fiscal year complete, CFPUA has $78.9 million in unrestricted cash and a $12.5 million transfer to capital funding. The November data reflects $58.4 million in new restricted bond proceeds for the Sweeney and raw water line projects. Revenues are good, and System Development Charges (SDCs) are above budget. Mr. McLean answered questions regarding the SDC calculation methodology and the timeline for establishing FY21 SDCs, which includes publication of the proposed charges and a public hearing prior to adoption. Mr. Hackney observed that CFPUA is in a much better position with SDCs than other local governments that have needed to catch up with grown and have seen increases of 25 to 50 percent from one ear to the next. RESULT: REVIEWED 3. Customer Service Report RESULT: REVIEWED 4. Authorize the Executive Director to Execute a Utility Infrastructure Reimbursement Agreement with River Bluffs Development Corporation to Construct a Water Main with Cost Recovery from Future Benefiting Development Mr. Vandermeyden presented the item. Ms. Adams moved to approve as a Committee recommendation. Mr. Sneeden seconded the motion, and it passed unanimously. Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardJanuary 8, 2020 RESULT: APPROVED \[UNANIMOUS\] MOVER: Jennifer Adams, Treasurer SECONDER: Larry Sneeden AYES: Norris, Corder, Hackney, Adams, Cannon, Sneeden, Briggs, O'Grady, Zapple EXCUSED: Rivenbark IX. OLD BUSINESS There was no old business. X. AUTHORITY Q&A / CLOSING COMMENTS Mr. Corder praised staff for their work in developing improved standards and specifications for construction. He believed that those standards will help ensure that there will be fewer sanitary sewer overflows in the future. Mr. Zapple requested clarification on a change order for janitorial services referenced in the Finance Report. Staff will review the contract and report to the Board in an email. XI. CLOSED SESSION There was no closed session. XII. ADJOURNMENT Mr. Sneeden moved adjourn. Mr. Zapple seconded the motion, and it passed unanimously. The meeting adjourned at 10:00 AM. The next regular CFPUA meeting will be Wednesday, February 12, 2020. The Board will meet in the Lucie Harrell Conference Room, 230 Government Center Drive, Wilmington, North Carolina. A capital improvements workshop will follow the regular meeting. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 6