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Home My WebLink About2022-01-12 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES JANUARY 12, 2022 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Mr. Corder called the meeting to order at 9:00 AM with a quorum present. Mr. Norris moved to excuse Messrs. Briggs and Rivenbark. Mr. Zapple seconded the motion, and it passed unanimously. II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived Wesley Corder Cape Fear Public Utility Chair Present Authority William Norris Cape Fear Public Utility Vice-Chair Present Authority Deans Hackney Cape Fear Public Utility Secretary Present Authority Jennifer Adams Cape Fear Public Utility Treasurer Present Authority Jessica Cannon Cape Fear Public Utility Remote Authority Hollis Briggs Cape Fear Public Utility Excused Authority Larry Sneeden Cape Fear Public Utility Present Authority Jonathan Barfield Cape Fear Public Utility Remote Authority Charlie Rivenbark Cape Fear Public Utility Excused Authority Rob Zapple Cape Fear Public Utility Present Authority Kenneth Waldroup Cape Fear Public Utility Executive Director Present Authority Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present Carel Cape Fear Public Utility Deputy Executive Director Present Vandermeyden Authority Frank Styers Cape Fear Public Utility Deputy Executive Director Present Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardJanuary 12, 2022 Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Lori McKoy Cape Fear Public Utility Human Resources Director Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority Elizabeth Severt Cape Fear Public Utility Strategy & Performance Present Authority Manager Judy Lawton Cape Fear Public Utility Executive Assistant Present Authority Donna S. Pope Cape Fear Public Utility Clerk/Executive Secretary to Present Authority the Board Tim Holleman Lower Cape Fear Water & Sewer Present Authority J.D. Solomon J.D. Solomon, Inc. Present JIm Inanucci New Hanover County Present Jason Lee New Hanover County Present III. ADOPTION OF AGENDA Mr. Sneeden moved to adopt the day's agenda. Mr. Zapple seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Dec 8, 2021 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER VI. CONSENT AGENDA 1. $150,000 Contract with Carollo Engineers, Inc. for Northern Regional Pump Stations and Force Mains Preliminary Engineering Report Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardJanuary 12, 2022 RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark 2. $250,000 Contract with Highfill Infrastructure Engineering, P.C. for On-Call Water and Sewer Engineering, Surveying, and Construction Services in Support of Water and Sewer Projects RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark 3. Amendment with Hazen and Sawyer for On-Call Hydraulic Modeling and Water Quality Professional Services not to exceed $100,000 in Future Tasks RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark 4. $9,579,260 Construction Contract with Carolina Civilworks for Greenfield Lake Force Main Replacement Project. RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark 5. $588,180 Contract Amendment #3 with HDR Engineering Inc. of the Carolinas for the Greenfield Lake Force Main Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark 6. $149,400 W.K. Dickson Contract for Pump Station Upgrades Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardJanuary 12, 2022 RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark 7. $164,075 Black & Veatch International Company Contract Amendment #3 for Sweeney Treatment Enhancements Project Mr. Zapple asked for clarification on the contract amendment. Mr. Styers reported that the project is on schedule for the filters to be in place by June 6, 2022. Mr. Zapple moved to approve the item. Mr. Sneeden seconded the motion, and it passed unanimously. RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: Larry Sneeden AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark 8. $704,585.35 Calgon Carbon Amendment #4 for GAC Media Exchange RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark 9. Holiday Leave RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark VII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report and did not require a closed session. ii. Executive Director's Report Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardJanuary 12, 2022 1. Key Indicators RESULT: REVIEWED 2. Environmental Report RESULT: REVIEWED 3. Safety Report RESULT: REVIEWED 4. FY22 CIP Status Quarterly Report RESULT: REVIEWED 5. Deputy Authority Attorney Position RESULT: APPROVED \[UNANIMOUS\] MOVER: Rob Zapple SECONDER: William Norris, Vice-Chair AYES: Corder, Norris, Hackney, Adams, Cannon, Sneeden, Barfield, Zapple EXCUSED: Briggs, Rivenbark B. Committee Reports i. Executive Committee 1. Executive Committee - Regular - Jan 5, 2022 10:00 AM RESULT: NO ACTION REQUIRED ii. Long Range Planning Committee The Committee did not hold a meeting in December, 2021. iii. Finance Committee 1. Finance Committee - Regular Meeting - Jan 5, 2022 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financials Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardJanuary 12, 2022 Mr. Waldroup presented the monthly financial data and answered questions regarding the unrestricted fund balance of $72 million. Staff is developing the recommended FY23 capital improvements plan (CIP). Mr. Waldroup recommended that the Board discuss the recommended amount of pay-go capital as part of CIP consideration. RESULT: REVIEWED 3. Customer Service Update Ms. Irick presented the customer service update and reported on customer assistance programs. To date, 708 awards are under consideration for ARPA funding, consisting of $500,000 each from the City of Wilmington and New Hanover County. The applications are managed by the Good Shepherd Center and paid by City or County. $306,000 has been received to date, with 76 percent of that amount from the City for City residents. To qualify for ARPA funding, the account must have become delinquent between January 2020 and October 15, 2021. The application deadline is January 31, 2022, a date agreed upon by City and County financial officials. Ms. Irick reported that the Low Income Household Water Assistance Program (LIHWAP) is managed by DHHS, with awards for payment made automatically for households receiving other assistance from DHHS. CFPUA has received payments of approximately $291,000 through LIHWAP. That program is funded through September 2023. Ms. Irick and Mr. Waldroup answered questions from Board members regarding the assistance programs and CFPUA's process in notifying customers of delinquencies. Following discussion, the Board directed Mr. Waldroup to request a further extension of the ARPA application deadline from the City and County past the January 31, 2022, date. Messrs. Barfield and Zapple volunteered to discuss the ARPA deadline with County staff. RESULT: REVIEWED iv. Sustainability Committee The Committee did not hold a meeting in December, 2021. v. Human Resources Committee 1. Human Resources Committee - Regular - Jan 4, 2022 2:00 PM Cape Fear Public Utility Authority Page 6 MinutesAuthority BoardJanuary 12, 2022 RESULT: NO ACTION REQUIRED VIII. OLD BUSINESS There was no old business. IX. AUTHORITY Q & A/CLOSING COMMENTS There was no additional discussion. X. ADJOURNMENT There was no further business to come before the Board, and Mr. Norris moved to adjourn. Mr. Zapple seconded the motion, and it passed unanimously. The meeting adjourned at 9:35 AM. The next regular Cape Fear Public Utility Authority meeting will be Wednesday, February 9, 2022. The Board will meet in the Lucie Harrell Conference Room, New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina. The meeting agenda will be posted online prior to the meeting. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 7