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Home My WebLink About2021-07-14 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES JULY 14, 2021 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Mr. Corder called the meeting to order at 9:00 AM with a quorum present. Mr. Zapple attended remotely. Ms. Adams moved to excuse Mr. Norris from the meeting and to excuse Mr. Barfield until his arrival. Mr. O'Grady seconded the motion, and it passed unanimously. Mr. Barfield arrived at 9:05 AM. II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived Wesley Corder Cape Fear Public Utility Chair Present Authority William Norris Cape Fear Public Utility Vice-Chair Excused Authority Deans Hackney Cape Fear Public Utility Secretary Present Authority Jennifer Adams Cape Fear Public Utility Treasurer Present Authority Jessica Cannon Cape Fear Public Utility Present Authority Hollis Briggs Cape Fear Public Utility Present Authority Larry Sneeden Cape Fear Public Utility Present Authority Jonathan Barfield Cape Fear Public Utility Present 9:05 Authority AM Kevin O'Grady Cape Fear Public Utility Present Authority Charlie Rivenbark Cape Fear Public Utility Present Authority Rob Zapple Cape Fear Public Utility Remote Authority Kenneth Waldroup Cape Fear Public Utility Executive Director Present Authority Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardJuly 14, 2021 Frank Styers Cape Fear Public Utility Deputy Executive Director Present Authority Carel Cape Fear Public Utility Deputy Executive Director Present Vandermeyden Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Lindsey Hallock Cape Fear Public Utility Director of Public and Present Authority Environmental Policy Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Cord Ellison Cape Fear Public Utility Chief Information Officer Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority Lori McKoy Cape Fear Public Utility Human Resources Director Present Authority Sara Eskew Cape Fear Public Utility Administrative Support Specialist Present Authority Judy Lawton Cape Fear Public Utility Executive Assistant Present Authority Faith Rule Cape Fear Public Utility HR Intern Present Authority Donna S. Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board III. ADOPTION OF AGENDA Mr. Rivenbark moved to adopt the day's Agenda. Mr. Sneeden seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Jun 9, 2021 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Deans Hackney, Secretary SECONDER: Larry Sneeden AYES: Corder, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Norris V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER There were no public speakers. Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardJuly 14, 2021 VI. CONSENT AGENDA 1. $1,178,264.15 Evoqua Water Technologies, LLC. Amendment # 3 for Odor & Corrosion Control RESULT: APPROVED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Hollis Briggs, Board Member AYES: Corder, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Norris 2. $8,500 McKim & Creed Inc. Contract Amendment #4 for Monterey Heights Well Site Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Hollis Briggs, Board Member AYES: Corder, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Norris 3. Authorization for the Executive Director to purchase the combination vacuum/jet truck from Rodders and Jets Supply Co., for $411,098.52 RESULT: APPROVED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Hollis Briggs, Board Member AYES: Corder, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Norris 4. Datacenter Expansion and Enterprise Licensing Agreement RESULT: APPROVED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Hollis Briggs, Board Member AYES: Corder, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Norris 5. IBM Maximo Software Subscription and Support Renewal Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardJuly 14, 2021 RESULT: APPROVED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Hollis Briggs, Board Member AYES: Corder, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Norris 6. VMware Enterprise Licensing Agreement Renewal RESULT: APPROVED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Hollis Briggs, Board Member AYES: Corder, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Norris 7. Ordinance Appropriating Funds for the US 421 Pump Station Mr. O'Grady asked that staff provide a report at a future meeting so that ratepayers would understand the return on investment along the 421 corridor. RESULT: APPROVED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Hollis Briggs, Board Member AYES: Corder, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Norris 8. Resolution Raising the Micro-Purchase Threshold RESULT: APPROVED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Hollis Briggs, Board Member AYES: Corder, Hackney, Adams, Cannon, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Norris VII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardJuly 14, 2021 Ms. Miles did not have a report for open session. She requested a closed session for the Board to receive advice from and provide direction to counsel regarding CFPUA's Motion to Intervene in DEQ and Cape Fear RiverWatch v. Chemours. ii. Executive Director's Report Mr. Waldroup presented the monthly reports and the quarterly capital project report. Staff was available to answer questions from Board members. 1. Key Indicators Report Mr. Zapple thanked staff for the monthly report. He noted that the number of permits issued by development services increased by 35 percent over June 2020. RESULT: REVIEWED 2. Environmental Report Mr. Vandermeyden reported that staff keeps close track of raw water flows. The May data reflects peaking for irrigation when there was little rain. RESULT: REVIEWED 3. Safety Report RESULT: REVIEWED 4. Quarterly CIP Report Mr. Zapple asked for clarification on Item #22 on the CIP report, replacement of granular activated charcoal filters (GAC). Mr. Vandermeyden reported that the item covers routine annual placement of the existing GAC filters used at the Sweeney plant. Once the enhanced GAC project is completed, the annual replacement cost is estimated at $2.9 million. RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Executive Committee - Regular - Jul 7, 2021 10:00 AM Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardJuly 14, 2021 RESULT: NO ACTION REQUIRED ii. Long Range Planning Committee 1. Long Range Planning Committee - Regular - Jun 24, 2021 3:00 PM RESULT: NO ACTION REQUIRED iii. Finance Committee 1. Finance Committee - Regular Meeting - Jul 7, 2021 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financials Mr. McLean presented the financial data through the end of May. Revenues are $1.4 million over expenditures, with revenues at 100.58 percent of budget. CFPUA has an unrestricted fund balance of $60.5 million. Consumption is above budget for both water and sewer, and equivalent residential units are slightly below budget. Mr. McLean answered questions from Board members regarding investment earnings and explained what investments a government agency is allowed to make. RESULT: REVIEWED VIII. OLD BUSINESS There was no old business. IX. AUTHORITY Q & A/CLOSING COMMENTS Mr. Corder welcomed Mr. Waldroup to CFPUA. Mr. Barfield reported that he had presented the Old North State Award to Jim Flechtner at the July 13 Commissioner meeting. He commended staff on their work on obtaining the award for Mr. Flechtner. X. CLOSED SESSION Mr. Rivenbark moved to enter closed session to receive a report from legal counsel and provide direction to her regarding CFPUA's Motion to Intervene in NC DEQ and Cape Fear River Watch v. Chemours. Mr. Hackney seconded the motion, and it passed unanimously. The Board entered closed session at 9:22 AM, with Mr. Waldroup, Ms. Miles, and Ms. Pope in attendance. Cape Fear Public Utility Authority Page 6 MinutesAuthority BoardJuly 14, 2021 The Board received advice from Ms. Miles and provided direction to her. Mr. Rivenbark moved to return to open session. Mr. Briggs seconded the motion, and it passed unanimously. The Board returned to open session at 9:34 AM. XI. ADJOURNMENT There was no further business to come before the Board, and Mr. Sneeden moved to adjourn. Mr. Briggs seconded the motion, and it passed unanimously. The meeting adjourned at 9:35 AM. The next regular meeting of the Cape Fear Public Utility Authority will be Wednesday, August 11, at 9:00 AM. The Board will meet in the Lucie Harrell Conference Room, New Hanover County Administration Building, 230 Government Center Road, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 7