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Home My WebLink About2021-12-08 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES DECEMBER 8, 2021 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Mr. Corder called the meeting to order at 9:00 AM with a quorum present. Mr. Rivenbark moved to excuse Dr. Cannon, Ms. Adams, and Mr. Norris. Mr. Hackney seconded the motion, and it passed unanimously. II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived Wesley Corder Cape Fear Public Utility Chair Present Authority William Norris Cape Fear Public Utility Vice-Chair Excused Authority Deans Hackney Cape Fear Public Utility Secretary Present Authority Jennifer Adams Cape Fear Public Utility Treasurer Excused Authority Jessica Cannon Cape Fear Public Utility Excused Authority Hollis Briggs Cape Fear Public Utility Present Authority Larry Sneeden Cape Fear Public Utility Present Authority Jonathan Barfield Cape Fear Public Utility Remote Authority Charlie Rivenbark Cape Fear Public Utility Present Authority Rob Zapple Cape Fear Public Utility Present Authority Carel Cape Fear Public Utility Deputy Executive Director Present Vandermeyden Authority Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present Frank Styers Cape Fear Public Utility Deputy Executive Director Present Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardDecember 8, 2021 Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Lori McKoy Cape Fear Public Utility Human Resources Director Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority Matt Hourihan Cape Fear Public Utility Assistant Operations Director Present Authority Cammie Bellamy Cape Fear Public Utility Assistant PIO Present Authority Judy Lawton Cape Fear Public Utility Executive Assistant Present Authority Sara Eskew Cape Fear Public Utility Administrative Support Present Authority Donna S. Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board Heidi Cox NC Division of Water Quality Present Jason Lee New Hanover County Present III. ADOPTION OF AGENDA Mr. Zapple moved to adopt the day's agenda, with the addition of a walk-on item from Mr. Vandermeyden's department. Mr. Sneeden seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Annual Meeting - Nov 10, 2021 9:00 AM Mr. Hackney presented the November minutes. Mr. Rivenbark moved to approve. Mr. Zapple seconded the motion, and it passed unanimously. RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Charlie Rivenbark, CFPUA Board Member SECONDER: Rob Zapple AYES: Corder, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Norris, Adams, Cannon V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER There were no public speakers. VI. CONSENT AGENDA 1. $75,000 Sole Source Contract with USALCO for Coagulant Chemicals Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardDecember 8, 2021 RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden, Rob Zapple AYES: Corder, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Norris, Adams, Cannon 2. $35,000 Contract Amendment with Carollo Engineers for the Wastewater Master Planning Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Rob Zapple AYES: Corder, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Norris, Adams, Cannon 3. $325,485 Contract Award to Carolina Civilworks Inc. for Emergency Construction Services RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Rob Zapple AYES: Corder, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Norris, Adams, Cannon 4. Rates and Fees Schedule Update RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Rob Zapple AYES: Corder, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Norris, Adams, Cannon 5. Approval for Write Offs for Uncollectible Accounts - December 2021 RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Rob Zapple AYES: Corder, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Norris, Adams, Cannon 6. Dynamics UMAX 365 Contract Renewal Mr. Sneeden clarified pricing language in the Finance Committee minutes supporting the document. He then moved to approve the contract. Mr. Zapple seconded the motion, and it passed unanimously. Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardDecember 8, 2021 RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Rob Zapple AYES: Corder, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Norris, Adams, Cannon 7. 2022 Meeting Resolution RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Rob Zapple AYES: Corder, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Norris, Adams, Cannon VII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report and did not require a closed session. ii. Executive Director's Report 1. Authorize the Executive Director to make the sole source purchase and approve the contract for the replacement of Ozone Generator Dielectrics with Suez Treatment Solutions Inc. Mr. Hourihan presented the item. The treatment technology at Sweeney Water Treatment Plant includes four ozone generators, one of which is currently down awaiting the new equipment to repair the damage from an electrical fire back earlier this year. A second ozone generator needs dialectic components replaced. Sufficient ozone generator capacity remains for this time of year with the two remaining units, including redundancy, but staff recommends replacement of the dialectic components before spring and increased water demand. The typical useful life of a ceramic dielectric is 15 years or more, and individual dielectrics are when they fail. Messrs. Hourihan and Vandermeyden answered questions from Board members regarding the dialectic components, the generators, and the replacement schedule. Mr. Sneeden moved to approve the sole source purchase. Mr. Zapple seconded the motion, and it passed unanimously. Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardDecember 8, 2021 RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Rob Zapple AYES: Corder, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Norris, Adams, Cannon 2. Key Indicators Report Mr. Zapple asked for clarification on the number of developmental services requests during the month. Mr. Vandermeyden reported that the requests run in cycles as buildings reach the point where services are needed. Mr. McLean answered questions regarding the undesignated fund balance. RESULT: REVIEWED 3. Environmental Report RESULT: REVIEWED 4. Safety Report RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Executive Committee - Regular - Dec 1, 2021 10:00 AM RESULT: NO ACTION REQUIRED ii. Finance Committee 1. Finance Committee - Regular Meeting - Dec 1, 2021 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financials Mr. McLean presented the financial data. He reported that the unrestricted fund balance at the end of October was just over $71 million. November marks 41.6 percent of the year complete, and revenues are at 47.2 percent of budget. The number of equivalent residential units is above budget estimates. Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardDecember 8, 2021 Mr. McLean and Ms. Irick answered questions from Authority members regarding billing and payments. To date, 201 residential accounts are in shut off status. Ms. Irick answered questions regarding the ARPA funds provided by the City and County for customers with delinquencies related to Covid. The current deadline for application for those funds is December 31, 2021, for accounts that were delinquent through October 2021. The deadlines were set by City and County staff and could be extended by them. Messrs. Briggs and Zapple reminded the Board of the need for monies to assist customers on an ongoing basis. RESULT: REVIEWED VIII. OLD BUSINESS There was no old business. IX. AUTHORITY Q & A/CLOSING COMMENTS Staff clarified that the December 30 Sustainability and Long Range Planning Committee meetings have been canceled. X. ADJOURNMENT There was no further business to come before the Board, and Mr. Rivenbark moved to adjourn. Mr. Briggs seconded the motion, and it passed unanimously. The next regular CFPUA meeting will be Wednesday, January 12, 2022. The Board will meet at 9:00 AM in the Lucie Harrell Conference Room, 230 Government Center Drive, Wilmington, North Carolina. The Board will conduct a workshop with a strategic planning consultant following the Board meeting. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 6