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Home My WebLink About2021-08-11 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES AUGUST 11, 2021 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived Wesley Corder Cape Fear Public Utility Authority Chair Excused William Norris Cape Fear Public Utility Authority Vice-Chair Present Deans Hackney Cape Fear Public Utility Authority Secretary Present Jennifer Adams Cape Fear Public Utility Authority Treasurer Present Jessica Cannon Cape Fear Public Utility Authority Excused Hollis Briggs Cape Fear Public Utility Authority Present Larry Sneeden Cape Fear Public Utility Authority Present Jonathan Barfield Cape Fear Public Utility Authority Present Kevin O'Grady Cape Fear Public Utility Authority Present Charlie Rivenbark Cape Fear Public Utility Authority Present Rob Zapple Cape Fear Public Utility Authority Present III. ADOPTION OF AGENDA IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Jul 14, 2021 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Jennifer Adams, Treasurer SECONDER: Rob Zapple AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon V. ELECTION OF OFFICERS VI. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER VII. CONSENT AGENDA Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardAugust 11, 2021 1. $716,966 Construction Contract with Military and Federal Construction Company Inc., for the Castle Hayne Sewer Expansion Project. RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Larry Sneeden AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon 2. $74,300 Contract Amendment #4 with WithersRavenel for Castle Hayne Sewer Expansion Project. RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Larry Sneeden AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon 3. $60,000 Interlocal Agreement with New Hanover County for Smith Creek Aerial Sewer Crossing Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Larry Sneeden AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon 4. $73,250 Contract Amendment #14 with McKim & Creed Inc. for Water Street Improvements Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Larry Sneeden AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon 5. $368,987 Design Build Contract with Crowder Construction Company for the Southside Wastewater Treatment Plant Interim Upgrades Phase 2 Project. Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardAugust 11, 2021 RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Larry Sneeden AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon 6. Sole Source - Meter and AMR Transmitter RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Larry Sneeden AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon 7. Authorization for the Executive Director to Execute a $190,100 Contract Amendment No. 2 with WK Dickson for Engineering Services Associated with Rehabilitation and Replacement of Water Mains and Gravity Sanitary Sewer in Downtown Wilmington Area Project RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Larry Sneeden AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon 8. Resolution authorizing the sale of a 2015 AVS/Terex PT110 Skid Steer through GovDeals. RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Larry Sneeden AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon 9. CFO 2021 Resolution RESULT: APPROVED \[UNANIMOUS\] MOVER: Kevin O'Grady SECONDER: Larry Sneeden AYES: Norris, Hackney, Adams, Briggs, Sneeden, Barfield, O'Grady, Rivenbark, Zapple EXCUSED: Corder, Cannon VIII. NEW BUSINESS Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardAugust 11, 2021 A. Administrative Reports i. Attorney's Report Ms. Miles had no report and did not require a closed session. ii. Executive Director's Report Mr. Waldroup reported that the United States Senate has passed an infrastructure bill that will provide more than $550 over the next five years, with $48.4 billion to address drinking water. Of those funds, $10 billion is earmarked for emerging contaminants. That funding includes $4 billion to be distributed through state revolving grants and loans, with $800 million available from Fiscal Years 2022-2026. A coalition of North Carolina utilities impacted by PFAS has recently formed to formulate a plan to obtain North Carolina's fair share of the PFAS-related infrastructure funding. Mr. Waldroup will keep the Executive Committee and the full Board informed of the group's initiatives and progress. Board members suppported the coalition and the pursuit of infrastructure funding to address PFAS contamination. 1. Key Indicators Mr. Zapple asked staff to monitor the number of new meter installations for any downturn. RESULT: REVIEWED 2. Environmental Report RESULT: REVIEWED 3. Safety Report RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Executive Committee - Regular - Aug 4, 2021 10:00 AM RESULT: NO ACTION REQUIRED ii. Long Range Planning Committee 1. Long Range Planning Committee - Regular - Jul 15, 2021 3:00 PM Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardAugust 11, 2021 RESULT: NO ACTION REQUIRED iii. Finance Committee 1. Finance Committee - Regular Meeting - Aug 4, 2021 9:00 AM Ms. Adams referred Board members to the August committee minutes and recommended that they read the section regarding CFPUA's resuming shutoffs for non-payment. RESULT: NO ACTION REQUIRED 2. Monthly Financials Mr. McLean presented the monthly financial data. CFPUA ended FY2021 with an unrestricted fund balance of $61.3 million and approximately $200,000 in surplus funds. Expenditures for the fiscal year were 98.88 percent of budget. Mr. Norris thanked staff for accurate budgeting. With 8.33 percent of the new fiscal year complete on July 31, revenues are at 9.75 percent of budget. RESULT: NO ACTION REQUIRED iv. Sustainability Committee There was no Sustainability Committee meeting in July. IX. AUTHORITY Q & A/CLOSING COMMENTS Mr. Norris thanked the Board and staff for their work. X. CLOSED SESSION There was no closed session. XI. ADJOURNMENT There was no further business to come before the Board, and Ms. Adams moved to adjourn. Mr. Rivenbark seconded the motion, and it passed unanimously. The Board adjourned at 9:12 AM. The next regular meeting of the Cape Fear Public Utility Authority will be Wednesday, September 8, 2021. The Board will meet at 9:00 AM in the Lucie Harrell Conference Room, New Hanover County Building, 230 Government Center Drive, Wilmington, North Carolina. Cape Fear Public Utility Authority Page 5 MinutesAuthority BoardAugust 11, 2021 Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 6