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2022-06-20 RM Exhibits Exhibit Pa e 9 . 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS Book lad( g RESOLUTION AUTHORIZING CONTRACTS FOR DISASTER DEBRIS REMOVAL SERVICES WHEREAS, after due advertisement, nine (9) bids were received and opened in the Environmental Management Department at 4:00 p.m. on the 18th day of May, 2022; and WHEREAS, the following nine (9) contractors submitted bid packages for pre-position contracts for disaster debris removal services; and Ashbritt D&J Enterprises, Inc. KDF Enterprises Ceres Environmental DRC Emergency Services Southern Disaster Recovery Custom Tree Care Looks Great Services Of MS TFR Enterprises WHEREAS, all nine (9) bid packages were evaluated by staff and rated according to the criteria as established in the Request for Bids; and WHEREAS, staff recommends awarding a primary and a secondary pre-position contract to assure quick recovery should a problem develop with the primary contractor, or if the magnitude of the event requires additional assistance for debris removal services; and WHEREAS, based upon the evaluated qualifications of the firms and their staff, price, technical and reimbursement assistance, knowledge of and experience with federal reimbursement guidelines, experience with debris management plan preparation, response time commitment, financial stability, and equipment availability & reliability, staff recommends that the primary pre-position contract for disaster debris removal services be awarded to TFR Enterprises, and the secondary pre-position contract be awarded to Ceres Environmental; and WHEREAS,the county is not obligated to pay the contractors for any services unless and until a Notice to Proceed is issued for each contract. NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners hereby authorizes the award of the primary pre-position contract for disaster debris removal services to TFR Enterprises, and the secondary pre-position contract be awarded to Ceres Environmental, effective July 1, 2022, and that the county is hereby authorized and directed to negotiate and execute both contracts, the form of which shall be approved by the County Attorney. ADOPTED this the 20th day of June, 2022. `` 4TY. NEW HANOVER COUNTY 4I.12 son-Roseman, Chair E . ATTEST:, Ky berleigh t &JctC& C. owell, Clerk to the Board Exhibit Book XLlII Page a 1 - a NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING CONTRACTS FOR DISASTER DEBRIS MONITORING SERVICES WHEREAS, after due advertisement, three (3) bids were received from qualified bidders and opened in the Environmental Management Department at 2:00 p.m. on the 18th day of May, 2022; and WHEREAS, the following three (3) contractors submitted bid packages for pre-position contracts for disaster debris monitoring services; and Debris Tech, LLC Thompson Consulting Services Witt O'Briens, and WHEREAS, all three (3) bid packages were evaluated by staff and rated according to the criteria as established in the Request for Bids; and WHEREAS, staff recommends awarding a primary and a secondary pre-position contract to assure quick recovery should a problem develop with the primary contractor, or if the magnitude of the event requires additional monitoring resources for assistance; and WHEREAS, based upon the evaluated qualifications of the firms and their staff, cost, the firm's technical approach and experience that includes representing local governments with state and federal funding sources and reimbursement processes, including FEMA, staff recommends that the primary pre-position contract for disaster debris monitoring services be awarded to Thompson Consulting Services and the secondary pre-position contract be awarded to Witt O'Briens; and WHEREAS,the county is not obligated to pay the contractors for any services unless and until a Notice to Proceed is issued for each contract. NOW, THEREFORE, BE IT RESOLVED, the New Hanover County Board of Commissioners hereby authorizes the award of the primary pre-position contract for disaster debris monitoring services to Thompson Consulting Services, and the secondary pre-position contract be awarded to Witt O'Briens, effective July 1, 2022, and that the county is hereby authorized and directed to negotiate and execute both contracts, the form of which shall be approved by the County Attorney. ADOPTED this the 20th day of June, 2022. NEW HANOVER COUNTY !- Jul' Olson-Boseman, Chair t ATTEST: K berleigh G.Qowell, Clerk to the Board I Exhibit Book X1-111 Page a 1 AGENDA: June 20,2022 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the 1 following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. 41 Section 1: Details of Budget Amendment j Strategic Focus Area: Superior Public Health&Safety IStrategic Objective(s): Increase access to programs to prevent and reduce obesity Fund: General Fund Expenditure: Decrease Increase Total BA 22-082 Non-Departmental Expense $ (145,442) $ (145,442) BA 22-082 Transfer to Capital Project Fund $ 145,442 $ 145,442 Total $ (145,442)1 $ 145,442 I$ Fund: Special Purpose Fund Expenditure: Decrease Increase Total BA 22-082 Park Impact Fees-North $ (60,000) $ (60,000) 1 BA 22-082 Transfer to Capital Project Fund $ 60,000 $ 60,000 Total $ (60,000)1 $ 60,000 1 $ I i Fund: Capital Improvement Projects Department: Parks&Gardens Expenditure: Decrease Increase Total BA 22-082 Not Project Designated $ (26,070) $ (26,070) ll BA 22-082 Evidence Room Expansion $ (35,980) $ (35,980) BA 22-082 Various Roof Replacements $ (9,421) $ (9,421) BA 22-082 Backup 911 Center $ (6,057) $ (6,057) BA 22-082 Sheriff Detention Fencing $ (160) $ (160) BA 22-082 Judicial Roof Repair $ (2,944) $ (2,944) BA 22-082 Peterson Parcel $ (19,000) $ (19,000) BA 22-082 Ogden Park Field Drainage $ (2,911) $ (2,911) BA 22-082 Northern Regional Park Enhancements $ 310,000 $ 310,000 Total $ (102,543)1 $ 310,000 11$ 207,457 Revenue: Decrease Increase Total BA 22-082 Transfer in General Fund $ 205,442 $ 205,442 BA 22-082 Interest $ 2,015 $ 2,015 Total $ - I $ 207,457 11 $ 207,457 Section 2: Explanation BA 22-082 is to increase the budget for the Northern Regional Park multi-use trail. The trail is part of the Northern Regional Park Enhancements that were allocated with the adoption of the FY22 CIP Plan. The multi-use trail was advertised once in March and no bids were received. The project was re-advertised in April and a single bid was received for$649,082. The current budget of$440,000 has a shortfall of$310,000 to cover the bid and add additional funds for suitable soil purchase and construction oversight. The county would like to begin the construction in late June or early July,or the project will have to be put on hold until the spring of 2023 due to seasonal conditions. Available funding has been identified. The general fund has savings in employee medical expense of$145,442,the special purpose fund has$60,000 available in the park impact fee(north)account,completed capital projects have savings of 4 1 1 $102,543 and there is$2,015 of interest income available in the capital improvement projects fund. Section 3: Documentation of Adoption i This ordinance shall be effective upon its adoption. INOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment 22-082 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of June,2022. (SEAL) 0NTY. ��, � ,1,0 Julia s -Bosema r O y ATTEST: .:( - ; ' > . k a " t O .. ,, /� Kerleigh G.Cro 11,Clerk to the Board ,! t9 ri I/mil ga 6 Exhibit Book ) L t( Page act , q q New Hanover County Monthly Collection Report for April 2022 Current Year 2021-2022 _ Real Estate Personal Property Motor Vehicles Combined Scroll/Billed $ 185,111,406.66 $ 13,255,595.51 $ 10,243,550.06 $ 208,610,552.23 Abatements $ (2,214,907.70) $ (188,073.62) $ (2,402,981.32) Adjustments _ $ 55,852.43 $ 10,034.14 $ 65,886.57 Total Taxes Charged $ 182,952,351.39 $ 13,077,556.03 $ 10,243,550.06 $ 206,273,457.48 Collections to Date $ 184,151,802.96 $ 12,781,954.86 $ 10,243,550.06 $ 207,177,307.88 *Refunds $ 2,218,202.68 $ 64,278.24 $ 2,282,480.92 Write-off $ 88.60 $ 1,303.22 $ 1,391.82 Outstanding Balance $ 1,018,662.51 $ 358,576.19 $ - $ 1,380,022.34 Collection Percentage 99.44 97.26 100.00 99.33 YTD Interest Collected $ 237,607.54 $ 17,016.43 $ 95,804.15 $ 350,428.12 Total 2021-2022 Collections YTD 205 245 255.08 Prior Years 2011-2020 Real Estate Personal Property Motor Vehicles Combined Scroll $ 1,559,827.99 $ 4,930,703.69 $ 324,971.15 $ 6,815,502.83 Abatements $ (2,014.80) $ (152,010.50) $ - $ (154,025.30) Adjustments $ (2,315.87) $ 6.71 $ - $ (2,309.16) Total Levy $ 1,555,497.32 $ 4,778,699.90 $ 324,971.15 $ 6,659,168.37 Collections to Date $ 553,698.48 $ 141,815.16 $ 1,867.32 $ 697,380.96 *Refunds $ 28,090.68 $ 13,427.97 $ 528.79 $ 42,047.44 Write-off $ 39,041.59 $ 249,735.20 $ 79,591.51 $ 368,368.30 Outstanding Balance $ 990,847.93 $ 4,400,577.51 $ 244,041.11 $ 6,372,203.15 YTD Interest Collected $ 113,404.03 $ 27,789.49 $ 1,697.24 $ 142,890.76 Total Prior Year Collections YTD $ 798,224.28 Grand Total All Collections YTD $ 206,043,479.36 *Detailed information for Refunds can be found in the Tax Office NEW HANOVER COUNTY (/ 7 \ n ' ke ..t. 7 ,- ,,,, i- to-f Cle to the Board fyr;6115 �.,,. &t Cto 491naa- Date { 1 Exhibit, Book XLIl1 Page a9 .410 New Hanover County Debt Service Monthly Collection Report for April 2022 Current Year 2021-2022 Real Estate Personal Property Motor Vehicles Combined Scroll/Billed $ 19,184,939.73 $ 1,377,480.17 $ 1,146,262.37 $ 21,708,682.27 Abatements $ (229,518.62) $ (20,090.35) $ - $ (249,608.97) Adjustments $ 5,787.65 $ 1,039.77 $ $ 6,827.42 Total Taxes Charged $ 18,961,208.76 $ 1,358,429.59 $ 1,146,262.37 $ 21,465,900.72 Collections to Date $ 18,882,209.91 $ 1,320,491.78 $ 1,146,262.37 $ 21,348,964.06 *Refunds $ 27,826.14 $ 298.97 $ 28,125.11 Write-off $ 22.63 $ 140.74 $ 163.37 Outstanding Balance $ 106,802.36 $ 38,096.04 $ $ 117,100.03 ) Collection Percentage 99.44 97.20 100.00 99.45 YTD Interest Collected $ 25,049.20 $ 2,042.53 $ 11,550.29 $ 38,642.02 Total 2021-2022 Collections YTD 21359 480.97 Prior Years 2011-2020 Real Estate Personal Property Motor Vehicles Combined Scroll $ 163,392.17 $ 366,992.88 $ - $ 530,385.05 Abatements $ (27.18) $ (15,003.65) $ (15,030.83) Adjustments $ (302.89) $ 0.88 $ (302.01) Total Levy $ 163,062.10 $ 351,990.11 $ - $ 515,052.21 Collections to Date $ 61,956.29 $ 15,990.25 $ - $ 77,946.54 *Refunds $ 130.93 $ 687.69 $ - $ 818.62 Write-off $ 4.87 $ 3.14 $ - $ 8.01 Outstanding Balance $ 101,231.87 $ 336,684.41 $ - $ 437,932.30 YTD Interest Collected $ 9,312.01 $ 2,541.37 $ - $ 11,853.38 Total Prior Year Collections YTD $ 88,981.30 Grand Total All Collections YTD $ 21,448,462.27 *Detailed information for Refunds can be found in the Tax Office NEW HANO COUNTY `) IFYo Chair GO } `�'p 44,- Li\ C)' ir 614,14.. g. 6.#04eveg CI to the Board Z. �4)_, egi'411124*1 ..,... ....!....,...., Date Exhibit Book XL111 Page a9.4c_ New Hanover County Fire District Monthly Collection Report for April 2022 Current Year 2021-2022 Real Estate Personal Property Motor Vehicles Combined Scroll/Billed $ 11,544,648.70 $ 986,968.01 $ 815,088.24 $ 13,346,704.95 Abatements $ (75,212.12) $ (14,027.99) $ (89,240.11) Adjustments $ 6,542.43 $ 517.00 $ 7,059.43 Total Taxes Charged $ 11,475,979.01 $ 973,457.02 $ 815,088.24 $ 13,264,524.27 Collections to Date $ 11,428,413.60 $ 950,853.15 $ 815,088.24 $ 13,194,354.99 *Refunds $ 17,638.57 $ 181.68 $ 17,820.25 Write-off $ 22.28 $ 136.34 $ 158.62 Outstanding Balance $ 65,181.70 $ 22,649.21 $ - $ 88,148.15 Collection Percentage 99.43 97.67 100.00 99.34 YTD Interest Collected $ 15,931.77 $ 1,111.21 $ 7,164.44 $ 24,207.42 Total 2021-2022 Collections YTD $ 13,200,742.16 Prior Years 2011-2020 Real Estate Personal Property Motor Vehicles Combined Scroll $ 95,635.54 $ 259,708.63 $ 19,675.71 $ 375,019.88 Abatements $ (279.86) $ (1,219.64) $ - $ (1,499.50) Adjustments $ - $ - $ - Total Levy $ 95,355.68 $ 258,488.99 $ 19,675.71 $ 373,520.38 Collections to Date $ 29,031.45 $ 16,194.09 $ 77.34 $ 45,302.88 *Refunds $ 31.61 $ 509.56 $ - $ 541.17 Write-off $ 1,288.38 $ 14,598.92 $ 4,657.39 $ 20,544.69 Outstanding Balance $ 65,067.46 $ 228,205.54 $ 14,940.98 $ 349,303.36 YTD Interest Collected $ 5,880.37 $ 1,735.83 $ 83.68 $ 7,699.88 Total Prior Year Collections YTD $ 53,002.76 { Grand Total All Collections YTD $ 13,253,744.92 gi *Detailed information for Refunds can be found in the Tax Office NEW HANOVER COUNTY kyrJTY. Chaff 51' 01;i C Z 1- 'F�„',B1ISH:O\ yag.d24;ie. e40,60 CI to the Board D'-QJ Did/o p Date I Exhibit Book xU l 1 Page Oct.5a 1 AGENDA: June 20,2022 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET 1 1 BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the ( following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. i 1 Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands u Fund: Controlled Substance Tax(CSTAX) 1 Department: Sheriff's Office Expenditure: Decrease Increase Total BA 22-076 Training&Travel $ 6,804 $ 6,804 1 Total $ - I $ 6,804 D$ 6,804 Revenue: Decrease Increase Total i BA 22-076 Controlled Substance Tax $ 6,700 $ 6,700 BA 22-076 Interest Earnings $ 104 $ 104 i Total $ - I $ 6,804 II$ 6,804 1 Prior to Total if Actions l Actions Today Taken i Departmental Budget I $ 221,923 $ 228,727 Section 2: Explanation BA 22-076 budgets Controlled Substance Tax receipts dated 4/21/22 and 5/18/22,and interest income for February, March and April. Funds will be used for law enforcement purposes only. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-076 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. $ Adopted,this 20th day of June,2022. (SEAL) #41Z L�� -r r ° Ju is O n-Boseman, air ::, I.:i e' irri!, v r7P ATTEST: 44.41 /La at jovtaL ?,� I K erleigh G.Cro 11,Clerk to the Board 4 Exhibit AGENDA: June 20,2022 Book LI t( Page •J b NEW HANOVER COUNTY BOARD OF COMMISSIONERS 1 AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. t1 41 4 Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety i Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: General Department: Sheriffs Office Expenditure: Decrease Increase Total BA 22-077 Overtime $ 26,471 $ 26,471 Total $ - I $ 26,471 0$ 26,471 Revenue: Decrease Increase Total BA 22-077 Miscellaneous Revenue $ 26,471 $ 26,471 1 Total $ - i $ 26,471 0$ 26,471 1 Prior to Total if Actions Actions Today Taken Departmental Budget I $ 62,336,926 $ 62,363,397 1 Section 2: Explanation BA 22-077 budgets overtime reimbursement from the FBI and US Marshal's Service for February,March and April 2022. I Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-077 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of June,2022. (SEAL) c`���T y a(� Julia son-Boseman' h r C/ F�\p O . .. ' k p ATTEST: In aatt a OaAwytit vleigh G. i ell,Clerk to the Board !, 0,, rjr ,._ -,. , _,. ,,,, --fPV4 j Exhibit 1 Book CCU 11 Page 29.5G AGENDA: June 20,2022 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET i BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the 1 following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. 3 x Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Proactively manage the county budget Fund: General Fund Expenditure: Decrease Increase Total BA 22-080 Transfer to Special Revenue Fund $ - $ 358,238 $ 358,238 BA 22-080 Human Services (358,238) - (358,238) ITotal $ (358,238)1 $ 358,238 JI$ - k Fund: American Rescue Plan Act-ARPA Expenditure:, Decrease Increase Total BA 22-080 American Rescue Plan Act $ 28,307 $ 28,307 1 Total $ - 1 $ 28,3071J$ 28,307 Revenue: Decrease Increase Total 1 BA 22-080 Transfer in from General Fund $ 28,307 $ 28,307 ITotal $ - 1 $ 28,307 if$ 28,307 S ISection 2: Explanation BA 22-080 will transfer$358,238 from the general fund human services function to the American Rescue Plan Act (ARPA)fund to cover a portion of bonuses paid that were not ARPA eligible. The cost to the general fund for ineligible expenses was previously estimated at$329,931 and allocated in the ARPA fund. The total amount being transferred into the ARPA fund is being increased by$28,307,now that the actual ineligible cost is known based on the final guidance subsequently issued. Funds are being transferred from the general fund into the ARPA fund for the full amount of$358,238. The ARPA fund is considered a multi-year budget so only the additional amount of $28,307 is reflected above. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment 22-080 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of June,2022. (SEAL) C, + O u is on- m ,Chair ,,,,,. "A'.: ATTEST: Y ! ,,,) t--K (-- 44,,,,,,L,z, 4........a• (k,„„„t„,-,,,,,tek .2. „s„, , - ..,- .,, li, At _,.. ,et. ti rrtri K erleigh G.CrA 11,Clerk to the Board Exhibit 1 Book Exhibit, 1 l Page %5 AGENDA: June 20,2022 NEW HANOVER COUNTY BOARD OF COMMISSIONERS # AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET J t BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Proactively manage the county budget Fund: General Department: Various Expenditure: Decrease Increase Total BA 22-078 Expenditures by Function General Government $ (80,000) $ 215,000 $ 135,000 Human Services (110,000) - (110,000) Public Safety (580,000) 115,000 (465,000) Culture and Recreation (115,000) 65,000 (50,000) Debt Service - 885,000 885,000 Total $ (885,000)J $ 1,280,000 if$ 395,000 Revenue: Decrease _ Increase Total BA 22-078 Other Financing Source $ 395,000 $ 395,000 Total $ - I $ 395,000 11$ 395,000 Fund: Fire Services Expenditure: Decrease Increase Total BA 22-078 Expenditures by Function Public Safety $ (90,000) $ - $ (90,000) Debt Service - 90,000 90,000 Total $ ` (90,000)1'$ 90,000 i$ - Prior to Actions Total if Actions Today Taken Fire Services Budget $ $ Fund: Stormwater Services Expenditure: Decrease Increase - Total BA 22-078 Expenditures by Function General Government $ (5,000) $ - $ (5,000) Debt Service - 5,000 5,000 Total $ (5,000)1 $ 5,000 Ji$ Prior to Actions Total if Actions Today Taken Stormwater Services Budget $ - I $ - I Fund: Special Purpose Expenditure: Decrease Increase Total i BA 22-078 Expenditures by Function 1 Human Services $ (75,000) $ 347,000 $ 272,000 1 Debt Service - 75,000 75,000 Total $ (75,000)1 $ 422,000.II$ 347,000 Revenue: Decrease Increase Total BA 22-078 Other financing source $ 347,000 $ 347,000 Total $ - J $ 347,000 I$ 347,000 Prior to Actions Total if Actions Today Taken Special Purpose Fund Budget I $ - $ 347,000 Fund: Environmental Management Expenditure: Decrease Increase Total i BA 22-078 Expenditures by Function General Government $ (20,000) $ - $ (20,000) IDebt Service - 20,000 20,000 Total $ (20,000)1 $ 20,000 I$ - Prior to Actions Total if Actions Today Taken Environmental Mgmt Budget $ - $ t Section 2: Explanation New Hanover County is required to implement a new accounting standard,GASB 87,related to leases prior to June 30, 2022. As part of this implementation,the county is required to change how certain leases are accounted for. When GASB 87 is deemed to be applicable to a lease,expenses will be shown as debt service payments verses an operating expense. Additionally,a capital outlay expense will be recorded at the time the lease is executed to record the right to use the asset. This budget amendment is being proposed to address the changes in accounting treatment because of this new standard. 1 Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-078 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. I Adopted,this 20th day of June,2022. (SEAL) NP-t1-1410 Julia Ols -Bowman, air ..( I4. J ATTEST: 4ti A. ' ga,,Ltswa_ Ky neigh G.Crowe lerk to the Board 1 j 1 Exhibit 4 Book c page 9gf5e I AGENDA: June 20,2022 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the '3 following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Proactively manage the county budget 1 1 Fund: General Fund Ex i enditure: Decrease Increase Total 1 BA 22-081 Transfer to Debt Service Fund $ 4,000 $ 4,000 1 Total $ - I $ 4,000 II$ 4,000 I Revenue: Decrease Increase Total 1 BA 22-081 Insurance Claim Proceeds $ 4,000 $ 4,000 Total $ - I $ 4,000 I$ 4,000 Fund: Debt Service Fund Ex'enditure: Decrease Increase Total BA 22-081 Installment Lease Payments $ 4,000 $ 4,000 Total $ - I $ 4,000 II$ 4,000 , Revenue: Decrease Increase Total BA 22-081 Transfer in from General Fund $ 4,000 $ 4,000 Total $ - I $ 4,000 II$ 4,000 Section 2: Explanation BA 22-081 budgets insurance claim proceeds received for a totaled vehicle,and transfers the revenue to the debt service fund so that the installment lease can be paid off. The lease payoff for the totaled vehicle is$4,000. Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment 22-081 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of June,2022. (SEAL) i-, ti ti Julia O n-Boseman, r (1--- f ATTEST: n < :i Od. ozowit_ 7i • I- 2 K erleigh G.Cr ell,Clerk to the Board ,:, fif., ft \/_, 1 Exhibit Book)(LI% Page I.(0. AGENDA: June 20,2022 NEW HANOVER COUNTY BOARD OF COMMISSIONERS I AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET 1 BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. l 1 1 Section 1: Details of Budget Amendment Strategic Focus Area: Strong Financial Performance Strategic Objective(s): Proactively manage the county budget Fund: General Department: Various x Expenditure: Decrease Increase Total BA 22-084 Public Safety Salaries&Benefits $ 2,000,000 $ 2,000,000 1 BA 22-084 General Gov Salaries&Benefits $ (1,000,000) $ (1,000,000) i BA 22-084 HHS Salaries&Benefits $ (1,000,000) $ (1,000,000) Total $ (2,000,000)1 $ 2,000,000 0$ - 1 1 Section 2: Explanation 1 1 BA 22-084 tranfers funds across functions to account for salary lag,salary adjustments,and pay increases that were, at adoption,budgeted in the general government function but occurred across all functions in the General Fund. Staff i monitors salary and benefits throughout the year.The public safety increases,effective mid-April,were not accounted for and projections estimate existing funds may not be sufficent to cover the final pay periods. i Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. i NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-084 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of June,2022. 1 I (SEAL) Julia on-Boseman, ha' 0%—+ U., ATT ST: 1 ft 1- f,-.7•\ ; ai actsvvddL_ 1 < G K erlei G.Cro ,Clerk to the Board ,L‘A --Ok,:' i 1 { z I Exhibit Book J'U11 Page a9,1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS ) RESOLUTION DECLARING INTENT TO CLOSE A PUBLIC ROAD WHEREAS, NC General Statute 153A-241 states a county may permanently close any public road or any easement within the county and not within a city,except public roads or easements for public roads under the control and supervision of the Department of Transportation; and WHEREAS,a county may close a public road by adopting a resolution declaring its intent to close the public road or easement and calling a public hearing on the question; and WHEREAS, a citizen and property owner of New Hanover County has requested the closure of a 60 foot wide by approximately 200 foot long public road in accordance with the county's road or easement closure procedures. NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners that a public hearing shall be held on Monday,August 1, 2022 beginning at 4:00 p.m. or thereafter at the New Hanover County Historic Courthouse, 24 North Third Street (corner of Third and Princess Street), Room 301, in Wilmington, NC to consider the closure of the following public road described as: A parcel of land lying in Cape Fear Township, New Hanover County, North Carolina, being all that property shown on a Map in Deed Book 571 at Page 24%:of the New Hanover County Registry as"Street"and lying northeast of lot#14 of the Bide-A-Wee subdivision, as shown on that same map.This parcel being more particularly described in accordance with the results of a boundary survey sealed May 28, 2021 by GS&E, Inc.(Mr.Corner Lyons, PLS)and recorded in Map Book 69 at Page 324 of the New Hanover County Registry, as follows: Commencing from a Mag-Nail set in asphalt at the intersection of the northern right-of-way of N. Kerr Avenue and the western right-of-way of Blue Clay Road, as shown on Map Book 69, Page 324 of the New Hanover County Registry, and running thence along the western right-of-way of said Blue Clay Road the following three courses and distances: 1. N 39°39' 57" E 85.82-feet to an NCDOT Survey Disc; 2. N 26°37'42" E 3.09-feet to a 5/8" rebar; 3. N 26° 37' 42" E 100.25-feet to the Point of Beginning, a 5/8" rebar in the western right-of-way of Blue Clay Road. Running thence from said Point of Beginning,the previously noted 5/8" rebar in the western right-of-way of Blue Clay Road, along the lines of said Street's boundary the following four courses and distances: 1. N 26°37'42" E 60.00-feet to a 5/8" rebar; 2. N 63°20' 53" W 199.39-feet to a 1" Pinched Top Pipe; 3. S 26°35'41" W 59.64-feet to a 1" Open Top Pipe; 4. S 63° 14' 39" E 199.36-feet to the Point of Beginning, the previously noted 5/8" rebar in the western right-of-way of Blue Clay Road. i 1 Said Street containing approximately 11,927 square feet in area and comprising that entire parcel of land i so noted as "Street". I ADOPTED this the 20th day of June, 2022 NEW HANOVER COUNTY 1 O 1 a/d i fir, n Ju is on-Roseman, Chair , 4-• /�2 Attest: rdial _CLArvefit 1 Ky erleigh G. Cr II, Clerk to the Board i 0 1 Exhibit NEW HANOVER COUNTY BOARD OF COMMISSIONERS Book )(LA t( Page 'otG. PRELIMINARY ASSESSMENT RESOLUTION 1 BEDROCK COURT AND STONEYBROOK ROAD i IWHEREAS,the owners of property on Bedrock Court and Stoneybrook Road have petitioned and the New Hanover County Board of Commissioners intend to undertake a project to improve Bedrock Court and a portion of Stoneybrook Road,a residential street,and to bring it up to the standards of the North Carolina Department of Transportation (NCDOT)so that it may become a part of the state maintained system;and WHEREAS,as provided in N.C.G.S. 153A-205(b)a county may finance the local share of the improvements made under the supervision of DOT to bring the street up to the standards of DOT; and WHEREAS,the NCDOT has approved the improvement to Bedrock Court and Stoneybrook Road and has agreed to take over the street once the improvements have been completed. NOW,THEREFORE,BE IT RESOLVED, by the New Hanover County Board of Commissioners that: 1. New Hanover County intends to undertake a project to improve and repair Bedrock Court and Stoneybrook Road,this section of Bedrock Court and Stoneybrook Road is located from Anchors Bend Way to Hervey Lane,as more specifically set forth in Attachment A. I 2. One hundred percent of the cost of the project shall be assessed against the benefited properties. 3. The basis for making the assessment against the benefited properties will be the number of parcels with road frontage and addresses on Bedrock Court and Stoneybrook Road at an equal rate per parcel,as allowed by N.C.G.S 153A-186(a). 4. The assessment herein provided for shall be payable in cash, or if any property owner shall so elect,they shall have the option of paying the assessment in five equal annual installments, said installments to bear interest at a rate that approximates all the costs,including opportunity costs, to administer the installment loans not to exceed the limits imposed by N.C.G.S. 153A-200(a). 5. A public hearing on all matters covered by this preliminary assessment resolution will be held at 4:00 p.m.on the 1st day of August 2022 in Assembly Room 301 of the Historic Courthouse located at 24 North Third Street,Wilmington, NC 28401. ADOPTED this 20th day of June, 2022 NEW H' ' *V RCO GO��+ uG�, A. ..,4,c/ {4\ Julia 2fson-Roseman, Chair f' A ' )0 4 3 4.. Z ATTEST: a -_._:�• K berleigh G.CriSivell, Clerk to the Board Bedrock Court and Stoneybrook Road Assessment Attachment A 211 BEDROCK COURT 200 BEDROCK COURT 204 BEDROCK COURT 208 BEDROCK COURT 216 BEDROCK COURT 215 BEDROCK COURT 220 BEDROCK COURT 219 BEDROCK COURT 212 BEDROCK COURT 207 BEDROCK COURT 221 BEDROCK COURT 209 STONEYBROOK ROAD 210 STONEYBROOK ROAD 213 STONEYBROOK ROAD 214 STONEYBROOK ROAD 217 STONEYBROOK ROAD 221 STONEYBROOK ROAD 222 STONEYBROOK ROAD 225 STONEYBROOK ROAD 226 STONEYBROOK ROAD 230 STONEYBROOK ROAD 300 STONEYBROOK ROAD 304 STONEYBROOK ROAD i d k �: r •,:fir' �Y 3k'r< >: :. "^ ` �` .- 4' , '..� . Bedrock Court & Soon k Road ,t , a Street Assessment , 'Y`F,, fi ,y±` w a-.sr nek r9, • �7 ��yy yam' z r` j1'3 •� � _i'�' 1 . ,.„•-,-„,„:„ • . 4„.. ,..,..*,..,,, . 1 •.y ,iii X '•� �/f ,'''''' 4 -i.,-„,....„;,..,.. ,...• • I , . - - . -• .,. . , y r S 4. i�Y s h 4*, ,,,,,,... a ; ; =� '�. _ { 8 � 's "a} :0 x 1: 113: 3G14 '7''' '' ' • ,- 1Q 2 8 ile Y .a. . Portion of Stoneybrook rRoad to be �ai, i..y improved by nests pri ab* -., • �? (Iielvey Lane to Sak Brick Court ' r ....ilk) i " F , fttN I—I Proposed Assessed Properties • : ," 7'r"" Bedrock Court .',:'.44'0 kI.t'.).,."..,'e CP i. ' NCDOT Maintained '-4 ,r' -Streets e . ilF ,< rt 1 1 Exhibit, UIt AGENDA: June 20,2022 Book Pagei 9Q NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET 1 BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. i Section 1: Details of Budget Amendment Strategic Focus Area: Superior Public Health&Safety Strategic Objective(s): Sustain the community capacity to prepare for and respond to public safety demands Fund: General Fund Expenditure: Decrease Increase Total BA 22-083 Wilmington Housing Authority Assistance $ 1,650,000 $ 1,650,000 - Total $ $ 1,650,000 $ 1,650,000 Revenue: Decrease Increase Total 1 BA 22-083 Appropriated Fund Balance $ 1,650,000 $ 1,650,000 Total $ - $ 1,650,000 $ 1,650,000 Prior to Actions Today Total if Actions Taken Appropriated Fund Balance $ 7,603,026 $ 9,253,026 Section 2: Explanation BA 22-083 will appropriate$1,650,000 of general fund balance to cover the cost of a loan to the Wilmington Housing Authority. The county will negotiate and execute a memorandum of understanding with the authority to establish the repayment terms of the loan. P C Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina, Ithat the Ordinance for Budget Amendment 22-083 amending the annual budget ordinance for the fiscal year ending June 30, i 2022,is adopted. Adopted,this 20th day of June,2022. (SEAL) .�.�.. 5./ Julia son-Bose n, it (Cy- ! )' ATTEST: \--"� KtuLA g. 0„.03fretu , �y�`/ K berleigh G.Crowe lerk to the Board t 5,s Exhibit Book XU+I page Qq.c b NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING THE COUNTY MANAGER TO ENTER INTO A FUNDING AGREEMENT WITH THE WILMINGTON HOUSING AUTHORITY WHEREAS, the Wilmington Housing Authority ("the Authority") is a public body and body corporate and politic organized under the laws of the State of North Carolina; and WHEREAS, the Authority's mission is to provide quality, affordable housing within New Hanover County; and WHEREAS, the discovery of extensive mold in the Authority's properties in 2021 required the displacement of approximately 150 families, most of whom remain displaced and living in hotel rooms; and WHEREAS,the cost of remediating the affected housing units is estimated at approximately$6.3 million; and WHEREAS,the Authority faces a significant funding gap in its remediation efforts and is pursuing multiple potential sources of funding, including federal and state grant opportunities, loans, and contributions from the private sector; and WHEREAS, the New Hanover County Board of Commissioners supports the creation and maintenance of safe, quality affordable housing for the citizens of New Hanover County and wishes to assist the Authority in its remediation efforts by providing funding to remediate the units and return families to safe, quality housing. NOW, THEREFORE, BE IT RESOLVED, by the New Hanover County Board of Commissioners that the County Manager is hereby authorized to negotiate and enter into a loan funding agreement with the Authority in an amount not to exceed $1.65 million to assist in funding the Authority's capital improvement remediation project. ADOPTED this the 20th day of June, 2022. NEW H ER COUNTY I �1 LC�-! o� Ju i son-Bose an, Chair • ATTEST: KN4tiberleigh G. Crowell, Clerk to the Board 1 1 Exhibit i Book XU L � Page'otq• IU AGENDA: June 20,2022 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2022 BUDGET , I BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina,that the following Budget Amendment(s)be made to the annual budget ordinance for the fiscal year ending June 30,2022. Section 1: Details of Budget Amendment Strategic Focus Area: Intelligent Growth&Economic Development Strategic Objective(s): Leverage public infrastructure to encourage private investment i Fund: Capital Improvement Projects Department: Museum 1 Expenditure: Decrease Increase Total BA 22-079 Building Capital Improvements $ 7,500,000 $ 7,500,000 Total $ - $ 7,500,000 $ 7,500,000 Revenue: Decrease Increase Total 1 BA 22-079 Installment Loan Proceeds $ 7,500,000 $ 7,500,000 Total $ - I $ 7,500,000 II$ 7,500,000 Prior to Total if Actions 1 1 Actions Today_ Taken Museum Exhibits Capital Project I $ - $ 7,500,000 Section 2: Explanation BA 22-079 will appropriate the cost of Museum exhibits that will be constructed within Project Grace. The new exhibits will be paid for through installment loan proceeds. The county desires to expend its own funds for the purpose of paying certain costs of the project,for which expenditures the county reasonably expects to reimburse itself from the proceeds of debt to be incurred by the county. This declaration of official intent is made pursuant to Section 1.150-2 of the Treasury Regulations to expressly declare the official intent of the county to reimburse itself from the proceeds of debt to be hereinafter incurred by the county for certain expenditures paid by the county on or after the date which is sixty(601 days nrinr to the date hereof Section 3: Documentation of Adoption This ordinance shall be effective upon its adoption. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment(s)22-079 amending the annual budget ordinance for the fiscal year ending June 30,2022,is adopted. Adopted,this 20th day of June,2022. (SEAL) / 1/ hair i J . -Boseman,a ! Y °� �- ��, ,,.\\ ATTEST: (c..) ;1, ,itja tt_ a 6,,Acytil,„ z I K erleigh G.Crow Clerk to the Board \-kr-- IL\L \,........ •.S-rA.L'cAk BoEok ICU Qc1 �I Page NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION RATIFYING THE AUTHORIZATION OF THE FILING OF AN APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 159,ARTICLE 8 WHEREAS, the County of New Hanover, North Carolina (the "County") desires to lease approximately 84,900 square feet for the Cape Fear Museum and downtown library ("the Facilities") as part of a public private partnership development agreement for the purpose of constructing new Facilities while also bringing in new mixed use and commercial development (the "Project") to better serve the citizens of the County; and I WHEREAS,findings of fact by this governing body must be presented to enable the North Carolina Local Government Commission to make its findings of fact set forth in North Carolina General Statute 159, Article 8, Section 151 prior to approval of the proposed contract. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of New Hanover County, North Carolina, meeting in regular session on the 20th day of June 2022, make the following findings of fact: 1. The proposed contract is necessary or expedient to pay the costs of constructing the new 1 Facilities while also bringing new mixed use and commercial development to this critical downtown block. 2. The proposed contract is preferable to a bond issue for the same purpose although the cost of financings the Facilities pursuant to the lease is expected to exceed the cost of financing the same pursuant to a bond financing for the same undertaking, the County hereby determines that the cost of financing the facilities to lease is preferable to a general obligation bond financing or revenue bond financing for several reasons, including but not limited to the following: (1) the cost of a special election necessary to approve a general obligation bond financing, as required by the laws of the State, would result in the expenditure of significant funds; (2)the time required for a general obligation bond election 3 would cause an unnecessary delay which would thereby decrease the financial benefit of the Facilities; (3) insufficient revenues are produced by the Facilities so as to permit a revenue bond financing; and (4) the County has negotiated with the Developer to provide ( mixed use and commercial development in connection with the construction of the Facilities which will bring additional tax revenues and benefits to the County that could not be guaranteed to meet the same community benefits of another procurement method. 3. The sums to fall due under the contract are adequate and not excessive for the proposed purpose. Estimates for the proposed projects to be financed have been analyzed and determined by persons knowledgeable of the proposed project to be reasonable and are subject to a guaranteed maximum price. 4. The County's debt management procedures and policies are excellent and have been carried out in compliance with law. The County employs a Chief Financial Officer to oversee compliance with applicable laws relating to debt management.The Board of Commissioners requires annual audits of County finances. In connection with these audits, compliance with laws is reviewed. The County is not in default in any of its debt service obligations. The County Attorney reviews all debt-related documents for compliance with laws. l 5. No increase in taxes is necessary to meet the sums to fall due under the proposed contract. 6. The County is not in default in any of its debt service obligations. { 7. The attorney for the County of New Hanover, North Carolina has rendered an opinion that I the proposed Project is authorized by law and is a purpose for which public funds may be expended pursuant to the Constitution and laws of North Carolina. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Chief Finance Officer is hereby authorized to act on behalf of the County of New Hanover County in filing an application with the North Carolina Local Government Commission for approval of the Project and the proposed financing contract and other actions not inconsistent with this resolution. This resolution is effective upon its adoption this 20th day of June 2022. The motion to ado t this res lution was made by Gemrnissiefter I Ce.—tAtir 14aAis , seconded by Errremttssieffer ISOW:003-aKah and passed by a vote of JC'"' to 0 . NEW HANOVER COUNTY ��TY. LC ! NO ti z nr?"\, 7 Ju Olson- ose an, Chair 4' a� ATTEST: @j� M . ftylkti.4. erleigell, Clerk to the Board k bb 1 I This is to certify that this is a true and accurate copy of RESOLUTION RATIFYING THE AUTHORIZATION OF THE FILING OF AN APPLICATION FOR APPROVAL OF A FINANCING AGREEMENT AUTHORIZED BY NORTH CAROLINA GENERAL STATUTE 159, ARTICLE 8 adopted by the New Hanover County Board of Commissioners on the 20th day of June 2022. fKLC la18411 ataA erleigh G. CrbWell Date Clerk to the Board of Commissioners F f 1 Exhibit Book XUIt Page Q' (a 1 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION TO ESTABLISH AN EXTENSION OF THE NO WAKE ZONE WITHIN BRADLEY CREEK WHEREAS, under authority of North Carolina General Statutes Section 75A- 15(a) any subdivision of the State of North Carolina may at any time, after public notice, make formal application to the Wildlife Resources Commission for special rules and regulations with reference to the safe and reasonable operation of vessels on any water within its territorial limits; and WHEREAS, New Hanover County has given public notice of its intention to make formal application to the Wildlife Resources Commission for special rules and regulations with reference to the safe and reasonable operation of vessels within a designated section of the Bradley Creek in Wilmington within the territorial limits of New Hanover County, and for the implementation of the Uniform Waterway Marker System in all the waters of the County. . NOW,THEREFORE, BE IT RESOLVED, that in accordance with G. S. 75A- 15, the Board of Commissioners of New Hanover County requests the North Carolina Wildlife Resources Commission to promulgate special rules and regulations with reference to safe and reasonable operation of vessels on the waters of Bradley Creek in said County, pertinent substance of which proposed regulations is as follows: A" No Wake Zone" in Bradley Creek from the existing" No Wake Zone"that extends from the Oleander Drive bridge,Wilmington,east approximately 1,000'to Light 14,thence east approximately 3,225'toward the Intracoastal Waterway to Channel Marker 8 NOW, THEREFORE, BE IT FURTHER RESOLVED, that the said Board of Commissioners requests the said Commission to promulgate regulations fully implementing the Uniform Waterway Marker System in all of the water of the said County. ADOPTED this the 20th day of June, 2022. NEW HANOVER COUNTY i ---, 2 fr,� Julia Ison-Bo an, Chair O ,. , db'-. -r ? -1. t. ,1, ATTEST: • d 0..6 t i k‘a k , 1 K berleigh G. well, Clerk to the Board