2006-01-23 Regular Meeting
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 503
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular Session on Monday, January 23, 2006,
at 9:00 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington,
NC.
Members present were: Vice-Chairman William A. Caster; Commissioner Ted Davis, Jr.; Commissioner
William A. Kopp, Jr.; Commissioner Nancy H. Pritchett; County Manager Bruce T. Shell; County Attorney Wanda
M. Copley and Clerk to the Board Sheila L. Schult.
Chairman Robert G. Greer was absent.
Vice-Chairman Caster called the meeting to order and welcomed everyone present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Commissioner Davis led the audience in the Pledge of Allegiance to the Flag.
Carl Byrd, Director of the Human Relations Commission, gave the invocation.
Vice-Chairman Caster reported that Regular Agenda Item #11 - Consideration of Extension of Funding
Agreement with Wilmington Downtown, Inc. has been withdrawn from the agenda.
APPROVAL OF CONSENT AGENDA
Vice-Chairman Caster asked if any member of the Board would like to remove an item from the Consent
Agenda stating that he would like clarification on Consent Agenda item #4 and Consent Agenda item # 16.1.
Consent Agenda item #4 -_Approval to Add the Cooperative Extension's Advisory Council to the Board of
Commissioners' Board Application
Cooperative Extension Director Melissa Hight reported that it was the request of the Cooperative
Extension's Advisory Council that they become part of the New Hanover County Board of Commissioners' regular
board application and appointment process. The Advisory Council felt that this would give more prestige to the
Council and include members that hadn't been included in the past. There are two designated seats but the
remaining seats will be filled from the community at large.
Consent Agenda item #16.1 - BudgetAmendment#06-0101- Drug Court Rent
County Manager Bruce Shell clarified that the Drug Court office has been housed in the former Law
Enforcement Center. The First Baptist Church has recently purchased the building and has agreed to a five-year
rental agreement with a termination upon notice clause.
Hearing no further discussion, Vice-Chairman Caster requested a motion from the Board to approve the
items on the Consent Agenda as presented.
Motion: Commissioner Pritchett MOVED, SECONDED by Commissioner Kopp, to approve the items on the
Consent Agenda as presented. Upon vote, the MOTION CARRIED 4 to O.
CONSENT AGENDA
Approval of Minutes
The Commissioners approved the minutes from the Regular Meeting held on January 9, 2006 as presented
by the Clerk to the Board.
Adoption of Resolution to Add Road to the State Road System
The Commissioners adopted a resolution to add Corporate Drive South in NorthChase Park of Commerce
to the State Road System (Div. File No. 1074-N).
A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book
XXIX, Page 36.1.
Adoption of 2006-2007 Programmatic Goals
The Commissioners adopted the 2006-2007 County's Programmatic Goals. Upon adoption, County
departments will be instructed to develop their own goals and performance measures based on the County's
Programmatic Goals.
Approval to Add the Cooperative Extension's Advisory Council to the Board of Commissioners' Board
Application and Appointment Process
The Commissioners approved adding the Cooperative Extension's County Advisory Council to the Board's
application and appointment process for boards and commissions.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 504
Authorization to Submit a Grant Application to the Governor's Crime Commission - Disproportionate
Minority Contact Project
The Commissioners authorized the Disproportionate Minority Contact Project to submit a grant application
to the Governor's Crime Commission in the amount of $65,000. If awarded, the funds will be used to cover the cost
of a project coordinator, project evaluator, training, travel, office supplies and equipment.
Authorization to Various Organizations to Submit a Grant Application to the Governor's Crime Commission
- Prevention and Intervention
The Commissioners authorized the Child Advocacy Commission; Family Services of the Lower Cape Fear,
Inc.; Lower Cape Fear Gang Suppression, Intervention and Education Team; and the Kids Making It Program to
submit grant applications to the Governor's Crime Commission (GCC) and approved the County to act as lead
agency as required by the GCC. If awarded, the funds will be used to provide services to at-risk youths in New
Hanover County.
Authorization for New Hanover County to Serve as the Applicant Agency for Leading Into New
Communities Inc. for a Grant Application to the Governor's Crime Commission
The Commissioners authorized the County to serve as the applicant agency for Leading into New
Communities Inc. (LINC) for a grant application to the Governor's Crime Commission (GCC). If awarded, the
funds will be used for the New Workforce Program, which supports the successful reentry of ex-offenders returning
to the community from prison.
Acceptance of FY 2003 Department of Homeland Security Supplemental Grant - Emergency Management
The Commissioners accepted the FY 2003 State Homeland Security Grant in the amount of $50,000. The
funds will be used for the purchase of equipment for the enhancement of the Critical Infrastructure Protection
Program. This grant program requires that Emergency Management purchase the eligible equipment and submit
invoices to the North Carolina Department of Crime Control and Public Safety for reimbursement.
Adoption of Resolution to Revise the Informal Bid Threshold for Purchasing and Construction Contracts -
Finance Department
The Commissioners adopted a resolution revising the informal bid threshold for purchasing and
construction contracts from $5,000 to $30,000 in accordance with the change of threshold in North Carolina General
Statutes. The effective date for change to County Purchasing Policy is February 1, 2006.
A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book
XXIX, Page 36.2.
Adoption of Disposal of Surplus Equipment and Vehicles through County Auction - Finance Department
The Commissioners adopted a resolution authorizing the Finance Director's designated representative to
dispose of surplus equipment and vehicles through County Auction to be held on February 18, 2006.
A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book
XXIX, Page 36.3.
Acceptance of Increase in Women, Infants and Children Funding - Health Department
The Commissioners accepted an increase in Women, Infants and Children (WIC) funding for FY 2005-
2006 in the amount of $12,522. Funds received were based on an increase in each local agency cost per participant
for State Contract Year 2005, an increase in base caseload for local agencies serving above caseload and an increase
in local Nutrition Services and Administration funds for agencies receiving an increase in base caseload.
Authorization to Submit a Grant Application to Duke Research- Cape Fear Museum
The Commissioners authorized Cape Fear Museum to submit a grant application to Duke Research. If
awarded, the funds will be used for expenses for a five-day research project for Dr. Janet Davidson, Cape Fear
Museum Historian. The focus of the research will be on the lives of women of all economic and racial backgrounds.
The budget identifies a request of $922.60 that will be covered via in-kind contributions, from the existing budget.
Authorization to Submit a Grant Application to the U.S. Department of Justice, Bureau of Justice Assistance
for a BJA 2006 Gang Resistance Education and Training Program - Sheriff's Office
The Commissioners authorized the Sheriff's Office to submit a grant application to the U.S. Department of
Justice Assistance for a BJA FY 2006 Gang Resistance Education and Training Program (G.R.E.A.T.) in the amount
of $250,000. If awarded, the funds will be used to provide the delivery of an anti-gang involvement, violence
prevention and positive life-skills program to middle school students. There is a 10% in-kind local match
requirement.
Acceptance of New Hanover County and New Hanover County Fire District Tax Collection Reports - Tax
Department
The Commissioners accepted the following Tax Collection Reports through December 31, 2005.
New Hanover County Fire District
New Hanover County
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 505
Copies of the Tax Collection Reports are hereby incorporated as a part of the minutes and are contained in
Exhibit Book XXIX, Page 36.4.
Approval of Release of Tax Values
The Commissioners granted the following taxpayers the Senior CitizenJDisability Exclusion:
Davis, Goines Ruby
Hewett, Eldora
Hill, Blondell G.
Hunt, Dorothy Allen
Kelly, Evelyn M.
Mitchell, Ila W.
Rosen, Jean E.
Thompson, John D.
Williams, Doris A.
$57,754
39,684
32,787
63,040
79,558
20,000
51,383
47,226
29,574
The Commissioners released the following late listing penalties, as this was the taxpayer's first offense:
A J Tucker Supply, Inc.
Adams Products Co.
Capital Ford of Wilmington, LLC
Dameron, Douglas
Delaney Radiologists P A
Eastern Instnunents
Geneva LLC
Master Meds, LLC
Rosborough, Jon
Waldorf, Jerald Martin
$ 28.69
1,035.31
735.29
16.03
3,249.65
182.80
17.79
.89
105.47
40.32
The Commissioners approved delinquent applications for exemption from property tax for the following
organizations:
Saint Luke AME Zion Church
R05405-026-008-000
Approval of Budget Amendments
The Commissioners approved the following budget amendments:
Budget Amendment #06-0101 - Drug Court
Adiustment
General Government:
Appropriated Fund Balance
Drug Court:
Rent
Debit
Credit
$2,340
$2,340
Explanation: To budget rent for the remainder of FY 05-06 for Drug Court to occupy current space in the
old Law Enforcement Center.
Budget Amendment #06-0103 - Social Services
Adiustment
Administration:
DSS Administration 1571 Funds- Federal/State
Energy Assistance:
Assistance Payments
Debit
Credit
$14,032
$14,032
Explanation: To budget a special federal appropriation for Energy Assistance enacted to help offset the
high cost of fuel.
Budget Amendment #06-0104 - Social Services
Adiustment
Administration:
DSS Administration 1571 Funds- Federal/State
Energy Assistance:
Assistance Payments
Debit
Credit
$73,654
$73,654
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 506
Explanation: To budget a special state appropriation for Energy Assistance enacted to help offset the high
cost of fuel.
Budget Amendment #06-0105 - Social Services
Adiustment
Debit
Credit
Child Daycare:
Office of Day Care- Federal/State
Child Daycare:
Daycare Services
$2,054,793
$2,054,793
Explanation: To budget additional state and federal day care funds. These funds will not reduce the day
care waiting list for services (approximately 400). The additional funding should allow the current daycare clients
to be served through the end of the fiscal year if the attrition rate remains the same and only Child Protective Service
and TANF clients are added (the County is required to provide services to these two groups of clients). It would
cost approximately $.5 million to serve all of the clients on the daycare waiting list for the last four months of the
fiscal year.
Budget Amendment #06-0107 - Sheriff's Office
Adiustment
Debit
Credit
Sheriff Administration:
Miscellaneous Revenue
Uniform Patrol:
Supplies
Capital Outlay - Motor Vehicle
$17,654
$ 3,346
$14,308
Explanation: To budget insurance proceeds of $2,375 received for totaled vehicle; and two Court Orders in
the amounts of $7,002 and $8,277 in unclaimed funds that were either seized as evidence for the crime or abandoned
property to which no person has made claim and cases have closed. Both Court Orders were signed by Superior
Court Judge Cobb and state that the funds are to be turned over to the Sheriff's Office.
Budget Amendment #06-0108 - Health Department
Adiustment
Debit
Credit
Women, Infants & Children (WIC):
Health - WIC - Federal
Contracted Services
$12,522
$12,522
Explanation: To budget an increase in WIC funding to be used to support NHC program. This increase is
for agencies serving above caseload.
Budget Amendment #06-0109 - Courts
Adiustment
Debit
Credit
Criminal Justice Partnership Program:
State Grant (CJPP)
Salaries and Wages
Contracted Services
$1,119
$560
$559
Explanation: To budget reduction in grant funds for Criminal Justice Partnership Program.
REGULAR ITEMS OF BUSINESS
PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS
County Manager Shell requested the following employees to step forward to receive service awards:
Five Year:
Lynn M. Neenan - Social Services
Angela M. Poirier - Social Services
Katherine E. Spivey - Social Services
Ten Year:
Alice M. Hovis - Pretrial Program
Ellen A. Harrison - Health Department
Fifteen Year:
Diane N. Morgan - Legal Department
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 507
David M. Bauer - Property Management
Robert M. Blake - Sheriffs Office
John A. Blume - Social Services
Patricia A. Jessup - Social Services
Twenty Year:
William S. Register - Sheriffs Office
Thomas Whitmore - Sheriffs Office
Dorothy Colson - Health Department
Jacqueline L. Williams-Rowland - Parks Department
Twenty-Five Year:
Mamie N. Carlos - Health Department
On behalf of the Board, Vice-Chairman Caster presented a service award to each employee, expressed
appreciation, and thanked them for their dedicated years of service.
RECOGNITION OF NEW EMPLOYEES
County Manager Shell requested the following new employees to stand and be introduced:
Barbara Anderson - Health Department
Rusty Love - Information Technology
William Monteith - Property Management
Heidi Laufer - Social Services
Candy Gore - Social Services
Lisa Savitts - Sheriff's Office
On behalf of the Board, Vice-Chairman Caster welcomed the new employees to County Government and
wished them success in their new positions.
INTRODUCTION OF AVRIL M. PINDER, NHC FINANCE DIRECTOR
County Manager Shell reported that upon the hiring of former NHC Finance Director Bruce Shell as
County Manager, a search was conducted to fill the vacant position of Finance Director. Avril M. Pinder comes to
New Hanover County from the City of Jacksonville, NC where she served as Assistant Finance Director. She
began her new duties January 17, 2006.
On behalf of the Board, Vice-Chairman Caster welcomed the Ms. Pinder and wished her success in her new
position.
RECOGNITION OF DIANNE GATEWOOD, EXTENSION FAMILY AND CONSUMER SCIENCES
AGENT, COOPERATIVE EXTENSION SERVICE
Cooperative Extension Service Director, Melissa Hight reported that Dianne Gatewood, Extension Family
and Consumer Sciences Agent, received the Distinguished Service Award from the National Extension Association
of Family and Consumer Sciences. She has been a County Extension Agent since June 1997. Ms. Gatewood's
program emphasis is health and wellness and she has been working collaboratively with a number of other county
agencies and organizations to address obesity issues in youth and adults.
On behalf of the Board, Vice-Chairman Caster congratulated Ms. Gatewood on receiving the Distinguished
Service Award from the National Extension Association of Family and Consumer Sciences.
PRESENTATION OF DRAFT OF NEW HANOVER COUNTY MASTER PLAN FOR PARKS,
RECREATION AND OPEN SPACE
Parks and Recreation Advisory Board Chairperson Liz Coughlin reported on the Master Plan for Parks,
Recreation and Open Space. The Plan was done in cooperation with the City of Wilmington and the Schools. The
County's Parks Advisory Board voted January 12, 2006 to approve the Master Plan for Parks, Recreation and Open
Space and to request acceptance and approval by the County Commissioners.
Derek Williams, of Site Solutions, reported on the survey process that was used to compile the report, the
results of the survey, the County's current inventory and use of the parks, and the proposed projects. The capital
improvement costs for the proposed projects include funds for land acquisition, site preparation, site utilities and
facility development.
The components of the ten-year capital improvement proposal are:
Renovation/Improvement Program
Land Acquisition Program
Park Development Program
Special Use Facilities and Grant Program
Aquatic Facilities Program
Total Capital Improvement
$ 7,700,000
6,250,000
8,800,000
6,050,000
11,000,000
$39,800,000
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 508
On behalf of the Board, Vice-Chairman Caster commended Mr. Williams, the Advisory Board and staff for
their work on the Master Plan stating that copies of the Master Plan will be in the libraries for public review and
asked for questions or comments from the Board.
Commissioner Kopp clarified with Mr. Williams that the telephone survey was conducted through a
random sample of published telephone numbers of New Hanover County residents.
Commissioner Pritchett stated that she was concerned that additional revenue for future maintenance was
not included in the proposal.
Commissioner Davis requested the Parks Advisory Board to review the specific projects that have been
identified for the bond referendum and provide input at the Public Hearing scheduled for February 6,2006.
Hearing no further comments, Vice-Chairman Caster requested direction from the Board.
Motion: Commissioner Pritchett MOVED, SECONDED by Commissioner Kopp, to approve the Master Plan for
Parks, Recreation and Open Space. Upon vote, the MOTION CARRIED 4 TO O.
ADDITIONAL ITEM
PRESENTATION OF NEW HANOVER COUNTY QUALITY OF LIFE BOND REFERENDUM
County Manager Shell presented an overview on the New Hanover County Quality of Life Bond
Referendum reporting that New Hanover County and the City of Wilmington are working together to plan for a
combined $35.5 million bond referendum to expand parks, green space and cultural facilities throughout New
Hanover County and its municipalities. Passage of this bond referendum will result in new parkland acquisition and
development, renovation of existing park facilities, water access development, library and museum expansion
planning. New Hanover County will be responsible for $18,050,000 in debt; the City will be responsible for
$17,450,000 in debt. A Public Hearing is scheduled for the Board's February 6,2006 meeting with the proposed
bond referendum being placed before the voters during the Primary Election to be held on May 2, 2006.
County Manager Shell clarified that if the bond referendum is approved by voters, New Hanover County
would administer and fund the twenty-year bond order and the City of Wilmington would reimburse the County
through an Interlocal Agreement the amount of $17,450,000.
Commissioner Kopp clarified with County Manager Shell that based on the specifics of the bond order, a
letter of understanding would be entered into with the County and the beach communities. The funds will be
available for new projects and not for operating costs. The County Finance Director will have the responsibility of
administering the bond order and assessing whether the funds are being spent appropriately.
CONSIDERATION OF AN ORDINANCE FOR PROHffiITION OF CONTRABAND IN THE NEW
HANOVER COUNTY JAIL
Deputy County Attorney Kemp Burpeau reported that the Board is asked to consider the proposed addition
of an ordinance prohibiting New Hanover County detainees from possessing contraband and prohibiting the public
from passing such contraband to detainees. Contraband is defined as items prohibited under State law or not
authorized by the Sheriff. The ordinance would parallel a similar provision existing under State law for the State
correctional facilities.
Detective David L. Smithey, on behalf of Sheriff S. A. Causey, reported on the need for the Ordinance and
requested the Board's approval.
Motion: Commissioner Pritchett MOVED, SECONDED by Vice-Chairman Caster, to approve the Ordinance for
Prohibition of Contraband in New Hanover County Jail. Upon vote, the MOTION CARRIED 4 TO O.
A copy of the ordinance is hereby incorporated as part of the minutes and is contained in Exhibit Book
XXIX, Page 36.5. The ordinance will be codified into the New Hanover County Code.
PRESENTATION BY RICK CATLIN, CHAIRMAN OF THE PORT, WATERWAY & BEACH
COMMISSION
Rick Catlin, Chairman of the Port, Waterway & Beach Commission (PWBC), reported that at the North
Carolina Beach, Inlet and Waterway Association meeting on January 13, 2006 the Association adopted The North
Carolina Coastal Crisis Rules of Engagement. The Port, Waterway & Beach Commission has also unanimously
adopted the Rules of Engagement. These rules have been formulated as a guide to coastal communities and as a
notice to the Federal and State governments in response to the Federal government's refusal both to honor existing
agreements for beach nourishment and waterway/inlet maintenance and to ignore the value of these projects in
general. The Rules of Engagement state:
. At the State and Local level we will attempt to remedy our emergency beach, inlet, or waterway problems
to prevent loss of life, property, or economic well being. These actions in no way signal our acceptance of
any policy of Federal abandonment.
. We will continue to seek the maximum interim participation possible from our Federal partners.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 509
. We will pursue the completion of our recently initiated economic benefit studies to produce fair and
justifiable cost sharing recommendations for Federal, State and Local participation.
. We will expect and demand that our Federal partners negotiate sustainable and predictable cost sharing
agreements for our coastal maintenance projects, based on sound economic findings.
. Following the reestablishment of fair and equitable funding responsibilities, we will pursue long term
funding sources for our State and Local cost share.
The Port, Waterway & Beach Commission recommends that the Board of Commissioners, in response to
the need for Wrightsville Beach to receive beach nourishment this winter, approve an expenditure of up to $1.2
million from the Room Occupancy Tax Fund as the local share of a Federal funding proposal to accomplish the re-
nourishment. This project has been beset by excessive dredging bids and apparent unavailability of the normal
Federal funding process for re-nourishment. The project may be less after negotiations are completed and the Corps
searches for additional funds.
The Port, Waterway & Beach Commission recommends that the Board of Commissioners consider funding
a proposal with Marlow and Company to represent the County with regard to Federal funding and authorization of
beach nourishment projects. The cost to the Room Occupancy Tax Fund would be approximately $3250 per month
plus up to $350 per month for itemized expenses.
After discussion, the Board directed Staff to bring a proposal with Marlow and Company at the Board's
February meeting with further information. Vice-Chairman Caster requested direction from the Board.
Motion: Commissioner Kopp MOVED, SECONDED by Commissioner Davis, to approve up to $1.2 million
expenditure from the Occupancy Tax Fund for Wrightsville Beach for beach nourishment and authorize the County
Manager to sign the agreement. Upon vote, the MOTION CARRIED 4 TO O.
BREAK
Vice-Chairman Caster called for a break from 10:23 a.ill. until 10:35 a.m.
PRESENTATION BY THE BOARD OF ELECTIONS WITH A RECOMMENDATION FOR PROCESS
AND EQUIPMENT PURCHASE FOR UPCOMING ELECTIONS IN COMPLIANCE WITH STATE AND
FEDERAL REGULATIONS
New Hanover County Board of Elections Chairman Margaret Haynes reported that the State Board of
Elections has decertified the existing eighteen-year-old voting equipment for New Hanover County and has
authorized one vendor for the entire state of North Carolina to sell voting equipment. The State Board of Elections
required all Counties without certified equipment to be under contract for certified voting equipment before the end
of January 20,2006. New Hanover County Board of Elections has met statutory requirements and is recommending
the purchase of voting equipment from Election Systems and Software at an estimated cost of $950,000 to
$1,100,000. New Hanover County is entitled to receive up to $657,639 from the Help America Vote Act fund to
purchase voting equipment from a certified vendor.
Commissioner Davis clarified with Ms. Haynes that the County did not know why the current equipment
was decertified.
Ms. Haynes reported that even if the County's existing equipment had not been decertified the County
would still be responsible for the purchase of equipment to comply with federal laws mandating access for citizens
with disabilities and requested the Board approve the purchase of the recommended equipment.
New Hanover County Board of Elections Secretary Jonathan Washburn reported on the evaluation of the
proposed equipment and requested the Board approve the purchase of the recommended equipment.
After brief discussion, Vice-Chairman Caster requested direction from the Board.
Motion: Commissioner Pritchett MOVED, SECONDED by Commissioner Kopp, to approve the purchase of the
New Hanover County Board of Elections recommended equipment from Election Systems and Software at an
estimated cost of $898,198, approve the associated budget amendment #06-0116 and authorize the County Manager
to sign the contract. Upon vote, the MOTION CARRIED 4 TO O.
Budget Amendment #06-0116 - Governing Body/Board of Elections
Adiustment
Debit
Credit
Appropriated Fund Balance:
Appropriated Fund Balance
Board of Elections:
Grant
Capital Outlay
$267,000
$633,000
$900,000
Explanation: To budget grant funds and Appropriated Fund Balance for replacement of voting machines.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 510
CONSIDERATION OF AWARD TO BELLSOUTH FOR THE PURCHASE OF PUBLIC SAFETY
ANSWERING POINT TELEPHONE SYSTEM FOR THE E-911 CENTER
Information Technology Director Leslie Stanfield reported that the purchase of a telephone system was
handled as a Request for Proposals (RFP) through the bidding process allowed in General Statute 143-129.8 which
gives the County flexibility in purchasing technology items. This statute allows the County to award a contract that
provides the best total solution and the County is not restricted to accepting the lowest bidder; the statute also allows
for negotiation with bidders.
Upon presentation to the Board of Commissioners of staffs recommendation to award the E-911 contract to
Positron for the VIPER telephone system, the Board expressed concerns on the readiness of the VIPER system and
Positron's support structure for that system and requested staff to confirm sites of comparable size to New Hanover
County that have deployed this system. Positron was unable to provide this information to New Hanover County.
Therefore, the County redirected the evaluation back to the remaining BellSouth and Sprint proposals.
Realizing that the Life Line 100 product was the correct solution for now but that the product would need
to be upgraded within three years, staff took this opportunity to request revised proposals from BellSouth and Sprint
to provide the product requested and a "not to exceed price" to migrate to VIPER during the third year from the
installation of the Life Line 100 product. This would enable the County to secure firm pricing for five years. In
addition, the staff requested additional narrative from both BellSouth and Sprint on their support plan and personnel
for the system.
Staff is recommending BellSouth's proposal for the five-year plan at a guaranteed not to exceed amount of
$803,131.41 and requests the Board adopt the resolution.
Motion: Commissioner Kopp MOVED, SECONDED by Commissioner Pritchett, to adopt the resolution awarding
RFP #06-0005 for purchase of Public Safety Answering Point (PSAP) Telephone System to BellSouth in the amount
of $803,131. 41; approve the supplement to the existing master contract currently in place with BellSouth to include
this scope of work, master contract #06-0163; authorize the County Manager to execute the supplement to the
master contract and the Public Safety Communications Director to sign customer orders related to this supplement.
A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book
XXIX, Page 36.6.
CONSIDERATION OF REMEDIATION AND DEMOLITION OF OLD AIRPORT TERMINAL
County Manager Shell reported that the Airport Authority has voted to demolish the 1950 Airline
Passenger Terminal, and is requesting $152,065 from the County to remediate and demolish the facility. The
estimate of $152,065 includes estimated tipping fees of $13,200.
Wilmington International Airport representative Jim Morton reported that the new building will house the
international customs facilities and that the Airport Authority will be funding that project.
Motion: Commissioner Kopp MOVED, SECONDED by Vice-Chairman Caster, to approve the demolition of the
1950 Airline Passenger Terminal in the amount of $152,065 and approve the associated budget amendment. Upon
vote, the MOTION CARRIED 4 TO O.
Budget Amendment #06-0082 - Governing Body/Non-Departmental
Adiustment
Debit
Credit
General Government:
Appropriated Fund Balance
Non-Departmental:
Contribution Airport
$152,065
$152,065
Explanation: To fund the demolition of Old Airport Terminal.
CONSIDERATION OF MURRAYVILLE FIRE STATION CAPITAL PROJECT
Fire Chief Donnie Hall reported that the Department of Fire Services wishes to proceed with a request for
qualifications for design of a Fire Station in the Murrayville area. Growth, annexation, and increased service
demands have impacted the County Fire District to the point that additional facilities are needed in this area
although no site has yet been selected. The project can begin without increasing the Fire District Tax Rate for
2006/2007. The Department needs to proceed with the project by receiving qualifications for architectural services.
Once the proposals have been reviewed and a site selected, a recommendation will be made to the commissioners
for approval. Anticipated cost for the facility, not including land, is projected to be $2.5 million.
After a brief question and answer period, Vice-Chairman Caster requested direction from the Board.
Motion: Commissioner Pritchett MOVED, SECONDED by Vice-Chairman Caster, to proceed with a request for
qualifications for design of a Fire Station in the Murrayville area. Upon vote, the MOTION CARRIED 4 TO O.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 511
UPDATE ON MASON'S INLET AIWW DREDGING PROJECT
Deputy County Attorney Kemp Burpeau reported that an agreement has been reached between the residents
of the north end of Wrightsville Beach, the Figure 8 Beach Homeowners' Association and the County. Staff is
requesting the Board approve the contract for the County to enter into an agreement with Figure 8 Beach
Homeowners' Association to utilize Cottrell Contracting to dredge the Atlantic Intracoastal Waterway as authorized
by CAMA Permit 151-01. The County shall assess the residents of Figure 8 Island for sand put in place on the
Figure 8 Island beach at the rate of $5.50 per cubic yard as authorized by special assessment. Any shortfall between
the contract price and the sum derived by sand placement shall be allocated between the parties as follows:
. One-third of the shortfall, if any, shall be paid by the Figure 8 Beach Homeowners' Association
up to $30,000.
. One-third of the shortfall, if any, shall be paid by the County from the Room Occupancy Tax
Fund.
. One-third of the shortfall, if any, shall be paid by assessment of the residents of Wrightsville
Beach pursuant to the special assessment up to $30,000.
After brief discussion, Vice-Chairman Caster requested direction from the Board.
Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Pritchett, to approve Contract #06-0176
and the associated budget amendment #2006-19. Upon vote, the MOTION CARRIED 4 TO O.
Budget Amendment #2006-19 - Engineering/ROTS/Masons Inlet
Adiustment
Debit
Credit
Mason's Inlet Maintenance:
Transfer in from ROTS
Capital Project Expense
Room Occupancy Tax:
Appropriated Fund Balance
Transfer to Capital Projects
$383,418
$383,418
$383,418
$383,418
Explanation: To budget additional transfer from Room Occupancy Tax Fund to Mason's Inlet
Maintenance Project for maintenance dredging.
COMMITTEE APPOINTMENTS
Appointments to the Adult Care Home Community Advisory Committee
Vice-Chairman Caster reported that four vacancies needed to be filled on the Adult Care Home Community
Advisory Committee and one member was eligible for reappointment and one application had been received and
asked for nominations from the Board.
Motion: Commissioner Pritchett MOVED, SECONDED by Commissioner Kopp, to reappoint Ginger Hill Page to
a three-year term with the term to expire on January 31, 2009 and appoint Brenda Lee Williams Thomas to a one-
year term on the Adult Care Home Community Advisory Committee with the term to expire on January 31,2007.
Upon vote, the MOTION CARRIED 4 to O.
Appointment to the Nursing Home Community Advisory Committee
Vice-Chairman Caster reported that one vacancy needed to be filled on the Nursing Home Community
Advisory Committee and one member was eligible for re-appointment and asked for nominations from the Board.
Motion: Commissioner Pritchett MOVED, SECONDED by Commissioner Kopp, to re-appoint Judith P. Tagert to
a three year term on the Nursing Home Community Advisory Committee with the term to expire on January 31,
2009. Upon vote, the MOTION CARRIED 4 to O.
MEETING RECESSED TO HOLD A REGULAR MEETING OF THE NEW HANOVER COUNTY
WATER AND SEWER DISTRICT
Vice-Chairman Caster convened from Regular Session at 11:49 a.ill. to hold a meeting of the New Hanover
County Water and Sewer District.
Chairman Greer reconvened to Regular Session at 11 :57 a.m.
NON-AGENDA ITEMS
Vice-Chairman Caster announced that time had been reserved to allow the public to present an item that
was not listed on the regular agenda. He requested all persons speaking to limit their remarks to three minutes.
No comments were received.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 23, 2006
BOOK 30
PAGE 512
ADDITIONAL ITEMS
Items Presented by Commissioner Pritchett
Commissioner Pritchett reported that she attended the Epiphany ceremony and congratulated Stavros
McGowan, a Hoggard High School student for recovering the cross.
Items Presented by Vice-Chairman Caster
Vice-Chairman Caster reported that he met with Steve Dempski, Vice Chancellor for Public Service and
Continuing Studies at UNC-W, and he confirmed that the Executive Development Center that is located at the
Northeast Regional Library is doing well.
Vice-Chairman Caster reported that he attended the following meetings and events:
Monthly meeting with school board chairman and superintendent, breakfast and service in memory of
MLK, Downtown Wilmington Elected Officials Breakfast reception, reception for Everett Williams, the Pat Conroy
presentation, the Ephiphany ceremony, and the New Hanover Regional Medical Center Gala.
ADJOURNMENT
There being no further business, Vice-Chairman Caster asked for a motion to adjourn the meeting.
Motion: Commissioner Pritchett MOVED, SECONDED by Commissioner Kopp, to adjourn the meeting. Upon
vote, the MOTION CARRIED 4 to O.
Vice-Chairman Caster adjourned the meeting at 12:08 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board