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HomeMy WebLinkAbout2022-02-24 Meeting MinutesC t-z TV, : I I Meeting Minutes NEW HANOVER COUNTY Non -County Agency Funding Committee Virtual on Teams App Thursday, February 24, 2022, 9:00 am In Attendance: Neal Lewis, Gail Eddie, Randy Reeves, Shane Hartley, Fred Gainey, Scott Steinhilber, Gwen Hill, Michelle Daniels Not In Attendance: Elizabeth DeBiasi, Excused Buddy Brooks, Unexcused 1. Mid -Year Performance Reports for FY21.22 Agencies Gwen Hill Gwen emailed the reports to the committee earlier in the week. Gwen told the committee that COVID-19 was still a problem with some of the agencies meeting their targets. They are still having to stay 6' apart, some planned conferences, events, etc. are still having to be cancelled. Some county funding was not used as some of the agencies are still spending government funds they have received. But all agencies say the county funds will be used by June 30. 2. Discuss Additional Questions/Answers Committee Additional questions and answers were emailed to the committee earlier in the week. Randy sent all the questions for the agencies. Most of the questions were related to salary. Randy said he was trying to determine how the money was going to help them in what they are doing and not just paying for what they already have. 3. Review Bucket Choices Committee Fred asked about Kids Making It not being on the list. Gwen told him that they were moved to vendor status. Gwen explained to the committee that vendor status is now done by county staff. Before the application process begins staff looks at the programs that have been funded for three consecutive years and decides whether the agency's program will fit in with other county departments and if this is something that should move to vendor status. The committee agreed there should be no changes to the buckets that the agencies picked for their programs. 4. Other Discussions Neal asked what the funding allotment is for FY22-23. He was told it is $950,000. Michelle said that she let the Board of Commissioners know at the last budget work session that funding requests were larger than what was requested last year. She said that she would bring it up again at the next budget work session scheduled on March 17. This is the same day as the next committee meeting. Neal asked if we should reschedule the next committee meeting to a date after March 17 so we could see if the Board decided to increase the available funding. So, the March 17 meeting has been moved to March 24 which caused some other dates to be changed. Gwen will rework the schedule and send it out through email to everyone. Neal brought up that some agencies picked "Other" under where their program aligns with the county's strategic goals and maybe they needed to talk to the Board regarding this. Michelle stated that the committee could add a slide in their PowerPoint presentation regarding this. Fred asked if maybe the committee needed to put a cap on the requested funding for future years. It seems that requests are getting larger each year. The committee would like to see historic averages and talk about a possible cap starting in FY23-24. Gwen will make a note of this to discuss at a meeting in July 2022. Updated Notes: Preliminary scoring (rubric spreadsheets) will be due Monday, March 14. Next committee meeting will be Thursday, March 24, to begin funding decisions.