1974-11-04 Regular Meeting
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MINUTES OF SPECIAL MEETING, OCTOBER 24, 1974 (CONTINUED)
PRIORITY ROAD FOR SECONDARY ROAD CONSTRUCTION FUNDS (CONTINUED)
Comm. Davis offered the following resolution and moved its adoption, seconded
by Chm. Powell.
RESOLVED that SR 1187, Titanium Road, 0.9 Miles, become the #1 priority for
the Secondary Road Funds of New Hanover County and that SR 1385, Sampson Street,
0.78 Miles, become the #2 priority.
Comm. Vaughan offered the substitute motion that Horn Road become the #1
priority. Substitute motion died for lack of a second.
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Upon vote, original motion carried as follows:
Voting Aye: Comm. Davis, O'Shields, Wright, and Chm. Powell.
Voting Noe: Comm. Vaughan. (For addition, see Page 39.)
PUBLIC HEARING: COUNTY GOVERNMENT COMPLEX (For addition, see Page 39.)
Mr. Herbert P. McKim, Architect, gave a brief history of the background leading
up to the presentation of the courthouse model which had been prepared.
Mr. George Hartman, Architect, gave a slide presentation of the existing
structures and the proposed courthouse model.
Chm. Powell opened the floor to a question and answer session for the citizens
attending the public hearing.
ADJOURNMENT
There being no further business to come before the Board, Comm. O'Shields
moved, seconded by Comm. Wright, that the meeting be adjpurned. Upon vote, motion
carried unanimously.
Chm. Powell adjourned the meeting at 10:20 o'clock p.m.
Respectfully submitted,
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Use K. King
Clerk to the Board
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MINUTES OF REGUI~ MEETING, NOVEMBER 4, 1974
ASSEMBLY
The New Hanover Board of County Commissioners met in regular session on Monday,
November 4, 1974, at 9:00 o'clock a.m. in the Assembly Room, County Commission
Building, Wilmington, North Carolina.
Members present were Commissioners Peter R. Davis; Claud O'Shields, Jr.;
M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager,
Dan W. Eller; County Attorney, James C. Fox; and Clerk to the Board, Lise K. King.
No members were absent.
Chm. Powell called the meeting to order.
Maj. Arnold Willaford of the Salvation Army offered the invocation.
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APPROVAL OF MINUTES: REGULAR MEETING, OCTOBER 21, 1974
Comm. Wright requested that on Page 27 under "Reinstatement of Six Social
Services Positions" the record include her statement with regard to a policy adopted
by the Department of Social Services that, if you were the fifth person that walked
in the office to apply for Aid to Families with Dependent Children, you were told
to come back the next day. She asked Miss Hall when she had adopted this policy,
and Miss Hall replied that it had been adopted after the July, 1974, count.
Comm. Wright stated that, after the Board had refused the new people, Miss Hall
had set a policy to irritate the people so that they would complain and then she
had come back to the Board wanting the additional people.
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MINUTES OF REGULAR MEETING, NOVEMBER 4, 1974 (CONTINUED)
APPROVAL OF MINUTES: REGULAR MEErING, OCTOBER 21, 1974 (CONTINUED)
Comm. Wright stated that on rage 28 under "Chamber of Commerce Advertising
Budget" that it was her understanding that "New Hanover County" would be printed
on all materials to be printed in the future. The other Commissioners agreed that
this was their understanding.
Comm. Vaughan requested that on Page 28 under "Chamber of Commerce Advertising
Budget" his comments be included ln the record which were as follows: Comm. Vaughan
I. a~ked what justification the Tourism Promotion Task Force had for getting some poor
wldow that could hardly get along to pay the cost of advertising for their businesses.
County Manager Eller reported that on Page 26 under "Reinstatement of Six
Social Services Positions Deleted from Social Services Budget Request 1974-1975"
that the figure to be appropriated to the revenue item Federal Government Grants:
County Welfare Administration, Account #11 349 08, had been incorrectly stated on
the agenda as $22,568 but that the $24,910 shown in the minutes was correct.
Upon motion by Comm. Wright, seconded by Comm. Davis, the minutes of the
regular meeting held on October 21, 1974, were unanimously approved as corrected.
APPROVAL OF MINUTES: SPECIAL MEETING, OCTOBER 24, 1974
Comm. O'Shields requested that on Page 38 under "Public Hearing: County
Government Complex" the record show that there had been approximately 123 people
present at the public hearing.
Comm. Vaughan requested that on Page 38 under "Priority Road for Secondary
Road Construction Funds" his statement be included i.o the record which was that
in this instance, a majority of the Commission had favored people that maybe wanted
to ride down River Road and enjoy themselves and had. left unconsidered people on
Horn Road who were miserable.
Upon motion by Comm. Wright, seconded by Comm. Davis, the minutes of the
special meeting held on October 24, 1974, were unanimously approved as corrected.
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APPROVAL OF ADDITIONAL COST FOR SHERIFF'S DEPARTMENT VEHICLES
County Manager Eller reported that, after the Commissioners had awarded the
bids for the vehicles for the Sheriff's Department, it had been determined by the
Sheriff's Department that a special paint at additional cost would be required on
the patrol vehicles and that there would be an additional charge for vinyl seat
covers.
County Manager Eller stated that the additional cost would be $366.45 and would
require Commission approval even though there were sufficient funds available in
the Sheriff's Equipment Budget because the amounts to be paid would exceed that
authorized at the time the bid had been awarded.
Upon motion by Comm. Vaughan, seconded by Comm. Davis, the additional cost
of $366.45 for Sheriff's Department vehicles for a special paint and vinyl seat
covers was unanimously approved by the Board.
BUDGET AMENDMENT - AIRPORT
County Manager Eller reported that Mr. John A. Westbrook, Airport Manager,
had received a check in the amount of $1,500 from the U. S. Government to reimburse
New Hanover County for damages to the runway when a Marine Corps aircraft had crashed
on July 9, 1974.
County Manager Eller recommended that the Commlssioners amend the budget by
appropriating as revenue the sum of $1,500 to Miscellaneous Income, Account #31 333 04,
and by appropriating the same sum to the expenditure item Maintenance and Repair,
Buildings and Grounds, Account #31 650 15.
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Upon motion by Comm. Vaughan, seconded by Comm. O'Shields, the budget was
unanimously amended as recommended by County Manager Eller.
WAIVER OF PENALTY - COMPUTERECORDS, INC.
County Manager Eller reported that the contract between the County and
Computerecords, Inc., provided for a penalty at the rate of $100 per day for work
not completed by certain specified times. He stated that one item in the contract
had to do with the preparation of the tax abstracts, which Computerecords would not
be able to meet due to delays occasioned by the problems with Cole-Layer-Trumble
Company.
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MINUTES OF REGULAR MEETING, NOVEMBER 4, 1974 (CONTINUED)
WAIVER OF PENALTY - COMPUTERECORDS, INC. (CONTINUED)
County Manager Eller stated that he and Tax Administrator Larry Powell requested
that the Commissioners authorize the Chairman to write Computerecords, Inc., advising
that the penalty for failure to prepare the abstracts would be waived for any delays
caused by Cole-Layer-Trumble Company's not having the data prepared on time.
Comm. Vaughan moved, seconded by Comm. Davis, that the Chairman be authorized
to write Computerecords, Inc., as requested by the County Manager and the Tax
Administrator with the understanding that it was directly contingent upon the
failure of Cole-Layer-Trumble Company. Upon vote, motion carried unanimously.
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REPORT ON COLE-LAYER-TRUMBLE COMPANY
County Manager Eller made the following report on the progress of Cole-Layer-
Trumble Company.
1) That Cole-Layer-Trumble had brought in more people; three top-level people,
one of whom had written the appraisals manual;
2) That the quality of the work was improving;
3) That Cole-Layer"':Trumble Company was turning over more records and that
they had revised the first schedule to move things up; and,
4) That Cole-Layer-Trumble would be requested to pay over-time pay to the Tax
Department employees caused by Cole-Layer-Trumble delays.
USE OF FACSIMILE SIGNATURE STAMP - COUNTY AUDITOR
County Manager Eller requested the Commissioners to authorize the uS.e of a
facsimile signature stamp by County Auditor, Felix Cooper, as required by the Fiscal
Control Act.
Upon motion by Comm. Davis, seconded by Comm. Vaughan, the use of a facsimile
signature stamp by County Auditor, Felix Cooper, was unanimously authorized by the
Board.
INTRODUCTION OF FELIX COOPER, COUNTY AUDITOR
County Manager Eller formally introduced the new County Auditor, Felix Cooper,
to the Board.
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Comm. Davis requested that a letter dated October 31, 1974, from
Mr. Herbert O. Carter, State Purchasing Officer, State of North Carolina, Department
of Administration, Office of State Purchase and Contract~ go into Mr. Cooper's
personnel file. This was agreed to by common consent. '
TRANSFER OF FUNDS - AUDIT OF COUNTY ACCOUNTS FROM SEPT 1 THRU OCT 31, 1974
County Manager Eller requested that the Commissioners approve a contract with
Cherry, Bekaert & Holland to audit County accounts for the period of September 1
through October 31, 1974, the period during which County Manager Eller had served
as Interim County Auditor. .
County Manager Eller also requested that the Commissioners approve a transfer
of the sum of $2,500 from Contingencies, Account #11 445:61, to Governing Body -
Professional Services, Account #11 410 04, to provirethe funds for this contract.
Upon motion by Comm. Davis, seconded by Comm. Vaughan, the contract with
Cherry, Bekaert & Holland to audit County accounts from September 1 through
October 31, 1974, and the necessary transfer of funds were unanimously approved
by the Board as requested by County Manager Eller.
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AIR SERVICE TO RALEIGH-DURHAM TO BE BROUGHT BEFORE AIRPORT COMMISSION
Comm. Vaughan stated that he felt New Hanover County had arrived at a point
where it needed a third-level airline service into Raleigh-Durham in order to have
access to connections allover the United States. He reguested that, by common
consent, the Board request Comm. Davis to bring this befiJre the Airport Commission
at their next meeting for discussion. This was agreed t~ by common consent.
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MINUTES OF REGULAR MEETING, NOVEMBER 4, 1974 (CONTInUED)
DISCUSSION OF PILOT PROJECT - LAND USE CLASSIFICATION PLAN
Dr. Art Cooper, Assistant Secretary of the Department of Natural and Economic
Resources, and Mr. Roy Paul of the State Planning D:Lvision appeared before the
Board to discuss with the Commissioners the proposed pilot project of testing the
State's land use classification system in New Hanover County.
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Dr. Cooper stated that the State Planning Division had developed a proposal
for a land classification system ,which needed testing. He stated that New Hanover
County had been chosen as the County in which to te~Jt this system for the following
reasons: 1) it was on the coast; 2) there had alrE!ady been some planning carried
out; 3) there was already a large amount of background data available about New
Hanover County (more than any otHer county on the coast); and 4) it had the highest
degree of urbanization and ran the gamut from intense industrialization to wide
open space. He stated that basiqally this was an exercise for them to test the
validity of the land classification system and try to revise it in accord with the
data so that the system ultimately presented to the Coastal Resources Commission
and to the Land Policy Council for approval would be, to the best extent possible,
valid and applicable.
Comm. Davis asked if they would come to the Board and ask the Commissioners
to change present zoning, and Dr. Cooper stated that he could give categorical
assurance that they would not do this.
Comm. Vaughan moved, seconded by Chm. Powell, that the County express to the
State its pleasure that they had looked about and found that New Hanover County
was so advanced in its planning and development of information that it was the most
appropriate county in the applicable area they could find; and that the Board
cordially invite them to make themselves at home in trying to develop their land
use plan with the understanding that it placed the County under no obligation in
any respect whatsoever. Upon vote, motion carried unanimously.
APPROVAL OF APPLICATION FOR
PLANNING ASSISTANCE FUNDS UNDER THE COASTAL AREA MANAGEMENT ACT
. The Planning Department had prepared an application requesting $23,000 in
, planning assistance funds to be used in the preparation of planning studies to insure
that the county land use plan complied with the requirements of the Coastal Area
Management Act. The Commissioners were requested to approve the submission of the
application.
Comm. Vaughan moved, seconded by Chm. Powell, that the Board approve the sub-
mission of the application for planning assistance funds under the Coastal Area
Management Act which had been prepared by the Planning Department. Upon vote,
motion carried as fo~lows:
Voting Aye: Comm. Davis, O'Shields, Vaughan, and Chm. Powell.
Voting Noe: Comm. Wright.
Comm. Wright stated that she was voting "noe" because of the request for $2,250
to establish effective citizens communication system. She stated that she felt
this should be done through elected officials.
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A copy of the application is contained in Exhibit Book II, Page 43.
Department of
acquiring
Dr. Cooper stated that this 'related basically to the extremely complicated
ownership pattern of the land on'the Island and that they were trying to wade through
those ownerships and figure out a responsible way to proceed.
Comm. Vaughan stated that they didn't have a decent State Park east of Highway
Ill, that all of the State Parks were in the western part of the State or the Piedmont.
Dr. Cooper stated that this was not true any longer, that they had added about four
parks in the northeastern part of the State where th'~re weren't any before.
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MINUTES OF REGULAR MEETING, NOVEMBER 4, 1974 (CONTINUED)
EXECUTIVE SESSION
Comm. O'Shields moved, seconded by Chm. Powell, t~at the meeting be recessed
to go into executive session to discuss land acquisition with the Board of Education.
Upon vote, motion carried as follows:
Voting Aye: Comm. Davis, O'Shields, Vaughan, and phm. Powell.
Voting Noe: Comm. Wright.
Chm. Powell recessed the meeting to go into executlve session at 10:40 o'clock a.m.
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Chm. Powell adjourned the executive session to go back into the regular session
at Il:30 o'clock a.m.
BUDGET TRANSFER - PUBLIC SCHOOLS
Dr. Heyward C. Bellamy, Superintendent of County Sehools, had requested that the
Commissioners approve a change in the expenditure of fWlds in the Capital Outlay Fund
of the School Budget. He proposed to use $6,869 of the funds appropriated for
"Science Equipment for New Curriculum" for the following purposes.
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1) Service Van for Audiovisual Department
2) Storage Tank for Unleaded Gas
3) Payroll Machine
$ 474
775
5,620
$6,869
Comm. Davis moved, seconded by Chm. Powell, that the change in the expenditure of
funds in the Capital Outlay Fund of the School Budget be approved as requested. Upon
vote, motion carried as follows:
Voting Aye: Comm. Davis, O'Shields, Vaughan, and Chm. Powell.
Voting Noe: Comm. Wright.
Comm. Wright stated for the record that, when the budget session was held, she
had tried to get the Commissioners to cut different places and that some School
people had made it look like the Commissioners were silly and terrible to try to
cut anything and that now the School people had found that they didn't need this
and that she hoped the Commissioners remembered this ne)l:t year during the budget
session.
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SCHOOL BOARD REQUESTED TO CONSIDER SETTING UP MODEL HIGH SCHOOL (For Addition See P. 45)
Comm. Vaughan moved, seconded by Comm. Wright, that the Commission formally
request the Board of Education to take under advisement the possibility of making
one of the three high schools in New Hanover County the type of high school
delineated in an editoral entitled "Can Teachers Teach?" in the October 28, 1974,
issue of U.S. News and World Report. Upon vote, motion carried unanimously.
INVITATION TO COMMISSIONERS FROM ENVIRONMENTAL IMPACT COMMITTEE
The County Commissioners were invited to attend a meeting on Thursday,
November 7, 1974, at 7:00 o'clock p.m. of the Environmental Impact Committee with
Mr. David Brower of the Center for Urban Studies at the University of North Carolina
at Chapel Hill to discuss the establishment of a growth policy for New Hanover County.
MEETING SET WITH NEW HANOVER MEMORIAL HOSPITAL BOARD OF TRUSTEES
By common consent, the Commissioners agreed to meet with the Board of Trustees
of New Hanover Memorial Hospital at the Hospital on Tues1ay, November 19, 1974,
at 4:00 o'clock p.m.
Comm. Wright requested that local members of the press be invited to attend
this meeting, and this was agreed to by common consent.
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ADVERTISEMENT TO RUN FOR COMMITTEE APPOINTMENTS
Comm. Vaughan requested that an article or paid adv,~rtisement be put in the
paper stating committee vacancies available and stating that the Commission would
be interested in any citizens who would like to be appoi~ted and request that they
submit information about themselves. This was agreed to'by common consent.
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MINUTES OF REGULAR MEETING, NOVEMBER 4,1974 (CONTINUED)
COMMISSION EXPRESSES CONCERN RE GONORRHEA
Comm. Davis moved, seconded by Chm. Powell, that the Chairman write the Board
of Health and request that they investigate the drastic increase of gonorrhea and
note that the Commission had noted that it had incre:ased 40 percent this year and
ask how the Commission could help them and what action should be taken. Upon vote,
motion carried unanimously.
Comm. Wright stated for the record that she had sat in the Health Department
one day to watch the clinics being conducted and that there were some kids who
had come in for interviews as to the contacts they had had sexually who were not
more than 12 or 13 years old from the looks of them and that was one reason she
thought that some of the problem stemmed from the lowered standards in the Schools.
SOUTHEASTERN MENTAL HEALTH CENTER - BUDGET AMENDMENTS AND AWARD OF CONTRACTS
Comm. Vaughan moved, seconded by Comm. O'Shields, the following:
1) That $300,000 be appropriated as a revenue item in the Mental Health
Operating Fund, Account #47 349 01, State Grants: Construction;
2) That $300,000 be appropriated as an expenditure item in the Mental Health
Operating Fund, Capital Outlay - Buildings, Account #47 590 72;
3) That $10,893 be transferred from Mental Health Operating Fund, Capital
Outlay - Buildings, Account 1147 590 72, to Mental HE!alth Capital Reserve,
Account #75 590 61, Vital Programs, in that this waEI the amount over the exact
amount needed to award the construction contracts, ~Thich would leave a total of
$570,107 in Capital Outlay - Buildings;
4) That contracts be awarded as follows subjeet to approval of the North
Carolina Division of Mental Health Services:
a) General Contract
Reagan Construction Company
Box 3165
Wilmington, North Carolina
$361,826.00
b) Mechanical Contract
Holloway Air Conditioners
P. O. Box 96
Four Oaks, North Carolina
74,450.00
c) Electrical Contract
Acme Electric Company
3802 Park Avenue
Wilmington, North Carolina
50,785.00
d) Plumbing Contract
Whiteville Plumbing Company, Inc.
605 South Franklin Street
Whiteville, North Carolina
22,200.00
Total Contract Price
$509, 26l. 00
5) That the following budget be approved for the construction of the South-
eastern Mental Health Center:
a)
b)
c)
d)
e)
Total Construction Price (see above)
Architect's Fee @ 7.7%
Contingency of 1% of Construction Cost
Movable Equipment
Surveys
$509, 26l. 00
39,213.00
5,093.00
16,100.00
440.00
Total Project Cost
$570,107.00
Upon vote, motion carried unanimously.
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MINUTES OF REGULAR MEETING, NOVEMBER 4, 1974 (CONTINUED)
LIGHTS ON NORTHEAST CAPE FEAR RIVER BRIDGE
County Manager Eller advised the Commissioners that he had received a letter
dated October 28, 1974, from T. W. Funderburk, Division Engineer, Department of
Transportation, stating that he had located the original agreement among the City
of Wilmington, County of New Hanover and North Carolina ~:tate Highway Commission
in which the City and the County had agreed to split the responsibility for the
electrical power bill for the lighting on the Northeast Cape Fear River Bridge
and that, contrary to his letter of May 2, 1974, the Division of Highways had no
responsibility in paying this power bill. '
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By common consent, it was agreed that the County Manager would request that
the State of North Carolina release the County from this contract.
AUDIT REPORT - COUNTY ACCOUNTS FISCAL YEAR 1973-1974
County Manager Eller presented the audit report for county accounts for fiscal
year 1973-1974 prepared by Cherry, Bekaert and Holland, Certified Public Accountants.
Mr. Eller stated that he intended to implement the suggeutions made in their manage-
ment letter of October 24, 1974, if the Commissioners had no objections.
ADJOURNMENT
Comm. Vaughan moved, seconded by Comm. Davis, that the meeting be adjourned.
Upon vote, motion carried unanimously.
Chm. Powell adjourned the meeting at 12:20 o'clock p.m.
Respectfully submitted,
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Lise K. King
Clerk to the Board
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MINUTES OF SPECIAL MEETING, NOVEMBER 7, 1974
ASSEMBLY
The New Hanover Board of County Commissioners met in special session on
Thursday, November 7, 1974, at 8:30 o'clock a.m. in the Assembly Room, County Com-
mission Building, Wilmington, North Carolina, to discuss the county government
complex.
Members present were Commissioners Peter R. Davis; Claud O'Shie1ds, Jr.;
M. H. Vaughan; Vivian S. Wright; Chairman W. Douglas Powell; County Manager,
Dan W. Eller; County Attorney, James C. Fox; and Clerk to the Board, Lise K. King.
No members were absent.
Chm. Powell called the meeting to order.
DISCUSSION OF COUNTY GOVERNMENT COMPLEX
By common consent, it was agreed to direct Ballard, McKim & Sawyer/Hartman-
Cox, Associated Architects, to pursue the basic necessities of a jail/court facility
within the budgetary restraints imposed by the failure of the $7,800,000 bond issue
and to consider the Site C Program as a basis.
Comm. Wright asked if the Board would consider moving out of downtown, and the
general con census of the Board was that they would not consider moving out of downtown.
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Comm. Wright moved that the Board ask the architects to study the possibility
of using just the one block bounded by Market, Third, Princess and Fourth Streets.
Motion died for lack of a second.
Comm. Vaughan suggested that Chm. Powell appoint a ,~ommittee composed of
Comm. Davis and O'Shields to determine whether or not it: would be pratical for the
County to lease the Carolina Power & Light Building for five or ten years with an
option to buy. This was agreed to by common consent, and Chm. Powell appointed this
committee. .
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