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1975-08-04 Regular Meeting '<\fi. iG q', ~ I MINUTES OF REGULAR MEETING, AUGUST 4, 1975 ASSEMBLY The New Hanover Board of County Commissioners met in regular session on Monday, August 4, 1975, at 11:00 o'clock a.m. in the!\.ssembly Room, County Commission Building, Wilmington, North Carolina. Members present were Commissioners George E. Alper; Claud O'Shields, Jr.; William C. Taylor; Vivian S. Wright; Chairman Peter R. Davis; County Manager, Dan W. Eller; County Attorney, James C. Fox; and Clerk to the Board, Lise K. King. , 4IIIro members were absent. Chm. Davis called the meeting to order. Rev. Wayne D. Barkley of the First Assembly of God offered the invocation. APPROVAL OF MINUTES: REGULAR MEETING, JULY 21, 1975 Comm. Wright stated that the second paragraph under "Approval of Budget Hearings" on Page 240 should refer to the "legal" unit rather than "local" unit. Upon motion by Comm. O'Shiel~s, seconded by Comm. Alper, the minutes of the regular meeting held on July 21, 1975, were unanimously approved as corrected. APPROVAL OF MINUTES: SPECIAL MEETING, JULY 28, 1975 Upon motion by Comm. O'Shields, seconded by Comm. Alper, the minutes of the special meeting held on July 28, 1975, were unanimously approved as presented. AWARD OF CONTRACT - SHERIFF'S DEPARTMENT VEHICLE County Mgr. Eller reported that, in accordance with N.C. G.S. 143-129, an advertisement inviting sealed proposals for a vehicle for the Sheriff's Depart- ment had been published on July 25, 1975, in the Wilmington Morning Star. He stated that these proposals had been opened in the office of the County Finance Officer on Monday, August 4, 1975, at 8:00 o'clock a.m. and that the following bids had been received. . Cape Fear Motor Sales, Inc. Harriss Pontiac, Inc. Harriss Pontiac, Inc. Tom Reich Chevrolet, Inc. $4,342.00 (new vehicle) 4,820.24 (new vehicle) 4,622.64 (used vehicle) 4,402.11 (new vehicle) Upon motion by Comm. Alper, seconded by Comm. O'Shields, the contract for the Sheriff's Department. vehicle to be used in the Juvenile unit was unanimously awarded to Cape Fear Motor Sales, Inc., the low biddE!r, in the amount of $4,342. ADOPTION OF PART I OF 201 FACILITY PLAN FOR THE GRI:ATER WILMINGTON AREA Mr. Henry von Oesen of Henry von Oesen & Associates appeared before Board to answer any questions with regard to Part I of the 201 Facility for the Greater Wilmington Area. the Plan Mr. Robert W. Sawyer, Mayor of Wrightsville Beach, appeared before the Board and stated that this had been approved by the ~lrightsville Beach Board of Aldermen. Comm. Alper offered the following resolution and moved that it be adopted. The motion having been duly seconded by Comm. O'Shields, it was adopted unani- mously. WHEREAS: The New Hanover County Board of Commissioners has entered agreement with the City of wilmington and the Town of Wrightsville Beach . as the "Lead Agency" to participate in the preparation of a 201 Facility the Greater Wilmington Area. . AND WHEREAS: In view of the advance state of planning attained on improve- ments to the Wrightsville Beach wastewater treatment facility, the North Carolina Division of Environmental Management and the Envirornnental Protection Agency have agreed to accept and consider the Wrightsville Beach 201 Facility Plan as an advance partial submittal of the Greater Wilmington Area 201 Facility Plan. into an to act Plan for ~ rf48 ., MINUTES OF REGULAR MEETING, AUGUST 4, .1975 (CONTINUED) ADOPTION OF PART I OF 201 FACILITY PLAN FOR GREATER WILMINGTON AREA (CONTINUED) AND WHEREAS: The Engineer (Henry von Oesen and Associates, Inc.) has completed preparation of the Wrightsville Beach portion of the Greater Wilmington Area 201 Facility Plan, hereinafter referred to as "the Plan", i AND WHEREAS: The Plan was presented to the Wrightsv:ille Beach Board of Alder- men for review and approval and a series of Public Heari~gs concerning the Plan were held On 18 July 1974 for the citizens of Wrightsville Bedch, and for the County citizens at large on 7 April 1975 and 19 May 1975, the rdsults of which have been \ incorporated into the Plan, , ~ NOW THEREFORE BE IT RESOLVED THAT: (1) The Board of County Commissioners do hereby accept and approve the Wrights- viI Ie Beach 201 Facility Plan (Part I), as modified, as an integral part of the Greater Wilmington Area 201 Facilities Plan and concur in the selected phased construction plan and the implementation procedures recommended in said Plan. (2) It is the stated intention of the Board of County Commissioners to take all necessary steps to cooperate and assist in the immediate implementation of con- struction, operation and maintenance of the selected plan under authorities provided in the provisions of the N. C. General Statutes 160A-312 through 160A-314. This the 4th day of August, 1975. REQUEST FOR FUNDING FOR WILMINGTON RESCUE MISSION Rev. Wayne D. Barkley appeared before the Board to request financial support from the County for the Wilmington Rescue Mission. No action was taken by the Board in this regard; however, Chm. Davis recommended that Reverend Barkley contact the Mental Health Association and the Department of Social Services for possible financial support. i DISCUSSION OF CAROLINA BEACH INLET The following persons appeared before the Board to discuss the Carolina Beach Inlet. , r-\ / Mr. Frank Hill, property owner at Freeman's Beach; Mr. M. H. Vaughan, member of the Port, Waterway and Beach Commission; Col. Paul S. penison, member of the Port, Waterway and Beach Commission; Mr. Richard B. Keple:{, Mayor of Carolina Beach; Messrs. Carl Winner and Douglas Batson of the fishing ind~stry; Mrs. Cecelia H. Pleasants, Executive Director of the Taxpayers Associatio~; and Mr. Edwin G. Long, Jr., Chief of the Engineering Division of the U. S. Army Corps: of Engineers, Wilmington District. No action was taken by the Board. LUNCH RECESS Comm. Wright moved, seconded by Comm. Alper, that thl~ meeting be recessed for lunch. Upon vote, motion carried unanimously. Chm. Davis recessed the meeting for lunch from 12:30 to 1:30 o'clock p.m. PRESENTATION OF CIVIC CENTER SITE Mr. William G. Head, Jr., of North State Realty appeared before the Board to present a 75-acre site for a proposed Civic Center adjacent to the Lemon Tree Inn on Market Street at a total cost of $1,522,000. No action was taken by the Board. tJ RESOLUTION AUTHORIZING ISSUANCE OF $1,205,000 HOSPITAL BOlIO ANTICIPATION NOTES Comm. Alper presented the following resolution and moved that it be adopted: WHEREAS, the Public Hospital Bond Order hereinafter described has taken effect and the Board of Commissioners has issued $500,000 Public Hospital Bond Anticipation Notes dated August 19, 1974, payable August 20, 1975, to l~rrow money for the purpose for which bonds are authorized to be issued by said Bond Order; an<;l ~ ;!: 249~ MINUTES OF REGULAR MEETING, AUGUST 4, 1975 (CONTINUED) RESOLUTION AUTHORIZING ISSUANCE OF $1,205,000 HOSPITAL BOND ANTICIPATION NOTES (CONT.) WHEREAS, the Board of Commissioners desires to renew the foregoing notes and to borrow additional sums for the purpose for which bonds are authorized to be issued by said Public Hospital Bond Order, in anticipation of the receipt of the proceeds of the sale of said bonds; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County of New Hanover as follows: . (1) The sum of $l,205,000 will be borrowed by the County of New Hanover in anticipation of the receipt of the proceeds of the sale of the bonds authorized to be issued by the bond order entitled "Bond Order authorizing the issuance of $9,360,000 Public Hospital Bonds of the County of New Hanover", adopted by the Board of Commissioners on August 20, 1973, for the purpose for which said bonds are authorized to be issued. Negotiable notes, each designated "Public Hospital Bond Anticipation Note", shall be issued for said sum so borrowed. (2) The notes shall be dated August l8, 1975, shall be payable March l7, 1976 and shall bear interest from their date at a rate which shall not exceed ten per centum (lO%) per annum. Such interest shall be payable at the maturity of the said notes. Each of said notes shall be signed by the Chairman and the Clerk of the Board of Commissioners of said County and the seal of said County shall be affixed to each of said notes. (3) The power to fix the rate of interest to be borne by said notes and to determine the denomination or denominations of the notes and the place of payment of the notes is hereby delegated to the Chairman and Clerk of the Board of Com- missioners of said County who are hereby authorized and directed to cause said notes to be prepared and to execute said notes when they shall have been sold by the Local Government Commission of North Carolina. (4) The Chairman and Clerk of the Board of Co~nissioners are hereby authorized to make application to the Local Government Commission of North Carolina for its . approval of said notes in the manner prescribed by The Local Government Finance Act. Said Local Government Commission is hereby reqJested to sell the notes in the manner prescribed by said Act. Said notes, when they shall have been sold by said Commission in the manner prescribed by law, "md when they shall have been executed in the manner prescribed by this resolution, shall be turned over to the State Treasurer of the State of North Carolina for d,~livery to the purchaser or purchasers to whom they may be sold by said Commission. The motion having been duly seconded, and the resolution having been con- sidered, it was adopted, Messrs. Alper, Davis, O'Shi,~lds, Taylor, and Mrs. Wright voting for the resolutiop and no one voting against .it. TABLING OF DOCUMENTS RE HOSPITAL CONSTRUCTION The Commissioners had been requested to approve several documents with regard to the New Hanover Memorial Hospital construction. County Attorney Fox recommended that the Commissioners table action on this item until after he and County Mgr. Eller had met with the Hospital Staff and Attorney on Thursday, August 7, 1975. Chm. Davis moved, seconded by Comm. Alper, that this item be tabled to the special meeting of Monday, August 11, 1975. Upon voi:e, tabling motion carried unanimously. RESCHEDULING FIRST MEETING IN SEPTEMBER . Upon motion by Chm. Davis, seconded by Comm. Oj~;hields, the first meeting in September was unanimously res~heduled from Monday, September l, 1975, at 11:00 a.m. to Tuesday, September 2, 1975, at 9;00 a.Il. due to Monday, September 1, falling on Labor Day, a County holiday. BUDGET TRANSFER - FINANCE DEPARTMENT Upon motion by Chm. Davis, seconded by Comm. Alper, the sum of $1,778 was unanimously transferred from Contingencies, Account Hll 445 61, to Capital Outlay- Equipment, Account #ll 440 74, in the Finance DeparOlent for a postage meter to be used by the Finance Department, the Inspections D~!partment, and later by the County Manager's office and Elections. .._~ r250 MINUTES OF REGULAR MEETING, AUGUST 4, 1975 (CONTINUED) ABATEMENTS AND REFUNDS Chm. Davis moved, seconded by Comm. Alper, that the requests for abatements and refunds contained in Tax Administrator Powell's memorandum dated July 30, 1975, be approved. Upon vote, motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Taylor, and Chm. Davis. Voting Noe: Comm. Wright. This memorandum is contained in Exhibit Book III, Page 19. I , ~ JAIL/LAW ENFORCEMENT CENTER AGREEMENT BETWEEN CITY AND COUNTY RE DAMAGES CAUSED BY COnSTRUCTION The City of Wilmington had proposed an agreement betveen the City and County whereby the County would agree to repair any City facilittes damaged during the construction of the Jail/Law Enforcement Center. Chm. Davis moved that this agreement be executed. Motion died for lack of a second. Comm. Alper moved, seconded by Comm. O'Shields, that the County agree to put the street back in the same condition as it was prior to ~:he construction (repair any damage done by the County during the period of construction.) Upon vote, motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Taylor, and Chm~ Davis. Voting Noe: Comm. Wright. COMMUNITY DEVELOPMENT REVENUE SHARING Planning Director Richard A. Fender appeared before ~he Board to request that the Commissioners authorize the Planning Department to prepare an application for Community Development Revenue Sharing Funds for New Hanov~r County which were available in the amount of $ll6,000. ~ / Chm. Davis moved, seconded by Comm. Alper, that the Board authorize the Planning Department to prepare an application for Communi~y Development Revenue Sharing Funds to be reviewed by the County Commissioners at a public hearing on Thursday, August 14, 1975, at 6:30 o'clock p.m. and appro~ed at that time if satisfactory. Upon vote, motion carried as follows: . Voting Aye: Comm. Alper, O'Shields, Taylor, and Chm. Davis. Voting Noe: Comm. Wright. APPROVAL OF FINAL SUBDIVISION PLAT - COUNTRY PLACE, SECTION 1 Upon motion by Chm. Davis, seconded by Comm. O'Shields, the final subdivision plat for Country Place, Section l, was unanimously approv~d and the Chairman was authorized to sign the plat on behalf of the County. Thi? plat had been approved by the Subdivision Review Committee at their meeting of J~ly 28, 1975. CHANGE ORDER AND BUDGET AMENDMENT - MENTAL HEALTH CONSTRUCTION The Commissioners were requested to approve a change order to the contract with Reagan Construction Company for the construction of the Mental Health Center. The total of the change order was an additional $8,716 fo~ the following: 1) Change drywall column furring. ADD: $ 71. 00 2) Substitute dry sand for gravel under floor slab. DEDUCT: (840.00) 3) Substitute vinyl asbestos tile for carpet in ~ Play Therapy. DEDUCT: (80.00) J 4) Add one-way glass at Group Therapy 3. ADD: 63.00 5) Add counter in Play Therapy. ADD: 302.00 6) Change exterior glass to insulating glass. ADD: 9,200.00 $8,716.00 ~. . It . ":~ rr ~ :2,5:1 MINUTES OF REGULAR MEETING, AUGUST 4, 1975 (CONTINUED) \ CHANGE ORDER AND BUDGET AMENDMENT - MENTAL HEALTH CONSTRUCTION (CONTINUED) In order to provide the~ecessary funds to cover the change order, the Commissioners were also requested to amend the blldget as follows: MENTAL HEALTH CAPITAL RESERVE 75-299-0l 75-299-00 Unappropriated Fund Balance Appropriated Fund Balance Debit Credit 8,716 8,716 8,716 8,716 75-299-00 75-397-47 Appropriated Fund Balance Transfer to Mental Health Constl:uction MENTAL HEALTH CONSTRUCTION 47-397-75 47-590-72 Transfer from Mental Health Capital Reserve Capital OUtlay Building 8,716 8,716 Upon motion by Chm. Davis, seconded by Comm. Alper, the foregoing change order to the contract with Reagan Construction Company for the construction of the Mental Health Center and the necessary budget amendment were unanimously approved. FEDERAL POINT VOLUNTEER FIRE DEPARTMENT - PAVING OF DRIVEWAY Comm. O'Shields moved, seconded by Comm. Taylor, that the Department of Transportation be requested to pave the driveway of the Federal Point Volunteer Fire Department on Dow Road provided that this request would not in any way adversely affect the paving priorities adopted by the County Commissioners at the public hearing held October 24, 1974. Upon vote, motion:carried unanimously. COL. ROBERT S. MILNER TO REPRESENT COUNTY IN HILISBOROUGH Upon motion by Comm. Wright, seconded by Comm. Taylor, Col. Robert S. Milner, Bicentennial Director, was unanimously appointed to represent New Hanover County at the 200th Anniversary of the Third provincial Congress to be held in Hillsborough, North Carolina, on August 24, 1975, at County expense. PURCHASE OF PARKING LOTS NEXT TO ADMINISTRATION BUILDING Chm. Davis moved, seconded by Comm. Alper, that County Mgr. Eller be autho- rized to purchase two parking lots adjacent to the Administration Building from Carolina Power & Light Company for a total price of $95,000 subject to Carolina Power & Light Company's furnishing a deed satisfa~tory to County Attorney Fox. Upon vote, motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Taylor, and Chm. Davis. Voting Noe: Comm. Wright. ADJOURNMENT Comm. Wright moved, seconded by Comm. Alper, that the meeting be adjourned. Upon vote, motion carried unanimously. ChID. Davis adjourned the meeting at 3:00 o'clock p.m. Respectfully submitted, ~ vi ~7J (Mrs.) L:i.se K. King Clerk to the Board k AlIIiI , .-..-- ..-- . - . ..