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1975-09-29 Special Meeting ~14 MINUTES OF SPECIAL MEETING, SEPTEMBER 22, 1975 (CONTINUED) " ADJOURNMENT Comm. Alper moved, seconded by Comm. O'Shields, that the meeting be adjourned. Upon vote, motion carried unanimously. Chm. Davis adjourned the meeting at l2:26 o'clock p. m. Respectfully submitted, ~~)S,~ .1) I (Mrs.) Alyce B. Brown Clerk to the Board ab MINUTES OF SPECIAL MEETING, SEPTEMBER 29, 1975 . ...... ASSEMBLY The New Hanover County Board of Commissioners met in Special Session on Monday, September 29, 1975, at 11:25 o'clock a. m. in the Assemb:.LY Room, County Commission Building, Wilmington, North Carolina. (The meeting was scheduled to begin at 11:00 I o'clock a. m., but was delayed due to the length of the Board of Equalization and Re- view meeting). Members present were Commissioners George E. Alper; Claud O'Shields, Jr.; William C. Taylor; Vivian S. Wright; Chairman Peter R. Davis, County Manager, Dan W. Eller; County Attorney, James C. Fox and Clerk to the Board, Al~ce B. Brown. No members were absent. Vice-Chm. O'Shields called the meeting to order due 1:0 the late arrival of Chm. Davis. PUBLIC HEARING - SECONDARY ROAD CONSTRUCTION The Department of Transportation, Division of Highways, had advertised that a Public Hearing would be held by the County Commissioners'on priorities for Secondary Road Construction for 1975/76. r-\ ) Chm. Davis opened the Public Hearing to discussion. The following persons appeared before the Board from the Department of Transporta- tion to present their recommendations for road construct:i-on in New Hanover County under the Priority Rating System: Mr. Wilbur Rabon, Secondary Roads Councilman for the Third Highway Division; Mr. Bobby Powell, Asst. Divillion Engineer; r1r. J. R. Robinson, District Engineer; Mr. Billy AIDan, Asst. Distr~ct Engineer; and Mr. Thomas Simmons, County Maintenance Supervisor. Mr. Rabon expla~ned that Mr. Funderburk, Division Engineer, had planned to attend the meeting but was unable to be present. Mr. Rabon explained the three categories used in detE!rmining priority rating on the roads, which are land use, public service and traffic: volume. He reported that New Hanover County had been allocated $33,400 for road construction for 1975/76 and that the Department of Transportation had listed the fol~owing as its recommendation according to the priority rating system: Base and Pave SR 1341 from SR l002 to Shearin Hills Sub- division Road - 0.3 miles $l6,000 Base and Pave SR l385, Sampson Street, from SR l347 to the Railroad - 0.35 miles $l5,000 ~ ) Comm. Alper moved to reject the proposal to pave SR 1385. Motion died for lack of a second. I The following persons, who are residents and property owners on SR 1336 (known as Sidberry Road) , appeared before the Board to request fund~; to pave said road: Mr. Newman Buck, Mr. Al Stanland, Ms. Ruth Daughtry, Mr. Terry Wor~lan, Mr. Barrett, Mr. Admah Lanier, Mr. Doc McEachern, Ms. Louise Ward, Ms. Eva Peterson, Mr. Howard Loughlin and Mr. W. A. Buck. \ ~ " ~,'t W . 'l 1"MI ~ MINUTES OF SPECIAL MEETING, SEPTEMBER 29, 1975 (CONTINUED) PUBLIC HEARING - SECONDARY ROADICONSTRUCTION (CONTINUED) The following persons, who ~re residents and property owners in Shearin Hills, appeared before the Board to request funds to pave SR 134l into Shearin Hills, which was #1 on the Department of Transportation Priority List: Mr. Rouse and Mr. Ray Riggs. . Comm. Wright moved, seconded by Chm. Davis, to recommend that the money that is available be divided with $16,OQO to be used to base and pave SR 1341 to Shearin Hills Subdivision, as recommended by the Department of Transportation, Division of Highways, and the balance in the amount of $17,400 being used to grade and maintain SR 1336 (Sidberry Road), and to authorize the Chairman to write Governor Holshouser on behalf of the Board to see what can be done to get SR 1336 paved. Upon vote, motion carried unanimously. (See Page 284 for correction) Mr. Rabon reported that he would make a personal inspection of SR 1336 and also asked Mr. Powell and Mr. Robinson to report to him on the condition and drainage of the road. Chm. Davis closed the Public Hearing at 12:20 o'clock p. m. APPROVAL OF APPLICATION FOR STATE FUNDS FOR SEWER SYSTEM EVALUATION FOR CITY OF WILMINGTON County Manager Eller reported that the Infiltration Inflow Analysis of the City Sewer System, which is part of the 201 Facilities Plan, determined that extensive work was needed to rehabilitate the City's Sewer Lines. The Commissioners were re- quested to apply for State matching funds for this purpose, since the County is des- ignated as the Lead Agency for the 201 Plan. The County Manager recommended that if this application was approved, it should be with the stipulation in the application that the County was the applicant only because of b8ing the Lead Agency and would have no financial participation in this part of the Plan. Comm. Alper moved, seconded by Comm. O'Shields, the County apply for the funds as outlined by the County Manager, with the understanding that the County was acting as Lead Agency only, that the funds were for the Ci'::'y and the County would have no financial responsibility. Upon vote, motion carried unanimously. . TABLING OF CARE AMBULANCE SERVICE, INC. REQUEST FOR AMBULANCE FRANCHISE Corom. O'Shields moved, seconded by Comm. Alper, that the Ambulance Franchise for Care Ambulance Service, Inc. be tabled for an indefinite amount of time as requested in their letter of September 24, 1975. Upon vote, Inotion carried unanimously. APProVAL OF LEASE WITH ,FAA FOR RADAR ANTENNAE SITE AT AIRPORT Comm. Alper moved, seconded by Comm. Taylor, that with counsel's approval the Lease with the FAA for the Radar Antennae Site at the New Hanover County Airport be approved and signed by the Commissioners. Upon votE!, motion carried unanimously. DESIGNATION OF AGENCY TO ENFORCE TITLE IV-D (CHILD ~iUPPORT ENFORCEMENT) County Manager Eller reported that both the Sheriff and the Department of Social Services had indicated an interest in being designat:ed as the agency to enforce the Title IV-D (Child Support Enforcement Program). Mr. Frank Ballard and Miss Lela Moore Hall, representing the Department of Social Services, ,and Sheriff H. G. Grohman appeared before the Board to state the interest their respective departments had in this program. Chm. Davis moved, seconded by Comm. Alper, that the Department of Social Services be designated as the agency to enforce the Title IV-,D and directed them to prepare a budget for this program. Upon vote, motion carriE;d unanimously. . APPROVAL OF ROAD CONSTRUCTION VARIANCE FOR CAMBERLY DRIVE IN WINDEMERE, SECTION 4 Harry Oakes of the Planning Department appeared before the Board to request a road construction variance for Camberly Drive in Wirdemere, Section 4. He stated that when Section 7 was approved, the design did not allow for the extension of Camberly Drive as this extension was not necessary. He also reported that all other improvements had been made as required and that the Planning Department recommended that the variance be granted and, the $3,000 bond returned to the developer. County Manager Eller stated that the County Engineer concurred with the Planning Department in its recommendation. Comm. O'Shields moved, seconded by Comm. Alper, that the road construction vari- ance be granted as requested and that the $3,000 bond be returned to the developer. Upon vote, motion carried unanimously. ..'....,........-.... ,...:._..._-~ :1l76 , MINUTES OF SPECIAL MEETING, SEPTEMBER 29, 1975 (CONTINUED) EXECUTIVE SESSION Chm. Davis moved, seconded by Comm. Wright, that Executive Session to discuss Committee Appointments. follows: tht~ meeting be recessed to Upon vote, motion carried as I Voting Aye: Comm. O'Shields, Taylor, Wright and Cron. Davis Voting Noe: Comm. Alper Chm. Davis recessed the meeting to Executive Session at 12:45 o'clock p. m. Chm. Davis reconvened the meeting to Public Session at 12:50 o'clock p. m. I) APPROVAL OF AIRPORT COMMISSION RETURNING TO 5 MEMBER COMllISSION Comm. Alper moved, seconded by Comm. Taylor, that sj~nce a member had recently re- signed from the Airport Commission, the Commission return to a five-member Board as it was constituted originally. Upon vote, motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Taylor and Chm. Davis Voting Noe: Corom. Wright Chm. Davis directed the County Manager to verify thE! attendance of the Airport Commission members at their meetings. REPORT ON PROGRESS OF LAW ENFORCEMENT CENTER Mr. Herbert McKim, Architect, appeared before the Board with a report on the progress of the Law Enforcement Center. He reported that the County stands to lose approximately $30,000 in grant fnnds because of delays in construction. Comm. Alper moved, seconded by Corom. O'Shields, to give the County Manager the authority to negotiate with the Contractor to pay him his retainage as earned to date in order to save as much of the grant funds as possible, with the nnderstanding that the retainage would be withheld from the Contractor next month. Upon vote, motion carried as follows: Voting Aye: Corom. Alper, O'Shields, Taylor and Chm. Davis i) Voting Noe: Comm. Wright Corom. Wright stated that her reason for voting Noe was that with the current dis- pute going on between the architect and the contractor as to whose fault all the trouble was, she felt a little leery of releasing all the money to the contractor nntil it was settled. Mr. McKim recommended that the County retain Dr. Page Fisher for further investi- gation and interpretation on soils information on the Library property since he had done the original soils investigation for the County on t~e property for the Law Enforcement Center. He stated that it was imperative that they get this soils infor- mation in order to resume construction on the project and that the contract called for the County to furnish soils information. Comm. Alper moved, seconded by Corom. O'Shields, that the Connty hire Dr. Page Fisher to conduct the necessary investigation of the soil so that the project can get underway again. Upon vote, motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Taylor and Chm. Davis Voting Noe: Comm. Wright AUTHORIZATION TO PROCEED WITH ISSUANCE OF HOSPITAL BONDS Connty Manager Eller reported that the Hospital was iillxious to let the contracts for construction work and that the funds to pay the first interest payment on the bond sale were not budgeted for because the Commissioners did not have a schedule. Since that time a schedule had been prepared and after meeting ,dth representatives from the Hospital, the Finance Department and the Local Governrnent Commission, they felt that in order to expedite things it would be best to go ahead and sell the bonds and invest the proceeds, and the interest earned would be enongh to payoff the first interest payment that would have to be made. The hospita;L could then go ahead and let their contracts. rJ Comm. Alper moved, seconded by Chm. Davis, to authorize the County Manager to start negotiations to sell the $9,360,000 in bonds for thE! hospital. Upon vote, motion carried unanimously. ~ -'::~ :1',:, -.., 277 MINUTES OF SPECIAL MEETING, SEPTEMBER 29, 1975 (CONTINUED) AUTHORIZATION TO PROCEED WITH SALE OF HOSPITAL BONDS (CONTINUED) Comm. Wright stated that she was going to vote for the motion because the public voted for the bond issue, but she was unhappy with the whole situation in that the hospital had raised their rates twice since the bond issue and she felt that the room rates would have to be increased more later to finish what they didn't antici- pate in their original plan. She stated that she felt the public had been sold a "bill of goods". AUTHORIZATION FOR CHAIRMAN TO SIGN BOND FOR COLLECTOR OF REVENUE, JANIE B. STRAUGHN . County Manager Eller reported that County Attorney, Jim Fox, had approved the form of the bond for the Collector ,of Revenue, Janie B. Straughn. Comm. Wright moved, seconded by Comm. Alper, that the Chairman be authorized to sign the bond for Mrs. Straughn. Upon vote, motion carried unanimously. ADJOURNMENT Comm. Alper moved, seconded by Comm. O'Shi.elds, that the meeting be adjourned. Upon vote, motion carried unanimously. Chm. Davis adjourned the meeting at 1:20 o'clock p. m. Respectfully submitted, ~:!-C- A. &.~~'- (Mrs.) Alyce B. Brown Clerk to the Board ab MINUTES OF REGULAR MEETING, OCTOBER 6, 1975 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, .october 6, 1975, at 11:00 o'clock a. m. in the Asse~)ly Room, County Commission Building, Wilmington, North Carolina. Members present were Commissioners George E. Alper; Claud O'Shields, Jr.; William C. Taylor; Vivian S. Wright; Chairman Peter R. Davis; County Manager Dan W. Eller; County Attorney, James C. Fox and Clerk to thl~ Board, Alyce B. Brown. No members were absent. Chm. Davis called the meeting to order. APPROVAL OF MINUTES: SPECIAL MEETING, SEPTEMBER 8, 1975 Comm. Wright moved the minutes of the Special Meeting of September 8, 1975, be approved as presented. on Page 266 Comm. O'Shields requested that the comment be inserted/under "Request to file Suit Against Cole-Layer-Trumble" that it was brought out in the meeting that the C)mmissioners had been cautioned by the County Attorney that it was impossible to sue for damages until the work was completed and the damages assessed. The County Attorney was not present at that meeting and there was no amount stipulated in the request for suit. Comm. Wright agreed to amend her motion to include Comm. O'Shields comment be inserted in the Minutes of September 8, 1975, secondod by Chm. Davis, that the minutes of the Special Meeting of September 8, 1975, be approved as corrected. Upon vote, . =tio:,:~r::g:~::U:::~ed for the record that she had said at the tme that she was not concerned with damages so much as she was in letting the people in the community know that the Commissioners were looking after their interest. Chm. Davis requested that the record show that all five Commissioners felt like they had the interest of the community in mind. APPROVAL OF MINUTES, REGULAR MEETING SEPTEMBER 15, 1975 Comm. Wright moved, seconded by Chm. Davis, that: the Meeting of September 15, 1975, be approved as present:ed. unanimously. minutes of the Regular Upon vote, motion carried -~