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HomeMy WebLinkAbout1999-05-19 Minutes S � 7Q9 NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES MAY 19, 1999 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday,May 19, 1999 at Wilmington International Airport, 1740 Airport Boulevard,Wilmington,North Carolina. Chairman Griffin called the meeting to order A at5:30p.m. Authority members present were Parks Griffin,Al Roseman,John Coble,Carter Lambeth and E.L.Mathews, Jr. Also present were Will Plentl,Executive Director,Ed Cox,Director of Operations;Julie Wilsey,Director of Engineering and Facilities,Jon Rosborough,Director of Services,Winfield Smith Finance Manager,Jim Price,Public Safety Manager and Janie James,Executive Assistant. APPROVAL OF MINUTES Dr. Roseman corrected the minutes of the April 21, 1999 meeting on page 704,under Return to Facilities and Equipment Committee, paragraph 2 to read as follows: Out of Committee,Dr. Roseman MOVED to approve landscaping proposal submitted by Boyco East Landscaping Contracting and Design of Wilmington, NC for landscaping of planting beds at terminal entrance for a not-to-exceed amount of$11,300, and will be conditional upon an acceptable maintenance agreement, and subject to review of references. Mr.Mathews MOVED,SECONDED by Mr.Lambeth to approve the minutes of the April 21, 1999 meeting as corrected by Dr. Roseman. Upon vote,the MOTION WAS APPROVED UNANIMOUSLY. AUTHORITY REPORTS HUMAN RESOURCES AND PUBLIC SAFETY Mr.Lambeth commented that each year in May,law enforcement officers in America are honored. He noted that the tradition is observed in Wilmington at Grace Baptist Church where they present awards for officers of the year. Mr. Lambeth was pleased to announce that Lewis Sasser,a public safety officer,who has been employed by the airport since 1984 was selected "Outstanding Officer of the Yea?' by the Grace Baptist Church. He presented Mr. Sasser with a plaque acknowledging his award, as well as a lapel pin and congratulated him on his success and recognition. BUDGET& FINANCE/AIR SHOW Air Show -Mr. Coble was happy to report that BB&T was on board as a sponsor for the air show for a value of approximately $25,000 with volunteers to work gates, collect and count money, provide a credit card machine to the airport so that credit cards can be utilized for purchasing tickets. Mr.Coble also noted that General Electric has agreed to be a sponsor in the amount of$10,000 plus provide volunteers to the show. 710 NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES-MAY 19, 1999 PAGE 2 Mr. Coble advised that he had met with the Cape Fear Youth Soccer League and was excited to report that the soccer league has agreed to provide 244 volunteers each day to work the concession booths. He stated that this corporation would serve as the 501(c)3 corporation. Mr.Coble noted that the acts for the air expo would consist of the Blue Angels,Patty Wagstaff,Gene Soucy and Teresa Stokes, The Pepsi Skywriter, Bud Light Micro Jet, Shockwave Jet Truck, Monster Trucks, Announcer Danny Clisham,F-15 Tactical Demo,F-15/P-51 Heritage.Flight and Ben Morphew. Mr. Coble also noted that Jeff Clark from the Azalea Festival, has agreed to work with the air expo to provide arts and crafts booths. Mr.Mathews noted that he would like to see the B-17 come back for the air expo. Mr.Grissom advised that he had talked to the B-17 people earlier in the year and was advised that the B-17 would be on the West Coast during the time of the Carolinas Air Expo. Dr.Roseman advised that at one time this airport was a base for P-47 aircraft and inquired if there was any chance of obtaining one for the show. Mr.Grissom reported that he would make contact with the Lone Star Flight Museum to see if their P-47 would be available. If the P-47 was available, it could also be used for the Heritage Flight. Wilmington Aviation Foundation - Chairman Griffin noted that he was in receipt of the papers for the Wilmington Aviation Foundation and asked if Dr. Roseman would review the paperwork and report back to the Authority on the Foundation. Mr. Plentl noted that any contributions received prior to the foundation receiving 501(c)3 status would not be tax deductible. Legal Matter-Mr. Coble MOVED, SECONDED by Mr. Lambeth to employ the services of Hogue Hill Jones Nash&Lynch, LLP for purposes of litigation for pending contract discussion and to set aside, in a special account, $40,000 from uncommitted cash,to cover the cost of litigation. After a brief discussion, and UPON VOTE, THE MOTION WAS APPROVED UNANIMOUSLY. Cash Position and PFC Report-Mr. Coble asked Mr. Smith to provide the cash position report for him. Mr. Smith noted that the reconciled cash position for April as prepared by staffshowed an unreserved balance at the end of the month of$2,057,954.68 after receipts of$628,117.37 and disbursements of$706,286.84. Copies of both PFC monthly status reports for April had been attached to the agenda. PFC Application No. 93-01 showed a balance at the end of the month of$144,553.90 and PFC Application No. 98-03 showed a balance at the end of the month of$90,230.53. FACILITIES & EQUIPMENT � R B / 711 NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES-MAY 19, 1999 PAGE 3 Existing Project Status-Dr. Roseman noted that a copy of the current projects status report for May had been included in the agenda packet and inquired if there were any questions on the report. Chairman Griffin inquired as to how the airport was progressing with regards to Y2K. Mr. Plentl reported that staff was moving ahead with the items that would require a bid and commented that the status of those actions would be reported at a future meeting. He noted that since the airport had identified funding for required items,the airport was now in an acquisition mode. Dr.Roseman inquired about the airport's security system. Mr.Plentl responded that various airports utilized different systems and noted that this airport would be upgrading the system currently in place. Additionally, he stated that the Flight Information System will be bid based upon specific criteria for replacement of the system and the lowest price for the system. A brief discussion was held with regards to various FIDS systems being used in the area and the system that would be obtained for this ariport. Chairman Griffin inquired as to whom the airport was applying for a grant for funding ofthe various projects. Mr. Plentl responded that the grant application was being made to the state. He commented that the grant would be listed in two packages -the work that would be funded at 90%and the work that would be funded at 50%. Mr.Mathews inquired about the baggage conveyor belt and asked if it was completed. Mr.Plentl noted that the outbound baggage conveyor belt for United Express has been completed. Dr.Roseman MOVED,out of committee,to reimburse Air Wilmington for expenses incurred in the removal of contaminated soil on its leasehold for an amount not to exceed$29,900. Upon vote the MOTION WAS APPROVED UNANIMOUSLY. Dr. Roseman MOVED,out of committee,to approve the non-revenue lease with the FAA for the Runway End Indicator Light System (REILS) with paragraph 4 (nonrestoration) marked out. Upon vote the MOTION WAS APPROVED UNANIMOUSLY. A brief discussion was held with regard to the lighting on runway 17/35. Mr. Plentl commented that a request could be made to have the VASI checked. Since the PAPI was owned by the airport, the airport would be able to check that system. Dr. Roseman inquired about the approved engineer for the airport. Mr. Plentl responded that the approved engineer, at present, was Talbert&Bright. f Dr. Roseman MOVED,out of committee,to approved the engineering contracts for airfield drainage for an amount of$23,220. After a brief discussion with regard to the airfield drainage contract and upon vote Mr. Coble and Dr. Roseman QUESTIONED THE MOTION, Mr. Mathews and Mr. Lambeth APPROVED THE MOTION 71Z NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES-MAY 19, 1999 PAGE 4 r and Chairman Griffin OPPOSED THE MOTION. Dr. Roseman MOVED to approve the engineering contract for the roof replacement and installation of a baggage carousel for the amount of $68,680. Upon vote the MOTION WAS APPROVED UNANIMOUSLY. A brief discussion was held with regard to replacement weapons for the Public Safety Department. Dr. Roseman commented that he was advised that the Sheriff's Department had order and received the.45 caliber weapons and that the airport would be trading 20 .357 magnum weapons. Dr. Roseman MOVED,out of committee to approve the expenditure of$6,013 and trade 20 weapons for the replacement and upgrading of the Public Safety Officers current weapons and to make their weapons interchangeable with the Sheriff's Department. Upon Vote the MOTION WAS APPROVED BY Dr. Roseman,Mr.Mathews,Mr.Coble and Chairman Griffin. Mr.Lambeth OPPOSED the purchase of the new weapons. GOVERNMENTAL LIAISON Mr. Mathews did not have a report. DEVELOPMENT AND PUBLIC RELATIONS International/Passenger Activity-Chairman Griffin asked Mr.Plentl to make a report on his behalf. Mr. Plentl noted that aircraft cleared was up 15% year-to-date over the same time period in 1998 and that passengers cleared was up 8%. Additionally,he commented that US Airways continues to be down because of equipment change. A brief discussion was held with regards to US Airways and the type of equipment being used. Mr. Plentl advised that beginning July 9,US Airways would add four additional flights to Washington Dulles. A discussion was held with regards to the new service being provided by US Airways. Authority members voiced concern that the addition of service to Washington Dulles by US Airways may effect United Express' boardings. Mr. Plentl further commented that ASA's traffic was up 11% over April of 1998; United Express was up 39% and Midway Corporate was up over 87%. He stated that non-revenue passengers are down year-to- date. Finally,Mr. Plentl noted that the total of all passengers was up 2.2% over April of 1998. RETURN TO AIR EXPO Mr. Coble advised that Mr. Grissom had made contact with the Lone Star Flight Museum and noted that a P-47 could be obtained for the amount of$6,500. A brief discussion was held with regards to obtaining a P-47. 713 NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES- MAY 19, 1999 fi PAGE 5 RETURN TO DEVELOPMENT AND PUBLIC RELATIONS Chairman Griffin noted that the Authority has been in contact with the soccer league regarding the use of the airfield for soccer grounds. A discussion was held with regard to potential sites for soccer use. Dr. Roseman inquired as to when advertising for the air expo would begin. Mr. Coble responded that Ron Gumm has been in contact with several people, working out the advertising plan and that it should begin shortly. Additionally, Mr. Coble noted that notices of advertisements will be sent to all aviation related magazines and papers and that he was awaiting a new list, which Mr. Grissom would sent to him upon his return home. DIRECTOR'S COMMENT Mr. Plentl did not have any additional comments. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS 1 Mr. Coble MOVED, SECONDED by Mr. Mathews to set the expenditure authorization level for various purchases and disbursements for all Authority committees at$5,000,and to allow the Executive Director to sign for expenditures and disbursements up to$2,999.99 without prior approval of the Authority. Upon vote the MOTION WAS APPROVED BY Mr. Coble, Mr. Mathews, Dr. Roseman and Chairman Griffin. Mr. Lambeth OPPOSED THE MOTION. JUNE MEETING Due to a conflict with meeting dates,the June 16 meeting was rescheduled for June 30,with no work session planned for the month. RECOGNITION OF GUEST Chairman Griffin recognized Alice Mitchell, Chairman of the Chamber of Commerce's Infrastructure Committee and invited comments at this time. Ms. Mitchell did not have any comments. OTHER ITEMS BY THE AUTHORITY 114 NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES-MAY 19, 1999 PAGE 6 There were no other items by the Authority. ADJOURNMENT There being no other business to come before the board,Chairman Griffin adjourned the meeting at 6:40 p.m. Prepared by: Respectfully Submitted: Janie James 1 ' Willard G. Plentl,Jr.,P. E. Secretary