HomeMy WebLinkAboutFY22 MOA 2270015 TIER II NONCOMPETITIVE 1-1-22 TO 2-28-23
Tier II Competitive Grant 2022 Page 1 of 10
NC Tier II Noncompetitive Grant
Fiscal Year 2022
Memorandum of Agreement (MOA)
between
Grantor: Recipient:
State of North Carolina New Hanover County
Department of Public Safety
Emergency Management
Tax ID/EIN #: 56-6000324
MOA #: 2270015 Award amount: $2,000.00
DPS fund code: 1506-8064 Period of performance: January 1, 2022 to February 28, 2023
1. Purpose
This grant award supports the hazardous material preparedness activities of Local Emergency
Planning Committees (LEPCs) as defined in the Emergency Planning and Community Right-to-
Know Act (EPCRA). These funds are to be used by your county’s or region’s LEPC for
hazardous materials emergency response planning, training, and related exercises. See
Attachment 1 for a description of the approved scope of work for this grant. The scope of work
is the approved Application as submitted by the RECIPIENT with any amendments approved by
the GRANTOR.
2. Authority
In accordance with the provisions of N.C.G.S. §166A-29.1, North Carolina Emergency
Management hereby awards to the RECIPIENT a grant in the amount shown above. Tier II
grants are funded by NC annual hazardous materials facility fees collected each year per
N.C.G.S. 166A-29.1(f)(3). The funds awarded under this grant must be used in compliance with
all applicable federal, state, local and tribal laws and regulations, including N.C.G.S. §§ 143C-6-
21, 143C-6-22, 143C-6-23 and 09 NCAC 03M. By accepting this award, RECIPIENT agrees to
use these funds in a manner consistent with all applicable laws and regulations.
3. Compensation
GRANTOR agrees that it will pay the RECIPIENT complete and total compensation for the
services to be rendered by the RECIPIENT. Payment to the RECIPIENT for expenditures under
this Memorandum of Agreement (MOA) will be reimbursed after the RECIPIENT’s cost report,
detailed invoices, and proof of payment are submitted and approved for eligible expenses. These
documents must be submitted no later than March 31, 2023. The original signed copy of this
MOA must be signed by the Official(s) authorized to sign below and returned to North Carolina
Emergency Management no later than 45 days after the MOA has been submitted for execution.
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This MOA shall be effective upon return of execution from RECIPIENT and final approval by
GRANTOR. Upon final approval of this MOA by GRANTOR, the period of performance (POP)
for this grant is January 1, 2022 – February 28, 2023. Grant funds will be disbursed upon receipt
of evidence that funds have been invoiced, products or services received, and proof of payment
is provided.
A. RECIPIENT understands and acknowledges that total funding level available under this MOA will
not exceed the awarded amount . RECIPIENT acknowledges that they are further prohibited
from sub-granting these funds. Attachment 1 provides scope of work and payment amounts to be
paid to RECIPIENT.
B. Pursuant to N.C.G.S 143C-1-1, RECIPIENT understands and agrees that funding shall be subject to
the availability of appropriated funds. However, in the event of MOA termination due to lack of
adequate appropriated funds, GRANTOR will ensure that it will pay for services and goods acquired
and obligated on or before the end of POP.
C. RECIPIENT must meet all funding requirements contained herein. Non-compliance may result in
denial of reimbursement request(s) or suspension/revocation of grant funds awarded for
this project. See also paragraph 5 below regarding compliance.
4. Conditions
The funds awarded under this grant must only be used by your county’s or region’s LEPC for the
purposes of hazardous materials emergency response planning, training and exercises, as
mandated in N.C.G.S.§ 166A-29.1. Furthermore, the use of these funds must meet one or more
of the follow criteria:
A. Support costs incurred facilitating LEPC meetings (e.g. printing, general office supplies, food and
non-alcoholic beverages)
B. Support regional LEPC meetings and collaboration
C. Enhance LEPC outreach efforts or produce promotional materials
D. Host or support local and regional LEPC conferences
E. Create or update hazardous material emergency response plans
F. Support local or regional hazardous materials response exercises
G. Support purchases of items for use in hazardous materials emergency response planning, training and
exercises.
Purchases of items must be pre-approved in writing by the NCEM Hazardous
Materials Group (NCEM hazardous materials group).
H. Under no circumstances are the following items eligible for funding under this grant:
• Salaries or benefits for any employee
• Unmanned vehicles
• Support for programs not focused on hazardous materials preparedness
Funding is contingent upon completion of all funding requirements. Grant funds must be used to
supplement existing federal, state and local funds for program activities and must not replace
(supplant) those funds that have been appropriated for the same purpose. Jurisdictions must
provide assurances and certifications as to non-supplanting and the existence of proper
administrative/financial procedures as requested. The following conditions must be adhered to
during the entire duration of the grant program:
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I. RECIPIENT must:
i. RECIPIENT is required to have and maintain a current Unique Entity Identifier created in the
System for Award Management (SAM). Current SAM registrants have already been assigned
their Unique Entity Identifier and can view it within SAM.
ii. Ensure their organization is registered with SAM. Every applicant is required to have their name,
address and EIN up to date in SAM. SAM information can be found at http://www.sam.gov.
After April 4, 2022, the Unique Entity Identifier in SAM becomes the official identifier for doing
business with the U.S. Government.
iii. Complete any procurements, expenditures, and receipt of goods or services within the POP.
iv. No Match Requirement. RECIPIENT is not required to provide matching funds in cash or in-kind
for this award.
v. RECIPIENT must submit requests for reimbursement with all required documentation attached.
Once GRANTOR is satisfied that RECIPIENT has provided all required documentation, the
requested distributions can be processed for payment. The distributions of funds will be coded to
cost center 1506-8064 in the North Carolina Accounting System (NCAS).
J. Required Documents/Forms. RECIPIENT must submit the following documents to GRANTOR
(ncemgrants1@ncdps.gov) upon execution of this MOA:
i. W-9 (09 NCAC 03M .0202)
ii. Electronic Payment / Vendor Verification Form (09 NCAC 03M .0202)
iii. Conflict of Interest Policy (G.S. 143C-6-23.(b))
iv. Sworn (Notarized) No Overdue Tax Debt Certification (G.S. 143C-6-23.(c))
5. Compliance
RECIPIENT shall comply with applicable federal, state, local and/or tribal statutes, regulations,
ordinances, licensing requirements, policies, guidelines, reporting requirements, certifications and other
regulatory matters for the conduct of its business and purchase requirements performed under this MOA.
RECIPIENT shall be wholly responsible for the purchases made under this MOA and for the supervision
of its employees and assistants.
Failure to comply with the specified terms and conditions of this MOA may result in the return
of funds and any other remedy for noncompliance specified in 2 CFR 200.339 (incorporated by
reference in this MOA), and/or termination of the award per 09 NCAC 03M.0801 and 2 CFR
200.340 (incorporated by reference in this MOA). Additional conditions may also be placed on
RECIPIENT for noncompliance with the specified terms and conditions of this MOA, including
(but not limited to) additional monitoring and possible placement of RECIPIENT on the
Suspension of Funding List (SOFL) maintained by the State Office of State Budget &
Management (OSBM).
6. Responsibilities
GRANTOR:
A. GRANTOR shall provide funding to RECIPIENT to perform the activities as described
herein.
B. GRANTOR shall conduct a review of the project to ensure that it is in accordance with all
grant requirements.
RECIPIENT:
A. This MOA must be signed and returned to GRANTOR within 45 days after RECIPIENT
receives notice of this award.
B. RECIPIENT understands and acknowledges required compliance with all statutory
provisions outlined in N.C.G.S. 143C-6-23 (State grant funds: administration; oversight and
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reporting requirements) and 09 NCAC 03M .0205 (MINIMUM REPORTING
REQUIREMENTS FOR RECIPIENTS).
C. Requests for Reimbursement (RFR). GRANTOR will reimburse RECIPIENT for eligible
costs as discussed in Attachment 2: Allowable expenditures. RECIPIENT must take
possession of all purchased items and receive any grant-eligible service prior to seeking
reimbursement from the GRANTOR. RECIPIENT must submit request for reimbursement
within 60 days of payment of invoice. RFR submitted more than 30 days after RECIPIENT
payment of invoice may be denied. RFR must include sufficient documentation that
approved expenditures have been properly invoiced and paid by RECIPIENT, and that the
products and/or services have in fact been received by RECIPIENT. RFRs must also include
a cost report form (supplied by the GRANTOR) and a summary listing of invoices completed
by RECIPIENT.
D. Funds Management. RECIPIENT agrees that funds paid through this grant shall be
accounted for in a separate fund and accounting structure within the RECIPIENT’s central
accounting and grant management system. RECIPIENT agrees to manage all accounts
payable disbursements, check register disbursements and related transactions in a detailed
manner that supports fully transparent accounting of all financial transactions associated with
the funding for this grant.
i. Expenditures for travel mileage, meals, lodging and other travel expenses incurred in the
performance of this grant shall be reasonable and supported by documentation. State
rates should be used as guidelines. International travel shall not be eligible under this
MOA.
ii. If eligible, RECIPIENT shall: (a) ask the North Carolina Department of Revenue for a
refund of all sales and use taxes paid by them in the performance of this grant, pursuant
to N.C.G.S. 105-164.14; and (b) exclude all refundable sales and use taxes from all
reported expenditures.
E. Closeout Reporting Requirements. Following the principles of 2 CFR 200.344, RECIPIENT
must submit to GRANTOR, no later than 30 calendar days after the end date of the period of
performance, all financial, performance, and other reports as required by the terms and
conditions of the grant award and this MOA. This includes, but is not limited to, copies of
after-action reports, including class roster, from any training or exercises funded by this
grant. It also includes copies of any deliverables purchased with these grant funds such as
plan rewrites, commodity flow studies, and HazMat risk assessments. GRANTOR notifies
RECIPIENT upon completion of grant closeout.
F. Procurement. RECIPIENT shall utilize State of North Carolina and/or local procurement
policies and procedures for the expenditure of funds, and conform to applicable state
standards identified in N.C.G.S. Chapter 143, Article 3, Purchases & Contracts.
If RECIPIENT utilizes local procurement policies, RECIPIENT is required to submit a copy
of the applicable policies they followed and demonstrate that they complied with those
policies, including competition as required.
RECIPIENT is required to check the federal System for Awards Management (SAM),
https://sam.gov/content/exclusions and the State Debarred Vendors Listing,
https://ncadmin.nc.gov/documents/nc-debarred-vendors, to verify that all vendors and
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contractors have not been suspended or debarred from doing business with the federal or
state government.
Per 09 NCAC 03M, agencies shall not disburse any state financial assistance to an entity that
is on the Suspension of Funding List (SOFL). OSBM maintains the SOFL for non-compliant
grant RECIPIENTs. The SOFL is updated on a weekly basis. RECIPIENT is prohibited
under this MOA from procurement, and/or contracting with any entity listed on the SOFL
using these grant funds.
G. To request reimbursement RECIPIENT must submit all required documentation to NCEM
Grants Management Branch (ncemgrants1@ncdps.gov) or designated grants manager.
GRANTOR will reimburse RECIPIENT for eligible costs as determined by GRANTOR.
RECIPIENT must take possession of all purchased items and receive any grant-eligible
service prior to seeking reimbursement from GRANTOR.
H. RECIPIENT shall have sole responsibility for the ownership, maintenance, insurance,
upkeep, and replacement of any items procured pursuant to this MOA. Unless otherwise
directed by GRANTOR, RECIPIENT may keep or dispose of any items purchased with grant
funds when the items are no longer needed by RECIPIENT.
I. Property and Equipment. Property and equipment purchased with these grant funds shall be
titled to RECIPIENT, and RECIPIENT shall be responsible for the custody and care of any
property and equipment purchased with grant funds furnished for use in connection with this
MOA. GRANTOR will not be held responsible for any property purchased under this MOA.
RECIPIENT must utilize all property and equipment as intended in their project application
to GRANTOR.
J. Indirect Costs. No indirect costs will be charged to this award.
K. The purchase or acquisition of any additional materials, equipment, accessories or supplies,
or the provision of any training, exercise or work activities beyond that identified in this
MOA, shall be the sole responsibility of RECIPIENT and shall not be reimbursed under this
MOA.
L. Conflict of Interest. Per N.C.G.S. § 143C-6-23(b), RECIPIENT is required to file with
GRANTOR a copy of RECIPIENT’s policy addressing conflicts of interest that may arise
involving the grantee's management employees and the members of its board of directors or
other governing body. The policy shall address situations in which any of these individuals
may directly or indirectly benefit, except as the grantee's employees or members of its board
or other governing body, from the grantee's disbursing of State funds, and shall include
actions to be taken by the grantee or the individual, or both, to avoid conflicts of interest and
the appearance of impropriety. The policy shall be filed before GRANTOR may disburse
any grant funds.
In conjunction with providing the conflict-of-interest policy to GRANTOR, RECIPIENT
must disclose in writing to GRANTOR, and attempt to avoid, any real or potential conflict of
interest that may arise during the administration of this grant award.
This includes RECIPIENT’s responsibility to maintain written standards of conduct covering
conflicts of interest and governing the actions of their employees engaged in the selection,
award, and administration of contracts or subgrants. No employee, officer, or agent may
participate in the selection, award, or administration of a contract or subgrant supported by
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this grant award if he or she has a real or apparent conflict of interest. Such conflicts of
interest would arise when the employee, officer, or agent, any member of his or her
immediate family, his or her partner, or an organization that employs or is about to employ
any of the parties indicated herein, has a financial or other interest in or a tangible personal
benefit from a firm considered for a contract or subgrant. The officers, employees, and agents
of the RECIPIENT may neither solicit nor accept gratuities, favors, or anything of monetary
value from contractors or parties to subcontracts or subgrants. RECIPIENT may set standards
for situations in which the financial interest is not substantial, or the gift is an unsolicited
item of nominal value.
The standards of conduct must provide for disciplinary actions to be applied for violations of
such standards by officers, employees, or agents of the RECIPIENT. All RECIPIENTs must
disclose in writing to GRANTOR, and attempt to avoid, any real or potential conflicts of
interest with respect to procurement, contracting, and subcontracting with funds provided
under this grant award. Upon request, RECIPIENT must also provide a copy of their
standards of conduct policy covering conflicts of interest with respect to procurement,
contracting and subcontracting with funds provided under this grant award.
M. Travel. RECIPIENT must have an acceptable local travel regulation plan or accept the state
travel regulations.
N. Records Retention for Auditing & Monitoring. RECIPIENT acknowledges and agrees that,
from and after the date of execution of this MOA and for five (5) years following its
termination, the books, records, documents and facilities of the RECIPIENT are subject to
being audited, inspected and monitored at any time by GRANTOR upon its request (whether
in writing or otherwise). RECIPIENT further agrees to provide GRANTOR staff and staff of
the Office of State Auditor with access to financial and accounting records to support internal
audit, financial reporting and related requirements.
O. Advertising. RECIPIENT agrees not to use the existence of this grant award or the name of
GRANTOR as part of any commercial advertising, without prior written approval of
GRANTOR.
7. Regulation
The funds awarded under this grant must be used in compliance with all applicable state and
federal laws to include compliance with N.C.G.S. §§ 143C-6-22, 143C-6-23 and 09 NCAC 03M.
By accepting this payment, the RECIPIENT agrees to use these funds in a manner consistent
with state and federal laws and regulations.
8. Taxes
RECIPIENT shall be considered to be an independent RECIPIENT and as such shall be
responsible for ALL taxes. There shall be no reimbursement for taxes incurred by the
RECIPIENT under this grant.
9. Warranty
As an independent RECIPIENT, the RECIPIENT will hold the GRANTOR harmless for any
liability and personal injury that may occur from or in connection with the performance of this
MOA to the extent permitted by the North Carolina Tort Claims Act. Nothing in this MOA,
express or implied, is intended to confer on any other person any rights or remedies in or by
reason of this MOA. This MOA does not give any person or entity other than the parties hereto
any legal or equitable claim, right or remedy. This MOA is intended for the sole and exclusive
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benefit of the parties hereto. This MOA is not made for the benefit of any third person or
persons. No third party may enforce any part of this MOA or shall have any rights hereunder.
This MOA does not create, and shall not be construed as creating, any rights enforceable by any
person not a party to this MOA. Nothing herein shall be construed as a waiver of the sovereign
immunity of the State of North Carolina. Nothing in this MOA is intended to conflict with
current laws or regulations of the State of North Carolina, Department of Public Safety, North
Carolina Emergency Management, or the RECIPIENT. If a term of this MOA is inconsistent
with such authority, then that term shall be invalid, but the remaining terms and conditions of
this MOA shall remain in full force and effect.
10. Audit requirements
Per 09 NCAC 03M.0205, a non-state entity that is not exempt from the requirements of SUBCHAPTER
03M – UNIFORM ADMINISTRATION OF STATE AWARDS OF FINANCIAL ASSISTANCE per 09
NCAC 03M.0201, that receives a combined $500,000 or more in North Carolina state funding or
federal funding passed through a state agency must within 9 months of the non-state entity’s fiscal
year end submit to DPS Internal Audit (AuditGrantsReport@ncdps.gov) a single audit prepared and
completed in accordance with Generally Accepted Government Auditing Standards (GAGAS):
https://www.gao.gov/yellowbook.
If RECIPIENT is a unit of local government in North Carolina, RECIPIENT may be subject to
the audit and reporting requirements in N.C.G.S. 159-34, Local Government Finance Act –
Annual Independent Audit, rules and regulations. Such audit and reporting requirements are set
by the Local Government Commission (see Local Government Commission for more
information). See also 20 NCAC 03 (Local Government Commission).
11. Points of contact
To provide consistent and effective communication between the GRANTOR and RECIPIENT,
each party shall appoint a Principal Representative(s) to serve as its central point of contact
responsible for coordinating and implementing this MOA. The Department of Public Safety,
North Carolina Emergency Management contacts shall be State Hazardous Materials Manager,
Grants Management Branch staff, and NCEM Field Branch staff. The RECIPIENT’s contact
shall be the person(s) designated by the RECIPIENT.
12. Public record access
This MOA may be subject to the North Carolina Public Records Act, Chapter 132 of the North
Carolina General Statutes.
13. Contracting/subcontracting
If RECIPIENT contracts/subcontracts any or all purchases or services under this MOA, then
RECIPIENT agrees to include in the contract/subcontract agreement that the
contractor/subcontractor is bound by the terms and conditions of this MOA. RECIPIENT and
any contractor/subcontractor agree to include in the contract/subcontract that the
contractor/subcontractor shall hold GRANTOR harmless against all claims of whatever nature
arising out of the contractor/subcontractor performance of work under this MOA. If
RECIPIENT contracts/subcontracts any or all purchases or services required under this
MOA, a copy of the executed contract/subcontract agreement must be forwarded to
GRANTOR. A contractual arrangement shall in no way relieve RECIPIENT of its
responsibilities to ensure that all funds issued pursuant to this grant be administered in
accordance with all state and federal requirements.
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RECIPIENT shall remain an independent RECIPIENT and as such shall be wholly responsible
for the scope of work to be performed under this MOA and for the supervision of their
employees and assistants.
RECIPIENT represents that it has, or will secure at its own expense, all personnel required in
performing the services under this MOA. Such employees shall not be employees of, or have
any individual contractual relationship with, GRANTOR. RECIPIENT shall be responsible for
compliance with all laws, ordinances, codes, rules, regulations, licensing requirements and other
regulatory matters that are applicable to the conduct of his business and work performance under
this MOA, including those of Federal, State, and local agencies having appropriate jurisdiction.
RECIPIENT acknowledges and agrees that, in its conduct under this Contract and in connection
with any and all expenditures of grant funds made by it, it shall comply with the cost principles
enunciated in the Code of Federal Regulations, 2 CFR, Part 200.
14. Situs
All information maintained by GRANTOR in connection with this MOA and grant award is
subject to the North Carolina Public Records Act, Chapter 132 of the North Carolina General
Statutes and is subject to public records requests through NCDPS.
15. Antitrust laws
All signatories of this MOA will comply with all applicable state and federal antitrust laws.
16. Other provisions/severability
Nothing in this MOA is intended to conflict with current federal, state, local, or tribal laws or
regulations. If a term of this MOA is inconsistent with such authority, then that term shall be
invalid, but the remaining terms and conditions of this MOA shall remain in full force and effect.
17. Entire agreement
This MOA and any annexes, exhibits and amendments annexed hereto and any documents
incorporated specifically by reference represent the entire agreement between the parties and
supersede all prior oral and written statements or agreements.
18. Modification
This MOA may be amended only by written amendments duly executed by RECIPIENT and
GRANTOR.
19. Termination
The terms of this MOA, as modified with the consent of all parties, will remain in effect until the
end of the POP. Any grant funds not expended by the end of the POP will be automatically
deobligated. Prior to the end of the POP, either party may terminate this MOA upon thirty (30)
days advance written notice to the other party.
The POP may only be extended upon approval by NCEM Hazardous Materials Group and the
issuance of the Grant Adjustment Notice.
20. Execution and effective date
This grant shall become effective upon return of this original MOA, properly executed on behalf
of the RECIPIENT, to North Carolina Emergency Management and will become binding upon
execution of all parties to the MOA. The terms of this MOA will become effective January 1,
2022. The last signature shall be that of Secretary for the North Carolina Department of Public
Safety.
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21. Certification of eligibility - Under the Iran Divestment Act
Pursuant to N.C.G.S. §147-86.59, any person identified as engaging in investment activities in
Iran, determined by appearing on the Final Divestment List created by the State Treasurer
pursuant to N.C.G.S. § 147-86.58, is ineligible to contract with the State of North Carolina or
any political subdivision of the State. The Iran Divestment Act of 2015, N.C.G.S. § 147-86.55 et
seq.* requires that each vendor, prior to contracting with the State certifies, and the undersigned
on behalf of the Vendor does hereby certify, to the following:
A. That the vendor is not identified on the Final Divestment List of entities that the State
Treasurer has determined engages in investment activities in Iran
B. That the vendor shall not utilize on any contract with the State agency any subcontractor that
is identified on the Final Divestment List
C. That the undersigned is authorized by the Vendor to make this Certification.
The State Treasurer’s Final Divestment List can be found on the State Treasurer’s website at the
address: https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-
divestment-Act-resources.aspx and will be updated every 180 days. For questions about the
Department of State Treasurer’s Iran Divestment Policy, direct questions to (919) 814-3852.
22. Attachments
All attachments to this MOA are incorporated as if set out fully herein.
In the event of any inconsistency or conflict between the language of this MOA and the
attachment hereto, the language of the MOA shall be controlling, but only to the extent of such
conflict or inconsistency.
This MOA includes the following attachments:
• Approved application as Attachment 1.
• Allowable expenditures as Attachment 2.
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AUTHORIZED SIGNATURE WARRANTY
THE UNDERSIGNED REPRESENT AND WARRANT THAT THEY ARE AUTHORIZED TO BIND
THEIR PRINCIPALS TO THE TERMS OF THIS MOA. IN WITNESS WHEREOF, RECIPENT AND
GRANTOR HAVE EACH EXECUTED THIS MOA AND THE PARTIES AGREE THAT THE MOA
IS EFFECTIVE AS OF THE POP START DATE, EVEN IF THIS MOA IS SIGNED BY ANY
PARTIES AFTER THAT DATE.
For GRANTOR:
Approved as to Form
By: ________________________________
William Polk, Deputy General Counsel
Reviewed for the North Carolina
Department of Public Safety to fulfill the
purposes of the North Carolina Tier II
Noncompetitive Grant Program
Date: __________________
Approved
By: ________________________________
William C. Ray, Director & Deputy
Homeland Security Advisor
North Carolina Department of Public Safety
Division of Emergency Management
Date: __________________
For RECIPIENT:
Approved
By: ________________________________ Date: __________________
By: ________________________________ Date: __________________
By: ________________________________ Date: __________________
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Attachment 1
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North Carolina Emergency Management
Preparedness Grant s Application
Fiscal Year 2022
All fields are mandatory. Responses should be limited to the spaces allocated. Clear, complete, and
concise information is required for the review panel to make fair and equitable decisions.
Grants selection
Select answer “Yes” or “No” for each grant.
Are you applying for:
- Emergency Management Performance Grant (EMPG)? Yes
- Hazardous Materials Emergency Preparedness (HMEP)? Yes
- North Carolina Tier II Competitive? Yes
- North Carolina Tier II Noncompetitive? Yes
Contacts
Enter requested information for all contacts listed below.
Applicant
Applicant
This is the agency applying for grants.
Applying agency New Hanover County Emergency Management
Street address 230 Government Center Drive, Suite 115
City Wilmington
28403
Email tersmith@nhcgov.com
EIN/Tax ID number 56-6000324
DUNS number 040029563
SAM registered Yes Expiration date 7/13/2022
Your name Teresa Smith
Are you authorized to apply for grants on behalf of the applying agency? Yes
Field help
Grants point of contact
Grants point of contact
This is the focal point for any ongoing communications regarding the grants. There is an opportunity to override
this contact for any specific grant.
Name Teresa Smith
Agency New Hanover County Emergency Management
Title Emergency Management Technician
Phone (work) 910-798-6906 Phone (mobile) 910-515-9508
Street address 230 Government Center Drive, Suite 115
City Wilmington ZIP + 4 28403
Email tersmith@nhcgov.com
Field help
EM program manager
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EM program manager
This is the local EM grants manager.
Name Steven Still
Email sstill@nhcgov.com
Field help
Grants MOA signatory
Grants MOA signatory
This is the individual whose name appears on the signature page of the memorandum of agreement. While only
one signatory is required, space for an additional signatory is provided. If even more signatories are required, add
them in the “Appends” section. There is an opportunity to override this contact for any specific grant.
Name Steven Still
Agency New Hanover County Emergency Management
Title Director
Street address (not PO Box) 230 Government Center Drive, Suite 115
City Wilmington ZIP + 4 28403
Email sstill@nhcgov.com
Name Tim Burgess
Agency New Hanover County
Title Deputy County Manager
Street address (not PO box) 230 Government Center Drive, Suite 195
City Wilmington ZIP + 4 28403
Email tburgess@nhcgov.com
Field help
Projects
Enter requested project information for each grant checked under Grants selection.
EMPG
HMEP
North Carolina Tier II Competitive
North Carolina Tier II Noncompetitive
Enter requested information in the sections listed below.
Point of contact (Complete only if different from point of contact in Contacts section.)
MOA signatory (Complete only if different from MOA signatory in Contacts section.)
Project information
General information
Enter information describing the project.
Title Tier II Noncompetitive
Description Tier II Noncompetitive Grant FY 2022
Goal Enhance response capabilities to complex incidents
Scope Joint/regional
Request RRT participation Yes
Field help
DocuSign Envelope ID: A2AE4BE0-2237-4AD0-BA74-8D6D84DEC495
Budget
Costs
Enter a description and cost for each budget item.
Activity area Description Amount
Training Hazmat-related classes, conferences, etc. 1,000.00
Planning Lunch provided for working lunch meetings 500.00
Planning Outreach (Publications, public notices, etc) 500.00.
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Total cost 2,000.00
222222
Field help
Additional information (if needed)
Add any information not accommodated by the application form here.
Project information
Enter additional project information in the space below.
These funds are being requested to help enhance our current LEPC program that will include offering trainings
at the bi-monthly meetings, lunch, E-Plan and/or HazMat-related classes or conferences to LEPC members.
DocuSign Envelope ID: A2AE4BE0-2237-4AD0-BA74-8D6D84DEC495
Certification
Certification
Review each certification item and check where appropriate.
I certify that: ☒ This application includes complete and accurate information.
☒ No project (supported through federal and/or matching funds) having the potential
to impact Environmental or Historical Preservation (EHP) can b e started without
the prior approval of FEMA, including but not limited to communications towers,
physical security enhancements, new construction, and modifications to buildings,
structures and objects that are 50 years old or greater. Applicant must comply with
all conditions placed on the project as the result of the EHP review. Any change to
the approved project scope of work requires re-evaluation for compliance with
these EHP requirements. Any activities that have been initiated without the
necessary EHP review and approval will result in a non-compliance finding and will
not be eligible for FEMA funding.
☒ In accordance with HSPD-5, the adoption of the National Incident Management
System (NIMS) is a requirement to receive federal preparedness assistance through
grants, contracts, and other activities. By submitting this grant application, you and
all participating entities are certifying that your locality/state agency is NIMS
compliant.
☒ Submission of the project proposal does not guarantee funding.
☒ Projects with funds allocated for equipment are required to check all equipment
purchases against the Allowable Equipment List.
(https://www.fema.gov/authorized-equipment-list).
☒ Any changes made to this grant application after the submission deadline must be
approved by the NCEM Grants Branch Manager, and an updated application must
be submitted.
☒ (EMPG only) Positions that are classified as sworn law enforcement officers may
not be funded through EMPG.
DocuSign Envelope ID: A2AE4BE0-2237-4AD0-BA74-8D6D84DEC495
Attachment 2
DocuSign Envelope ID: A2AE4BE0-2237-4AD0-BA74-8D6D84DEC495
FY 2022 Tier II Competitive Grant Program (Tier II NC)
Purpose:
Tier II competitive grants provide Local Emergency Planning Committees (LEPCs) funding to
expand the scope of their hazardous materials emergency preparedness programs though
response planning, training and related exercises. All active LEPCs awarded under this program
receive competitive grant funds from the hazardous materials facility fees collected during the
Tier II reporting period. The Tier II competitive grants must be used for hazardous materials
emergency response planning, training and related exercises, with some conditions and
limitations in accordance with the provisions of N.C.G.S. §166A-29.1. Operational equipment is
currently ineligible for this grant.
Grant Amount Estimate:
$10,000.00 maximum per award; total of $60,000.00 available statewide. Amounts may vary due
to requests processed.
Associated Deadlines:
1. Application period (90 days):
2.Period of Performance
3. Award letter and MOA distributed:
October 1, 2021- December 31, 2021
January 1, 2022- December 31, 2022
June, 2022 (retroactive to January 1, 2022)
4. Period of Performance Completion Reminder: November 30, 2022
5. Final cost report due: January 30, 2023
Grant Point of Contacts:
Mr. Joshua Langdon, State Hazardous Materials Coordinator
North Carolina Emergency Management
hazmat@ncdps.gov
984-328-0923
Erik A. Miller, Grants Management Branch Manager
Division of Emergency Management
erik.miller@ncdps.gov
919-825-2332
DocuSign Envelope ID: A2AE4BE0-2237-4AD0-BA74-8D6D84DEC495
Eligible Project Activities:
The funds awarded under this grant may only be used by your county LEPC or regional LEPC
and must fall under one or more of the following categories:
1.Supporting costs incurred facilitating LEPC meetings.
2.Enhancing LEPC outreach efforts or produce promotional materials through printing or
general office supplies.
3.Supporting LEPC meetings and collaboration with food and non-alcoholic beverages.
4.Hosting or supporting local and regional LEPC conferences.
5.Creating or updating hazardous material emergency response plans.
6.Supporting local or regional hazardous materials response exercises.
7.Supporting purchases of equipment necessary to support the LEPC and its mission.
8.Supporting hazardous material risk assessments.
9.Subscriptions to hazardous materials related web services (ex: MSDS online, Chemtrac)
10.Non-operational equipment to support the LEPC. Please note that all equipment
purchases must receive pre-approval from the grant point of contact.
Ineligible Project Activities:
Tier II grants funds may not be used for any of the following items:
1.Salaries or benefits for any employee.
2.Drone aircraft or unmanned aerial vehicles.
3.Items intended as gifts.
4.Other support for programs not focused on hazardous materials preparedness and
response.
5.Operational response equipment.
DocuSign Envelope ID: A2AE4BE0-2237-4AD0-BA74-8D6D84DEC495
FY 2022 Tier II Non-competitive Grant Program (Tier II NC)
Purpose:
Tier II non-competitive grants provide Local Emergency Planning Committees (LEPCs) funding
to expand the scope of their hazardous materials emergency preparedness programs though
response planning, training and related exercises. All active LEPCs awarded under this program
receive non-competitive grant funds from the hazardous materials facility fees collected during
the Tier II reporting period. The Tier II non-competitive grants must be used for hazardous
materials emergency response planning, training and related exercises, with some conditions and
limitations in accordance with the provisions of N.C.G.S. §166A-29.1. Operational equipment is
currently ineligible for this grant.
Grant Amount Estimate:
$1,000.00 maximum per award, per LEPC jurisdiction covered. If an LEPC provides coverage to
more than one jurisdiction, their grant amount will reflect such.
Associated Deadlines:
1. Application period (90 days):
2.Period of Performance
3. Award letter and MOA distributed:
October 1, 2021- December 31, 2021
January 1, 2022- December 31, 2022
June, 2022 (retroactive to January 1, 2022)
4. Period of Performance Completion Reminder: November 30, 2022
5. Final cost report due:January 30, 2023
Grant Point of Contacts:
Mr. Joshua Langdon, State Hazardous Materials Coordinator
North Carolina Emergency Management
hazmat@ncdps.gov
984-328-0923
Erik A. Miller, Grants Management Branch Manager
Division of Emergency Management
erik.miller@ncdps.gov
919-825-2332
DocuSign Envelope ID: A2AE4BE0-2237-4AD0-BA74-8D6D84DEC495
Eligible Project Activities:
The funds awarded under this grant may only be used by your county LEPC or regional LEPC
and must fall under one or more of the following categories:
1.Supporting costs incurred facilitating LEPC meetings.
2.Enhancing LEPC outreach efforts or produce promotional materials through printing or
general office supplies.
3.Supporting LEPC meetings and collaboration with food and non-alcoholic beverages.
4.Hosting or supporting local and regional LEPC conferences.
5.Creating or updating hazardous material emergency response plans.
6.Supporting local or regional hazardous materials response exercises.
7.Supporting purchases of equipment necessary to support the LEPC and its mission.
8.Supporting hazardous material risk assessments.
9.Subscriptions to hazardous materials related web services (ex: MSDS online, Chemtrac)
10.Non-operational equipment to support the LEPC. Please note that all equipment
purchases must receive pre-approval from the grant point of contact.
Ineligible Project Activities:
Tier II grants funds may not be used for any of the following items:
1.Salaries or benefits for any employee.
2.Drone aircraft or unmanned aerial vehicles.
3.Items intended as gifts.
4.Other support for programs not focused on hazardous materials preparedness and
response.
5.Operational response equipment.
DocuSign Envelope ID: A2AE4BE0-2237-4AD0-BA74-8D6D84DEC495