TRC Agenda Packet 3-15-20231
TECHNICAL REVIEW COMMITTEE AGENDA
March 15, 2023
New Hanover County’s Technical Review Committee (TRC) will meet Wednesday, March 15, 2023
at 2:00 p.m. to discuss the below items.
PLEASE NOTE:
This meeting will be conducted remotely via teleconference. Interested parties can contact the Planning
and Land Use Department at 910-798-7165 for more information.
Item 1: Colonial Materials – 3651 & 3701 US Highway 421 N – Major Site Plan – SITECN-23-000008
Request by Old MBC Office, LLC for warehousing. The site is 15.28 acres and is located at 3651 & 3701
US Highway 421 N, zoned I-2. The engineer is Brad Schuler with Paramounte Engineering
(bschuler@paramounte-eng.com). The planner assigned is Zach Dickerson (zdickerson@nhcgov.com,
910-798-7450)
Item 2: Sandy Paws Veterinary Clinic – 4629 Carolina Beach Road – Major Site Plan – SITECN-23-
000009
Request by Milton Turner Schaeffer, III owner, for a veterinary clinic. The site is 1.7 acres, located at
4629 Carolina Beach Road, and is zoned (CZD) B-2. The engineer is Frank Chapman with Davie
Construction Company, (fchapman@davieconstruction.com). The planner assigned is Julian Griffee
(jgriffee@nhcgov.com, 910-798-7444)
Item 3: Sketch Plan Review- Scotts Hill Convenience Store – US 17 & Scotts Hill Medical Drive:
Request by Nadean Shovels with Kimley Horn, (Nadean.shovels@kimley-horn.com) for sketch plan
review of a convenience store with fuel stations.
This meeting is open to the public by calling 1-336-218-2051 and entering Phone Conference ID: 914 153
018
Colonial Materials – Commercial Site Plan – TRC Review
Page | 1
To: Brad Schuler – Paramounte Engineering (bschuler@paramounte-eng.com)
From: Zach Dickerson
Current Planner
Date: March 15, 2023
Energov #: SITECN-23-000008
PID: R03200-001-026-000, R03200-001-011-000, R03200-001-012-000
Subject: Colonial Materials – 3651 & 3701 US Hwy 421 N- TRC Review
The following comments have been received for the March 15, 2023, TRC meeting.
Please note: following the TRC meeting, a revised site plan addressing each of the below items must be
resubmitted prior to receiving approval.
Planning, Zach Dickerson 910-798-7450
Please update the plan with the following general corrections:
1. Zoning: I-2 Industrial District
2. Uses (2):
a. The first defined use is Warehousing: The storing of goods, wares, and merchandise within
an enclosed building, whether for the owners or others. There is little on-site sales activity
with the customer present. Uses include: cold storage facilities (including frozen food
lockers); distribution warehouses (used primarily for temporary storage pending
distribution in response to customer orders); storage warehouses (used for storage by
retail stores such as furniture and appliance stores); warehouse storerooms; or similar
uses.
3. General Comments:
a. Please apply for a sign permit for all signs proposed for the project.
b. Please show sight triangles for all points of ingress and egress.
4. Landscape notes
a. Please provide a typical for dumpster screening.
b. All other points of landscaping plan meet requirements. Thanks!
4. Tree Retention:
a. It does not appear that any trees will be removed for this new project. If there are, please
apply for a Tree Removal Permit.
Colonial Materials – Commercial Site Plan – TRC Review
Page | 2
b. Please refer to UDO Section 5.3 for all Tree Removal and Retention standards.
5. Please be aware that no building permit will be issued until NCDOT has issued the Driveway Permit
approval.
6. Parking/Loading:
a. Please clarify if the parking is being reduced as the result of a traffic study or another
method, per note “Required parking may be reduced in accordance with section 5.1.3 of
the UDO,” 49 spaces are required and 25 are being provided.
7. Lighting:
a. Before the building permit can be issued, a lighting plan must be provided to illustrate
that street lighting, all exterior lighting, and indoor lighting visible from outside shall be
designed and located so that the maximum illumination measured in foot candles at
ground level at a residential lot line does not surpass 0.5, UDO Section 5.5. Please refer
to Table 5.5.4.B of the UDO for additional standards.
Fire Services, Ray Griswold 910-798-7464
1. Is the building going to be sprinklered? If so a fire hydrant shall be within 100 feet of the FDC
2. Based on future development, additional fire hydrants may be required at that time.
3. Will this company use High Rack / Piled Storage like they use in there existing location? If so
then the building shall be built to the Fire Protection Standards of High Piled Storage. This is
based on Table 3206.2 of the Fire Code. It includes:
A. Fire Protection Systems / Fire Detection Systems
B. Building Access
C. Piled Storage requirements
4. A Section 510 study is required for Emergency First Responder Radio coverage
5. Please follow the Guidelines of Appendix J for Building Information Signage.
6. Knox Entry Locking requirements on any gates required
NHC Engineering, Galen Jamison 910-798-7072
1. A land disturbing and a stormwater permit issued by the County are required for this project in
addition to the State stormwater permit. Please submit for permits as the design is completed.
2. The offsite stormwater drainage coming from the east and south will require conveyance
through/around the site and be placed in a public drainage easement sized in accordance with
NHC Stormwater Manual. Construction in the offsite drainage conveyance measures that will be
maintained by the county will need to be observed during construction by Stormwater Services
and a turnover meeting scheduled once the system is ready to be conveyed to the county.
Please add a plan note to ensure county construction observation and a turnover meeting
occurs. Note, should the applicant elect to maintain the ditch themselves, the POA covenants
shall indicate the operation and maintenance roles and responsibilities for the conveyance
measure.
3. Please note the changes to the number of infiltration test required for infiltration stormwater
control measures (SCM). The number of test can be found in Section 5.4.1.
4. An overland flow map indicating the drainage path during a non-functioning SCM will be
required during the permitting phase, see section 5.4.3 of the NHC stormwater manual. It
appears that either the site becomes flooded or there is a culvert located below the existing
railway.
5. It is recommended contact be made with Duke Progress Energy earlier in the design process to
verify storm sewer system construction in their right of way.
6. The site plan component checklist includes proposed sanitary services, however, it is missing
from the plan. Has a conceptual design been vetted with CFPUA?
Colonial Materials – Commercial Site Plan – TRC Review
Page | 3
Cape Fear Public Utility Authority, Bernice Johnson 910-332-6620
1. CFPUA TRC Comments provided are preliminary comments only.
2. Utility Plan review required by CFPUA. CFPUA is moving toward becoming paperless. When
ready to submit plan review package, upload all documents to
https://www.cfpua.org/FormCenter/Engineering-3/Engineering-Plan-Review-103.
3. CFPUA water and sewer available via mainline extensions.
4. CFPUA plan review required.
5. CFPUA Meter Sizing Form will be required.
NCDOT, Nick Drees & Frank Mike, 910-398-9100
Note the following about a site visit at the Colonial Materials site conducted by Frank Mike. Frank has
since reached out to Robert for additional information and is awaiting a response. No comments will be
made on the site plan itself as work has already begun on the site connecting to Sutton Lake. I have
attached the pictures that were sent to me for your information/records. This site will require
substantial information/review as they have raised the site impeding the natural flow.
These preliminary comments and are based on the plans as submitted for the proposed site and are
subject to further review upon receipt of any additional information. Subsequently, additional
comments and/or requirements may be necessary for this site.
1. NCDOT Driveway Permits, and Encroachments are submitted through the NCDOT Online Portal.
a. https://connect.ncdot.gov/municipalities/Utilities/Pages/help.aspx
2. A NCDOT Driveway Permit is required. Submit plans in accordance with pages 14 and 15 of the
Policy on Street and Driveway Access to North Carolina Highways to include access locations
within 500’ of the proposed access on both sides of the State Road. Submit to the local NCDOT
District Engineer’s Office.
3. A NCDOT Encroachment Agreement is required for any utility connections or installations within
NCDOT right-of-way.
Environmental Health, Dustin Fenske 910-798-6732
1. Site plan reflects connection to public water.
2. Site plan does not reflect connections to public sewer. If structure has plumbing then a septic
Improvement Permit must be applied. After the site evaluation for a septic Improvement Permit
an application for a septic Construction Authorization must be obtained prior to a building permit.
WMPO, Jamar Johnson 910-343-3915
1. Provide turning templates for the largest design vehicle to access the site.
2. Align the site access on US 421 with the opposite driveway connection to prevent conflicting turn
movements.
3. Provide the highest and most intense land use allowed under existing zoning for Future
Development Parcels 2 and 3. A TIA may be required based on trips generated by the land uses.
4. Show all curb ramps on the plans.
5. Show all pavement markings and signage at the street connections. All pavement markings and
signage will conform to the MUTCD.
6. Apply sight distance triangles to site access connections in accordance with AASHTO’s Policy on
Geometric Design of Highways and Streets. Note: the posts speed limit on US 421 and Sutton Lake
Road is 55 mph.
Colonial Materials – Commercial Site Plan – TRC Review
Page | 4
Addressing, Katherine May 910-798-7443
1. Contact Katherine for address following TRC approval.
Comments not received at this time from:
Emergency Services & E911, Steven Still
NCDEQ, Chad Coburn
New Hanover Soil & Water, Dru Harrison
NCDEMLR, Dan Sams
DCM, Tanya Pietila
USACE, Rachel Capito
New Hanover County Schools, Laura Severt
Sandy Paws Veterinary Clinic – TRC Comments | 1
To: Franck Chapman – David Construction Co. (fchapman@davidconstruction.com)
From: Julian Griffee
Current Planner
Date: March 15, 2023
Subject: Sandy Paws Veterinary Clinic – 4629 Carolina Beach Road – Commercial Site Plan – Re-review
The following comments have been received for the Sandy Paws Commercial Site Plan to be reviewed at
the March 15, 2023 TRC meeting..
Please note: a revised site plan addressing each of the below items must be resubmitted prior to receiving
approval.
Planning, Julian Griffee 910-798-7444
1. Please update the plan with the following general corrections:
a. The fee is outstanding. Please call 910-798-7308 or visit Coast to pay INV-00096568.
b. Please correct the minimum setbacks table with the applicable standards outlined for the B -2
zoning district, as outlined within Section 3.4.5 of the Unified Development Ordinance (UDO).
c. Commercial projects adjacent to residential properties are subject to Section 3.1.3.C. Side
(Interior) Setbacks are 30’.
d. Please show and label the sight triangles on the landscape and site plan.
i. Site triangles placed on site plan; Site triangles must be on landscape plan.
2. Tree Retention:
a. Section 5.3.4.C of the UDO requires a minimum of 15 trees at least 2” DBH must be retained or
planted on the parcel where development occurs for each acre or proportionate area
disturbed.
i. Please note that required landscaping for the project can be credited to meet this
requirement.
b. Please be aware that a Tree Removal Permit is required prior to any land disturbance activities.
Please provide the specific species (Loblolly Pine, Long Leaf Pine, etc.) and DBH of the trees to
be removed or retained to determine required mitigation.
c. Significant trees removed must be mitigated by planting additional trees (at a rate of 2 times
the caliper inches removed), preserving existing trees, or making a payment into the County’s
Tree Improvement Fund. Is the method of mitigation known? Prior to issuance of a CO, a tree
mitigation plan must be approved.
3. Lighting Plan:
a. Is there lighting associated with the project?
Sandy Paws Veterinary Clinic – TRC Comments| 2
4. Please provide a landscape plan illustrating the required streetyard, foundation, screening, buffer, and
interior parking landscaping. Existing vegetation may be credited for required landscaping. Refer to
Section 5.4. Landscaping and Buffering.
a. Section 5.4.3. TRANSITIONAL BUFFER STANDARDS – Table 5.4.3.B.2:Landscape Buffer Types
describes the type of required buffer and distances from property line.
b. Parking Lots require landscaping, as outlined within Section 5.4.5. PARKING LOTS.
c. Please provide the required screening for the dumpsters and a detail.
i. Subject to Section 5.4.4. SCREENING.
5. Signage for the project?
a. Subject to Section 5.6. Signs.
Fire Services, Sunnie Batson 910-798-7464
1. A hydrant must be installed at the northwest side entrance of the project on Carolina Beach Road, and
all areas of the structures must be within 400' of a fire hydrant. The hydrant(s) must be installed to
CFPUA specifications. The hydrant(s) must be free of all obstructions within a 3' radius. If the structure
will be sprinklered, a hydrant must be within 100' of the Fire Department Connection. A viable water
source is required at time of construction.
2. Apparatus access roads must be 20' in width, and have 14' vertical clearance, with no more than a 10%
grade. Apparatus access roads are required at the time of construction with an all-weather surface, and
able to handle the weight of fire apparatus (85,000 lbs). During construction, all vehicles, dormant
materials, dumpsters and equipment must be kept to one side of the apparatus access road. No post -
construction on-street parking is allowed on the apparatus access roads. If post-construction parking is
desired, the width must be increased--contact the the Fire Marshal's Office for more information
regarding the width required for on-street parking. Dead-end roads exceeding 150' must have an
approved turn-around at the end. (Ch. 5, NCFC)
3. If a gate will be used, it must be approved through the TRC process. The gate width shall be not less
than 20', and of the swinging or sliding type. Gates must have a means of opening by the fire
department in the event of an emergency. Please contact me if you intend to use a gate, so more
specific information can be provided.
4. Address identification is required and may be temporary during the construction process as long as they
are legible and weather resistant.
5. If the structure is required to have a fire alarm system or sprinkler system, a Knox Box is required at the
main entrance. Sprinklered buildings must be monitored by a UL listed fire alarm system.
6. An ERRC (emergency responder radio coverage) study is required for all structur es larger than 7,500
square feet, windowless or mor than one-story. A pre-construction study is recommended, but not
required. (Section 510, NCFC).
7. All new structures must comply with Appendix J (NCFC) with building information signs. An example
can be provided upon request.
8. Builder shall provide 150' access to all portions of the exterior walls of the buildings for hose
accessibility. (Ch. 5, NCFC)
Environmental Health, Dustin Fenske 910-798-7324
1. Site will need to connect to public water. If public water cannot be obtained then a new well will need
to be drilled and the old well abandoned. Change in use dictates a new water source and construction
methods are followed for the well along with possible permitting by NCDEQ Public Water Supply.
Proposed infrastructure must maintain setbacks to any adjacent properties wells.
NHC Engineering (Stormwater), Galen Jamison 910-798-7072
1. A stormwater permit is not required since the total impervious area is below 10,000 square feet plus
one time only 3,000 square feet of impervious permitted by the county stormwater ordinance.
Sandy Paws Veterinary Clinic – TRC Comments| 3
2. A drainage plan will be required during building permit review. Please submit the drainage plan per
Section 7.8.A of the NHC Stormwater Ordinance at
https://www.nhcgov.com/DocumentCenter/View/3545/New-Hanover-County-Stormwater-
Ordinance-PDF with the building permit application.
3. Please check with the State DEQ office for stormwater permitting requirements.
4. A land disturbing permit is not required since the total limits of disturbance is appears to be less than 1
acre. Erosion control measures such as a construction entrance and silt fence is still required. Please
include these measures with the drainage plan submission. Should the total disturbed area exceed 1
acre, a grading permit will be required.
5. It appears no drainage improvements are proposed for the ponding area near the existing well houses
therefore offsite stormwater will continue to be managed onsite and any future drainage
improvements will need to be reviewed by NHC Engineering.
Cape Fear Public Utility Authority, Bernice Johnson 910-332-6620
1. CFPUA TRC Comments provided are preliminary comments only.
2. Utility Plan review required by CFPUA. CFPUA is moving toward becoming paperless. When ready to
submit plan review package, upload all documents to https://www.cfpua.org/FormCenter/Engineering-
3/Engineering-Plan-Review-103.
3. CFPUA water and sewer available; property currently connected to sewer.
4. CFPUA plan review required.
5. CFPUA Meter Sizing Form will be required.
NCDOT, Nick Drees, 910-398-9114
1. These preliminary comments and are based on the plans as submitted for the proposed site and are
subject to further review upon receipt of any additional information. Subsequently, additional
comments and/or requirements may be necessary for this site.
2. NCDOT Driveway Permits, and Encroachments are submitted through the NCDOT Online Portal.
https://connect.ncdot.gov/municipalities/Utilities/Pages/help.aspx
3. A NCDOT Driveway Permit is required. Submit plans in accordance with pages 14 and 15 of the Policy
on Street and Driveway Access to North Carolina Highways to include access locations within 500’ of
the proposed access on both sides of the State Road. Submit to the local NCDOT District Engineer’s
Office.
4. A NCDOT Encroachment Agreement is required for any utility connections or installations within NCDOT
right-of-way.
5. Show/Label the 10’ X 70’ NCDOT sight triangles.
6. No obstructions shall be placed within the NCDOT sight triangles.
7. No obstructions shall be placed with the stopping site distance. Reference table 3-1 (for level roadways
only).
8. If the subject driveway connects to the self-storage unit roadway improvements may be required.
Environmental Health, Dustin Fenske 910-798-7324
1. Site will need to connect to public water. If public water cannot be obtained then a new well will need
to be drilled and the old well abandoned. Change in use dictates a new water source and construction
methods are followed for the well along with possible permitting by NCDEQ Public Water Supply.
Proposed infrastructure must maintain setbacks to any adjacent properties wells.
Sandy Paws Veterinary Clinic – TRC Comments| 4
WMPO, Jamar Johnson 910-343-3915
1.
Planning (Addressing), Katherine May 910-798-7443
1. Address already assigned, no comments.
Comments not received at this time from:
NCDEQ, Chad Coburn
New Hanover Soil & Water, Dru Harrison
NCDEMLR, Dan Sams
DCM, Tanya Pietila
New Hanover County Schools, Laura Severt
WMPO, Scott James
USACE, USACE-Project Manager Brad Schaver