HomeMy WebLinkAbout2023-06-05 RM ExhibitsExhibit
AGENDA: June 5, 2023 Book Page 11 ° 1 m
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2023 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the
following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2023.
Section 1: Details of Budget Amendment
Strategic Focus Area: Superior Public Health & Safety
Strategic Objective(s): Increase access to programs to prevent and reduce obesity
Fund: General
Ex enditure:
Decrease
Increase
Total
BA 23-072 O eratin Ex ease
$ (2,150,000)
$ (2,150,000)
BA 23-072 Transfer to Capital Project Fund
1 $ 2,150,000
$ 2,150,000
Total
$ 2,150,000
$ 2,150,000
$ -
Fund: Capital Improvement Prqiects
Ex enditure:
Decrease
Increase
Total
BA 23-072 Northside Groce. Co-op
$ 2,150,000
$ 2,150,000
Total
$ -
$ 2,150,000
$ 2,150,000
Revenue:
Decrease
Increase
Total
BA 23-072 Transfer from General Fund
$ 2,150,000
$ (2,150,000)
Total
$ -
$ 2,150,000
$ (2,150,000)
Prior to Total if Actions
Actions Todav Taken
Capital Project Budget $ 300,000 $ _ 2,450,000
Appropriated Fund Balance $ 28,446,575 $ 28 446,575
Section 2: Explanation
BA 23-072 moves existing costs budgeted in FY23 into a capital project fund for the Northside Grocery Co-op to be
spent on design and capital costs. Appropriated fund balance remains as adopted. This site is located within a USDA
designated food desert and would be used to develop a small-scale, full -service, affordable grocery store in the
Northside Community. This would offer Northside residents a convenient and accessible location to access fresh,
healthy food.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North
Carolina, that the Ordinance for Budget Amendment(s) 23-072 amending the annual budget ordinance for the fiscal
year ending June 30, 2023, is adopted.
Adopted, this Sth day of June, 2023.
(SEA
l �
William E. Rivenbark, Chairman
AT'ES .
s
_lKyrb rleigh G. Crowe Ulerk to the Board
Exhibit
AGENDA: June 5, 2023 gook Page ,
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
AN ORDINANCE AMENDING THE FISCAL YEAR 2023 BUDGET
BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the
following Budget Amendment(s) be made to the annual budget ordinance for the fiscal year ending June 30, 2023.
Section 1: Details of Budget Amendment
Strategic Focus Area: Strong Financial Performance
Strategic Objective(s): Proactively manage the county budget
Fund: General Fund
Expenditure.
Decrease
Increase
Total
BA 23-073 Band Service Char 7es
Total
$ -
$ 67,141
$ 67,141
$ 67,141
$ 67,141
Revenue:
BA 23-073 General Fund
Decrease
Increase
$ 67,141
Total
$ 67,141
Total
$ -
$ 67,141
$ 67,141
Prior to Actions
Today
General Fund Budget $ 407450119
Fund: Capital Improvement Projects
Total if Actions
Taken
408,017,260
Expenditure.
Decrease
Inerease
Total
BA 23-073 Bond Service Char res
$ 87,955
$ 87,955
Total
$ -
$ 87,95511$
87,955
Revenue:
Decrease
Increase
Total
BA 23-073 Ogden Park Maintenance Facilit
$ 6,235
$ 6,235
BA 23-073 Hanover Pines Nature Park
$ 14,271
$ 14,271
BA 23-073 Sheriff Vice & Detectives Facility
$ 67,449
$ 67,449
Total
$ -
$ 87,955
$ 87,955
Prior to Actions
Toda
Capital Project Fund Budget Ls 67,327 950
Total if Actions
Taken_
$ 67 415,905
Page 1
Fund: CFCC Health Program Expansion Capital Project Fund
Expenditure:
Decrease
Increase
Total
BA 23-073 Bond Services Char es
$ 162,326
$ 162,326
Total
$ -
$ 162,32611$
162,326
Revenue:
Decrease
Increase
Total
BA 23-073 CFCC BuildinE Purchase
$ 162,326
$ 162,326
Total
$ -
$ 162,32b
$ 162,326
Prior to Actions
Toda
Capital Project Fund Budget 13,874,923
Fund: Environmental Management
Total if Actions
Taken
142037,249�
Expenditure:
Decrease
Increase
Total
BA 23-073 Bond Service Charge
$ 17,700
$ 17,700
Total
$ -
$ 17,700
1 $ 17,700
Revenue:
Decrease
Increase
Total
BA 23-073 Environmental Mana ement Fund
$ 17,700
$ 17,700
Total
$ -
$ 17,70011$
17,700
Prior to Actions
Today _
Environmental Mgt Fund Budget � 24,124,175,722
Total if Actions
Taken
$ 24,193,422�
Section 2: Explanation
BA 23-073 is required to appropriate funds to pay for necessary issuance costs related to the 2023 Limited Obligation
Bonds. Bond proceeds are used to pay these costs and as such no fund balance appropriation is required. Issuance cost
includes, but is not limited to, outside counsel, financial advisor, underwriters discount, rating agency fees, and local
government commissioner fees.
Section 3: Documentation of Adoption
This ordinance shall be effective upon its adoption.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North
Carolina, that the Ordinance for Budget Amendment(s) 23-073 amending the annual budget ordinance for the fiscal year
ending June 30, 2023, is adopted.
Adopted, this 5th day of June, 2023.
(SEAL)
William E. Rivenbark, Chairman
ATT T:
K erleigh G. Cr 11, Clerk to the Board
Page 2
Exhibit
o "" « ,t 0
New Hanover County Monthly Collection Report for March 2023
Current Year 2022-2023
Scroll/Billed
Abatements
Adjustments
Real Estate
Personal Property
Motor Vehicles
Combined
$ 182,909,287.95
$ (366,807.31)
$ 33,190.03
$ 13,870,234.68
$ (237,165.34)
$ 20,777.30
$ 9,715,851.04
$
$
$ 206,495,373.67
$ (603,972.65)
$ 53,967.33
Total Taxes Charged
Collections to Date
*Refunds
Write-off
$
$
$
$
182,575,670.67
182,526,810.58
1,500,530.07
72.39
$
$
$
$
13,653,846.64
13,293,377.68
71,473.07
1,407.74
$
$
$
$
9,715,851.04
9,715,851.04
$ 205,945,368.35
$ 205,536,039.30
$ 1,572,003.14
$ 1,480.13
Outstanding Balance
$
1,549,317.77
$
430,534.29
$
-
$ 1,979,852.06
Collection Percentage
99.15
96.85
100.00
99.04
YTD Interest Collected
$
197,654.12
$
16,890.44
$
87,650.78
$ 302,195.34
Total 2022-2023 Collections YTD
Prior Years 2012-2021
204,266,231.50
Real Estate
Personal Property
Motor Vehicles
Combined
Scroll
$
1,532,709.38
$
4,696,018.59
$
242,477.60
$
6,471,205.57
Abatements
$
(205,917.44)
$
(154,761.27)
$
-
$
(360,678.71)
Adjustments
$
51,082.59
$
3,048.32
$
-
$
54,130.91
Total Levy
$
1,377,874.53
$
4,544,305.64
$
242,477.60
$
6,164,657.77
Collections to Date
$
442,397.26
$
203,023.67
$
715.06
$
646,135.99
*Refunds
$
101,251.80
$
8,930.87
$
140.53
$
110,323.20
Write-off
$
23,902.18
$
302,105.84
$
123,191.57
$
449,199.59
Outstanding Balance
$
1,012,826.89
$
4,048,107.00
$
118,711.50
$
6,078,044.57
YTD Interest Collected
$
88,225,74
$
52,963.12
$
817.56
$
142,006.42
Total Prior Year Collections YTD
677,819.21
Grand Total All Collections YTD $ 204,944,050.71
*Detailed information for Refunds can be found in the Tax Office
NEW HANOVER COUNTY
Chair
I r to the Board
- (al!51 A03
Date
Exhibit
Current Year 2022-2023
Scroll/Billed
$
13,893,411.38
$
1,068,189.64
822,458.52
15,784,059.54
Abatements
$
(36,760.13)1
$
(18,099.40)
$
-
$
(54,85953)
$
2,534.09
$
4,111.21
iTotal Tax,�s Charged
$
13 859,185.34
$
1,051,667.36
$
822,458.52
$
15,733,311.22
;Collections to Date
$
13:744,887.36
$
1,017,842.65
$
822,458.52
$
15,585,188.53
Refunds
$
5,251.70
I
$
1,924.19
$
7,175.89
lWrite-off
$
15.31
$
110.55
$
125.86
155,172.72
14 Mimi MR -
VAI 3 MM M-
24,097.69
Total 3 Collections YTD $ 15,602,110.33 1
[Prior Years 2012-2021
�Scroll
$
158,748.41
$
367453.51
$
IIII II
526,201.92
�Abatements
$
(19,366.59)
$
(1382565)
$
(33,194 2.2)
,Adjustments
$
5,630.02
$
315.88M$
5,945.90
'TotalLevy
$
145,011.84
$
353,943III.74
498,955V
Collections to Date
$
II.58
47,464.22
$
22,762.62
$
II
70,226.84
*Refunds
$
8,388.43
$
115.27
$
8,503.70
Write-off
$
9.86
$
6.79
$
16.65 i
437,249.09
vatplra=� IMM"M �,
EMM
Total Prior Year Collections YTD
Grand Total I Collections YTD $ 15,679,064.69
Detailed information for Refunds can be found in the Tax Office
NEW HANOVER COUNTY
Chair
1
CI to the Board
91-10
(DIZ51,90AS
Date 0 1
'xhibitAly- Page I I
Book -
New Hanover County Fire District Monthly Collection Report for March 2023
Current Year 2022-2023
Scroll/Billed
Abatements
Adjustments
Real Estate
Personal Property
Motor Vehicles
Combined
$ 11,767,979.61
$ (46,463.75)
$ 4,803.86
$ 1,087,961.39
$ (32,179.62)
$ 1,417.82
$ 793,882.98
$
$
$
13,649,823.98
(78,643.37)
6,221.68
Total Taxes Charged
Collections to Date
*Refunds
Write-off
$
$
$
$
11,726,319.72
11,627,777.27
11,559.05
23.33
$
$
$
$
1,057,199.59
1,031,922.59
3,926.96
146.62
$
$
793,882.98
793,882.98
$
$
$
$
13,577,402.29
13,453,582.84
15,486.01
169.95
Outstanding Balance
$
110,078.17
$
29,057.34
$
-
$
139,135.51
Collection Percentage
99.06
97.25
100.00
98.98
YTD Interest Collected
$
12,490.67
$
1,333.01
$
6,990.33
$
20,814.01
Total 2022-2023 Collections YTD
13,458,910.84
Prior Years 2012-2021
Real Estate
Personal Property
Motor Vehicles
Combined
Scroll
$
100,746.00
$
247,903.54
$
14,856.27
$
363,505.81
Abatements
$
(11,661.11)
$
(9,191.62)
$
-
$
(20,852.73)
Adjustments
$
34.65
$
-
$
34.65
Total Levy
$
89,119.54
$
238,711.92
$
14,856.27
$
342,687.73
Collections to Date
$
24,956.74
$
6,048.31
$
36.58
$
31,041.63
*Refunds
$
11,415.62
$
26.31
$
-
$
11,441.93
Write-off
$
1,694.14
$
18,646.26
$
7,382.13
$
27,722.53
Outstanding Balance
$
73,884.28
$
214 043,6b6b
"J'"
$
7,437.56
$
350,810.56
YTD Interest Collected
$
4,188.48
$
.9
:�!1, 178 ffi
$
43.65
$
5,420.10
Total Prior Year Collections YTD
36,461.73
lbrand Total All Collections YTD 13,495,372.57
*Detailed information for Refunds can be found in the Tax Office
NEW HANOVER COUNTY
0
Chair
to t4e Board"
Exhibi
BOOK Page \1
New Hanover County Monthly Collection Report for April 2023
Current Year 2022-2023
Real Estate
Personal Property
Motor Vehicles
Combined
Scroll/Billed
$
182,909,287.95
$
13,870,234.68
$
10,723,514.35
$
207,503,036.98
Abatements
$
(368,850.97)
$
(239,843.27)
$
$
(608,694.24)
Adjustments
$
33,190.03
$
20,777.30
$
$
53,967.33
Total Taxes Charged
$
182,573,627.01
$
13,651,168.71
$
10,723,514.35
$
206,948,310.07
Collections to Date
$
182,986,773.20
$
13,387,051.70
$
10,723,514.35
$
207,097,339.25
*Refunds
$
1,516,870.35
$
74,132.33
$
$
1,591,002.68
Write-off
$
72.39
$
1,407.74
$
$
1,480.13
Outstanding Balance
$
1,103,651.77
$
336,841.60
$
$
1,440,493.37
Collection Percentage
99.40
97.53
100.00
99.30
YTD Interest Collected
$
215,595.04
$
20,062.33
$
96,971.42
$
332,628.79
Prior Years 2012-2021
Real Estate
Personal Property
Motor Vehicles
Combined
Scroll
$
1,532,709.38
$
4,696,018.59
242,477.60
$
6,471,205.57
Abatements
$
(205,917.44)
$
(155,626.99)
$
(361,544.43)
Adjustments
51,082.59
$
3,048.32
$
54,130.91
Total Levy
1,377,874.53
$
4,543,439.92
$
242,477.60
6,163,792.05
Collections to Date
476,076.73
$
207,204.91
$
1,641.25
684,922.89
*Refunds
101,576.77
$
9,448.62
$
524.62
111,550.01
Write-off
23,902.18
$
302,105.84
$
123,191.57
$
449,199.59
outstanding Balance
979,472.39
$
4,043,577.79
1 $
118,169.40
6,039,618.76
JYTD Interest Collected
$
96,574.06
$
53,984.19
1 $
1,407.79
151,966.04
Total Prior Year Collections YTD
*Detailed information for Refunds can be found in the Tax Office
NEW HANOVER COUNTY
wid- - _. . 5.-- 2 e,
Chair
Tier othe Board
Date I
725,338.92
Exhibit
Book _XU�( Page k\ , 3b
New Hanover County Debt Service Monthly Collection Report for April 2023
Current Year 2022-2023
Real Estate
Personal Property
Motor Vehicles
Combined
Scroll/Billed
$
13,893,411.38
$
1,068,189.64
$
899,501.79
$
15,861,102.81
Abatements
$
(36,915.25)
$
(18,302.70)
$
-
$
(55,217.95)
Adjustments
$
2,534.09
$
1,577.12
$
-
$
4,111.21
Total Taxes Charged
$
13,859,030.22
$
1,051,464.06
$
899,501.79
$
15,809,996.07
Collections to Date
$
13,777,953.96
$
1,026,463.35
$
899,501.79
$
15,703,919.10
*Refunds
$
5,342.00
$
1,924.19
$
7,266.19
Write-off
$
15.31
$
110.55
$
125.86
Outstanding Balance
$
86,402.95
$
26,814.35
$
-
$
113,217.30
Collection Percentage
99.38
97.45
100.00
99.28
YTD Interest Collected
$
16,519.43
$
1,721.51
$
9,226.23
$
27,467.17
Prior Years 2012-2021
Real Estate
Personal Property
Motor Vehicles
Combined
Scroll
$
158,748.41
$
367,453.51
$ -
$
526,201.92
Abatements
$
(19,366.59)
$
(13,928.70)
$
(33,295.29)
Adjustments
$
5,630.02
$
315.88
$
5,945.90
Total Levy
$
145,011.84
$
353,840.69
$ -
$
498,852.53
Collections to Date
$
51,023.96
$
23,244.55
$ -
$
74,268.51
*Refunds
$
8,388.43
$
115.27
$ -
$
8,503.70
Write-off
$
9.86
$
6.79
$ -
$
16.65
Outstanding Balance
$
102,366.45
$
330,704.62
$ -
$
433,104.37
YTD Interest Collected
T $
9,989.74
$
6,144.21
$ -
$
16,133.75
Total Prior Year Collections YTD
*Detailed information for Refunds can be found in the Tax OffIce
NEW HANOVER COUNTY
Chair
440�1�11
Cietothe Board 0
Date r— 1
Exhibit
Book Page _L�
New Hanover Countv Fire District Monthlv Collection Report for April 2023
Current Year 2022-2023
Real Estate
Personal Property
Motor Vehicles
Combined
Scroll/Billed
$
11,767,979.61
$
1,087,961.39
$
877,329.71
$
13,733,270.71
Abatements
$
(46,642.78)
$
(32,524.92)
$
(79,167.70)
Adjustments
$
4,803.86
$
1,417.82
$
6,221.68
Total Taxes Charged
$
11,726,140.69
$
1,056,854.29
$
877,329.71
$
13,660,324.69
Collections to Date
$
11,655,824.16
$
1,038,088.88
$
877,329.71
$
13,571,242.75
*Refunds
$
11,591.67
$
3,926.96
$
15,518.63
Write-off
$
23.33
$
146.62
$
169.95
Outstanding Balance
$
81,884.87
$
22,545.75
$
-
$
104,430.62
Collection Percentage
99.30
97.87
100.00
99.24
YTD Interest Collected
$
13,623.16
$
1,467.07
$
7,752.36
$
22,842.59
Prior Years 2012-2021
Real Estate
Personal Property
Motor Vehicles
Combined
Scroll
$
100,746.00
$
247,903.54
$
14,856.27
$
363,505.81
Abatements
$
(11,661.11)
$
(9,201.99)
$
-
$
(20,863.10)
Adjustments
$
34.65
$
-
$
34.65
TotalLevy$
89,119.54
$
238,701.55
$
14,856.27
$
342,677.36
Collections to Date
$
27,869.12
$
6,425.14
$
68.12
$
34,362.38
*Refunds
$
11,415.62
$
26.31
$
-
$
11,441.93
Write-off
$
1,694.14
18,646.26
$
7,382.13
27,722.53
Outstanding Balance
$
70,971.90
$
213,656.46
$
7,406.02
$
347,479.44
YTD Interest Collected
$
4,961.70
$
1,263.99
$
90.54
$
6,316.23
Total Prior Year Collections YTD
40,678.61
lGrand Total All Collections YTD $ :13,619,245.32 1
* Detailed information for Refunds can be found in the Tax Office
air
ClerVo the —Board
ce - 151AW-4,
Date
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
MEN'S HEALTH MONTH PROCLAMATION
WHEREAS, New Hanover County encourages citizens to increase awareness of the importance
of a healthy lifestyle, regular exercise, and medical check-ups, and to participate in preventative
health practices and early detection efforts; and
WHEREAS, despite advances in medical technology and research, North Carolina men continue
to live an average ofsix years less than vvnnnen, with American Indian and African American men
having lower life expectancies; and
WHEREAS- educating the public and our health care providers about the importance of
healthy lifestyle and early detection of male health problems can help to reduce the rates of
mortality from disease; and
WHEREAS, men who are educated about the value of preventive health to prolong their lifespan
and support their role as productive family members are more likely to participate in health
screenings; and
WHEREAS- yNen's Health Month will focus on g broad range ofrnen's health issues, including
heart disease, mental health, and diabetes as well as prostate, testicular, and colon cancers;
and
WHEREAS, Men's Health Month is an opportunity to raise awareness, advocate resources, and
promote access toeducation about rnen'shealth; and
NOW, THEREFORE, BE0[PROCLAIMED 6«the New Hanover County Board ofCommissioners that
June 2023 will be recognized as Men's Health Month in New Hanover County.
ADOPTED this the 5 th day of June, 2023.
NEW HANOVEROOU
. A�d - ��
VViUi3nl E. RiVGDbark Chair
lerk to the Board
x hdh R
B..p
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
' ►� �1�i�:TJ7�7�i T►TiT1#Lei0
WHEREAS, the New Hanover County Board of Commissioners recognizes and proclaims the month of June
2023 as Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) "Pride Month" throughout New Hanover
County; and
WHEREAS, New Hanover County observes "Pride Month" to honor the history of the LGBTQ
liberation movement and to support the rights of all citizens to experience equality and
freedom from discrimination; and
WHEREAS, all human beings are born free and equal in dignity and rights. LGBTQ individuals have had
immeasurable impact to the cultural, civic, and economic successes of this country; and
WHEREAS, New Hanover County is committed to supporting visibility, dignity, and equality for LGBTQ
people in our diverse community; and
WHEREAS, while society at -large increasingly supports LGBTQ equality, it is essential to acknowledge that
the need for education and awareness remains vital to end discrimination and prejudice; and
WHEREAS, this nation was founded on the principle that every individual has infinite dignity and worth,
and New Hanover County calls upon the people of this community to embrace this principle and work
to eliminate prejudice everywhere it exists; and
WHEREAS, celebrating Pride Month influences awareness and provides support and advocacy for New
Hanover County's LGBTQ community, and is an opportunity to take action and engage in dialogue to
strengthen alliances, build acceptance, and advance equal rights.
NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that the
month of June 2023 will be recognized as "Pride Month" in New Hanover County in support of the LGBTQ
community.
ADOPTED this the 5th day of June, 2023.
NEW HANOVER COUNTY
�4& '
William E. Rivenbark, Chair
ATTEST:
4wLizil-tta. a2ma
K berleigh G. Gwell, Clerk to the Board
NEW HANOVER COUNTY, NORTH CAROLINA
FISCAL YEAR 2023-2024 BUDGET ORDINANCE
BE IT ORDAINED by the Board of Commissioners of New Hanover County, North Carolina as follows:
Section 1: The following amounts are hereby appropriated in the General Fund for the operation
of the New Hanover County government and its activities for the fiscal year beginning July 1, 2023, and
ending June 30, 2024, in accordance with the Chart of Accounts heretofore established for New Hanover
County:
General Government $ 69,313,996
Human Services 85,045,026
Public Safety 89,644,912
Economic & Physical Development 1,790,299
Cultural & Recreational 16,435,118
Education
Cape Fear Community College Current Operating Expense 11,922,167
Cape Fear Community College Capital Contribution 1,920,000
NHCS Capital Contribution
Technology
Network Storage solution 95,000
Mac mini servers 50,000
Esports equipment for all high schools 165,000
Furniture
Custodial Equipment
30,000
Media Center Furniture - Holley Tree
100,000
School Furniture - Eaton
25,000
School Furniture - Codington
25,000
School Furniture/Equipment
40,671
Repairs and Renovations
Safety/ Security
1,000,000
Safety/ Security - Install bi-directional amplifier systems
428,000
Title IX Improvements - Hoggard
1,561,900
Title IX Improvements - New Hanover
1,033,850
4 Classroom modular unit installation - Porter's Neck
750,000
Construct culinary classroom - New Hanover
300,815
Artificial Turf - Laney
139,714
Structural Repairs - New Hanover
575,000
Improve Roof and Site Drainage - New Hanover
205,000
Building envelope waterproofing and Exterior Repairs
- New Hanover
470,000
LIST Replacements PH 2 -Transportation Building
250,000
Replace exterior doors - Bellamy
140,000
Replace sewer lift station - Winter Park
115,000
Roof Maintenance
275,000
Unforeseen Repairs
200,000
Stage curtain replacements
45,000
Batting cage - Haggard
30,000
Recover Roof - Mosley
554,000
Paint school - PH 3 - Ashley
300,000
Traffic Improvements - Trask Laney
1,282,000
NHCS Current Operating Expense
instructional Services
Regular Instruction
19,992,273
Special Populations
5,054,048
Alternative Programs
857,956
School Leadership
8,783,619
Co -Curricular
2,255,970
School -Based Support
8,363,010
System -Wide Support Services
Support and Development
1,793,649
Special Population Support and Development
18,585
Alternative Programs and Services Support and
Development
331,830
Technology Support
5,266,790
Operational Support
25,877,674
Financial and Human Resources
6,167,401
Accountability
315,263
System -Wide Pupil Support
294,259
Policy, Leadership and Public Relations
1,525,075
Non -Programmed Charges
Payments to Other Governments
7,074,058
Scholarships
56,000
Other Restricted Revenue (Fund 8) Pre-K
1,949,844
Transfers to Other Funds
33,287,432
Total Appropriations - General Fund $ 415,522,204
The appropriation for New Hanover County Schools - Current Operating Expense is $3,434 per pupil and
is based on a projected Average Daily Membership (ADM) of 25,260 students for New Hanover County
Schools and 2,085 for charter schools. In accordance with Section 8.35 of S.L. 2014-100, virtual charter
schools are funded at $790 per pupil, and the projected ADM is 87 students.
Pursuant to G.S. 115C-426(c) and 115C-433(b), allocations made to the New Hanover County Board of
Education through G.S. 115C-429(b) bind the Board of Education to the following directions and
limitations with regard to these funds:
1) The Budget Resolution adopted by the New Hanover County Board of Education shall conform to
the specific allocations for operating and Pre-K as set forth in this Budget Ordinance.
2) The Budget Resolution adopted by the New Hanover County Board of Education may not be
amended without the prior approval of the Board of Commissioners if the proposed amendment
would result in a cumulative increase or decrease of 10 percent or more in the county
appropriation for a Purpose or Function as compared to the amounts contained in this Budget
Ordinance.
Pursivant to G.S. 115C-426(c) and 115C-433(1a), allocations made to the New Hanover County Board of
Education -through G.S. 115C-429(b) bInd the Board of Education to conform to the specific allocations for
capital as set forth in this Budget Ordinance.
The Budget Resolution adopted by the INew I ianover County Board of Education may not be amended
without the prior approval of the Board of Commissioners if the proposed amendment would result fin a
cumulative increase or decrease of.1.0 percent or more in -the county appropriation by project In the capital
outlay -fund for the Board of Education.
In accordance with G.S. 11,5C-433(b), the Board of Commissioners requires -the Board of Education to
obtain approval for any changes made to their planned capital outlay fund expenditures. The notification
should include: (1) nature of -the change; (2) reason for the chainge; (3) dollar amount of any expenditure
change by planned project; and (4) plans for, and estimated cost of, completing the planned project in the
future if complIetIon as originally anticipated will not be possible.
The appropriation for trainIng and travel for the Board of County Commissioners is budgeted for the entire
governing body, not by specific or equal dollar amount per member, and is to be expended in any
distribution necessary to carry out the duties of the position.
Section 2: It is estimated thatthe following revenues will The available in the General Fund for the
fiscal year beginning July 1, 2023, and endingJune 30, 2024:
Ad Vafor eran 'Faxes
Sales Taxes
Other Taxes
Charges for Services
Interest on Investments
I intergovernmental Revenue Federal
Intergovernmental Revenue State
Intergovernmental Revenueamm Other
Other Revenue
Long -Term Debt Issued
Transfers from Other Funds
Appropriated Fund Balance
General Fund
Mental HeaIth and Substance Use Fund
Automation Enhancement and PreservatIon Fund
Total Estimated Revenues - General Fund
$ 216,214,493
94,736,436
6,129,000
12,640,014
17,904,624
27,037,273
2,650,680
9,958,259
435,850
5,663,000
13,159,413
5,788,228
3, 164,934
40,000
$ 415,522,204
Section 3., The following arnount is hereby appropriated in -the Debt Service Fund for the fiscal year
beginning July 1, 2023, and ending June 30, 2024:
Debt Service $53,485,330
Total Appropriation — Debt Service Fund $53,485,330
Section 4: It is estimated that the following revenues will be available in the Debt Service Fund for
the fiscal year beginning July 1, 2023, and ending June 30, 2024:
Ad Valorem Taxes $12,088,726
Sales Taxes 21,509,084
Intergovernmental Revenue — Federal 39,227
Intergovernmental Revenue —Other 4,805,189
Transfers from Other Funds 15,043,104
Total Estimated Revenues — Debt Service Fund $ 53,485,330
Section 5: The following amount is hereby appropriated in the Special Fire District Fund for the
operation of fire protection services for the fiscal year beginning July 1, 2023, and ending June 30, 2024,
in accordance with the Chart of Accounts heretofore established for New Hanover County:
Public Safety $19,632,100
Debt Service 1,100,706
Total Appropriation — Special Fire District Fund $20,732,806
Section 6: It is estimated that the following revenues will be available in the Special Fire District
Fund for the fiscal year beginning July 1, 2023, and ending June 30, 2024:
Ad Valorem Taxes
Sales Taxes
Charges for Services
Intergovernmental — Federal
Other Revenue
Loan Proceeds
Appropriated Fund Balance
Total Estimated Revenues —Special Fire District Fund
$14,037,241
5,469,686
46,074
31,111
5,000
840,000
303,694
$ 20,732,806
Section 7: The following amount is hereby appropriated in the Room Occupancy Tax Fund for the
fiscal year beginning July 1, 2023, and ending June 30, 2024:
Economic and Physical Development $23,785,218
Transfer to Capital Project Fund 2,047,369
Total Appropriation — Room Occupancy Tax Fund $25,832,587
Section 8: It is estimated that the following revenues will be available in the Room Occupancy Tax
Fund for the fiscal year beginning July 1, 2023, and ending June 30, 2024:
Room Occupancy Taxes $ 11,457,607
Special Assessments 3,533,000
Intergovernmental Revenue —Other 8,950,000
Appropriated Fund Balance 1,891,980
Total Estimated Revenues — Room Occupancy Tax Fund $ 25,832,587
Section 9: The following amount is hereby appropriated in the Emergency Telephone System Fund
for the fiscal year beginning July 1, 2023, and ending June 30, 2024, for the purpose of maintaining an
Emergency 911 System in New Hanover County:
Public Safety $649,108
Total Appropriation — Emergency Telephone System Fund — Article 3
$649,108
Section 10: It is estimated that the following revenue will be available in the Emergency Telephone
System Fund for the fiscal year beginning July 1, 2023, and ending June 30, 2024:
Other Taxes $550,853
Appropriated Fund Balance 98,255
Total Estimated Revenues — Emergency Telephone System Fund — Article 3 $649,108
Section 11: The following amount is hereby appropriated in the Stormwater Services Fund for the
fiscal year beginning July 1, 2023, and ending June 30, 2024:
General Government
Debt Service
Total Appropriation — Stormwater Services Fund
$4,457,770
_4_11,339
$4,869,109
Section 12: It is estimated that the following revenue will be available in the Stormwater Services
Fund for the fiscal year beginning July 1, 2023, and ending June 30, 2024:
Charges for Service
Other Revenue
Appropriated Fund Balance
Total Estimated Revenues — Stormwater Services Fund
$ 4,158,521
400,000
310,588
$ 4,869,109
Section 13: The following amount is hereby appropriated in the Environmental Management Fund
for the fiscal year beginning July 1, 2023, and ending June 30, 2024:
Enterprise - Environmental Management Operations
Debt Service
Administrative Reserves
Environmental Management Financial Assurance Reserve
Environmental Management Closure/Post Closure Reserve
Transfer to Other Funds
Transfer To General Fund
Transfer To Environmental Management Fund Capital Reserve
Transfer To Environmental Management Fund Closure/Post Closure Reserve
Transfer To Environmental Management Capital Project Funds
Transfer To Environmental Management Fund
Total Appropriation — Environmental Management Fund
$ 14,853,270
462,609
Section 14: It is estimated that the following revenues will be available in the Environmental
Management Fund for the fiscal year beginning July 1, 2023, and ending June 30, 2024:
Charges for Services
Intergovernmental Revenue —State
Long Term Debt Issued
Interest on Investments
Other Revenues 525,000
Appropriated Fund Balance
Environmental Management Fund —Appropriated Fund Balance 3,453,917
Environmental Management Capital Reserve —Appropriated Fund Balance 250,000
Transfer from Other Funds
Transfer from Environmental Management Capital Reserve Fund 500,000
Transfers from Environmental Management Fund 1,408,869
Total Estimated Revenues — Environmental Management Fund $ 27,398,088
Section 15: The following amount is hereby appropriated in the Special Purpose Fund for the fiscal
year beginning July 1, 2023, and ending June 30, 2024:
Human Services
$118,800
Cultural & Recreational
252,500
Total Appropriation — Special Purpose Fund
$371,300
Section 16: It is estimated that the following revenue will be available in the Special Purpose Fund
for the fiscal year beginning July 1, 2023, and ending June 30, 2024:
Other Revenues
$371,300
Total Estimated Revenues —Special Purpose Fund
$371,300
Section 17: The following amount is hereby appropriated in the Representative Payee Fund for the
fiscal year beginning July 1, 2023, and ending June 30, 2024:
Human Services
$325,000
Total Appropriation — Representative Payee Fund
$325,000
Section 18: It is estimated that the following revenue will be available in the Representative Payee
Fund for the fiscal year beginning July 1, 2023, and ending June 30, 2024:
Other Revenues
325,000
Total Estimated Revenues — Representative Payee Fund
$325,000
Section 19: There is hereby levied a tax at the rate of forty-two and six tenths cents ($0.4260) per
one hundred dollars ($100) valuation of property listed as of January 1, 2023 for General Fund and two
and four tenths cents ($0.024) per one hundred dollars ($100) valuation of property listed as of January
1, 2023 for Debt Service Fund; for a combined total tax rate of forty-five cents ($0.45) per one hundred
dollars ($100) valuation of property listed as of January 1, 2023, for the purpose of raising revenue
included in "Ad Valorem Taxes" in the General Fund in Section 2 and in the Debt Service Fund in Section
4 of this Ordinance.
This rate is based on an estimated total valuation of property for the purpose of taxation of
$50,571,981,200 and an estimated collection rate of 99.60%.
Section 20: There is hereby levied a tax at the rate of seven and twenty-five hundredths cents
($.0725) per one hundred dollars ($100) valuation of property listed for taxes as of January 1, 2023,
located within the Special Fire District for the raising of revenue for said Special Fire District.
This rate of tax is based on an estimated total valuation of property for the purposes of taxation
of $19,439,470,000 and an estimated collection rate of 99.60%.
Section 21: The following amounts are hereby made to the Bike and Pedestrian Paths Fund
pursuant to G.S. 159-13.2 for the fiscal year beginning July 1, 2023.
Project Appropriations
NCDOT Trail Reimbursement —Gordon Road Sidewalk
South College Road Trail
North College Road Trail
Total Bike and Pedestrian Paths Fund Appropriation
Source of Revenue
Long Term Debt Proceeds
Transfer from Other Funds
Total Estimated Revenues — Bike and Pedestrian Paths Fund
lii
$3,500,000
519,000
Section 22: The following amounts are hereby made to the Capital Improvement Projects Fund
pursuant to G.S. 159-13.2 for the fiscal year beginning July 1, 2023.
Project Appropriations
Capital Improvement Projects
Trails End Pier
$115,000
Echo Farms Expansion
1,000,000
Robin Hood Facility
6,100,000
Library — North Chase Branch
8,410,500
Last Frontier Water and Sewer
23,500,000
Cooperative Extension Facility
150,000
Smith Creek Park
2,500,000
Facility Replacement for Sheriff's Detectives/VICE
265,386
Northern Regional Park
1,400,000
Total Capital Improvement Projects Fund Appropriation
$43,440,886
Source of Revenue
Long Term Debt Proceeds
$35,810,500
Contributions from other organization
2,400,000
Transfers from Other Funds
5,230,386
Total Estimated Revenues —Capital Improvement Projects Fund
$43,440,886
Section 23: The following amounts are hereby made to the Fire Services Capital Project Fund
pursuant to G.S. 159-13.2 for the fiscal year beginning July 1, 2023.
Project Appropriations
Gordon Road Fire Station $8,707,322
Castle Hayne Fire Station 6,751,577
Total Fire Services Capital Project Fund Appropriation $15,458,899
.:M
Source of Revenue
Long Term Debt Proceeds
Total Estimated Revenues — Fire Services Capital Project Fund
$15,458,899
$15,458,899
Section 24: The following amounts are hereby made to the Southern Property Construction Fund
pursuant to G.S. 159-13.2 for the fiscal year beginning July 1, 2023.
Project Appropriations
Southern Property Construction/Closure
$8,000,000
Total Southern Property Construction Fund Appropriation $8,000,000
Source of Revenue
Transfer From Environmental Management Fund $8,000,000
Total Estimated Revenues —Southern Property Construction Fund $8,000,000
Section 25: The following amounts are hereby made to the Cape Fear Community College Nursing
School Facility Fund pursuant to G.S. 159-13.2 for the fiscal year beginning July 1, 2023.
Project Appropriations
CFCC Nursing School Facility Expansion $3,568,000
Total Cape Fear Community College Nursing School Facility Fund Appropriation $3,568,000
Source of Revenue
Installment Loan Proceeds
Total Estimated Revenues — Cape Fear Community College Nursing School Facility
Fund $3,568,000
Section 26: The following amounts are hereby made to the Mason Inlet Relocation Capital Project
Fund pursuant to G.S. 159-13.2 for the fiscal year beginning July 1, 2023.
Project Appropriations
Mason Inlet Relocation $2,047,369
Total Mason Inlet Relocation Project Fund Appropriation $2,047,369
Source of Revenue
Transfer From Other Funds $2,047,369
Total Estimated Revenues — Environmental Management Capital Project Fund $2,047,369
Section 27: The projects undertaken pursuant to this ordinance are in accordance with the
County's Capital Improvement Plan, the Recommended Budget and any changes made during the County
Commissioners' budget work sessions and these projects are herewith authorized and the remaining four
years of the Capital Improvement Plan are endorsed by the Board for approval in subsequent fiscal years.
Section 28: The Chief Financial Officer is hereby directed to maintain within the Capital Project
Funds sufficient specific detailed accounting records to satisfy all applicable regulations. The terms of the
financing agreement also shall be met.
Section 29: The County desires to expend its own funds for the purpose of paying certain costs of
various projects, for which expenditures the County reasonably expects to reimburse itself from the
proceeds of debt to be incurred by the County.
Section 30: All expenditures relating to obtaining the bond referendum and/or installment
purchase will be reimbursed from bond proceeds and installment purchase proceeds in accordance with
the requirements of the United States Treasury Regulations Section 1.150-2.
Section 31: This declaration of official intent is made pursuant to Section 1.150-2 of the Treasury
Regulations to expressly declare the official intent of the County to reimburse itself from the proceeds of
debt to be hereinafter incurred by the County for certain expenditures paid by the County on or after the
date which is sixty (60) days prior to the date hereof.
Section 32: The County intends to seek Federal, State, and/or other grant funding to reduce the
amount of loan proceeds. The adoption of this ordinance authorizes the County Manager and/or his
representative to apply for and accept such funding if awarded.
Section 33: All grants that are included in the adopted budget are deemed to be approved by the
Board of County Commissioners and will not come back to the Board for approval to apply for or to accept
the awarded grant unless it is specifically required by the Grantor. In the event an award is greater than
or less than the adopted budget, to the extent it is needed, a budget amendment will be brought to the
Board through the Consent Agenda for approval to adjust revenues and expenditures accordingly.
Section 34: The County Manager, and / or County Manager's designee, is hereby authorized to
transfer appropriations as contained herein under the following conditions:
a. He/she may transfer amounts between expenditure line items within a department without
limitation and without a report being required.
b. He/she may transfer amounts between appropriation units within the same budget function and
fund without limitation and without a report being required.
c. He/she may transfer medical insurance appropriations between functions, departments and
divisions within the same fund based upon usage.
d. He/she may not transfer any amounts between funds without approval by the Board of
Commissioners.
Section 35: As allowed by General Statutes 153A-11 and 153A-12, in order to facilitate and
expedite any donation of property to New Hanover County; either personal or real, the County Manager
is hereby expressly authorized and delegated the power tb,�pccept such property in his/her discretion
under the following conditions:
The County Manager, and / or county staff under the Manager's direction, shall undertake all
appropriate due diligence prior to accepting any gift to consider risks, liability, and
need/appropriateness.
b. The County Manager may accept a donation of real or personal property up to a value of $5,000
per item and $100,000 in aggregate per budget year without the necessity of further recourse to
Board
recognitions be considered by the Board.
c. The County Manager may further delegate this authority to the Chief Financial Officer, and may
if he chooses, create any administrative policy for property donation.
Section 36: This ordinance and the budget document shall be the basis for the financial plan for
New Hanover County for the 2023-2024 fiscal year. The Budget Officer shall administer the budget. The
Chief Financial Officer shall establish and maintain all records which are in concurrence with this budget
and the budget ordinance and
Section 37: This ordinance incorporates acceptance of the various changes to the County fee
schedule as set forth and published beginning July 1, 2023.
Section 38: This ordinance amends the Fund Balance Policy section 3.2 to utilize amounts of
unassigned fund Y. given
used for future capital and capital project needs.
an $30,000, for the purchase of "apparatus, supplies, materials, or equipment"; and
b, $30,000, for the purchase of "construction or repair work"; and
C. $30,000, for the purchase of services not subject to competitive bidding
render North Carolina law® and
. $50,000, for the purchase of services subject to the qualification -based
selection process in theMini-Brooks Act (Article 3D of Chapter 143), but only
where the unit of local government exercises, in writing, an exemption to the
Mini -Brooks Act for a particular project pursuant to G.S.143-64.32, Where the
grit does not exercise an exemption to theMini-Brooks Act, the micro purchase
threshold shall be $0.00.
Section 40: Adoption of this ordinance includes adoption of the pay and classification plan as
presented in the recommended budget,
♦Ira
ADOPTED, I[, i.I[ 'i ^* Ili"; 2is
r
r
berleig G.•well, Clerk to the Board,:, injamE.Rivenbark, ir
Exhibit PROJECT ORDINANCE Book ILIL Page
NEW HANOVER COUNTY
NATIONAL SETTLEMENT AGREEMENT
OpAOYD SETTLEMENT FUND
BEUORDAINED, bythe Board ofCommissioners ofNew Hanover County:
1. New Hanover County (County) has been awarded $18,662,022 of Opioid Settlement Funds from the
National Settlement Agreement legislation. The 17 anduondtranchesofthe funding were received in
calendar year 2O22totaling $2,296.S52with annua|a scheduled through 2U38. These funds may
be used to support opioid nemediation activities`6� rentitAnn in addition tofunding the administrative
costs ofadministering the programs. Programs have been 6"i8nedwithin the guidelines set forth through
the Memorandum of Agreement Between the.'Statd of North Carolina and Local Governments Relating to
the Settlement ofOpioid Litigation. This proj6ctordinance establishes the initial five-year funding plan as
outlined below.
3. County desires toauthorize and budget for said project inaproject ordinance adopted pursuant toNorth
Carolina General Statute Section 159-13.2 and effective upon adoption, such ordinance to authorize
appropriations necessary for said project. |nthe event an award isgreater than orless than the adopted
budget, and as additional settlements are reached, to the extent it is needed, a budget amendment will be
brought to the Board for approval to adjust revenues and expenditures accordingly.
NOW, THEREFORE, WITNESSETH THAT:
1. This project ordinance is adopted pursuant to North Carolina General Statute Section 159-13.2.
2. The project undertaken pursuant to this ordinance is the Opioid Settlement Fund, which projectis herewith
3. The revenue that will finance said project is:
Opioid Settlement Funds
� 7,065,793
Contribution from City ofWilmington 242,207
Total $ 7,308,000
4. The following appropriations necessary for the project are herewith made from the revenue listed above:
Program
D.A`R.E.
Outneech& Educadon-substanceabumefocus
Public Service Announcement /destAmadzationofSUD
xN-A'Tfor Detention Center (evidence based)
W1`A-Tfor EMS (evidence based)
NHCNa|nxnneReplacement
Coastal Horizon Post Overdose Response Team
Employment Related Services for People |nTreatment &Recovery
Opioid Use Disorder Treatment &Knedsfor Uninsured
Recovery Housing Support for People inTreatment orRecovery
/
Health / Capstone / Stepping Stone
Wraparound Support Services for People TransitioninQ from
Treatment (Focus 1)
Wraparound Support Services for People Tmnsitionin8 from
Treatment (Focus 3)
Total
Option/item
Estimated Cos
$ 6O/}OO
B/G2`
100,0K00
B/G2^
125,000
B/u, -
�`_
910,000
B/AI
1,688000
B/H1
100,000
A/8
1,000,000
A/S
200,0¢0
8/A1
625,000
,Port
�
/V4
4250,00
Opioid
8/81
875,000
Opioid
B/B2
375,000
� 7,308J000
5. The Finance Officer is hereby directed to maintain within the Project Fund sufficient specific detailed
accounting records to provide the accounting required in accordance with the Memorandum of Agreement
Between the State of North Carolina and Local Governments Relating to the Settlement of Opioid Litigation.
6. This project ordinance shall beentered inthe minutes of the Board of Commissioners ofNew Hanover
County. Within five days hereof, copies of thl dinance shall be filed with the finance and budget offices
IS d of Commissioners of New Hanover County.
in New Hanover County, and with the
Adopted this Sthday nfJune, 2023.
Clerk to the Board of Commissioners
�
Board ofCounty Commissioners
AN ORDINANCE OF THE COUNTY OF NEW HANOVER
AMENDING THE UNIFIED DEVELOPMENT ORDINANCE
OF NEW HANOVER COUNTY, NORTH CAROLINA
ADOPTED FEBRUARY 3,2020
CASE TA23-02
WHEREAS, pursuant to N.C.G.S. § 160D, the County of New Hanover ("County") may adopt zoning
and development regulation ordinances and combine any ordinances authorized into a unified
ordinance for the purpose of promoting health, safety, morals or the general welfare;
WHEREAS, the County desires to clarify expectations and standards for Community Information
Meetings required for conditional rezonings, planned developments, and intensive industry
special use permits;
WHEREAS, the New Hanover County Board of Commissioner held a public hearing on June 5,
2023 to consider a proposed amendment to the Unified Development Ordinance and associated
administrative documents;
WHEREAS, the County finds that the amendment and administrative documents are consistent
with the purpose and intent of the 2016 Comprehensive Plan because they clarify an important
part of the planning process necessary to support the goals of the Comprehensive Plan for a
vibrant community supportive of private investment that also conserves and enhances our sense
of place; and
WHEREAS, the County finds that approval of the amendment is reasonable and in the public
interest because it clarifies expectations for applicants, citizens, and board members related to
community meetings;
Section 1. The Unified Development Ordinance of the County of New Hanover adopted February
3, 2020 is hereby amended per the attached amendment document.
Section 2. Any ordinance or any part of any ordinance in conflict with this ordinance, to the extent
of such conflict, is hereby repealed.
Section 3. This ordinance is adopted in the interest of the public health, safety, morals and
general welfare of the inhabitants of the County of New Hanover, North Carolina and shall be in
full force and effect from and after its adoption.
Section 4. The attached administrative documents are also approved and may be subsequently
updated upon the approval of the County Manager.
Section 4. The County Commissioners find, in accordance with the provisions of N.C.G.S §150C+
605.1hat adoption of this amendment and initial approval of the administrative documents is
consistent with the purpose and intent ofthe 2Ol6Comprehensive Plan because they clarify an
important part ofthe planning process necessarytosupport the goals ofthe Comprehensive Plan
for a vibrant community supportive of private investment that also conserves and enhances our
sense ofplace.
ADOPTED this the 5th day of June, 2023
NEW HANOVER COUNTY
"-�-
Bill Rk/enbark, Chair
Crowell, Clerk to the Board
Page 2 of 2
2023-05 Board of Commissioners Public Hearing Draft
10.2.3. COMMUNITY INFORMATION MEETING
A. Purpose
CERTIFICATE OF APPROVAL
NEW R W�UNTY O�7
DATE
The purpose of a community information meeting is to provide an iljperson or, diqitalforufn so
the upplicant can inform owners and residents of nearby lands and other stakeholders about a
proposed development application, to allow the opplirant to explain the reviewprocess and site
plan if applicable; selieit comm and to provide the applicant an opportunity to hear and
address questions, comments and concerns about the development proposal as a FReans 9
Feselying so they are able to resolve conflicts and outstanding issues through discussion and
modifications to the proposal, where possible.
B. Applicability
Unless a FepeFt is submitted in aGGGFdanee with subseetieR 2 belew, a At least.one
community information meeting that complies with the requirements in this section is
required to i w held prior to submittal of any of the following applications:
a. Conditional rezonings;
b. Planned developments; and
c. Special use permits for uses classified as intensive industry.
applicaRt may submit an applieatieR identified in subseetieR 1 above witheut
helding a 69FAMURity iAf9FFnati9A meetiAg if the applicaRt submits 404th the applieation
a FepeFt deeumeRting effqFts that weFe Fnade te aFFange sweh a Fneeting and statiRg th
Feasens such a Fneeting was not Ifascheduled meeting is unabk! to be held due to
technical issues beyomi the control ol'the npplkant or isolatedstora� ecents (e.g. thaw
not covered by local declarations of emergency), the ,onvntiinitps7meting must be
rescheduled and held n accotVancip wiM requirefrients outilinedin section ( " belowl. If the
required comnitinity in,�� rmafion meeling report ccwponent of this appificatien is
subrnitted Withil) three busines ul s cfter the fypp1hwtj6n detidgno, the oppkii7bop? will
be efligiblefor scteldufing on the next Planning Board agenda.
3. The adequacy of a meeting held eF Fepen submitted shall be considered by the Planning
Board and Board of Commissioners, as appropriate, in their decisions, but shall not be
subject to judicial review.
4. For applications other than those identified in subsection 1 above, a community
information meeting may be held in accordance with this section at the option of the
applicant.
C. Procedure
If a community information meeting is conducted, the applicant shall comply with the
requirements in subsections 1 and 2 below.
1. Notification
a. The applicant shall provide send written notice layfirstclass mail anctlbr
persoml delNery eF etheF agFeed upeR measuFe at least ten days prior to the
date of the community information meeting. Notice shall be provided to the
PlappiRg Depai4mept and to each owner of record of land within 500 feet of
2023-05 Board of Commissioners Public Hearing Draft
and on the PFGpe0y tax parcel or leased site, if appilrabIr, subject to the
application. Noticeshall be provided to the Planning Department as outfined
by adn'Vnistrative procedures.
b. The County shall provide notice of the community information meeting by e-
mail to the Sunshine List upon rpceipt of the applirant',s notftation.
2. Conduct of Meeting and Written Summary
The community information meeting shall be open to the public. At the
meeting, the applicant shall explain the development proposal and
application, inform attendees about the application review process, respond
to questions or concerns neighbors raise about the proposed application, and
discuss ways to resolve any conflicts or concerns.
b. The applicant shall prepare a written summary of the meeting. The summary
shall be included with the application materials and contain the following
information:
1. Date time, and location of the meeting;
2. List q inWnfees and cf,�)ph?s qf retw ned nwifings receivedas of the
date Of (�?Ppficotion;
3. List of meeting attendees;
4. Summary of issues discussed;
5. Description of any changes or adjustments made to the proposal as a
result of the comments and concerns received by the applicant; and
6. Any other information the applicant deems appropriate.
c, The Planning Director may di�?velopi adminis trntjv� e
�'i Vy?,awnilcatin,�,.1 andholding carn rn unity meetings thatfulfill the meeting
reiguiresnents c� this':Wctioqi, as o1pproved by the New Hanover rounty Board
of Commhmiii)niei s�, with subsequent aonendrnents approved by the County
Maniggiil?r%
20D3-06—Board ofCommissioners Approved
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The purpose of this document is to outline the administrative requirements and recommended best
practices for communicating and holding community meetings that fulfill the Community Information
Meeting requirement pursuant to UDO Section 10.2.3.
Meeting Scheduling
A. Applicants must hold an in -person and/or virtual community information meeting prior to
submitting their application, but not earlier than six months prior to application submittal.
B. The meeting must not be held ona Sunday morning, holiday, aholiday weekend, orthe day
before aholiday orholiday weekend. Aholiday isdefined aslegal holidays recognized bvNew
Hanover County.
C. The meeting must bescheduled and noticed for atleast anhour.
Reconmrnendatioris
A. Applicants are expected toconsider the demographics and schedule ofmeeting attendees when
determining adate and time for scheduling ameeting. For instance, community meetings in
neighborhoods with large numbers of retirees may be appropriate during daytime hours, but in
other instances it would be more appropriate to begin meeting no earlier than 5:00 PM and no
later than 8:00 PM on a weekday or no earlier than 10:00 AM and no later than 7:00 PM on a
weekend.
B. Applicants are encouraged to consider religious or cultural holidays that may not be legal
holidays recognized by New Hanover County staff if appropriate given the demographics of a
community.
C. Applicants are encouraged to schedule community information meetings early enough in
advance of anticipated application deadlines to allow for a properly noticed additional meeting
in case the initial meeting must be cancelled or further discussions with community members is
desired.
Meeting Content
Rf�', Wrements
A. Applicants must present the following informabmn during their meeting:
a. Aclear explanation of the proposal, including the proposed zoning d potential
2023-06 — Board of Commissioners Approved
An explanation of the type of review process involved (i.e., public hearings or
preliminary forums required for conditional rezoning, planned development rezoning, or
special use permit as applicable);
c. When the application is anticipated to be submitted;
d. How interested parties can stay informed and engaged inthe process; and
e. The applicant's contact information.
Recamrriendations
A. While county staff do not generally attend these meetings to avoid potential unofficial feedback
onaproposed project, thePtanningDirectorrnaydes' natestafftoa1tendthemoeedngio
observe or answer procedural questions if determined to be appropriate.
B. The applicant isencouraged tmobtain information from the Planning Department regarding the
Meeting Format
Requirements
A. Virtual Meetings
a. Virtual community meetings must be held using an interactive online video conferencing
software such as Microsoft Teams, Zoom, WebEx, or other similar platforms as
approved by the Planning Director,
b.Assome members ofthe public donot have intemet access mare otherwise unable to
access digital p|athonms,thenneetingp|atfonnrnusthavetheabi|bvforattendeestocaU
into the conference using atelephone. |faplatform can only be accessed via the
internet, it cannot be used to hold the virtual meeting.
c—. Those who access the meeting via telephone must begiven the same information,
graphics, maps, and any other pertinent information esthose accessing the meeting via
the internet. |fthe applicant intends toscreen share presentation slides orgraphics
during the video conference, that material should be made available to those who
access the meeting via telephone before the meeting ifrequested.
d. Meeting attendees, whether online oronthe phone, must have anopportunity toask
questions and voice concerns about the proposal.
e. The meeting must beheld open for aminimum ofone hour regardless nfthe number of
participants that attend.
2023-06 — Board of Commissioners Approved
B. Im'PersmnNNeetmgs
a. In -person venues must be held at one of the following locations:
L On the subject property, or
ii.Atanearby public meeting place such asaschool, library, community center,
place of worship, or other meeting facility that is easily identified by the public.
b-.During times of public health concern, meetings must follow current health and safety
recommendations issued by the Center of Disease Control and/or local health officials.
c. Meetings should provide anopportunity for questions and comments ofattendees
either during the meeting itself orinwriting sothey can beaddressed later. If questions
are addressed outside of the meeting, responses should be provided in the community
meeting report submitted with the development application.
C. Hybrid Meetings
a. Hybrid meetings must meet the requirements ofboth virtual and in -person
excepting that the call -in feature does not have to be provided for the virtual meeting.
A. Applicants are expected toconsider the accessibility ofin-person meeting sites for attendees.
For instance, while in some instances meetings at the subject site help inform the discussion,
they are likely inappropriate if the site is difficult to get to or has limited space for attendee
parking. Meeting spaces that do not allow for access for disabled attendees would also be
inappropriate.
B. The selection ofvirtual meetings should consider the attendees' access tothe necessary
internet infrastructure and the likelihood of their having personal devices that make access
possible.
Meeting Notice
i
Applicants must provide notice of a neighborhood meeting as follows:
A. The applicant must utilize the meeting notice template developed bythe Planning Department
and include a description of the proposal, including all potential uses being requested and the
number and/or maximum density of residential units.
B. The mailing shall also include a conceptual site plan of the proposal clearly labeling structures
and site features such as parking areas and proposed vegetative buffers.
C. The applicant must provide the Planning & Land Use Department the information to access the
meeting and a copy of the notification letter and materials at least 10 days prior to the
scheduled meeting in a digital format so it can be shared with the email Sunshine List.
3
2023-06 — Board of Commissioners Approved
D. Notice must be sent by first class mail toall property owners within B0feet of the subject tax
parcel or leased site at least ten days prior to the date of the community meeting.
Recommendatioris
A. Applicants are encouraged toprovide Planning 0'Land Use Department staff alist ofresidents
and property owners notified of the Community Information Meeting to allow staff to answer
citizen questions related towho should have received notice.
B. Staff can assist inpreparing alist ofproperty owners required tobenotified, but applicants are
encouraged turequest this information at least five business days inadvance ofwhen the list is
needed.
C. Applicants are encouraged to send first class mailed notice further in advance than the ten day
minimum to ensure recipients receive far enough in advance of the meeting to allow for them to
reschedule asneeded sothey are able toattend ifdesired.
Post Meeting Procedures
A. The applicant must submit the following materials to Planning staff as part of their initial
application submittal:
a. The designated Community Information Meeting Report form posted onthe Planning /&
Land Use website;
b-. A|ist of names and addresses of attendees. For virtual meetings with over 50
attendees, applicants are allowed to provide a full recording in order to fulfill this
c. A list of the names and addresses of invitees and copies of any returned mailings
received asofthe date ofapplication;
d. Acopy ofthe meeting notification, including all attachments; and
e. A copy of all materials distributed or presented at the meeting.
[INSERT LOGO OF ENTITY HOSTING MEETING]
To: Resident(s) and property owner(s)
From: [INSERT NAME]
[INSERT FIRM CONTACT INFORMATION]
Date: [INSERT DATE]
Re: Notice of meeting to discuss a potential [INSERT REZONING/PLANNED
DEVELOPMENT/SPECIAL USE PERMIT] located at [INSERT SPECIFIC ADDRESS OR
GENERAL LOCATION IF NOT ADDRESSED] and having New Hanover County
Parcel Identification Numbers [INSERT PARCEL NUMBERS] .
[INSERT WHO THE APPLICANT/FIRM IS AND WHAT PURPOSE OF MEETING THIS IS]. The property
is highlighted in red on the context map included with this mailing. The other parcels highlighted
on the context map indicate the property owners we are required to notify about this proposal.
The property is currently zoned [INSERT CURRENT ZONING INCLUDING OVERLAYS]. The
developer is considering [INSERT PROPOSED REZONING INCLUDING OVERLAY]. The [INSERT
REZONING/PLANNED DEVELOPMENT/SPECIAL USE PERMIT] would facilitate the development of
[INSERT PROJECT PROPOSAL INCLUDING ALL POTENTIAL USES BEING REQUESTED AND NUMBER
AND/OR MAXIMUM DENSITY OF RESIDENTIAL UNITS]. A concept plan depicting the proposal is
included with this mailing.
We will hold a [INSERT IN-PERSON/VIRTUAL/HYBRID] community meeting on [INSERT DAY],
[INSERT DATE], from [INSERTTIME RANGE] [INSERTAT LOCATION/VIA VIRTUAL PLATFORM]. The
purpose of this community meeting is to ensure that nearby property owners are made aware of
the proposed project. We also want a better understanding of how this project could impact
you, and look forward to hearing your questions, comments, and concerns.
Instructions for registering for and joining the meeting are enclosed.
Please do not hesitate to contact [INSERT APPLICANT/FIRM CONTACT]. Also, for more
information about the requirements for this type of proposal and how you can receive future
information, you may want to visit n he co 1 28 P�annin LL, email
or contact the New Hanover County Planning & Land Use Department via
phone at (910) 798-7165.
[INSERT NOTIFICATION AREA/CONTEXT MAP]
I un"a
! • n-'Ere
RE: Virtual Neighborhood Meeting — Instructions
Dear Neighboring Property Owner,
We will be hosting a virtual neighborhood meeting via [INSERT PLATFORM]. The meeting will be
held on [INSERT DAY & DATE] and run from [INSERT TIME RANGE].
• To attend the meeting via computer, mobile device, or iPad, type in the following link in
your internet browser:
[INSERT PLATFORM MEETING LINK]
*If a meeting ID or passcode is required, insert here as well.
e To attend the meeting via phone, you may dial in by:
[INSERT PHONE NUMBER]
*If a meeting ID or passcode is required, insert here as well.
• [if there is technical support before, during or after the meeting, insert contact info
here]
Sincerely,
[INSERT NAME]
W
DEPARTMENT OF PLANNING & LAND USE
230 Government Center Drive, Suite 1 10
Wilmington, North Carolina 28403
Telephone (910) 798-7165
Nhcgov.com/528/Planning-land-Use
[11111111]•' • '•'
This Community Information Meeting Report must be submitted with the application for a conditional rezoning, planned
development, or intensive industry special use permit in order for the application to be deemed complete.
Address/Location Parcel Identification Number(s)
Meeting Date and Time
Format (Virtual, In -Person, Hybrid) Location if In -Person or Hybrid
Selection Criteria for Location
Page 1 of 2
Community Information Meeting Report — Approved 06-2022
List of Changes and Modifications Made to the Proposal in Response to Issues and Concerns (if no modifications
were made, please explain why)
Report Attachments
All of the following items must be submitted as part of the required community information meeting report in addition
to this form.
Checklist
❑ A list of names and addresses of attendees
❑ A list of the names and addresses of invitees and copies of any returned mailings received to date
❑ A copy of the mailed notice with all attachments
❑ A copy of all, materials distributed or presented at the meeting
Acknowledgement and Signatures
Applicant Initial
By my signature below, I hereby certify that written notice of the community information meeting as described
above was mailed and/or personal delivery to property owners withing 500 feet of the subject site as set forth
on the attached list, by first class mail on [DATE] A copy of the written notice
is also attached. I also herby certify that the meeting summary and list of attendees is accurate and representative
of the proceedings at the community information meeting.
Signature of Applicant or Applicant's Agent Print Name
Date
Page 2 of 2
Community Information Meetina Report — ADoroved 06-2022