HomeMy WebLinkAboutFY24 Engineeering Pumpkin Creek WatershedDocuSign Envelope ID: 248B185D-3883-402C-BD54-BDF969822D4F
ROY COOPER
Governor
ELIZABETH S. BISEIt
Secretary
SHADIESKAF
Director
Ms. Tufanna Bradley
New Hanover County
230 Government Center Dr.
Wilmington, North Carolina 28403
Dear Ms. Bradley:
r
NORTH CAROLINA
Environmental Quality
August 11, 2023
Subject: Preliminary Project -Scope Approval &
Transmittal of Offer -and -Acceptance Funding Award
Stormwater Planning Grant
Pumpkin Creek Watershed Planning & Feasibility
DWI Project No(s).: SRP -SW -ARP -0086
The Division of Water Infrastructure (Division) has reviewed the recently submitted preliminary project
scope information, and we have no objections concerning the document(s) provided. Therefore, we are pleased to
inform you the preliminary scoping document is approved herein.
In addition, with this document's approval, the above -referenced project, thusly, is now authorized to
receive its intended American Rescue Plan Act (ARPA) funding, provided from the State Fiscal Recovery Fund
(SFRF), as established in Session Law (S.L.) 2021-180 please note projects funded from the SFRF must meet
applicable federal law and guidance for the ARPA funds. The ARPA grant funding will cover one hundred
percent (100%) of eligible, stormwater study, design or plan costs from the S.L. 2021-180 appropriation.
Accordingly, enclosed are two (2) copies of an "offer -and -acceptance" document extending the New
Hanover County a funding award in the total amount of $250,000. This award is made by the Division subject
to the `Assurances" and "Conditions" set forth in the enclosed offer -and -acceptance document.
Upon your acceptance, please submit the following items to the Division, and addressed directly to the
attention of Pam WhitleyDivision of Water Infrastructure. 1633 Mail Service Center. Raleigh NC 27699-1633
(Pam. Whitley&deq.nc. gov):
A resolution (sample copy attached), adopted by your governing body, accepting the ARPA grant offer,
and making the applicable assurances contained therein; and
2. One (1) original copy of the "offer -and -acceptance" document, executed by the designated Authorized
Representative for the project, along with the signed "Standard Conditions" and "Assurances". Please
retain the fully executed, second original copy for your files.
Reimbursement requests must be prepared using our standardized reimbursement -request form. A
reference copy of this form has been enclosed for your convenience. You are free to reproduce this form should
additional copies be needed. Reimbursement requests shall be forwarded to a DWI Accountant at
DQom_ North Carolina Department of Environmental Quality I Division of Water Infrastructure
E'�1' /� 512 N. Salisbury Street 1 1633 Mail Service Center Raleigh, North Carolina 27699-1633
�w■:+��.w+n� /'�v 919.707.9160
DocuSign Envelope ID: 248B185D-3883-402C-BD54-BDF969822D4F
Ms. Bradley
New Hanover County
August 11, 2023
Page 2 of 2
DWI.Businessoffice de .nc. ov. Once work referenced within the approved scoping document commences, an
updated, fully -completed, current and signed/dated copy of our Reimbursement Request Form must be submitted
with all reimbursement requests.
Finally, regarding reimbursements, please note the following:
Disbursement is based on the progress made on the project. To obtain payment, you must document the
expenditures for which the payment is requested. Final disbursement (10%) will be made only after receiving a
final deliverables documenting the completion and findings of the study, as approved herein. All costs incurred
prior to March 3, 2021, are not eligible for ABPA funds, and all ABPA funds must be expended prior to
December 31, 2026.
On behalf of the Department of Environmental Quality, I am pleased to make this offer of ARPA funds,
made available by the SFRF. If you have any questions, please contact Jason Robinson, P.E., by telephone at
919.707.3887 or by e-mail at iason.t.robinsonAdeq.nc.gov.
Sincerely,
DOCUSigned by:
L ector
Division of Water Infrastructure, NCDEQ
Enclosures: ARPA Grant Offer -and -Acceptance Document (2 copies)
Reimbursement -Request Form
Resolution -to -Accept ARPA Grant Offer (suggested format)
Professional Engineering Services Procurement Certification
cc: Tufanna Bradley, New Hanover County (via email at tbradley(a)nhcgov.com)
Jim Iannucci, New Hanover County, Wilmington (via email at jiannuccinnhceov.coml
Antonio V. Evans, P.E. (DWI, via e-mail)
Mark Hubbard, P.E. (DWI, via e-mail)
Jason Robinson, P.E. (DWI, via e-mail)
Karin Britt (DWI, via e-mail)
DWI Administrative Unit (DWI, via e-mail)
Pam Whitley (DWI, via e-mail)
Jennifer House (DWI, via e-mail)
ARPA File (EREID — ERAL)
Project Agreement #: 2000067365
DocuSign Envelope ID: 248B185D-3883-402C-BD54-BDF969822D4F
STATE OF NORTH CAROLINA
DEPARTMENT OF ENVIRONMENTAL QUALITY
DIVISION OF WATER INFRASTRUCTURE
Funding Offer and Acceptance — Stormwater Planning Grant
Legal Name and Address of Award Recipient (i.e., Applicant): Project Number: SRP -SW -ARP -0086
New Hanover County UEID#: F7TLT2GME1E1
230 Government Center Dr. Assistance Listing Number: 21.027
Wilmington, North Carolina 28403
Funding Program:
Drinking Water ❑ Additional
Stormwater ® Amount for Previous Total
Wastewater ❑ Funding increases Total Offered
American Rescue Plan Act (ARPA) Grant ® -- -- $250,000
Project Description:
Total Financial Assistance Offer: 250,00
Pumpkin Creek Watershed Planning & Total Project Cost: J$250,00
Feasibility Estimated Closing Fee: $-0.
Pursuant to North Carolina Session Law 2021-180:
• The Applicant is eligible under Federal and State law;
• The Project is eligible under Federal and State law; and
• The Project has been approved by the Department of Environmental Quality as having sufficient priority to receive
financial assistance.
The Department of Environmental Quality, acting on behalf of the State of North Carolina, hereby offers the financial assistance
described in this document.
For The State of North Carolina: Shadi Eskaf, Director, Division of Water Infrastructure
�DS[gned by: North Carolina Department of Environmental Quality
8/17/2023
s aae�zorrea�s--------------------------------------------- ------....----------............------......------
Signature Date
On Behalf of: New Hanover County
Name of Representative in Resolution: Lisa Wurtzbacher
Title (Type or Print): Assistant County Manager
I, the undersigned, being duly authorized to take such action, as evidenced by the attached CERTIFIED COPY OF AUTHORIZATION
BY THE APPLICANT'S GOVERNING BODY, do hereby accept this Financial Award Offer and will comply with the Assurances and
the Standard Conditions.
L- -------------------------------------- ------l-1°1 3.
Signature Date
DocuSign Envelope ID: 248B185D-3883-402C-BD54-BDF969822D4F
STANDARD CONDITIONS
1. Acceptance of this funding offer does not exempt the Applicant from complying with requirements stated in the
U.S. Treasury's Final Rule for the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) and the SLFRF Compliance
and ReQorting Guidance (not explicitly referred to in this document) and any future requirements implemented by
the U.S. Treasury.
2. Applicants shall comply fully with Subpart C of 2 CFR Part 180 entitled, "Responsibilities of Participants Regarding
Transactions Doing Business with Other Persons," as implemented and supplemented by 2 CFR Part 1532. The
Applicant is responsible for ensuring that any lower -tier -covered transaction, as described in Subpart B of
2 CFR Part 180, entitled "Covered Transactions," includes a term or condition requiring compliance with Subpart C. The
Applicant is responsible for further requiring the inclusion of a similar term or condition in any subsequent, lower -tier -
covered transactions. Applicants may access suspension and debarment information at: htt: www.sam. ov. This
system allows applicants the means to perform searches determining whether an entity or individual is excluded from
receiving federal assistance.
3. The Uniform Guidance 2 CFR 200.317 through 2 CFR 200.327 gives minimum requirements for procurement, with
2 CFR 200.319(b) addressing engineering services procurement guidelines. ARPA-funded projects also must adhere to
North Carolina (NC) State law, specifically NC General Statute (NCGS) §143-64.31, Article 3D, Procurement of
Architectural, Engineering, and Surveying (A/E) Services. NCGS §143-64.32 cannot be used to exemptfunding recipients
(i.e., applicants) from a qualification -based selection for A/E. The State provides applicable certification forms that must
be completed prior to receiving funds for any engineering services covered under this funding offer.
4. Local government units designated as "distressed" must complete the associated requirements of NCGS §159G -45(b).
Funds made available by the ARPA to the entity accepting the funds in this document (i.e., the Applicant) must only
cover eligible costs incurred on or after March 3, 2021. Funds that are not disbursed by December 311t, 2026, will no
longer be available for the project. Unused federal funds will revert from the State of North Carolina to the
U.S. Treasury.
DocuSign Envelope ID: 248B185D-3883-402C-BD54-BDF969822D4F
ASSURANCES
1. The Applicant intends to complete the project in accordance with the Application approved for financial assistance by
the Division of Water Infrastructure.
2. The Applicant is responsible for paying for those costs ineligible for ARPA funding including, but not limited to, any
amount in excess of the amount of this funding offer. The Applicant agrees to establish and to maintain a financial
management system that adequately accounts for revenues and expenditures. Adequate accounting and fiscal records
shall be maintained during the completion of the project, and these records shall be retained and made available for a
period of at least three (3) years following completion of the project.
3. All ARPA funds shall be expended solely for carrying out the approved project, and an audit shall be performed in
accordance with NCGS §159-34. Partial disbursements on this Award will be made promptly, upon request, subject to
adequate documentation of incurred eligible costs, and subject to the Applicant's compliance with the Standard
Conditions of this Award. The Applicant agrees to make prompt payment to its professional services' provider(s), and
to retain only such amount(s) as allowed by NCGS.
4. The Applicant shall expend all of the requisitioned funds for the purpose of paying the costs of the project within
three (3) banking days following the receipt of the funds from the State.
S. Funds must be spent fully (i.e., fully reimbursed to the Applicant) by December 31st, 2026.
Acknowledgement of Standard Conditions and Assurances
The Applicant hereby gives assurance to the Department of Environmental Quality that the declarations, assurances,
representations, and statements made by the Applicant in the Application, and all documents, amendments, and
communications filed with the Department of Environmental Quality by the Applicant in support of its request for financial
assistance, shall be fulfilled.
CSP.1 -------------------------------------- ---. ............
Signature Lisa Wurtzbacher, Assistant County Manager Date