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HomeMy WebLinkAboutFY24 CJS Intensive Intervention ProgramDocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 North Carolina Department of Public Safe Juvenile Justice and Delinquency Prevention Intensive Intervention - Program Agreement SECTION I A: SPONSORING AGENCY AND PROGRAM INFORMATION FUNDING PERIOD: FY 23-24 DPS/JCPC FUNDING # (cont only) 965-XXXX COUNTY: New Hanover AREA: Eastern Area Multi -County: No Multi -Components: No NAME OF PROGRAM: Intensive Community Service SPONSORING AGENCY: NHC, Community Justice Services, Youth Empowerment Services SPONSORING AGENCY 320 Chestnut Street Suite 518 PHYSICAL ADDRESS: Wilmington NC 28401 SPONSORING AGENCY 320 Chestnut Street Suite 518 MAILING ADDRESS: Wilmington NC 28401 TYPE: Public (910) 798-6491 Fax: 1 (910) 798-7813 E-mail: jroten@nhcgov.com FEDERAL ID #156-600034 COMPONENT ID # NAME OF PROGRAM COMPONENT PROGRAM TYPE TOTAL COST OF EACH COMPONENT 38151 Community Service and Restitution, Level II Restitution/Community Service $ 85,207 Total cost of components: $ 85,207 Program Manager Name & Address (same person on signature page) Name: Jamie Roten Title: Manager, YES Mailing Address: 320 Chestnut Street, Suite 518 City: Wilmington Zip: 28401 Phone: (910) 798-6491 Fax: 1 (910) 798-7813 E-mail: jroten@nhcgov.com Contact Person (if different from program manager) Name: Jamie Roten Title: Manager, YES Mailing Address: 320 Chestnut Street, Suite 518 City: Wilmington Zip: 28401 Phone: (910) 798-6491 Fax: 1 (910) 798-7813 E-mail: jroten@nhcgov.com Program Fiscal Officer (cannot be program manager) Name: Eric Credle Title: Interim CFO Mailing Address: 230 Government Center Drive City: Wilmington Zip: 28403 Phone: (910) 798-7134 Fax: 1 (910) 798-7410 E-mail: ecredle@nhcgov.com Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION I B: PROGRAM COMPONENT DESCRIPTION COMPONENT ID # COMPONENT INFORMATION 38151 NAME OF COMPONENT: Community Service and Restitution, Level II BRIEF DESCRIPTION: The Intensive Community Service program provides an enhanced opportunity for Level II youth, and Level I youth with significantly elevated risk and needs levels to complete their court ordered community service hours through a highly specialized component. The program places emphasis on care planning, connection to case management services, vocational development, and immersion in community based protective factors. Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION II: COMPONENT STATISTICAL INFORMATION Multi -Components No Component Service Statistics PROGRAM COMPONENT INFORMATION - APPLICATION YEAR Component Name: Community Service and Restitution, Level II Component ID # 38151 What is this component's maximum client capacity at any given time? 30 Frequency of client contact per month: 8 Anticipated Average Length of Stay: 180 Days y Total Component Cost: $85,207 - by Estimated # to be served during funding period: 35 Estimated Average Cost Per Youth: $2,434 Applies to Actual number of youth admitted FY 21-22: 20 19 Number of admissions Juvenile Justice Referred 95% of total admissions continuation 0 Number of admissions Law Enforcement Referred 0% of total admissions programs only. 0 Number of admissions District Court Referred 0% of total admissions Actual number served FY 21-22: 29 Form structure last revised 01/09/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION III: COMPONENT SUMMARY NAME OF COMPONENT: I Community Service and Restitution, Level II 1. Statement of the Problem: In concise terminology, describe how the program will address continuum need(s) in the county. What are the Intensive Intervention needs the program intends to address? How will the program effectively serve juveniles at different levels of involvement with juvenile justice? Describe the gap in continuum of services for the population you will serve. The Intensive Community Service (ICS) Program Component addresses a priority for JCPC funding as defined by NC General Statutes GS 1438-549: "Each County Council shall ensure that appropriate intermediate dispositional options are available and shall prioritize funding for dispositional intermediate and community -level sanctions for court adjudicated juveniles under minimum standards adopted by the Department (of Public Safety)". Intermediate dispositional options are available in New Hanover County and the ICS Program has a proven track record of working with high risk youth, as well as organizational capacity to admit youth immediately to meet the youth's court ordered community service and/or restitution by providing opportunities to engage in civic, community and social responsibilities while incorporating a service learning model to reduce recidivism and delinquent behaviors. New Hanover County and the ICS Program provides intermediate dispositional options appropriate to the elevated risk and needs of adjudicated youth in the community. The ICS Program has admitted 100% of referred youth since its inception by utilizing County resources, maintaining current partnerships and growing organizational capacity. What is needed in order to continue current programming to serve youth with the most significantly elevated risk/needs is continued funding of a full time staff member to sufficiently provide services for youth court ordered community service through this alternative to traditional programming and for additional community service hours up to 200 as defined by GS 713-2506-23 such as when a probation violation occurs. The ICS program, due to its low youth to staff ratio allows for the safe provision of Community Service and Restitution programming to gang involved youth and high risk youth who have a history of violent behavior or are reported to be targeted for violence. Intense service planning allows for the consideration of scheduling accommodations for youth served with multiple co-defendants or avoidance of other program participants who may be in rival gangs. The extra staffing for this program allows for 1:1 supervision of youth and the creation of individualized work settings that enable the ICS program assistant to control for factors that may pose a risk to a particular youth (avoidance of public spaces, interaction with other suspected gang members, location of where the offence occurred, avoiding exposure to high risk areas of the community). The median age of youth served in the ICS program to date in 2022/23 is 16 years old, with an average length of stay totaling 190 days, and risk scores averaging 140% higher than youth served through regular CSR programming. The programs educational, vocational, and social skills building are tailored to meet the specific needs of older youth rapidly approaching adulthood. Further, the utilization of case management supports older youth who may already be living independently. 2. Target Population: Describe the target population, including age, and the steps taken to insure that the target population is served. Target population are Level II, delinquent and high risk male and female youth, ages 10-18 that are referred by DPS Juvenile Court Counselors for services. Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION III: COMPONENT SUMMARY NAME OF COMPONENT: Community Service and Restitution, Level II Selected high risk Level I adjudicated juveniles, with a medium risk or a medium needs score that require a Level II disposition, and their parents/guardians, may be referred and accepted as low priority referrals. North Carolina S.L. 2020-83 also "enables greater flexibility to serve juveniles based on their needs level, not solely by a defined disposition level. This legislation has allowed the ICS program to serve youth with a level I disposition who may have significantly elevated risk and needs levels. Youth admitted into the program in fiscal year 2022-23 had risk scores over 140% higher at intake than their assessed peers referred to lower levels of care with a median age of 16. Youth admitted to the ICS program are more likely than their peers to have gang involvement/negative peer associations, school problems, substance use/misuse, and may have been emancipated from their home. Level III juveniles transitioning from a Youth Development Center will also be eligible. 3. Program Goal(s): Provide a brief statement to describe the overall purpose and effect of the program. The overall purpose of the Intensive Community Service program is to serve higher risk youth and to facilitate juveniles completing their required court ordered community service and/or restitution successfully/satisfactorily in a timely manner while teaching, modeling and encouraging civic, community, and social responsibilities to the youth served while incorporating a service learning model to reduce recidivism and prevent delinquent behaviors. The ICS Program offers individualized and intensive service planning to bolster increased skill development in a safe community setting while youth complete their court ordered community service obligations. Each youth is actively engaged in their own aftercare planning process, along with referral agencies, parents, and worksites to ensure the tailored plan best meets the risks, needs and available protective factors for that youth. ICS youth and families are provided access to free Case Management services facilitated by NHC CJS, aimed at meeting the entire family's needs through a holistic approach to promoting self sufficiency. Some consistent areas of focus for Case Management services are housing, healthcare access, employment assistance, coordination with school personnel, and general linkage to available community resources. Case managers advocate for the youth/ family and receive referrals from community programs and directly from DJJ court counselors. A Spanish speaking case manger is available to support youth/families who may experience a language barrier. ICS youth are also afforded the opportunity to participate in an 8 week Job Skills Development (JSD) component designed to prepare youth with soft skills necessary to enter the workforce. The JSD component is offered through a formal partnership with Cape Fear Community College (CFCC) and is held on the downtown campus. Youth participate in campus tours and attend consultation sessions with financial aid and admissions counselors. The ICS Program is constantly evolving to meet the shifting needs of youth and families throughout NHC by implementing technology, acquiring new worksites, and applying feedback from community partners to adapt service delivery in an effort to maximize impact for youth. Youth have completed over 300 hours of community service this fiscal year, with 11 youth participating in job skill development and 4 youth/families admitted to the case management program. 4. Measurable Objective(s): State in measurable terms (%) the intended effect of the program on specific Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION III: COMPONENT SUMMARY NAME OF COMPONENT: I Community Service and Restitution, Level II undisciplined and/or delinquent behaviors. Example: anticipated reductions in court referrals, runaway behavior, disruptive behavior at school, anticipated improved school attendance and academic achievement. These objectives must include impact on participants. 70% Clients will complete restitution or community service within the timeframe permitted by JCPC policy. 70% Clients will have no new adjudications for a complaint with an offense date after the admission date. 70% Clients will successfully or satisfactorily complete services as intended by the program design/service plan. 70% Clients will demonstrate accountability by actively participating in restitution/community service activities. 70% Clients successfully/satisfactorily completing the program will have no new complaints in the 12 months following completion. 70% Clients successfully/satisfactorily completing the program will have no new adjudications in the 12 months following completion. 70% Clients will have no new complaints with an offense date after the admission date. 5. Elevated Risks and Needs: Describe how program services will address one or more of the elevated risk and needs listed in the most recent Intensive Intervention services Request for Proposals. Be sure to identify the specific risk and/or needs item(s) you will address. New Hanover County (NHC) served 29 youth with Level II dispositional sanctions in FY 21-22. Youth admitted to the ICS program had average risk scores 140% higher than their assessed peers referred to lower levels of programming. Since inception in 2011, the program has served 351 high risk youth with elevated needs, throughout New Hanover County. The program has a proven track record of overcoming barriers to service for families, as 100% of youth referred to the program have been successfully admitted. In NHC 70% of youth assessed have medium to high risk levels, and 23% of assessed youth have previous weapons offenses. 94% of youth indicated a lack of positive peer interaction and 48% reported alcohol/drug use disrupted their daily functioning. As an immediate alternative disposition for Level II juvenile offenders who violate probation and high risk level I youth who would benefit from intensive intervention, the court counselor is able to assign additional community service hours for the youth via court order versus being placed in secure custody. This alternative saves the county and state funds otherwise spent on housing these juveniles. The New Hanover County Juvenile Crime Prevention Council has listed the following as elevated Risk and Needs of adjudicated juveniles per the most recent local JCPC Request for Proposal: Association with other delinquent peers involved with gangs; moderate to serious behavioral problems at school; prior assaultive behavior; involvement in alcohol and substance abuse; prior referrals to juvenile court; referral to juvenile court prior to age 12 and inadequate supervision by parents/guardians. ICS addresses the identified risk and needs across the peer, individual, family and school domains by providing priority referrals to NHC funded case management services and facilitating youth learning civic, community and social responsibility via individual mentoring and skill development in an effort to model prosocial behavior, promote responsibility/accountability and increase the youth's capacity to interact with the community in a positive way. Upon termination from the program, youth/guardian and referral sources are provided an aftercare plan outlining Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION III: COMPONENT SUMMARY NAME OF COMPONENT: I Community Service and Restitution, Level II recommendations for participation in outside agency programming, school participation, community/vocational involvement, etc. The ICS program assistant initiates contact with outside agencies/worksites to promote participation in aftercare recommendations when requested by guardians. Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: I Community Service and Restitution, Level II 1. Location: List physical address(es) and describe where program services are delivered. Program services are provided on site with DPS Court Counselors in the juvenile courthouse facility located at 138 N. Fourth Street, Wilmington, NC 28401. Administrative offices are located at 320 Chestnut Street Suite 518, Wilmington NC, 28401. Additionally, there are over 30 established Community Justice Services approved community service worksites located throughout the community where youth are placed to earn their hours. The large variety of worksites and community partners allows the ICS Program to individualize the placement youth based on their specific skill set and minimizes transportation barriers. NHC CJS has a formal partnership with Cape Fear Community College (CFCC) which provides youth with access to a wide array of CFCC resources, including weekly Job Skill Development modules facilitated at the downtown campus. CFCC provides a monthly campus tour for program youth, quarterly FAFSA/admission open houses, and has established an email portal for all YES inquiries. The program also has a mobile jobs lab, designed to promote accessibility and provide opportunity to youth with transportation barriers and other service impediments. Lab services were implemented during the beginning of Covid-19 and have continued evolving in the past two years to overcome access barriers for youth/families. The mobile lab is administered in community centers, public housing facilities, partner worksites and NHC buildings. This lab empowers youth with soft skills necessary to enter the local job market and provide immersion into the rapid shift of employment resources onto electronic platforms. The program provides youth experiencing transportation barriers with bus tickets and works to recruit/retain accessible worksites in communities where participants reside. 2. Operation: Describe the daily/weekly schedule of program operation. Monday - Friday 8:00 - 7:00 and Saturday 8:00 - 5:00 hours of operation provides flexibility needed to serve youth in accordance with child labor laws and offers appropriate times for youth to work in order to increase successful completions. Worksite locations are varied in order to be accessible for youth living in different areas of New Hanover County and operate typically from 4-7 during the week when school is in session and from 8-12/1-5 on weekends. Staff have also used innovative approaches to providing service opportunities for youth during the Covid-19 pandemic. Examples of worksite scheduling are provided below: Weekday Worksite Examples (school year) • New Hanover County Library • Warner Temple AME Zion Church • New Hanover County Schools • Open Hands Food Bank • Auto Detailing at DPS office location • Cape Fear Community College • NHC Teen Court -Weekly Virtual Job Skill Courses Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: I Community Service and Restitution, Level II •Virtual Life Skills Sessions Weekend Worksite Examples (year round) • New Hanover County Arboretum • Habitat for Humanity • Lords Church Garden • Coastal Therapeutic Riding Center • Community events such as the American Cancer Society Relay for Life Worksites Specific to High Risk Youth: •Individualized work at the Juvenile Court location with onsite NHC Sheriff's Deputy and availability of an onsite metal detector •NHC Library with an enclosed designated area for program use and onsite security •Lords Church Garden and Coastal Therapeutic Riding Program, both are geographically isolated and mitigate concerns to youth who have been targets of violence Tuesday is juvenile criminal court day where youth are typically seen for intake into the program on the same day as their disposition has been rendered in court and community service hours are ordered. If the family is unable to complete the intake on the day community service hours are court ordered, staff schedules an intake appointment prior to the family leaving court. The program also has a case manager on site during court proceedings to meet with families and assist with an array of needs, ranging from housing, healthcare, employment, and basic resources. During the course of a typical work week when staff are not providing direct face to face services to youth, the following services are provided: • Chart documentation, record keeping, and training • Communication with guardians/court counselors related to youth progress and program scheduling • Work site lesson planning • Communication with worksite supervisors • Service Planning; Aftercare Planning Monthly Quality Assurance procedures are listed and include details regarding the review and required components of chart documentation, maintenance of the online communication log, follow-up review of terminated records and the contents of the CSR QA checklist. Bi -Annual worksite monitoring site visits are also conducted in accordance with JCPC policy and procedure. 3. Staff Positions: Describe paid or volunteer position qualifications, (certifications, degrees, work experience) and position(s) responsibilities relative to this component. Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: I Community Service and Restitution, Level II Full -Time 1, Part -Time 3 1 full time ICS Program Assistant Qualifications: 10+ years experience working with at risk youth. Responsibilities: Providing community service activities and services on site and throughout the community; supervising youth during community service activities; assisting with monitoring community service worksites; providing training for youth on basic job skills needed; assisting with documentation; and addressing public inquiries regarding program services. 1 part time (5%) YES Manager, Program Manager - This position paid by New Hanover County Qualifications: MPA, 15 Years experience working with at -risk youth. Responsibilities: Supervising the CSR Program in prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; making hiring/termination/disciplinary recommendations; planning, implementing, coordinating, monitoring the operations and activities of ICS program services. 1 part time (5%) CJS Support Services Coordinator, Fiscal Officer - This position paid by New Hanover County Qualifications: MBA, 16 years administrative experience. Responsibilities: Overseeing financial and budget operations. 1 part time (15%) CJS Administrative Support Technician - This position paid by New Hanover County Qualifications: BS Recreation and Leisure Studies, 9 years administrative experience. Responsibilities: Administrative duties. - ICA staff training begins with departmental and New Hanover County orientation/onboarding and is followed by close supervision, and ongoing training regarding program service delivery. New staff shadow current staff in all aspects of service delivery and documentation and receive at minimum 6 months weekly supervision and consultation before going in the field on their own. Intradepartmental trainings are conducted quarterly and cover topics relevant to current program service delivery, along with County and State level trainings that are documented in the ICS Program manual. - All worksite supervisors receive orientation regarding JCPC policy and procedures, along with program goals, objectives, and philosophy. All CSR worksite supervisors receive training in skills needed to provide services. - The CSR coordinator conducts both scheduled and random worksite reviews to ensure adherence to the CSR model of service delivery. Any deviations detected in service delivery are reported to the Program Manager and a written plan of correction is developed. This includes a detailed action plan to correct identified problems and onsite supervision of worksite activities by the CSR Coordinator until protocol deviations have been corrected. - All staff receive annual written performance appraisals based on written work objectives that are maintained in personnel files and assess adherence to program policies and service delivery. 4. Service Type SPEP: Describe implementation to include: Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Community Service and Restitution, Level II Primary Service: Restitution / Community Service; Secondary Service: None 5. Admission Process: Describe the specific referral, screening, admission process (including timeline), the staff responsible for making decisions about admissions and reasons why a referral may not be accepted. Please describe: a) The specific referral, screening, and admission process, including at a minimum, the staff involved with the decision process. b) Interaction with Juvenile Court Counselors, other juvenile justice staff, and youth development centers, if applicable, including frequency, ongoing meetings, and other means of communication. Referral Process: The referring DPS Court Counselor completes a written referral form and submits it to the CSR Coordinator requesting services for the youth. The ICS assistant attends all juvenile court hearing to best serve youth/ families and to ensure they are current on all new information and any potential charges. Youth are typically seen for intake into the program on the same day as their disposition has been rendered in court and community service hours are ordered. If the family is unable to complete intake on the day community service hours are court ordered, staff schedules an intake appointment prior to the youth and guardian leaving court. Case managers are on site to provide additional resources and connect the family accessing a wide range of supportive programs. Screening Process: All youth are screened during the intake visit and accepted for services unless, during the intake visit with the program, the youth is deemed inappropriate to participate with completing community service work. Admission Process: Youth and parent participate in a one hour intake conducted by CSR staff where an individual service plan is completed and on the job expectations are explained as well as appropriate/acceptable behaviors and child labor laws, safety rules and regulations. Some of the factors specific to the youth that are taken into consideration during the intake process include; school schedule, parent/guardian work schedule, location of youth's home in relation to appropriate worksites, special interests/skills the youth may have, developmental needs expressed by parents/ guardians, and the youth's particular charge and risk level. At the end of the intake, the youth is assigned to a mandatory orientation/training, which includes an introduction to the resources needed to access vocational opportunities within the community and job skill/safety training. Upon completion of the orientation, youth are assigned to an appropriate agency approved community worksite based on the information gathered regarding any safety issues, youth's likes/dislikes, transportation issues, etc. Every attempt is made to place youth at a worksite that takes into account their individual situation and needs. Staff responsible for admission decisions: The CSR Coordinator makes admission decisions based on information received from court services and the youth/family during the intake process. Why a referral may not be accepted: Age of youth or other limitations that would possibly endanger the youth to work at a community service worksite. *If youth/family are unable to attend intake orientation or termination meeting, particularly if the scenario involves a Covid-19 restriction, the program has capacity to complete these steps using HIPPA compliant platforms. (Microsoft Teams, WebEx, Docusign, Adobe Pro) 6. Termination Process: Describe the termination process, to include: a) The staff responsible for making decisions. Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: I Community Service and Restitution, Level II b) The process for making the decision to terminate. c)The criteria for a successful termination, satisfactory termination, unsuccessful completion, and non-compliant termination. For the ICS Component, the CSR Coordinator is responsible for determining the type of termination. The youth is terminated successfully and/or satisfactorily upon completing their court obligated service in a timely fashion within the parameters of their probation. The youth is terminated unsuccessfully if the youth does not complete the required community service hours as court ordered. The youth is terminated noncompliant if the youth refuses to comply and does not attend the intake or complete any court ordered community service hours. Upon completion of their service, youth are administered a post ethics questionnaire, youth and/or parent complete a Customer Service Survey, youth receive a Certificate of Completion and Termination Summary. Prior to termination the ICS Program Assistant develops an individualized aftercare plan based on interactions and consultations with the juvenile, guardian and court counselor. Aftercare plans make specific recommendations for youth in three separate categories: community, education, recreation and build upon the youth service experience and robust community partners. A comprehensive list of termination procedures (including mandated timelines for completion) is contained within the ICS Program Manual. How are the Juvenile Court Counselor and/or other juvenile justice staff involved in the termination process? For the ICS Component, the DPS Court Counselor is informed on an ongoing basis regarding the youth's progress or lack thereof through oral and written communication via email and voicemail messages, and individual progress notes and 30 day progress reports. ICS staff also provides court counselors with mid month progress reports, notification of a no show within 24 hours, monthly activity calendars, and notification of any changes in the youth's status at school or at home in order to fully collaborate regarding the progress of the youth. Prior to termination, ICS staff communicates with the youth's court counselor to obtain information regarding the youth's progress with juvenile court and school, positive parental involvement and participation in other services. The final status of the youth is provided to the court counselor when the youth's service terminates via a Termination Summary. The Court Counselor is also consulted for input in developing an aftercare plan for the youth. 7. Referring Agency Interaction: Describe the interaction with Juvenile Court Counselors and/or other juvenile justice staff, including how client progress will be communicated. For the ICS Component, the DPS Court Counselor is informed on an ongoing basis regarding the youth's progress or lack thereof through oral and written communication via email and voicemail messages, and individual progress notes and 30 day progress reports. ICS staff also provides court counselors with mid -month progress reports, notification of a no show within 24 hours, monthly activity calendars, and notification of any changes in the youth's status at school or at home in order to fully collaborate regarding the progress of the youth. DPS Court Counselor's and the ICS Program Assistant are co -located in the juvenile courthouse, promoting efficient and timely sharing of pertinent information. ICS staff provide court counselors with regular scheduling updates so they may visit youth at worksites and engage in various settings. Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: Community Service and Restitution, Level II The ICS program assistant and CSR program coordinator involve the court counselor in the service planning process and frequently consult in aftercare development for the youth. All ICS youth and families are made aware of free case management services offered by CJS during intake and a case manager is on site during court proceedings to provide consultation and admission. Case management receives referrals from the ICS program and from DPS Court Counselors and frequently collaborate to ensure basic needs of youth and family are being met. 8. Intervention/Treatment: Describe specifically: What will the component do to address intensive intervention continuum needs and/or redirect inappropriate youth behavior? How will the component address the identified needs of the youth and family? What interventions will typically be utilized in this component? How will parents/guardians be involved? What is the therapeutic element within the service? The ICS Program utilizes the following as interventions to facilitate the youth learning civic and social responsibilities along with age appropriate job skill development: Youth and parent participate in a one hour intake conducted by CSR staff where an individual service plan is completed and on the job expectations are explained as well as appropriate/ acceptable behaviors and child labor laws, safety rules and regulations. Youth attend trainings that include onsite demonstrations of proper work techniques and job skills provided by the agency staff and/or worksite supervisor. Strategies such as utilization of one on one and small work groups allows staff to emphasize mentoring youth on meaningful, prosocial community involvement and useful skill development. Program staff have frequent contact with parents/guardians via reminder calls, providing updates regarding the CSR activity calendar, following up with unexcused absences/behavioral issues, and mailing out of compliance letters when needed. Youth with specific needs/ concerns such as, significant behavioral health issues or unique geographical situations, a specific worksite may be developed to help meet the youth's individual needs. Case Management services, provided by CJS, are offered to address issues spanning the entire family to ensure basic needs are being met and unaddressed issues or resource deficiencies within the household are met with available community resources. Inappropriate behaviors/issues that are displayed by youth are handled via individual mentoring, redirection into a new activity or project, and collaboration with parents/guardians and court counselors regarding positive strategies that can be utilized to replace negative behaviors. Upon completion of their requirements, youth complete a customer satisfaction survey. The Program has a manualized protocol for service delivery as summarized: - Intake/orientation procedures are described in detail from the point of the program receiving a referral from a DPS Court Counselor and includes detailed timelines related to correspondence with court staff. Information is gathered from both the youth and guardian to ensure service planning is individualized. The number of service hours/sessions is court ordered. - All worksite placement procedures are detailed and include the method of selecting an individualized placement for the youth that takes into account their specific skill level, interests, compatibility and any transportation needs. All worksite projects are planned in advance and include an activity/lesson plan that contains a detailed work plan and list of objectives related to the activity. - Termination procedures are detailed and include specific instructions related to communication with the youth's court counselor and guardian regarding their termination status and after care planning recommendations. 9. Best Practice Model: Describe what evidence based/support model(s) or practice the program will use. Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION IV: COMPONENT NARRATIVE (attach for each component) NAME OF COMPONENT: I Community Service and Restitution, Level II While the OJJ Model Programs Guide does not contain a CSR model program, the ICS Program Component is based on the evidence-supported/best practice model the "balanced approach" to juvenile probation that was introduced by Dennis Maloney, Dennis Romig, and Troy Armstrong. Beginning with recognition of three goals of juvenile corrections, this approach requires that probation services incorporate a balance among: 1. Protecting public safety by effectively monitoring the behavior of juvenile offenders; 2. Holding offenders accountable for their offenses and to their victims; and 3. Facilitating the youth's competency development via rehabilitative and skill building services. Because of its emphasis on atonement, restitution is often an important part of restorative justice models. Community service, like restitution, involves the offender giving something back to the community at large rather than directly to the victim. Both restitution and community service have potential to promote offender accountability to the community or to victims. The best of these activities have desirable competency development benefits to the offenders by poviding meaningful, prosocial community involvement and useful skill development. A review of research suggests that restitution can reduce recidivism to some extent (Lipsey; Schneider). Our program incorporates best practices according to cited research to facilitate the youth completing their court ordered obligations successfully while teaching, modeling and encouraging civic, community and social responsibilities while incorporating a service learning model to the youth we serve. ICS Program's standardized protocol for effectiveness for all accepted referrals is tracking data via NC ALLIES and recidivism data collected every 6 months. All data related to the evaluation of program effectiveness is maintained either online via NC ALLIES or with recidivism data, a hard copy of the information is kept. Customer satisfaction surveys are also utilized. The CSR coordinator conducts both scheduled and random worksite reviews to ensure adherence to the CSR model of service delivery. Any deviations detected in service delivery are reported to the Program Manager and a written plan of correction is developed. This includes a detailed action plan addressing identified problems and onsite monitoring of worksite activities by the CSR Coordinator until protocol deviations have been corrected. All staff receive annual written performance evaluations based on adherence to JCPC program and protocol comprising minimally of quarterly feedback documenting any areas in need of improvement. Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION V: TERMS OF AGREEMENT This Agreement is entered into by and between Department of Public Safety (hereinafter referred to as DPS), and New Hanover County, (hereinafter referred to as the County), the County's Juvenile Crime Prevention Council (hereinafter referred to as the JCPC) and NHC, Community Justice Services, Youth Empowerment Services (hereinafter referred to as the Sponsoring Agency). DPS, the County, the JCPC and the Sponsoring Agency do mutually agree as follows: Term of Agreement This Agreement shall become effective Jul 1, 2023 and shall terminate Jun 30, 2024. Payment to Sponsoring Agency All parties agree that services will be delivered as described in the approved Program Agreement and that funds will be disbursed in an amount not to exceed the amount $42000 for the term of this agreement, unless amended by an approved Program Agreement Revision. Availability of Funds: All parties to this Agreement agree and understand that the payment of the sums specified in this Program Agreement budget, or most recently approved Program Agreement Revision, is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to DPS. Responsibilities of the Parties DPS shall: 1. Disburse funds monthly to County Governments, for payment to the Sponsoring Agency, from funds appropriated by the General Assembly; 2. Reserve the right to suspend payment to the County for any non-compliance of reporting requirements by the Sponsoring Agency set forth in the DPS JCPC Policy; 3. Immediately notify, in writing, the JCPC, County, and Sponsoring Agency (including the Board of Directors, if applicable), if payments are suspended and again once payments resume; 4. Pay only for work as described in the Program Agreement, or most recently approved Program Agreement Revision, provided by the Sponsoring Agency and approved subcontractors; 5. Provide technical assistance, orientation, and training to the Sponsoring Agency, the County and the JCPC; 6. Monitor the Sponsoring Agency's funded program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring, and Form structure last revised 12/20/2013 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 7. Notify parties entering into this Agreement of all due dates in a timely manner in order for reports to be submitted by the established due dates. The Sponsoring Agency shall: 1. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of Federal, State, and local agencies having jurisdiction and/or authority; 2. Comply with all Federal and State laws relating to equal employment opportunity; 3. Keep as confidential and not divulge or make available to any individual or organization without the prior written approval of DPS any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Sponsoring Agency under this Agreement; 4. Acknowledge that in receiving, storing, processing or otherwise dealing with any confidential information, it will safeguard and not redisclose the information, except as otherwise provided in this Agreement; 5. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures; 6. Secure local match, if applicable, pursuant to 14B NCAC 11 B.0105, for the approved DPS funds; 7. Create and adopt individualized written agency guidelines specific to the funded program, while also adhering to DPS JCPC Policy for the specific funded program type; 8. Ensure that state funds received are spent in accordance with the approved Program Agreement, or most recently approved Program Agreement Revision, and be accountable for the legal and appropriate expenditure of those state funds; 9. Maintain reports, records, and other information to properly document services rendered and outcomes; also maintain an ability to send and receive electronic communication; 10. Have the capacity to use the DPS electronic, internet-based system for tracking clients served; also maintain an ability to electronically sign required DPS documents; 11. Use generally accepted accounting procedures that guarantee the integrity of the expenditure of funds, and maintain reports, records, and other information to properly account for the expenditure of all State funds provided to the Sponsoring Agency; 12. When refunds are requested from the North Carolina Department of Revenue for sales and/or use taxes paid by the agency in the performance of the Program Agreement, or most recently approved Program Agreement Revision, as allowed by NCGS § 105-164.14(c), the agency shall exclude all refundable sales and use taxes from reportable expenditures submitted to the County and DPS; 13. Submit Program Agreement Revisions, Third Quarter Accounting, Final Accounting, and annual detailed expenditures through NCALLIES. These reports must be in accordance with the submission process as outlined in the DPS JCPC Policy and with the due dates established by DPS; 14. Make personnel, reports, records and other information available to DPS, the County, the JCPC, and/or the State Form structure last revised 12/20/2013 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 Auditor for oversight, monitoring and evaluation purposes; 15. Submit any other information requested by DPS, the County, the JCPC, and/or the State Auditor; 16. Be responsible for the performance of all subcontractors as described in the Program Agreement or most recently approved Program Agreement Revision; 17. Indemnify, defend, and hold harmless DPS, the State of North Carolina, the County, the JCPC and any of their officers, agents and employees, from any claims of third parties arising out of any act or omission of the Sponsoring Agency in connection with the performance of the Program Agreement or most recently approved Program Agreement Revision; 18. Receive written permission and budgetary approval from DPS prior to using the Program Agreement, or most recently approved Program Agreement Revision, as a part of any news release or commercial advertising, and acknowledge DPS funding in partnership with the County; 19. Comply with DPS JCPC Policy 6: Operations: Program Eligibility for Funding regarding any trainings and requirements for the United States Department of Justice national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA) and any additional requirements in 14B NCAC 11C 20. Be deemed an independent contractor in the performance of services described in the Program Agreement, or most recently approved Program Agreement Revision, and as such shall be wholly responsible for the services to be performed and for the supervision of its employees, interns, volunteers and subcontractors; and 21. Represent that it has, or shall secure at its own expense, all personnel required in performing the services as described in the Program Agreement, or most recently approved Program Agreement Revision. Such personnel shall not be employees of or have any individual contractual relationship with DPS. Sponsoring Agency and Use of Contractor(s)/Subcontractors The Sponsoring Agency may engage with independent contractors as needed to perform services or support services described in line item 190 the Program Agreement, or most recently approved Program Agreement Revision. When independent contractors are providing services the Sponsoring Agency must: 22. Upload a signed Contract for Professional Services (Form JCPC/PO 001 Contract for Professional Services Template) into NCALLIES once the Program Agreement or Program Agreement Revision is approved by DPS; 23. Be responsible for the performance of all contractors or subcontractors as described in the Program Agreement, or most recently approved Program Agreement Revision; 24. Hold any contractor or subcontractor to which the Sponsoring Agency provides State funds accountable for the legal and appropriate expenditure of State funds and require compliance with all applicable laws and DPS JCPC Policy; and 25. Ensure that all contractors or subcontractors provide all information necessary to comply with the standards set forth in the Program Agreement, or most recently approved Program Agreement Revision. The JCPC shall: Form structure last revised 12/20/2013 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 1. Ensure the Sponsoring Agency uses JCPC funds only for the purposes approved by DPS in the JCPC Program Agreement or most recently approved JCPC Program Agreement Revision; 2. Comply with the DPS JCPC Policy, the North Carolina Administrative Code procedures (14B NCAC 11 B), and N.C.G.S. §§ 14313-845 to 851; 3. Review and locally approve Program Agreements, Program Agreement Revision(s), and Third Quarter Accounting and submit information to the County in a timely manner to meet due dates established by DPS; 4. Submit any other information requested by the County or DPS; and 5. Monitor the Sponsoring Agency's currently funded JCPC program(s) in accordance with DPS JCPC Policy 3. Operations: Program Oversight and Monitoring. Reference: 14B NCAC 11 B. 0202 and DPS JCPC Policy (policies 1, 3, 7, 8, 9, 10 and 11). The County shall: 1. Ensure the Sponsoring Agency is appropriately licensed when applicable, and either a local public agency, a 501(c)3 nonprofit corporation or local housing authority (applicable only to the JCPC funding process); 2. Use funds only for the purposes approved by DPS in the Program Agreement, or most recently approved Program Agreement Revision; 3. Disburse funds monthly and oversee funds to the Sponsoring Agency in accordance with 14B NCAC 11 B.0108; 4. Comply with the DPS JCPC Policy and North Carolina Administrative Code procedures (14B NCAC 11 B); 5. Review and locally approve Program Agreement Revisions received from the Sponsoring Agency for final approval from DPS; and 6. Review and locally approve Third Quarter and Final Accounting forms for the JCPC and all funded programs according to the procedures and due dates established by DPS. Reference: 14B NCAC 11 B.0108; DPS JCPC Policy (policies 8 and 9). Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Choice of Law: The validity of this Program Agreement and any of its terms or provisions, as well as the rights and duties of the parties to this Program Agreement, are governed by the laws of North Carolina, including the relevant provisions of G.S. Chapter 143B, Article 13, Part 3, Subpart F, and the Rules of 14B NCAC Chapter 11. The parties, by signing this Program Agreement, agree and submit, solely for matters concerning this Program Agreement, to the exclusive jurisdiction of the courts of North Carolina and agree, solely for such purpose, that the exclusive venue for any legal proceedings shall be Wake County, North Carolina. The place of this Program Agreement and all transactions and agreements relating to it, and their situs and forum, shall be Wake County, North Carolina, where all Form structure last revised 12/20/2013 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 matters, whether sounding in Program Agreement or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Assignment: No assignment of the Sponsoring Agency's obligations or the Sponsoring Agency's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, DPS may: (a) Forward the Sponsoring Agency's payment check(s) directly to any person or entity designated by the Program Manager, or (b) Include any person or entity designated by the Sponsoring Agency as a joint payee on the Sponsoring Agency's payment check(s). In no event shall such approval and action obligate DPS or County Government to anyone other than the Sponsoring Agency, and the Sponsoring Agency shall remain responsible for fulfillment of all Program Agreement, or the most recently approved Program Agreement Revision, obligations. Beneficiaries: Except as herein specifically provided otherwise, this Program Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this Program Agreement, and all rights of action relating to such enforcement, shall be strictly reserved to DPS, the County Government, and the Sponsoring Agency. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any third person. It is the express intention of DPS and County Government that any such person or entity, other than DPS or the County Government or the Sponsoring Agency receiving services or benefits under this Program Agreement shall be deemed an incidental beneficiary only. Property Rights Intellectual Property: All deliverable items produced pursuant to this Program Agreement are the exclusive property of DPS. The Sponsoring Agency shall not assert a claim of copyright or other property interest in such deliverables. Physical Property: The Sponsoring Agency agrees that it shall be responsible for the proper custody and care of any property purchased for or furnished to it for use in connection with the performance of this Program Agreement, or the most recently approved Program Agreement Revision, and will reimburse DPS for loss of, or damage to, such property. At the termination of this Program Agreement, the Sponsoring Agency, County Government, and JCPC shall follow the guidelines for disposition of property set forth in the North Carolina Administrative Code and DPS JCPC Policy 1. Operations: JCPC Operations. Reference: 14B NCAC 118.0110. Disbursements and Internal Controls Reversion of Unexpended Funds Any remaining unexpended funds disbursed by DPS to the County for the Sponsoring Agency must be refunded/ reverted back to DPS at the close of the fiscal year or upon termination of this Agreement. Accountability for Funds Form structure last revised 12/20/2013 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 Audit Requirement - Local Government or Public Authority Requirements Local Government or Public Authorities in accordance with N.C.G.S. § 159-34 must have an audit performed in conformity with generally accepted auditing standards. The audit shall evaluate the performance of a unit of local government or public authority regarding compliance with all applicable Federal and State agency regulations. This audit, combined with the audit of financial accounts, shall be deemed to be the single audit described by the "Federal Single Audit Act of 1984". Audit Requirement — Non -Governmental Entities An audit, when required by law, or requested by the County or DPS shall be performed in conformity with generally accepted auditing standards and audits of non-governmental entities, both for-profit and not-for-profit, and must meet the requirements of OMB Circular A-133. At a minimum, the required report shall include the financial statements prepared in accordance with generally accepted accounting principles, all disclosures in the public interest required by law, and the auditor's opinion and comments relating to financial statements. The audit report must be submitted to the State Auditor's office as required by law, to the County, and DPS, and to other recipients as appropriate within nine (9) months after the end of the program's fiscal year. Oversight Access to Persons and Records The State Auditor shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions in accordance with N.C.G.S. § 147-64.7. Additionally, as the State funding authority, DPS shall have access to persons and records related to all Program Agreements entered into by State agencies or political subdivisions. Record Retention Records shall not be destroyed, purged, or disposed of without the express written consent of DPS. State basic records retention policy requires all records to be retained for a minimum of five (5) years or until all audit exceptions have been resolved, whichever is longer. If the Program Agreement is subject to Federal policy and regulations, record retention may be longer than five (5) years since records must be retained for a period of three (3) years following submission of the final Federal Financial Status Report, if applicable, or three (3) years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Program Agreement has been started before expiration of the five- year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. No Overdue Tax Debt Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. The Sponsoring Agency shall be responsible for the payment of all State, local, and Federal taxes. Consistent with N.C.G.S. § 143C -6-23(c), not for profit organizations shall file with DPS and the County a written statement completed by that Sponsoring Agency's Board of Directors or other governing body, stating whether or not the Sponsoring Agency has any overdue tax debts, as defined by N.C.G.S. § 105-243.1, at the Federal, State, or local level. This written statement, No Overdue Tax Debts, shall be completed by the Sponsoring Agency to certify when there are no overdue taxes. If the agency has overdue taxes, the Sponsoring Agency must notify DPS at the time a Program Agreement is submitted. Conflict of Interest Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Form structure last revised 12/20/2013 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 Consistent with the N.C.G.S. § 143C -6-23(b), not for profit organizations shall file with DPS and the County, a copy of that Sponsoring Agency's policy addressing conflicts of interest that may arise involving the Sponsoring Agency's management employees and the members of its Board of Directors or other governing body. The policy shall address situations in which any of these individuals may directly or indirectly benefit, except as the Sponsoring Agency's employees or members of its Board or other governing body, from the Sponsoring Agency's disbursing of State funds and shall include actions to be taken by the Sponsoring Agency or the individual, or both to avoid conflicts of interest and the appearance of impropriety. The policy shall be filed before the County or DPS will disburse any funds. The Sponsoring Agency shall also complete the DPS Conflict of Interest Policy Statement (Form DPS 13 001) and upload the statement in NCALLIES along with and the Sponsoring Agency's policy addressing conflicts of interests. Proof of 501(c)(3) Not for profit organizations ONLY must comply with this section. This form must be uploaded in NCALLIES when submitting a Program Agreement. Not for profit organizations must upload proof of the agency's 501(c)(3) status when submitting a program agreement in NCALLIES. Amendment: This Agreement may not be amended orally or by performance. Any amendment must be requested by the Sponsoring Agency through submission of a Program Agreement Revision and executed by duly authorized representatives of DPS, the County Government, JCPC, and Sponsoring Agency. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this Program Agreement violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this Program Agreement shall remain in full force and effect. Termination for Cause: If, through any cause, the Sponsoring Agency shall fail to fulfill its obligations under this Program Agreement in a timely and proper manner, DPS shall have the right to terminate this Program Agreement by giving written notice to the Sponsoring Agency and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Sponsoring Agency under this Program Agreement shall, at the option of DPS, become its property and the Sponsoring Agency shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Sponsoring Agency shall not be relieved of liability to DPS for damages sustained by DPS by virtue of the Sponsoring Agency's breach of this agreement, and DPS may withhold any payment due the Sponsoring Agency for the purpose of setoff until such time as the exact amount of damages due DPS from such breach can be determined. The filing of a petition for bankruptcy by the Sponsoring Agency shall be an act of default under this Program Agreement. Termination without Cause: DPS, the County Government, or the Sponsoring Agency may terminate this Agreement at any time and without cause by giving at least thirty (30) days advance written notice to the other parties. If this Program Agreement is terminated by DPS as provided herein, the Sponsoring Agency shall be reimbursed on a pro rata basis for services satisfactorily provided to DPS under this Program Agreement, or the most recently approved Program Agreement Revision, prior to Program Agreement termination. Waiver of Default: Waiver by DPS of any default or breach in compliance with the terms of this Program Agreement, or the most recently approved Program Agreement Revision, by the Sponsoring Agency shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this Program Agreement unless stated to be such in writing, signed by an authorized representative of DPS, County Government, the JCPC, and the Sponsoring Agency. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is Form structure last revised 12/20/2013 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 prevented from performing such obligations as a result of events beyond its reasonable control, including, without limitation, fire, power failures, any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event, pandemic, or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the Program Agreement expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Entire Agreement: This Program Agreement (including any documents mutually incorporated specifically herein) represents the entire agreement between the parties and supersedes all prior oral or written statements or agreements. END OF SECTION V — Terms of Agreement Form structure last revised 12/20/2013 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION VI: BUDGET NARRATIVE Intensive Community Service Fiscal Year FY 23-24 Item # Justification Expense In Kind Expense 120 Manager .05 FTE, Support Services Coordinator .05 FTE, Administrative Support Technician, .15 $0 $15,334 120 Staff salary and wages $40,177 TOTAL 180 FICA and standard county benefits for salaried staff $5,063 180 FICA and standard county benefits for salaried staff $19,122 220 Healthy snacks and water $300 260 General office supplies $100 290 Community service activity supplies and equipment $100 320 Postage and cell phone expense $423 390 NCJSA conferences $1,588 390 Restitution $3,000 TOTAL $64,810 $20,397 Job Title Annual Expense Wages Annual In Kind Wages Program Assistant ( $3348.08 per month x 12 months) $40,177 Manager .5 FTE Annual Salary 81,043 $4,052 CJS Administrative Support Technician .15 FTE Annual Salary 51,388 $0 $7,708 Support Services Coordinator .5 FTE Annual Salary 71,486 $3,574 TOTAL $40,177 $15,334 Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION VII: BUDGET NARRATIVE LINE ITEM SUMMARY Program: Intensive Community Service Fiscal Year: FY 23-24 Number of Months: 1 Form structure last revised 12/31/2012 Department of Public Safety Cash In Kind Total I. Personnel Services $59,299 $20,397 $79,696 120 Salaries & Wages $40,177 $15,334 $55,511 180 Fringe Benefits $19,122 $5,063 $24,185 190 Professional Services* $0 *Contracts MUST be attached II. Supplies & Materials $500 $500 210 Household & Cleaning $0 220 Food & Provisions $300 $300 230 Education & Medical $0 240 Construction & Repair $0 250 Vehicle Supplies & Materials $0 260 Office Supplies and Materials $100 $100 280 Heating & Utility Supplies $0 290 Other Supplies and Materials $100 $100 III. Current Obligations & Services $5,011 $5,011 310 Travel & Transportation $0 320 Communications $423 $423 330 Utilities $0 340 Printing & Binding $0 350 Repairs & Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $4,588 $4,588 IV. Fixed Charges & Other Expenses $0 410 Rental or Real Property $0 430 Equipment Rental $0 440 Service and Maint. Contracts $0 450 Insurance & Bonding $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture & Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings, Structure & Improv. $0 Total $64,810 $20,397 $85,207 Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 SECTION VIII: SOURCES OF PROGRAM REVENUE (ALL SOURCES) FY 23-24 New Hanover County Funding ID: 965-XXXX Sponsoring Agency: NHC, Community Justice Services, Youth Empowerment Services Program: Intensive Community Service $42,000 DPS/JCPC Funds ' This is the amount approved in your application 0% Local Match Rate Is the Local Match Rate 10%, 20% or 30%? Date $22,810 County Cash New Hanover County (Specify Source) e—DocuSigned by: Local Cash f`L (Specify Source) �c6B88cFc5D1A4B5... Local Cash Chair, County Board of Commissioners or County Finance Director (Specify Source) $20,397 Local In -Kind New Hanover County (Specify Source) DocuSiignned by: Other �A J R ' � � 4 11 (Specify Source) -snnAFlsn4A254oc Other Chair, Juvenile Crime Prevention Council (Specify Source) ,—DocuSigned by: Other %� A (Specify Source) Program Manager Other (Specify Source) $85,207 TOTAL $0 $0 Required Local Match Match Provided e---DocuSigned by: �-7QRFF7A4Rn9F419 6/14/2023 Authorizing Official, Department of Public Safety Date The following signature certifies that this program agreement has been locally approved by the Board of County Commissioners. e—DocuSigned by: f`L �c6B88cFc5D1A4B5... 6/14/2023 Chair, County Board of Commissioners or County Finance Director Date The following signature certifies that this program agreement has been locally approved by the Juvenile Crime Prevention Council. DocuSiignned by: �A J R ' � � 4 11 -snnAFlsn4A254oc 6/14/2023 Chair, Juvenile Crime Prevention Council Date ,—DocuSigned by: %� A 6/14/2023 Program Manager Date Form structure last revised 12/31/2012 Department of Public Safety DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 New Hanover County NORTH+CAROLINA February 17, 2023 Ms. Pamela Stokes Lead Area Consultant Department of Public Safety 2241 Dickinson Avenue Greenville, NC 27834 NEW HANOVER COUNTY JUVENILE CRIME PREVENTION COUNCIL 230 Government Center Drive Suite 195 Wilmington, North Carolina 28403 Dear Ms. Stokes: New Hanover County Youth Empowerment Services has been awarded funding from the North Carolina Department of Public safety to enhance (not duplicate) it's existing Community Service and Restitution Program since 2011. The funding has traditionally been utilized to provide services to youth on Level II probation who receive up to 200 hours of community service as an intermediate dispositionat alternative sanction to secure custody. S.L. 2020-83 provided greater flexibility for programs to "serve juveniles based on their needs level, not solely by a defined disposition level" which has allowed for youth with the most significantly elevated criminogenic risk levels to be served by this specialized program. Recent trends in juvenile justice ranging from youth access to illegal firearms, gang association, and patterns of violent/aggressive behavior underscore the need for a specialized program to serve our community's most at risk youth facing potential out of home placement. Since its inception, the program has served 346 youth and through the first 7 months of this fiscal year (July 1, 2022 - February 5, 2023), a total of 22 youth has been served. Currently, Intensive Community Service program component has successfully admitted 100 percent of youth referred by court counselors this fiscal year. The successful admission rate is a testament to the program's established track record of serving high risk youth who are facing potential out of home placement, in their community, through collaboration with an array of local partners. The Intensive Community Service program assistant position is critical to ensuring the needs of our community's youth with the greatest risk and need levels are met. Referred youth often present with an array of risk factors, including gang involvement, substance use issues, decreased school participation, mental health needs, safety concerns, etc_ The average risk score of youth served by the intensive Program this fiscal year is over 140% higher than youth served in the existing restitution component. For each admitted youth, the program assistant develops a detailed individualized service plan, accounting for specific service impediments ranging from limited transportation options, work/school schedules, safety concerns, etc. while also building upon youth interests, strengths, age, ability and needs. Program goals are focused on equipping successful participants with improved interpersonal communication, time management skills, basic skills necessary to enter the local job market and an immersion in community based protective factors. The program assistant contacts the youth/family, at a minimum, once a week to review youth progress and consult regarding any issues or concerns that may arise. The level H assistant attends juvenile court weekly and meets with referred families following disposition to ensure services are accessed immediately. Every family served by the program is given an overview of available case management services at intake and a case manager is on site the day of court to conduct an initial assessment for the youth/guardian if warranted. The case management team serves the entire household though a holistic wrap-around model to address a host of issues ranging from food insecurity, homelessness and inadequate housing, access to basic needs, healthcare, school attendance, etc. This program is free of charge and accessible at any time for all individuals in the household. The Intensive Community Service program operates in conjunction with over 30 worksite partners throughout the community, including a collaborative component with Cape Fear Community College {CFCC) focused on job skill development and providing youth with access to numerous CFCC programs, including admissions counseling, DocuSign Envelope ID: 7FB3142F-9353-4801-B8D4-9F45612417A7 campus tours, financial aid resources, adult high school/GED programs, and free vocational certificate offerings. The Intensive Program also leverages existing NHC resources through partnerships with the local Library system, Elements Youth Violence Prevention, NHC Parks, and has taken advantage of public wi-fi expansion to utilize a mobile jobs lab at locations throughout the county. The New Hanover County Juvenile Crime Prevention Council (JCPC) highly recommends that the New Hanover County Youth Empowerment Services' Community Service and Restitution Program continue to receive funding to enhance its existing programming and provide specialized services to the community's highest risk youth. S, c - Hon J.H. 'orpening, It Chie is "ct Court Judge Chairman, New Hanover County Juvenile Crime Prevention Council 2 Certificate Of Completion Envelope Id: 7FB3142F93534801B8D49F45612417A7 Subject: DPS eSignature Request for New Hanover 965-11567 Intensive Community Service Source Envelope: Document Pages: 27 Signatures: 4 Certificate Pages: 5 Initials: 0 AutoNav: Enabled Envelopeld Stamping: Enabled Time Zone: (UTC -05:00) Eastern Time (US & Canada) Record Tracking Status: Original 6/14/2023 12:25:02 PM Signer Events Jamie Roten jroten@nhcgov.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 6/14/2023 2:06:33 PM ID:3bOcfe36-30b6-4763-9cfe-2ec939e6bb2e J H Corpening II julius.h.corpening@nccourts.org Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 6/14/2023 3:27:05 PM ID: 23d81b4a-f406-47a6-ab93-2cd936fb12e1 Eric Credle ecredle@nhcgov.com Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 6/14/2023 3:38:52 PM ID:dda77712-c84f-4b7b-b76a-24a46e9b47a7 Cindy Porterfield cindy.porterfield@ncdps.gov Director of Juvenile Community Programs NC Dept of Public Safety Security Level: Email, Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Holder: DPS-DJJ Community Programs djjdp.applicationsupport@ncdps.gov Signature EDocuSigned by A1432A... Signature Adoption: Drawn on Device Using IP Address: 174.198.132.204 Signed using mobile DocuSigned by: 30D8E1504A2540C... Signature Adoption: Pre -selected Style Using IP Address: 204.152.2.230 E110CUSigned by: I' ;VIG �rLDt.u, C6B88CFC5D1A4B5... Signature Adoption: Pre -selected Style Using IP Address: 152.31.193.130 by: ED—Sign1d 798FE7A4BD9F419.. Signature Adoption: Pre -selected Style Using IP Address: 199.90.60.4 DocuSign Status: Completed Envelope Originator: DPS-DJJ Community Programs 3040 Hammond Business PI Raleigh, NC 27603 djjdp.applicationsupport@ncdps.gov IP Address: 207.4.107.7 Location: DocuSign Timestamp Sent: 6/14/2023 12:25:04 PM Viewed: 6/14/2023 2:06:33 PM Signed: 6/14/2023 2:06:52 PM Sent: 6/14/2023 2:06:53 PM Viewed: 6/14/2023 3:27:05 PM Signed: 6/14/2023 3:27:15 PM Sent: 6/14/2023 3:27:16 PM Viewed: 6/14/2023 3:38:52 PM Signed: 6/14/2023 3:47:12 PM Sent: 6/14/2023 3:47:13 PM Viewed: 6/14/2023 6:12:08 PM Signed: 6/14/2023 6:12:15 PM In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 6/14/2023 12:25:04 PM Certified Delivered Security Checked 6/14/2023 6:12:08 PM Signing Complete Security Checked 6/14/2023 6:12:15 PM Completed Security Checked 6/14/2023 6:12:15 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: 4/3/2018 2:57:43 PM Parties agreed to: Jamie Roten, J H Corpening II, Eric Credle CONSUMER DISCLOSURE From time to time, NC Dept of Public Safety (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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