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2009-11-16 Regular MeetingNEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 31 REGULAR MEETING, NOVEMBER 16, 2009 PAGE 708 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, November 16, 2009, at 9:00 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, NC. Members present were: Chairman Ted Davis, Jr.; Vice-Chairman Jason R. Thompson; Commissioner William A. Caster; Commissioner Jonathan Barfield, Jr.; County Attorney Wanda M. Copley; Clerk to the Board Sheila L. Schult; and County Manager Bruce T. Shell. Commissioner Robert G. Greer was absent. Chairman Davis called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE Associate Pastor James Strickland, Pine Valley Baptist Church, gave the invocation. Vice-Chairman Thompson led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman Davis asked if any member of the Board would like to remove any item from the Consent Agenda. Hearing no comments, Chairman Davis called for a motion to approve the items on the Consent Agenda. Motion: Commissioner Caster MOVED, SECONDED by Vice-Chairman Thompson, to approve the items on the Consent Agenda as presented. Upon vote, the MOTION CARRIED 4 TO 0. CONSENT AGENDA Approval of Minutes  Governing Body The Commissioners approved the minutes from the Regular Session meeting held on November 2, 2009 as presented by the Clerk to the Board. Ratification of Grant Application Submitted to the North Carolina Department of Health and Human Services Division, Acceptance of Grant Funding and Adoption of Budget Ordinance Amendment 10-094  Health Department The Commissioners, at the request of the Health Department, ratified the grant application submitted to the North Carolina Department of Health and Human Services, Division of Public Health Chronic Disease and Injury Section, Tobacco Prevention and Control Branch in the amount of $7,617, accepted the grant award, and adopted Budget Ordinance Amendment 10-094. No local match is required. The funds will be used as follows: · $1,512 for the purchase of coasters for distribution to restaurants and bars. · $6,105 for public education. A copy of the budget ordinance amendment is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXII, Page 22.1. Ratification of Grant Application Submitted to the North Carolina Division of Emergency Management for Homeland Security Grant Funding  Health Department The Commissioners, at the request of the Health Department, ratified the grant application submitted to the North Carolina Division of Emergency Management for Homeland Security Grant funding in the amount of $56,200. If awarded, the funds will be used to purchase fourteen 800 MHz radios to further enhance the ability for interoperable communications with first response partners throughout the North Carolina Domestic Preparedness Region III and to facilitate a regional interoperable communications exercise with Brunswick, Pender, Bladen, Carteret, Columbus, Hoke, Jones, Onslow, and Robeson Counties. No local match is required. Ratification of Letter of Intent Submitted to the American Recovery and Reinvestment Act 2009 in Partnership with New Hanover County Schools for Communities Putting Prevention to Work Funds  Health Department The Commissioners, at the request of the Health Department and in partnership with New Hanover County Schools, ratified the letter of intent submitted to the American Recovery and Reinvestment Act of 2009 for Communities Putting Prevention to Work Funds. If awarded, the funds will be used to address tobacco prevention through the Cape Fear Healthy Carolinians Coalition. No local match is required. Approval of Updated Records Retention and Disposition Schedule and Amendment dated September 28, 2009  Sheriffs Office The Commissioners, at the request of the Sheriffs Office and according to the North Carolina Department of Cultural Resources, Division of Archives and History, Local Unit of the Government Records Branch, approved the Updated Records and Retention and Disposition Schedule and the Amendment dated September 28, 2009. These updated guidelines and amendment will allow the Sheriffs Office to enhance and standardize their records policy and avoid having to retain obsolete documents. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 31 REGULAR MEETING, NOVEMBER 16, 2009 PAGE 709 Authorization to Submit a Grant Application to the United States Department of Health and Human Services  Department of Social Services The Commissioners authorized the Department of Social Services to submit a grant application to the United States Department of Health and Human Services, Office of Family Assistance, National Fatherhood Initiative, in the amount of $25,000. If awarded, the funds will be used to develop the fatherhood program and to improve financial sustainability to receive federal and/or private support. No local match is required. Approval of Release of Tax Values  Tax Department The Commissioners granted the recommended taxpayers the senior citizen/disability exclusion as presented. A copy of the senior citizen/disability exclusion report is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXII, Page 22.2. Adoption of Resolution to Accept Donation of Computers and Various Office Equipment from the Veterans Administration Medical Facility and Adoption of Budget Ordinance Amendment 10-097  Youth Empowerment Services The Commissioners, on behalf of Youth Empowerment Services, adopted the resolution accepting the donation of computers and office equipment from the Veterans Administration Medical Facility and adopted Budget Ordinance Amendment 10-097. The fair market value is in the amount of $10,307. Copies of the resolution and budget ordinance amendment are hereby incorporated as part of the minutes and are contained in Exhibit Book XXXII, Page 22.3. Adoption of Budget Ordinance Amendments  Budget Department The Commissioners adopted the following Budget Ordinance Amendments for fiscal year ending June 30, 2010: 10-083 - Youth Empowerment Services 10-089 - Youth Empowerment Services 10-090 - Library 10-093 - Health 2010-32 - Sheriff's Office 2010-33 - Sheriff's Office Copies of the budget ordinance amendments are hereby incorporated as part of the minutes and are contained in Exhibit Book XXXII, Page 22.4. REGULAR ITEMS OF BUSINESS STATE OF THE COUNTY ADDRESS Chairman Davis presented the annual State of the County Address. A copy of the state of the county address is incorporated as part of the minutes and is contained in Exhibit Book XXXII, Page 22.5. PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS County Manager Shell requested the following employees to step forward to receive service awards: Five Year: Devonia Harrison, Department of Social Services Jill Morris, Health Department Sylvia Quinn, Youth Empowerment Services James Taylor, Sheriffs Office Elaine Underwood, Sheriffs Office Ten Year: Carolyn Johnson, Register of Deeds Frank Meyer, Fire Services Jeffrey Rohena, Sheriffs Office Fifteen Year: Henry Green, Property Management Donna Horne, Register of Deeds Mark Murphy, Department of Social Services Esta Stringfield, Sheriffs Office Twenty Year: Linda Huffman, Department of Social Services Renee Tootoo, Health Department Thirty Year: Larry Hines, Sheriffs Office On behalf of the Board, Chairman Davis presented a service award to each employee, expressed appreciation, and thanked them for their years of dedicated service. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 31 REGULAR MEETING, NOVEMBER 16, 2009 PAGE 710 RECOGNITION OF NEW EMPLOYEES County Manager Shell requested the following new employee to stand and be introduced: Elizabeth Harris, Department of Social Services Leslie Sampson, Health Department Lee Ann McWilliams, Health Department On behalf of the Board, Chairman Davis welcomed the new employees to County Government and wished them success in their new position. ADOPTION OF PROCLAMATION RECOGNIZING DECEMBER 5, 2009 AS IN TUBA CHRISTMAS DAY NEW HANOVER COUNTY Chairman Davispresented the request for the Boards consideration to proclaim December 5, 2009 as Tuba Christmas Day in New Hanover County. Commissioner Barfield read the proclamation into the record and moved for adoption. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Caster, to adopt the proclamation recognizing December 5, 2009 as Tuba Christmas Day in New Hanover County. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the proclamation is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXII, Page 22.6. PRESENTATION ON THE 2010 CENSUS AND ADOPTION OF RESOLUTION Chairman Davis reported that Constance L. Hyman, Partnership Specialist, U.S. Census Bureau, Charlotte Region was present to make a presentation on the 2010 Census and to request the Board adopt a resolution of support. Constance L. Hyman, Partnership Specialist, U.S. Census Bureau reported that in March 2010, the 2010 Census will be sent to every resident and she encouraged community participation requesting the Board adopt a resolution of support. Vice-Chairman Thompson read the resolution into the record and moved for adoption. Motion: Vice-Chairman Thompson MOVED, SECONDED by Commissioner Caster, to adopt the resolution supporting the 2010 Census. Upon vote, the MOTION CARRIED 4 TO 0. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXII, Page 22.7. COMMITTEE APPOINTMENT Appointment to the Zoning Board of Adjustment Chairman Davis reported that a vacancy needs to be filled on the Zoning Board of Adjustment with five new applications having been received and requested direction from the Board. Commissioner Caster nominated Justin Michael Lewis. The nomination was seconded by Vice-Chairman Thompson. Chairman Davis nominated H. Scott Kennedy, Jr. No second was received. Hearing no further nominations, Chairman Davis called for a vote on the nomination of Justin Michael Lewis. Motion: Commissioner Caster MOVED, SECONDED by Vice-Chairman Thompson, to appoint Justin Michael Lewis to serve a three-year term on the Zoning Board of Adjustment with the term to expire December 1, 2012. Upon vote, the MOTION CARRIED 4 TO 0. NON-AGENDA ITEMS Chairman Davis announced that time had been reserved to allow the public to present an item that was not listed on the regular agenda. He requested all persons speaking to limit their remarks to three minutes. Doug Capps voiced his concern on the hardship that the increased water and sewer fees are having on senior residents and requested the Board of Commissioners request the Cape Fear Public Utility Authority provide a discount to seniors on utility rates. Commissioner Caster encouraged Mr. Capps to attend one of the Cape Fear Public Utility Authority Board meetings to present his request personally to the Authority Board. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 31 REGULAR MEETING, NOVEMBER 16, 2009 PAGE 711 ADDITIONAL AGENDA ITEM AUTHORIZATION FOR THE CHAIRMAN, ON BEHALF OF THE BOARD, TO SEND A LETTER OF SUPPORT FOR THE NOMINATION OF BEN SIMMONS, JR. TO FILL A VACANCY ON THE NORTH CAROLINA COASTAL RESOURCES COMMISSION Commissioner Caster presented the request for the Chairman, on behalf of the Board, to send a letter of support for the nomination of Ben Simmons, Jr. to fill a vacancy on the North Carolina Coastal Resources Commission. The deadline for the application is December 5, 2009. After brief discussion, Chairman Davis requested direction from the Board. Motion: Commissioner Caster MOVED, SECONDED by Vice-Chairman Thompson, to authorize the Chairman, on behalf of the Board, to send a letter of support for the nomination of Ben Simmons, Jr. to fill a vacancy on the North Carolina Coastal Resources Commission. Upon vote, the MOTION CARRIED 4 TO 0. ADJOURNMENT There being no further business, Chairman Davis adjourned the meeting at 9:52 a.m. Respectfully submitted, Sheila L. Schult Clerk to the Board Please note that the above minutes are not a verbatim record of the New Hanover County Board of Commissioners meeting. The entire proceedings are available for review and check-out at all New Hanover County Libraries.