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1975-12-15 Regular Meeting /24 4:1 MINUTES OF REGULAR MEETING, DECEMBER 15, 1975 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, December 15, 1975, at l2:10 o'clock p. m. in the Assemb1y Room, County Commission Building, Wilmington, North Carolina. (The meeting was. scheduled to begin at 11:00 o'clock a. m. but was delayed due to the length of the neeting of the Board of Equalization and Review.) Members present were Commissioners, Claud O'Shield~:, Jr.; William C. Taylor; Vivian S. Wright; County Manager Dan W. Eller; Attorney Joseph o. Taylor from the county Attorney's Office; and Clerk to the Board, Alyce B. Brown. Chm. Peter R. Davis and Comm. George E. Alper were absent. f)i I ~ J Vice-Chm. O'Shields called the meeting to order. Vice-Chm. O'Shields offered the invocation. APPROVAL OF MINUTES: SPECIAL MEETING, NOVEMBER 24, 1975 APPROVAL OF MINUTES: PJ3GULAR MEETING, DECEMBER 1, 1975 Comm. Wright moved, seconded by Comm. Taylor, that the minutes of the Special Meeting of November 24, 1975, and the minutes of the Regular Meeting of December 1, 1975, be approved as presented. Upon vote, motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wright Absent: Comm. Alper and Chm. Davis APPROVAL OF TITLE XX CONTRACT County Manager Eller present~d to the Board for app~oval an application for con- tract submitted by the Housing Authority of the City of Nilmington, N. C. to obtain funds under the Title XX Program. Comm. O'Shields moved, seconded by Comm. Taylor, that the submission of the applica- tion be approved on the condition that the County Manager confer with Mr. Jones or Mr. Halterman of the City of Wilmington, since the Housing Authoritywas under the City's jurisdiction, to obtain their feelings on the mat1:er, and if they had any reasons for requesting delay or opposition to the application, then it should not be submitted. Upon vote, the motion carried as follows: ,-/\; ;' ( --+_.) Voting Aye: Comm. O'Shields and Taylor Voting Noe: Comm. Wright Absent: Comm. Alper and Chm. Davis TABLING OF ENDORSEMENT OF CARDINAL HEALTH AGENCY Comm. Taylor reported that he was a member of the Cardinal Health Agency which was appointed by the Governor and requested the Board's endorsement of this agency as the Area Health Planning Agency. He stated that there had been some controversy as some of the Counties felt that there were not enough elected officials on the Board. The Board consists of 11 providers, 10 members from the general public and 9 elected officials. Comm. Taylor moved that the Board of County Commissio::mers write a letter to them endorsing this agency as the Area Health Planning Council. The motion died for lack of a second. Comm. Wright stated that she felt it would be better if there were more elected officials on the Board. She felt that elected officials Il/'ho had to present their views to the public served more efficiently on Boards of this nature. Comm. O'Shields concurred with the opinion of Comm. \lright that there should be more elected officials on the Board. ~ J -~ Comm. Wright moved that the matter be dropped and no action taken on it. The motion died for lack of a second. Comm. Taylor moved, seconded by Comm. O'Shields, that., since he had some interest in the matter by being appoin1:ed as an elected official, the matter be tabled until the first meeting in January when the full Board would be present. Upon vote, the tabling motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wright Absent: Comm. Alper and Chm. Davis \ "-... <';,' "1' r.- G ~) -........ '" MINUTES OF REGULAR MEETING, DECEMBER 15, 1975 (CONTINUED) APProVAL OF BUDGET TRANSPER - SHERIFF'S DEPARTMENT, JUVENILE UNIT When the budget was prepared, , the amount required for Group Insurance was budgeted under Retirement and vice versa, and the Commissioners were requested to approve trans- I ferring the sum of $1,146 from Group Insurance, Acct. #11 513 06, to Retirement, Acct. #11 513 07, to correct the budgeted figures. Comm. Wright moved, seconded 'by Comm. Taylor, that the budget transfer be approved as recommended by the Co un ty Manager. Upon vote, mot~ion carried as follows: :. Voting Aye: Comm. O'Shields, Taylor and Wright Absent: Comm. Alper and Chm. Davis DISCUSSION OF NEWSPAPER ADVERTISEMENT FOR DEDICATION OF MENTAL HEALTH CENTER Comm. O'Shields requested that the County consider running an advertisement in the newspaper upon the dedication of the Southeasteni Mental Health Center. After discussion of the matter, no action was taken as it was the feeling of the majority of the Board members present that the Mental Health Center should pay for such an advertisement out of its own budget. APPROVAL OF AMENDMENT TO ARCHITECT CONTRACT - HOSPIT~L CONSTRUCTION In order to comply with requirements of the Hill-Burton Act, it was necessary to amend the Agreement between the County and Leslie N. Boney, Architects, to include some additional provisions. The Amendment did not affect the fees to be paid under the Agreement. Comm. O'Shields moved, seconded by Comm. Taylor, that the Amendment to the Agreement between the County and Leslie N. Boney, Architects, be approved. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wright . Absent: Corom. Alper and Chm. Davis A copy of the Amendment is on file with the Contract in the County Manager's Office. TABLING OF DISCUSSION ON HOUSE BILL 456 - ALTERNATIvES TO TRAINING SCHOOLS Comm. O'Shields moved, seconded by Comm. Taylor, that the discussion on House Bill 456 - Alternatives to Training Schools be tabled until Monday, December 22, 1975. Voting Aye: Comm. O'Shields, Taylor and Wright. Absent: Comm. Alper and Chm. Davis SPECIAL MEETING CALLED FOR DECEMBER 22, 1975 Comm. Taylor moved, seconded by Comm. O'Shieldf;, that a Special Meeting of the Board be called for Monday, December 22, 1975, at IJ_:OO o'clock a. m. Upon vote, motion carried as follows: Voting Aye: Comm. 0' Shields, Taylor and Wrighi: Absent: Comm. Alper and Chm. Davis APPROVAL OF BUDGET TRANSFER - JUVENILE SERVICES The Commissioners were requested to approve trolnsferring $332 from Professional Services, Acct. #11 522 04, to Equipment, Acct. #11 522 74, to provide for replacing the television set at the Juvenile Services Center. !'. , Corom. Wright moved, seconded by Comm. Taylor, that the budget transfer for the Juvenile Services Center be approved as requested. Upon vote, motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wright Absent: Comm. Alper and Chm. Davis .--,-~ /Jfp "'" MINUTES OF REGULAR MEETING, DECEMBER 15, 1975 (CONTINUED) APPROVAL OF BUDGET TRANSFER - SHERIFF'S DEPARTMENT Capt. Larry Hayes of the Sheriff's Department, appeared before the Board to re- quest a transfer of funds so that the Sheriff's Department could purchase cameras and related equipment for the taking of mug shots for the jail and the preparation of ID cards for County employees. The County Manager recommended the transfer of $1,120 from Salaries and Wages, Acct. #11 510 02, to Equipment, Acct. #11 510 74, in the Sheriff's Budget and $740 from Salaries and Wages, Acct. #11 520 02, to Equipment., Acct. #11 520 74, in the Jail Budget in order to purchase the equipment. /)1 Comm. Wright moved, seconded by Comm. Taylor, approval of the transfer of funds and purchase of the equipment. Upon vote, motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wright Absent: Comm. Alper and Chm. Davis APPROVAL OF BUDGET TRANSFER - BOARD OF ELECTIONS Comm. Wright moved, seconded by Comm. Taylor, approval of the request to transfer $500 from Salaries and Wages, Acct. #11 430 02, and $500 from Supplies and Materials, Acct. #11 430 33, to Capital Outlay, Acct. #11 430 74, in the Board of Elections Budget for the purchase of five (5) file cabinets. Upon vote, motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wright Absent: Comm. Alper and Chm. Davis APPROVAL OF SALE OF CITY-COUNTY OWNED PROPERTY - 103 S. 9TH ST. AND 1007 N. 5TH ST. Tax Administrator, Larry Powell, had received the following offers for the purchase of City-County owned property: An offer of $1233.45 for property located at 103 S. 9th St. and owned by the City of Wilmington (59%) and New Hanover County (41%). An offer of $860 for property located at 1007 N. 5th St. and owned by the city of Wilmington (59.9%) and New Hanover County (40.1%). i)l The Tax Administrator advised that the appropriate agencies of the City of New Hanover County and the Board of Education had been advised of the offer and cated no interest in retaining the property for governm~ntal purposes. Wilmington, had indi- Comm. Taylor moved, seconded by Comm. O'Shields, approval of the sale of the property as recommended by the Tax Administrator and th;~ County Manager in accordance with the policy for disposal of County real estate. Upon vote, motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wright Absent: Comm. Alper and Chm. Davis APPROVAL OF TAX COLLECTOR'S REPORT THROUGH NOVEMBER 30, 1975 Comm. Wright moved, seconded by Comm. Taylor, that Mrs. Straughn's Tax Collections Report through November 30, 1975, be approved. Upon v01:e, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wright Absent: Comm. Alper and Chm. Davis f). A copy of the Tax Collector's Report is contained in Exhibit Book III, Page 48. APPROVAL OF TAX OFFICE DISCOVERIES Comm. Taylor moved, seconded by Comm. O'Shields, approval of the list of discoveries presented by the Tax Department. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields and Taylor Voting Noe: Comm. Wright Absent: Comm. Alper and Chm. Davis A copy of the list is contained in Exhibit Book III, Pa<oe 49. ~ . I. { I. I", !j ~ MINUTES OF HEGUIAR r-1EETING, DECEMBER 15, 1975 (CON'l'INUED) APPROVAL OF TRANSFER OF FUNDS -.ADMI~ISTPATION The County Hana.qer had requested the transf.er of $1500. from Contingel!.cies" Acct. #11 445 61, to Copying and Duplicating, Acct. #11 420. 32, due to the fact that use of the Xerox by the Tax Department had exceeded the .anticipated cost of copying when the budget was prepared. COJ'TlD. Wright moved, .seconded by Comm.. Taylor, approval of the transfer of funds as requested by the County Manager. Upon vote, mot,ion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wrigtt Absent: Comm. Alper and Chm. Davis APPROVAL OF TAX ABATEMENTS AND REFUNDS Attorney Joseph Taylor reported that the County Attorney's Office had reviewed the list of abatements and refunds and recommended approval. Comm. Taylor moved, seconded by Comm. O'Shields, approval of the Tax Abatements and Refunds. Upon vote, motion carried as follows: Voting Aye: Comm. O'Shields and Taylor Voting Noe: Corom. Wright Absent: Corom. Alper and Chm. Davis A copy of the list of Tax Abatements and Refunds is contained in Exhibit Book III, Page 50. APPROVAL OF TAX DEPARTMENT BUDGET TRANSFER Tax Administrator, Larry Powell, had requested the transfer of $899.50 from the General Fund to Acct. #11 450 32, Copying and Dupli.cating, as the cost of copying had exceeded the amount budgeted. (For Addition See Page 34) Comm. Wright moved, seconded by Comm. Taylor, approval of the budget transfer as requested by the Tax Administrator. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Wright Absent: Comm. Alper and Chm. Davis COMM. TAYLOR LEAVES MEETING Comm. Taylor left the meeting unexcused at 12:35 o'clock p. m. ACCEPTANCE OF TITLE X CONTRACT FOR CLEARING AIRPOR'I' RUNWAY APPROACHES County Manager Eller reported that he had received the contract that morning for Title X funds for clearing the airport runway approaches and that it must be accepted, signed and returned that day. The Board had previcusly approved filing the application and now it was necessary to sign acceptance of the Contract. Comm. O'Shields moved, seconded by Comm. Wright, that the Contract for the Title X Funds be accepted and signed. Upon vote, the moticn carried as follows: Voting Aye: Comm. O'Shields and Wright Absent: Comm. Alper, Taylor and Chm. Davis A copy of the Contract is on file in the County Manager's Office. APPROVAL OF ADDITIONAL FUNDS FOR JURY COMMISSION The County Manager reported that Clerk of Superior Court, James G. McKeithan, had requested an additional $1200 for clerical help for the Jury Commission. Mr. McKeithan had stated that in the past the State had provided the clerical help but he had been advised that they would not furnish that help this year. County Manager Eller stated that facilities fees funds were more than anticipated and recommended that the funds be appropriated by amending the Clerk of Court's Budget by increasing the Revenue Appropriation - Court Costs, Fees and Charges, Acct. #17 350. 00, by $1200. and by in- creasing the Expenditure Appropriation - Salaries and Wages, Acct. #17 516 02 by $120.0.. .'-"-~ ~ f' =< 9- MINUTES OF REGULAR MEETING, DECEMBER 15, 1975 (CONTINUED) APPROVAL OF ADDITIONAL FUNDS FOR JURY COMMISSION (CONTINUED) Comm. Wright moved, seconded by Comm. O'Shields, approval of the request as recommended by the County Manager. Upon vote, the motior\ carried as follows: Voting Aye: Comm. O'Shields and Wright Absent: Comm. Alper, Taylor and Chm. Davis APPROVAL OF BUDGETING OF FUNDS FOR CETA II PROGRAM County Manager Eller reported that approval of the CETA Title II Manpower Program had been received from the State. The Board had previou~ly approved application for the program and now approval was needed to put the funds into the budget. The budget would have to be amended by appropriating $99,130 as Revenue in the General Fund under Acct. #11 350 17, State Grant, CETA Title II; and by appropriating $89,722 as an expenditure item in the non-departmental section of the budget under Acct. #11 660 67, CETA Title II - Salaries; and $9,408 as an expenditure item in Acct. #11 660 68, CETA Title II - Other Expenditures. f) Comm. Wright moved that the funds be put into the b~dget,as recommended by the County Hanager, with the understanding that she did not a.pprove of it to start with. Comm. O'Shields seconded the motion, and upon vote, the nlotion carried as follows: Voting Aye: Comm. O'Shields and Wright Absent: Comm. Alper, Taylor and Chm. Davis TABLING OF OTHER BUSINESS It was agreed by common consent that the Executive Session to discuss land acquisi- tion and personnel would be put on the agenda for the Special Meeting on December 22, 1975. ADJOURNlVIENT Comm. Wright moved, seconded by Comm. O'Shields, that the meeting be adjourned. Upon vote, the motion carried as follows: ) voting Aye: Comm. O'Shields and Wright .. j Absent: Comm. Alper, Taylor and Chm. Davis vice-Chm. O'Shields adjourned the meeting at 12:45 o'clock p. m. Respectfully submitted, ~u___ d . ;ht1~1J--y,--, (Mrs.) Alyce B. Brown Clerk to the Board ab MINUTES OF SPECIAL MEETING, DECEMBER 22, 1975 ASSEMBLY The New Hanover County Board of Commissioners met in Special Session on Monday, December 22, 1975, at 1:00 o'clock p. m. in the Assembly ~oom, County Commission Building, Wilmington, North Carolina. (The meeting was scheduled to begin at 11:00 0' clock a. m. but was delayed due to the length of the mel~ting of the Board of Equalization and Review.) i) Hembers present were Commissioners, George E. Alper; Claud O'Shields, Jr.; William C. Taylor; Vivian S. Wright; County Manager Dan W., Eller; County Attorney James C. Fox; Clerk to the Board, Alyce B. Brown. Chm. Pf!ter R. Davis was absent. Vice-Chm. O'Shields called the meeting to order. I : I I ~