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HomeMy WebLinkAbout1976-04-20 Regular Meeting Gar) /"'" MINUTES OF REGULAR MEETING, APRIL 5, 1976 (CONTINUED) COUNTY OFFICES MOVING County Manager Eller reported.to the Board that the offices of the County Manager and County Commissioners would be moved to their new loca~ion in the County Administration Building at the corner of Fourth and Chestnut Streets on rhursday and Friday, April 8 and 9, and the next Commissioners' meeting would be held in the new chambers. COMM. TAYLOR ABSENT FROM NEXT MEETING Comm. Taylor reported to the Board that he would be ?n vacation and would not be in attendance at the meeting of April 20. ADJOURNMENT Comm. Alper moved, seconded by Comm. O'Shields, that the meeting be adjourned. Upon vote, the motion carried unanimously. .~ ( Chm. Davis adjourned the meeting at 2:35 o'clock p. In. Respectfully submitted, ~~/6.~ . Alyce B. Bro~ Clerk to theiBoard ab MINUTES OF REGULAR MEETING, APRIL 20, 1976 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Tuesday, April 20, 1976, at 9:00 o'clock a. m. in the Assembly Rooln, New Hanover County Administra- tion Building, Wilmington, North Carolina. Members present were Commissioners George E. Alper; Claud O'Shields, Jr.; Vivian S. Wright; Chairman Peter R. Davis, County Manager Dan W. Eller; County Attorney James C. Fox and Clerk to the Board, Alyce B. Brown. Comm. Willia~n C. Taylor was absent. h / Chm. Davis called the meeting to order. , Rev. John Shue of Messiah Lutheran Church offered the invocation. INTRODUCTION OF REPRESENTATIVES FOR YWCA WEEK Mrs. Caronell Chestnutt introduced the following glr~s who had been selected to sit with the Commissioners and observe as one of their activities for YWCA Week: , ! Deborah Brown Michelle Baldwin Carrie Rivenbark Polly Stri~:kland Tia Chocie=:1 APPROVAL OF MINUTES: REGULAR MEETING, APRIL 5, 1976 Comm. Wright stated that on Page 88 under "Approval of Airport Lease with Air Wilmington, Inc.", she would like it noted that her reason for voting "noe" was because she had not received a copy of the lease in advance and had not had a chance to read it. Comm. Wright also stated that on Page 99 under "Discussion of Title XX Contracts", it should be noted that the Commissioners agreed to write a letter to the Association of County Commissioners about this problem. Comm. Alper moved, seconded by Comm. O'Shields, that the Minutes of the Regular Meeting of AprilS, 1976, be approved as corrected. Upon vote, the motion carried as follows: 1 r\ Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor REPORT ON BIDS FOR ADDITION TO NEW HANOVER MEMORIAL HOSPI~~L The following members of the Hospital Board, members of the Hospital Staff and Architects appeared to report on the bid opening for the addition to New Hanover Memorial Hospital: ~ ~ 101 ;-. ~~\'.. MINUTES OF REGULAR MEETING, APRIL 20, 1976 (CONTINUED) REPORT ON BIDS FOR ADDITION TO NEW HANOVER MEMORIAL HOSPITAL (CONTINUED) Mr. H. E. Longley, Vice-Chairman Mr. Bill Morrison, Hospital Administrator Mr. W. H. Sutton, Treasurer Mr. Frank Pritchett, Asst. Director of Mr. Walter Craven Financial Affairs Mrs. Edie Merrill, Secretary Mr. Art Lane, Administrative Assistant Mrs. Caronell Chestnut Mr. Marshall Risdon, Project Director Mr. Leslie N. Boney, Architect Mr. Dumay Gorham, Attorney . Mr. Longley presented to the Commissioners a certified copy of the bid tabulation along with a letter of recommendation from the Chai~nan of the Hospital Board of Trustees recommending the acceptance of the apparent low bidders as follows: General Contractor - D. R. Allen and Son, I~c. - Base bid and acceptance of alternates G-l, 2, 3, 4, 5, 7, 8 and 9 - $7,524,900. Plumbing Contractor - Richards and Associates - Base bid plus alternates P-l, 2, 3, 5, 7, 8 and 9 - $ 687,500. Heating, Ventilating and Air Conditioning Contractor - Lorch Plumbing and Heating, Inc. - Base bid plus al ternate:3 HVAC-l, 2, 3 and 5 - $1,780,926. Electrical Contractor - Watson Electrical Construction Company Base bid plus alternates E-l, 2, 3, 4, 5, 7, 8 and 9 - $1,097,194. Comm. Alper moved that the County Commission accept these figures as stated by the Hospital Board and sign the Contract. Mr. Leslie Boney, the Architect for the project, reported to the Board that all the Contractors had been investigated and were acceptable. County Attorney, Jim Fox, stated that before thE~ Contracts could actually be .executed, a Capital Projects Ordinance would have to be adopted. He also stated that the Contracts would have to be approved by the State and Federal Governments. Mr. Longley requested that the Commissioners give the Hospital Board a letter of intent stating that they would sign the Contracts aft~er they had been approved by the State and Federal Governments. Comm. Alper restated his motion that the figureE: showing the cost and figures showing the available funds be accepted, the letter elf intent to sign the contracts when approved by the State and Federal Agencies be issued and the Capital Projects Ordinance be approved. Comm. Wright seconded the motion and upon vote the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor County Attorney Fox also requested that the hosrital attorney have the assignment of certificates of deposit to the County prepared and signed by the end of the meeting. A copy of the bid tabulation is contained in Exhibit Book III, Page 65. DISCUSSION OF KURE BEACH SHARE OF ABC FUNDS Mayor Smith of Kure Beach had advised that our State Legislative Delegation was reluctant to introduce the bill approved by the County Commissioners providing for '.Kure Beach to receive 20% of the profits of the ABC Store at Carolina Beach. He stated hat, in lieu of the local legislation, Kure Beach was requesting that the County Commissioners agree to remit to Kure Beach on a regular basis a portion of the County's ABC Store profits equal to 20% of the profits of the Carolina Beach store. He also stated that this would be a temporary measure until the legislature could act on a bill. Chm. Davis stated that he understood that Carolina Beach would protest the legisla- tion because some day they might request a larger portion of the profits of the ABC Store at Carolina Beach. County Attorney Fox stated that he had some reservations as to the legality of whether or not the County could take funds from gener~l county revenues and advance to any specific community. I ~ ;;;; ;l. ! . / u.", MINUTES OF REGULAR MEETING, APRIL 20, 1976 (CONTINUED) ABC PROFITS FOR KURE BEACH (CONTINUED) Chm. Davis moved, seconded by Comm. O'Shields, that the County fund, from non- tax revenues, Kure Beach in an amount equal to 20% of the profits from the Carolina Beach ABC Store to begin on July l, 1976, and continue until the time the State Legislature can set up an equitable formula for Kure Beach to get ABC funds. This funding to terminate July 1, 1977. Upon vote, the motion carried as follows: voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor ~ / APPEAL OF CHARLES W. BROWN FOR REDUCTION IN APPRAISAL OF FROPERTY The appeal of Mr. Charles W. Brown was heard by the Eoard of Equalization and Review on January 6, and Mr. Brown was unable to attend tl;e hearing. He subsequently requested the Commissioners to hear his appeal after the Eoard of Equalization and Review had adjourned. County Attorney, Jim Fox, had received an opinion from the Attorney General's Office which indicated that the Commissioners could hear this case since there were doubts that the taxpayer had been given reasonable opportunity to be heard by the Board of Equalization and Review. Mr. Brown appeared before the Board and presented conparative property values of other homes in his neighborhood. Comm. O'Shields moved that the grade on the house be changed from A +lO to straight A. Mr. Brown then pointed out some other inequities in t,he appraisal and requested the penalty be abated since, in his opinion, he should not~ have been billed for his taxes until all appeals had been se~tled. Attorney Fox stated that since this was not a forgiving of interest but a question of the fact whether or not the interest was due, he felt it could be abated. Comm. O'Shields included in his motion that the interest was not due and should be abated. COInm. Wright seconded the motion and the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis ~ ) Absent: Comm. Taylor APPROVAL OF VALUATION CHANGES RECOMMENDED BY STATE PROPER'l~Y TAX COMMISSION The Commissionershad been furnished a list of valuation changes and refunds which were recommended by Mr. Emmitt Shugart and Mr. Don Graves 'of the State property Tax Division. If these changes were approved, the commissionE~rs were requested to approve the transfer of $262 from Contingencies, Acct. #ll 445 6li to Tax Refunds and Payments, Acct. #ll 450 60, in order to cover the refunds. County Attorney Fox stated that the Board could approve the changes as they would be assenting to the recommendation of the Property Tax Con@ission. Mr. Emmett Shugart stated that was the way it was har,dled in most other counties and in some cases, the Commissioners requested an official letter from the Property Tax Commission. Comm. O'Shields moved, seconded by Comm. Alper, approval of the changes recom- mended by the State Property Tax Division subject to the receipt of an official letter of recommendation from the State Property Tax Commission and also approval of the budget transfer of $262 from Contingencies, Acct. #ll 445 61, to Tax Refunds and Payments, Acct. #ll 450 60. Upon vote, the motion carried as foll0"v7s: Voting Aye: Comm. Alper, O'Shields and Chm. Davis h ) Voting Noe: Comm. Wright Absent: Comm. Taylor A copy of the approved list of changes and refunds iE: contained in Exhibit Book III, Page 66. ~. ~ 1 t) C) MINUTES OF REGULAR MEETING, APRIL ,20, 1976 (CONTINUED) i APPROVAL OF TAX ABATEMENTS AND REFUNDS The County Attorney reported that he had reviewed the list and found it to be in order. Comm. O'Shields moved, seconded by Comm. Alper, that the list of Abatements and Refunds be approved. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields and Chm. Davis . Voting Noe: Comm. Wright Absent: Comm. Taylor A copy of the list of Abatements and Refunds is contained in Exhibit Book III, Page 67. (See Page ll4 for addition) APPROVAL OF SALE OF CITY AND COuN!'YOWNED PROPERTY LOCATED ON SOUTH SIXTH STREET AND PROPERTY LOCATED ON WALNUT STREET. The Tax Administrator had received offers to pUJ~chase Blk 222 E end of 5, Walnut Street, for $l, 100 and an offer to purchase Block 13:,L pt WM 5 and pt Wend 5, South sixth Street for $1,500. All other departments with~n the City and County Governments had been advised of these offers and showed no inten!st in retaining these properties for governmental purposes. The Commissioners were requested to approve the sale and advertise the properties as outlined in the Policy of Disposal of County Real Estate. Comm. Alper moved, seconded by Comm. O'Shields, approval of advertising the property for sale as outlined in the Policy of Disposal of COllnty Real Estate. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields and Chm. Davis Voting Noe: Comm. Wright Absent: Comm. Taylor .APPROVAL OF TAX COLLECTOR'S REPORT THROUGH MARCH 31, 1976 Chm. Davis moved, seconded by Comm. O'Shields, c~proval of the Tax Collector's Report through March 31, 1976. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor A copy of the report is contained in Exhibit Book III, Page 68. APPROVAL OF CAPITAL PROJECT ORDINANCE FOR THE COMPLE~~ION OF THE LAW ENFORCEMENT CENTER The County Attorney had prepared a Capital Projects Ordinance which appropriated the necessary funds for completion of the Law EnforcE!ment Center. The Commissioners were requested to adopt the Ordinance and award the Contracts to the low bidders as recommended by the Architects. County Manager Eller reported to the Board that the budget appropriated in the Ordinance was very tight and no additional funding was in sight for the project. Comm. O'Shields moved, seconded by Comm. Alper, approval of the following Capital Projects Ordinance and authorization for the execution of the Contracts as recommended by the Architects. . PROJECT ORDINANCE FOR THE COMPLETION OF THE CONSTRUCTION OF A JAIL AND LAW ENFORCEMENT CENTER OF NEW HANOVER COUNTY BE IT ORDAINED by the Board of Commissionen: of New Hanover County: WHEREAS, L New Hanover County (County) is engaged in the construction of a jail and law enforcement center which capital project~ involves the construction or acquisition of a capital asset. 2. County desires to authorize and budget for said capital project in a project ordinance adopted pursuant to North Carolina General Statute S 159-l3.2, such ordinance to authorize all appropriations necessary for the completion of said project. ~ ~l MINUTES OF REGULAR MEETING, APRIL 20, 1976 (CONTINUED) I V ( APPROVAL OF CAPITAL PROJECTS ORDINANCE FOR LAW ENFORCEMENT CENTER (CONTINUED) NOW, THEREFORE, WITNESSETH THAT: l. This project ordinance is adopted pursuant t~ North Carolina General Statute S 159-13.2. 2. The capital project undertaken pursuant to this ordinance is the completion of the construction of a jail and law enforcement center in Block 166 of the City of Wilmington, adjacent to the present site of the New Hanover County courthouse, which project is herewith authorized. rJ 3. The revenues that will finance said project are: Courthouse/Jail Construction Funds (Account No. 63 300 00) Revenue Sharing Funds (fiscal year beginning 7/1/76) Interest on investments (fiscal year beginning 7/1/76) TOTAL REVENUES $2,563,149 9l8,129 55,000 $3,536,278 4. The following appropriations, necessary for the project, are here- with made from the revenues listed above. General Contractor Plumbing Electrical Heating and Air Conditioning Jail Equipment Elevator Kitchen Equipment Sprinkler Architectural and Engineering Fees Furniture and Landscaping Contingencies TOTAL $1,97C,725 26C> All 25S,,519 29/,998 41:,835 9~:, 658 4~:, 064 IL\,363 4':;,305 100,000 ; 3':; , 000 (I ) ./ $3,536,278 5. Board of shall be with the This project ordinance shall be entered in t~e minutes of the Commissioners. Within five days hereof, copies of this ordinance filed with the finance and budget offices of New Hanover County, and Clerk to the Board of Commissioners. Adopted this 20th day of April, 1976. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor A copy of the bid tabulation and Architect's recommendation for award of the Contracts is contained in Exhibit Book III, Page 71. . TRANSFER OF FUNDS - JAIL/LAW ENFORCEMENT CENTER In order to pay the statement received from the Law I:nforcement Center Architects in the amount of $54,322.35 and any incidental expenses which might arise through the remainder of the fiscal year, the Commissioners were requested to transfer $44,000 from Capital Outlay - Building, Acct, #63 575 72, to Professional Services, Acct. #63 575 04, in the Courthouse/Jail Construction Fund. l-'\ / Comm. O'Shields moved, seconded by Comm. Wright, approval of the transfer of funds for the Jail/Law Enforcement Center as outlined. Upon vot:e, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor ~, 'H " lU~ ~ l.~ MINUTES OF REGULAR MEETING, APRI~ 20, 1976 (CONTINUED) il . ~ TRANSFER OF FUNDS - BUILDINGS AND GROUNDS The Commissioners had appropriated $6,000 for Architectural and Engineering services connected with the renovations of the Administration Building. Due to some additional work, the invoices from the Architects and Engineer exceeded the amount appropriated. The Commissioners were requested to approve transferring $1,12l from Salaries, Acct. #ll 540 02, in the Inspections Budget to Professional Services, Acct. #11 535 04, in the Buildings and Grounds Budget to cover these invoices. '. Comm. O'Shields moved, seconded by Comm. Alper, requested in the Buildings and Grounds Budget. Upon as follows: approval of the transfer as vote, the motion carried Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor COMPLAINT ABOUT HORSES IN SEAVIEW TRAILER PARK Mrs. Eleanor Dennell, Mrs. M. A. Abernathy and :~s. Charles Lent appeared before the Board to complain about horses being kept on a lot in Seaview Trailer Park. They had complained to the Building Inspector and the Health Department and were informed there was no violation in either case. They presented to the Commis- sioners a petition signed by area residents opposing the situation and also photo- graphs of the horses and lot. They felt there was d::!finitely a health hazard caused by the number of horses on the small lot and request::!d the Commissioners take action to remedy this unsanitary condition. It was agreed by Common Consent to have the COW1ty Manager contact the Board of Health and advise them the Commissioners were gravel:? concerned about this matter and request that Dr. Knox put the matter on the agenda for discussion at the next meeting of the Board of Health. PROPOSED REVIEW SCHEDULE FOR COASTAL AREA MANAGEMENT PLAN Planning Director, Richard Fender, had submitted a proposed schedule for review of .the Land Use Plan prepared by the Planning Department under the requirements of the Coastal Area Management Act. The Commissioners had been furnished a copy of the schedule and were requested to either approve the schedule or advise if any changes should be made. Mr. Fender and Mr. Bill Farris of the Planning Department appeared to request that the following schedule for review of the Land Use Plan be approved: Thursday, April 22, 1975 - 9:00 A. M. - Assembly Room of New Hanover County Administration Building. First Joint: Review Session. Planning Staff members would briefly re- view content of tecIDlical studies. Thursday, April 29, 1976 - 9:00 A. M. - Assembly Room, New Hanover County Administration Building. Second Joint Review Session. Planning St:aff would continue discus- sions of technical st:udies and provide general overview of proposed land use policies. Draft copies of development~ policies would be distri- buted at this meetin9. Thursday, May 6, 1976 - 9:00 A. M. - Assembly Room, New Hanover County Administration Building. Final Joint Review Ses- sion. Complete reviEM and revision of proposed land use policies. . Thursday, May 13, 1976 - 7:30 P. M. - SuperioI Courtroom. Public meeting. This meeting will allow citizens to make recom- mendations to staff en proposed facilities. (This meeting was later changed to the'Assembly Room.) 9:30 A. M. - Joint Public Hearing. At this hearing the Land Use Plans for the Wilmington-New Hanover Planning Area, Wrightsville Beach, Carolina Beach and Kure Beach will te reviewed with the public; After this hearing, action should be taken on adoption of the Land Use Plan for the Wilmington-New Hanover Planning Area. Thursday, May 20, 1976 .~ ~ ( (OG /0<.. MINUTES OF REGULAR MEETING, APRIL 20, 1976 (CONTINUED) PROPOSED REVIEW SCHEDULE FOR COASTAL Comm. O'Shields moved, seconded as requested by the Planning Staff. AREA MANAGEMENT PLAn (CONTINUED) by Comm. Alper, to approve the schedule of Upon vote, the motion carried ,as follows: hearings Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor DISTRIBUTION OF 1975 ANNUAL REVIEW OF SELECTED ECONOMIC :,:NDICATORS Planning Director, Richard Fender, distributed to the Commissioners copies of the 1975 Annual Review of Selected Economic Indicators which was prepared by the Planning Department. ~ / A copy of the review is on file in the County Manager's Office. TABLING OF FINAL PLAT APPROVAL FOR KINGS GRANT, SECTION J.3; LANSDOWNE ESTATES, SECTION H; MONTEPEY HEIGHTS SUBDIVISION, SECTION 3; AND WINDEMERE SUBDIVISION, SECTION 8A . Mr. Harry Oakes of the Planning Department appeared before the Board and reported that all of the above subdivision plats that were being presented for final approval had deficiencies in various areas. The permanent monuments ~7ere missing in the cul-de-sac area in Kings Grant, Section 13 and there was also a question as to whether islands were allowed by the Department of Transportation in the center of cul-de-sac areas. Mr. Oakes reported that all four of these subdivisions either had permanent monuments missing, portions of roads not constructed or bonds not posted to secure that the improvements would be constructed. The Planning Department recommendE,d tabling action on these plats until such time as all the improvements were made or bonqs posted to secure that the im- i provements would be made. Chm. Davis moved, seconded by, Comm. Wright, to concnr with the Planning Department in tabling the approval of these final plats until the dEficiencies had been corrected. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor Comm. O'Shields requested persons requesting approval of approved. that the Planning Department be sure to notify the the plats of the deficiencies and why they were not i"\ 'I .I APPROVAL OF BUDGET TRANSFER - SHERIFF'S DEPARTMENT Sheriff Grohman had estimated an additional $10,000 would be needed in the auto- motive supply account (gas and oil) to complete the fiscal year. In order to provide these funds, the Commissioners were requested to transfer $5,000 from Salaries and Wages, Acct. #11 510 02, and $5,000 from Maintenance and Repair - Autos and Trucks, Acct. #11 510 17, to Automotive Supplies, Acct. #ll 510 31, in the Sheriff's Budget. Comm. O'Shields moved, seconded by Comm. Alper, appr~val of the budget transfer as requested upon recommendation of the County Manager. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor REJECTION OF DRAGLINE BIDS Three bids had been received for the Health Departme~t Dragline with the high bid being $15,750. The Board of Health had recommended that the Commissioners reject the bids and readvertise the dragline for sale with a minimum price of $20,000. Comm. O'Shields moved, seconded by Comm. Wright, approval of rejection of the bids and readvertising as requested by the Board of Health. ~)on vote, the motion carried as fo llows : f\ ) J Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor ~. I. . . "~ IUI MINUTES OF REGULAR MEETING, APRIL 20, 1976 (CONTINtrED) BUDGET AMENDMENT - DEBT SERVICE - HOSPITAL NOTES The County Manager reported that in order to pay the interest on the second issue of Hospital Bond Anticipation Notes, the County Con@issioners were requested to amend the budget by appropriating $13,800 in the Hospital Construction Fund - Appropriated Fund Balance and transferring that amount to Interest on Bonds in the Debt Service Fund. Finance Officer, Felix Cooper, explained the need for the amendment and that the funds actually came from interest earned and there were not additional County funds involved. Comm. Alper moved, seconded by Comm. O'ShieldEI, approval of the budget amendment as outlined by the COWlty Manager. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor BUDGET TRANSFER - CAPE FEAR TECHNICAL INSTITUTE Comm. Wright moved, secondeQ by Comm. O'Shields, approval of the transfer of $1,178 from Retirement, Acct. #7206 to Insurance, Acct. #6130, in the Cape Fear Technical Institute Budget as requested by Mr. S. C. Coleman. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright ar:.d Chm. Davis Absent: Comm. Taylor BUDGET AMENDMENTS - TITLE XX, CONTRACTS The Commissioners had been furnished a list of budget amendments necessary to permit implementation of six of the Title XX Contracts. ~'he County Manager and Finance Officer recommended the Commissioners approve budget amendnlents for the following Title XX Con- tracts and authorize the Chairman to execute the Contracts represented by the various budget amendments. Information and Referral Services (Volunta.ry Action Center) Consumer Credit Counseling (Family ServicEs/Travelers lad) Brigade Boys' Club Legal Services Foundation Girls' Club Northside Neighborhood Center (Family Services/Travelers Aid) The Contract for Information and Referral Services (Voluntary Action Center) had been approved and executed on March 1, 1976. Comm. Alper moved, seconded by Comm. O'Shields, approval of the budget amendment for the Title XX Contracts with the understanding that no County funds would be advanced and funds would be disbursed only when received from the State or other sources. Upon vote, the motion carried as follows: (See Page It.? for addition) Voting Aye: Comm. Alper, O'Shields and Chm. Davis Voting Noe: Comm. Wright Absent: Comm. Taylor A copy of the budget amendments approved is contained in Exhibit Book III, Page 69. TRANSFER OF FUNDS - FINANCE DEPARTMENT Comm. Wright moved, seconded by Comm. Alper, approval of the transfer of $300 from Copying and Duplicating, Acct. #11 440 32, and $400 from Supplies and Materials, Acct. #11 440 33, to Maintenance and Repair - Equipment, Acct. #ll 440 16, in the Finance Department Budget in order to pay for unexpected repair costs on equipment. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor ~ /;;;8 /<-'15 . MINUTES OF REGULAR MEETING, APRIL 20, ~1976 (CONTINUED) BUDGET AMENDMENT - WATER AND SEWER County Manager Eller reported that the Environmental Protection Agency had advised that prior to final approval of the 201 Facilities Plan for the Greater Wilmington Area, archaeological and vegetative surveys would have to be conducted for certain portions of the Planning Area. The County's consulting engineers had submitted a pro- posal to EPA for accomplishing these surveys and the prorosal had been approved. The total cost of the surveys would be $1,160 of which EPA would pay $870, the Division of Environmental Management would pay $145 and the County's share would be $145. The Commissioners were requested to authorize the engineers to proceed with the surveys and to approve the following budget amendments in order to provide funds for this work. 1. Increase Revenue Item - Federal Grant, 201 Greater Wilmington, Acct. #64 349 60, in the amount of $870., f) 2. Increase the Revenue Item - State Grant, 201 Greater Wilmington, Acct. #64 350 60, in the amount of $145. 3. Increase the Appropriated Fund Balance by the amount of $145. 4. Increase the Expenditure Appropriation for Professional Services, Acct. #64 575 04, by the amount of $l, 160. Chm. Davis moved, seconded by Comm. Alper, approval of the budget amendments as requested for the archaeological and vegetal:ive surveys and authorization for the engineers to proceed with the work. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor BUDGET AMENDMENT - DISTRICT ATTORNEY The County had received a reimbursement: from the State of North Carolina for extra- dition expenses advanced from the District Attorney's Budget. In order to replenish the funds from which checks were issued and to permit Mr. Cobb to buy some additional office furnishings, the Commissioners were requested to amend the Court of Justice Fund by appropriating the, following: r) 1. Appropriate to Miscellaneous Revenue, Acct. #17 335 00,- $1,330 2. Appropriate to Expenditure Item - Miscellaneous, Acct. #17 471 75, $365. 3. Appropriate to Captial Ow:lay - Equipment, Acct. #17 471 74, - $965. Chm. Davis moved, seconded by Comm. Wright, approval of the budget amendment for the Court of Justice Fund as requested. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor BUDGET AMENDMENT - INSURANCE AND BONDS The premiums for workmen's compensation and automobile liability had exceeded the budget estimate. In order to use a dividend check in the amount of $6,322 received from the County's insurance carrie]~ to pay t:he additional premiums and to cover some other minor additional insurance increases, the Commissioners were requested to approve the following budget amendment: 1. Increase the appropriation to Miscellaneous Revenue in the General Fund, Acct. #11 335 00, by the amount of $6,322. 2. Increase the expenditure appropriation in the Non-Departmental section of the General Fund - Insurance and Bon~s, Acct. #11 660 53, in the amount of $6,322. rJ 3. Transfer $269 from Non-Departmen7.:al Miscellaneow; Expense, Acct. #11 660 57, to Non-Departmental Insurance and Bonds, Acct. #.LI 660 54. 4. Transfer $35 from Salaries and Wages, in the Social Services Budget, Acct. #ll 610 02, to Insurance and Bonds in the :,ocial Services Budget, Acct. #ll 610 54. Chm. Davis moved, seconded by Comm. 0' Shie Ids, appro'Tal of the budget amendment for insurance and bonds as requested. Upon vote, the mot~on carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor ~ , ' f I \, f f' ~ 1 U~) MINUTES OF REGULAR MEETING, APRIL 20, 1976 (CONTINUE:b) BUDGET TRANSFER - GARAGE Chrn. Davis moved, seconded by Comm. Wright, approval of the transfer of $500 from Salaries and Wages in the Inspections Budget, Acct. #ll 540 02, to Utilities in the Garage Budget, Acct. #ll 55513, in order to cover the utilities bills at the Garage for the remainder of the fiscal year. Upon vote, the m<j>tion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor I.BUDGET TRANSFER - BUILDINGS AND GROUNDS The County Manager stated that the alterations and renovations to the Administration Building had been paid by funds budgeted under Maintenance and Repair - Buildings and Grounds. The total amount spent on the renovations, outside of the architects'and engineers' fees, was $19,341. Due to the cost of renovating the Administration Building exceeding what was estimated when the budget was prepared, the Commissioners were re- quested to approve thE~ transfer of $7,000 from Salaries and Wages in the Inspections Budget, Acct. #11 540 02, to Maintenance and Repair - Buildings and Grounds, Acct. #11 535 15. ' Comm. Alper moved, seconded by Comm. O'Shields, approval of,the budget transfer as requested. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor BUDGET TRANSFER - GARAGE County Manager Eller reported that when the budget was adopted, there was a separate appropriation of $9,600 in the Garage Budget for gasoline tax. The Accounting Department had not been separating tax from, the cost, of gasoline when purchased and, consequently, the account for purchasing gasoline wa,s nearly depleted. There was no necessity for budgeting gasoline tax separately; therefore, the Commissioners were re- quested to transfer the $9,600 budgeted under Gasoline Tax, Acct. #11 555 38, to Purchase for Resale, Acct. #11 555 48. . Chm. Davis moved, seconded by Comm. Alper, approval of the budget transfer as re- quested in the garage budget. Upon vote, the motior: carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright ana Chm. Davis Absent: Comm. Taylor DISCUSSION OF CREATION OF COUNTY INDUSTRIAL FACILITIES AND POLLUTION CONTROL FINANCING AUTHORITY Chm. Davis reported on the receipt of a letter from the North Carolina Department of Natural and Economic Resources concerning the establishment of a County Industrial Facilities and Pollution Control Financing Authority. He requested permission to send a letter to several organizations requesting nominations of qualified persons to serve on this Commission. Comm. Wright suggested putting an ad in the ne",7spaper requesting nominations and Comm. Alper concurred with her suggestion stating that there might be people who were qualified and interested but were not involved in any organization. Comm. O'Shields stated that he would like to know more about the powers the Com- mittee would have. No action was taken by the Board on this matter. . DISCUSSION ON PROPERTY FOR BOAT RAMP AT CASTLE HAYNE: Comm. 0' Shields requested information as to thE! status of property located on the Northeast Cape Fear River for a boat ramp. County Manager Eller reported receipt of a copy of a letter from the Wildlife Resources Commission to the Department of Transportcltion stating that they did not have funds to buy the property and requested that the prc.perty be made available to them at no cost so they could restore the free access to thE! river which had been enjoyed by boaters and fishermen over the past years. Comm. 0' Shields moved that a letter be written t:o the Wildlife Department supporting their position and also to the Governor, our State Legislators and the Department of Transportation requesting their help in getting thi~: done. ,.~ ~ . -' 1.0 /10 MINUTES OF REGULAR MEETING, APRIL 20, 1976 (CONTINUED) DISCUSSION ON PROPERTY FOR BOAT RAMP AT CASTLE HAYNE (CONTINUED) It was agreed by Common Consent that a letter would be written to the persons mentioned by Comm. O'Shields to solicit their support in obtaining the property for a boat ramp at Castle Hayne. REQUEST FOR REPORT FROM ABC BOARD Comm. Wright requested a letter be written to the ABC Board and ask them for a report to be brought up to date on their activities. (See Page ll4 for addition) BUDGET AMENDMENT - COURTHOUSE/JAIL CONSTRUCTION FUND County Manager Eller reported that the Capital ProjE!cts Ordinance for the Law Enforcement Center construction, adopted earlier in the Dleeting, showed receipts coming from the budget account, Courthouse/Jail Construction Fillld. He requested the Commis- sioners approve a budget amendment transferring $2,563,149 from Capital Outlay - Buildings, Acct. #63 575 72, to the Capital Projects Fund, Acct. #63 575 96. f"\ A .J Comm. Wright moved, seconded by Comm. Alper, approv~l of the budget amendment for the Courthouse/Jail Construction Fund as outlined by the 'County Manager. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor RESIGNATION OF JUVENILE SERVICES CENTER DIRECTOR County Manager Eller reported for the record that the director of the Juvenile Ser- vices Center, Mr. Norman Holden, had submitted his resignation effective April 30, 1976, due to his wife's ill health. DISCUSSION ON DISPOSAL OF CITY/COUNTY PROPERTY county Manager Eller reported that there were some 200 vacant lots owned jointly by the City and County which should be disposed of. He stated that there were only about 20 of the lots that were of marketable value. He requested permission from the Board to advertise these lots for sale in order to get th:lm back on the tax books. Chm. Davis moved, seconded by Comm. Wright, approval of advertising the lots for sale and the County Manager, County Commissioners and oth:lr County Department Heads review the list of properties to see if there were any th,~t should be retained for governmental purposes. Upon vote, the motion carried as follows: t) .. J Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor BUDGET TRANSFER - CAPE FEAR TECHNICAL INSTITUTE County Manager Eller reported that he and Mr. Cooper had met with Mr. McLeod and Mr. Cole marl, of Cape Fear Tech and were recommending that 1:he commissioners approve appro- priating the sum of $40,000 from Unappropriated Fund Balilllce to Capital Outlay - Equipment in the Cape Fear Tech Construction Budget in order to provide the necessary funds to purchase and install the required telephone equipment for the new building. Chm. Cape Fear Officer. Davis moved, seconded by Comm. Alper, approval Tech Construction Budget as recommended by the Upon vote, the motion carried as follows: of the budget transfer in the County Manager and Finance Voting Aye: Comm. Alper, O'Shields,Wright and Chm. Davis Absent: Comm. Taylor APPROVAL OF CHANGE ORDER - LEGION STADIUM County Manager Eller stated that he had received a change order on the Legion Stadium Renovations substituting cement stucco finish coat for specified "Tex-coat" finish in existing and new concrete bleachers,with guarantee-warranty specified for "Tex-coat". He stated that there would be no additional funds required for this change. i) "_ .J Chm. Davis moved, seconded by Comm. Wright, approval of Change Order GC-l on the Legion Stadium Renovations as requested. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor ~. ~. :. I. l' Il . ~~ 1 LJ ~ ~ MINUTES OF REGULAR MEETING, APR;,I:L 20, 1976 (CONTINUED) SPECIAL MEETING SET WITH GARDNE;R GIDLEY TO PRESEN'r FINAL DRAFT ON RECREATION MASTER PLAN The County Manager report~d that Mr. Gardner Gidley was ready to present his final draft of the Recreation Master ~Plan and requested a joint meeting between the Wilmington City Council and New Hanover County Board of Commissioners on Tuesday, April 27, 1976, at 8:00 o'clock a. m. in the Assembly Room of the County Administration Building. It was agreed by Common Consent to meet join1:ly with Wilmington City Council on April 27, 1976, as requested. APPROVAL OF CAPITAL PROJECTS ORDINANCE FOR HOSPIT1\.L CONSTRUCTION County Attorney, Jim Fox, presented to the Commissioners for review a copy of the Capital Projects Ordinance for the Hospital Construction and reported that the Hospital Board of Trustees would deliver' to the County the $500,000 in Certificates of Deposit assigned to the County, along with a collateral a9reement indicating that County funds would be used first and the Hospital would get thE! interest proceeds from the Certifi- cates of Deposit. Comm. Alper moved, seconded by Comm. O'Shields, approval of the following Capital Projects Ordinance, authorization of the Chairman to sign the Letters of Intent upon receipt of the Certificates of Deposit assigned to New Hanover County, authorization for the Chairman to sign the Supplemental Collateral Agreement indicating that the proceeds of the Certificates of Deposit were to be used only for Hospital construction purposes and utilized only after County Bond fundE\ were exhausted and interest on the Certificates of Deposit would remain the property of the Hospital. PROJECT ORDINANCE FOR THE COMPLETION OF THE CONSTRUCTION OF ADDITIONS TO NEW HANOVER MEMORIAL HOSPITAL IN NEW HANOVER COUNTY BE IT ORDAINED by the Board of Commissioners of New Hanover County: WHEREAS, 1. New Hanover County (County) is engaged in the construction of additions to New Hanover Memorial Hospital which capital project is financed in part by the proceeds of bonds and involves the construction of a capital asset. 2. County desires to authorize and budget for said capital project in a project ordinance adopted pursuant to North Carolina General Statute ~ l59-13.2, such ordinance to authorize all appropriations necessary for the completion of said proj ect. NOW, THEREFORE, WITNESSETH THAT: 1. This project ordinance is adopted pursuant to North Carolina General Statute sI59-l3.2. 2. The capital project undertaken pursua~t to this ordinance is the com- pletion of the construction of additions to N<::!w Hanover Memorial Hospital owned by County and situated in the City of Wilmington, which project is herewith authorized. 3. The revenues that will finance said p:roject are: County Bond Funds New Hanover Memorial Hospital Hill-Burton Grant New Hanover Memorial Hospital Interest on Investments $9,360,000 2,768,730 487,696 500,000 425,000 TOTAL REVENUES $13,541,426 4. The following appropriations, necessa]~ for the project, are herewith made from the revenues listed above. ...~~ ( , ') , ..... //~ MINUTES OF REGULAR MEETING, APRIL 20, 1976 (CONTINUED) APPROVAL OF CAPITAL PROJECTS ORDINANCE FOR HOSPITAL CONSTRUCTION (CONTINUED) Contracts: Construction General $7,524,900 Plumbing 687,500 H. V. A. C. 1,780,926 Electrical 1,097,194 Contract - Steel 704,036 Architects' Fees 707,733 Contingencies 614,137 Transfer to New, Hanover County Debt Service Fund 425,000 ~ TOTAL EXPENDITURES $13,54l,426 5. This project ordinance shall be entered in the minutes of the Board of Commissioners. Within five days hereof, copies of this ordinance shall be filed with the finance and budget offices of New H'anover County, and with the Clerk to the Board of Commissioners. Adopted this 20th day of April, 1976. Upon vote, the motion carried as follows: Voting Aye: COllJll. AI)er, O'Shields, Wright and Chm. Davis Absent: Comm. Taylor A copy of the letter of in:ent and ~;upplemental Collateral Agreement are contained in Exhibit Book III, Page 70. EXECUTIVE SESSION Comm. Wright moved, second(~d by Comm. Alper, that the meeting be recessed to Execu- tive Session. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, O' Shields, Wright and Chm. Davis ~ Absent: Comm. Taylor Chm. Davis recessed the meeting to Executive SessLon at 12:10 o'clock p. m. Chm. Davis reconvened the meeting to Public Session at 12:25 o'clock p. m. APPOINTMENT OF BEN WASHBURN AS CIVIL PREPAREDNESS COOK)!NATOR Chm. Davis moved, seconded by Comm.O'Shields, to authorize the County Manager to hire Mr. Ben Washburn as Civil Preparedness Coordinato::-. Upon vote, the motion carried as fo llows : Voting Aye: Comm. Alper, (,' Shields, Wright and Chm. Davis Absent: Comm. Taylor REPORT ON FIRE DEPARTMENT INSPECTIONS COMMITTEE MEETIN(; ON FORESTRY SERVICE Comm. Wright reported that she had attended a mee1:ing of the Volunteer Fire Depart- ment Inspections Committee and stated t:hat t:hey were aqainst New Hanover County entering into an agreement with the N. C. Division of Forest Re~;ources to set up a County Forest Service. Chm. Volunteer agrument Davis stated that: he felt a l'epre~ entative fl'om the Forestry Service and the Fire Departmen-ts shoulj appear bef:)re the BOc,rd so that both sides of the could be heard. ~ ) It was agreed by Common Consent tc' ask Mr. Walden of the N. C. DiVision of Fores';;' Resources to contact Mr. Abernathy of the Fire Department Inspections Committee to dis- cuss the matter and then request appearance before the Commissioners if they were interested in establishing a Cou 1ty Fores1: Service. ~- ~ 1.1 3 ~ ,~ ~' MINUTES OF REGULAR MEETING, APRIL 20, 1976 (CONTINUED) ADJOURNMENT Comm. Alper moved, seconded by Comm. O'Shierds, that the meeting be adjourned. Upon vote, the motion carried as follows: voting Aye: Comm. Alper, 0' Shields, Wright anc, Chm. Davis Absent: Comm. Taylor :. Chm. Davis adjourned the meeting at 12:35 o'clock p. m. Respectfully submitted, ~&- AS, ~~ Alyce B. Brown Clerk to thE! Board ab MINUTES OF SPECIAL MEETING, APRIL 27, 1976 ASSEMBLY The New Hanover County Board of Commissioners met in a Special Joint Session with the Wilmington City Council on Tuesday, April 27, 1976, at 8:00 o'clock a. m. in the Assembly Room, New Hanover County Administration Building, 320 Chestnut Street Wilmington, North Carolina, to discuss the Recreation Master Pl.m with Mr. Gardner Gidley. Members present were COn@issioners, George E. i\lper; Claud O'Shields, Jr.; William C. Taylor; Vivian S. Wright; Chairman Peter R. Davis; County Manager Dan W. Eller; and Clerk to the Board Alyce B. Brown. Coun1:y Attorney James C. Fox was absent. Members of the Wilmington City Council present were Mayor Ben Halterman; Councilmen william Schwartz; Charles Green, Margaret Fonvielle and city Manager John A. Jones. . Chm. Davis called the meeting to order. PRESENTATION OF PARKS AND RECREATION MASTER PLAN Mr. Gardner Gidley presented copies of the Parks and Recr~ation Master Plan to the members present for their consideration. He then briefly outlined the Plan and explained the reasons for his recommendations. He stated that he hoped each Board would review the Plan and formally adopt it at a later meeting. Chm. Davis requested the County Commissioners to review the Plan and discuss it again at the Regular Commission Meeting on Monday, i~y 3. Each of the board members present expressed hi; opinions of the Plan. (See PaQ~.l~4 for aCid1.- twn) Mr. M. H. Vaughan, Mr. Ted Sampley, Mr. Rex Byr:-d and Mr,. Paul Meadows appeared as interested citizens to express their opinions and a.sk questions on the Plan as outlined by Mr. Gidley. Mrs. Fonvielle suggested that another joint me,~ting be held in approximately two weeks to discuss the Plan again after the board members had a chance to review it and then it could either be adopted or rejected. Chm. Davis asked the members of City Council to advise the County Manager when they had reviewed the Plan and were ready for another joint meeting. . ADJOURNMENT Comm. Alper moved, seconded by Comm. Taylor, trlat the meeting be adjourned. vote, the motion carried unanimously. Upon Chm. Davis adjourned the meeting at 9: 10 0' clo<:::k a. m. R~spectfully submitted,' {.~,6, ~ Alyce B. Brown Clerk to the Board ab ~