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HomeMy WebLinkAbout1976-06-07 Regular Meeting ~ , '1 ') f) .;. l. ;-, . ,~ ....< MINUTES OF SPECIAL MEETING, MAY 27, 1976 (CONTINUED) DISCUSSION OF OFFICIAL STATEMENT (CONTINUED) County Manager Eller stated that on Page 14 under L3.nd Use Planning, he would propose the last sentence to be changed to read "The first phase of the preparation of the new land use plan has been completed and approved by the County Commissioners and Wilmington City Council for submission to the appropriate State agency for review. " APPROVAL OF EXECUTION OF OFFICIAL STATEMENT Comm. O'Shields moved, seconded by Comm. Wright, th3.t the Chairman, the County Manager and the Finance Officer be authorized to sign the Official Statement of the Local Government Commission of North Carolina in relatia~ to County of New Hanover, North Carolina, $9,360,000 Public Hospital Bonds with tho::! corrections as outlined. Upon vote, the motion carried as follows: I) I Voting Aye: Comm. O'Shields, Wright and Chm. Davis Absent: Comm. Alper and Taylor A copy of the Statement is on file in the County Manager's Office. ADJOURNMENT Comm.O'Shields moved, seconded by Chm. Davis, that .the meeting be adjourned. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Wright and Chm. Davis Absent: Comm. Alper and Taylor Chm. Davis adjourned the meeting at 8:30 a. m. Respectfully submitted, 0k~4.~~ Alyce B. Brown Clerk to the Board ~ ab MINUTES OF REGULAR MEETING, JUNE 7, 1976 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, June 7, 1976, at 9:00 o'clock a. m. in the Assembly Room, New Hanover County Administra- tion Building, Wilmington, North Carolina. Members present were Commissioners Claud O'Shields, jr.; William C. Taylor; Vivian S. Wright; Chairman Peter R. Davis; County Manager Dan W. Eller; Joseph o. Taylor of the County Attorney's Office and Clerk to the Board, Alyce B. Brown. Comm. George E. Alper was absent. Chm. Davis called the meeting to order Rev. D. E. Parkerson of Temple Baptist Church offered the invocation. APPROVAL OF MINUTES: REGULAR MEETING, MAY 17, 1976 APPROVAL OF MINUTES: SPECIAL MEETING, MAY 20, 1976 APPROVAL OF MINUTES: SPECIAL MEETING, MAY 27, 1976 Comm. Wright moved, seconded by Comm. Taylor, that the Minutes of the Regular Meeting of May 17, 1976; Special Meeting, May 20, 1976; and Special Meeting, May 27, 1976, be approved as written. Upon vote, the motion carried as follows: ~ Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper PROCEDURES FOR PROCESSING CHANGE ORDERS ON HOSPITAL PROJECT Mr. Marshall Risdon, of New Hanover Memorial Hospital, had presented the Require- ments and Procedures Relative to Hospital Expansion Change Orders which had been approved by the Hospital Board of Trustees pertaining to the expansion of the hospital. ~ I. i. I. ~ 1,) 'J dO MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) PROCEDURES FOR PROCESSING CHANGE ORDERS ON HOSPITAL PROJECT (CONTINUED) Comm. Taylor moved, second~d by Comm. Wright, approval of the Requirements and Procedures Relative to Hospital: Expansion Change Orders with the addition that any change order exceeding $5,000 would be brought to the County Commissioners for approval after approval of the Hospital Board of Trustees and prior to beginning the work. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper A copy of the Requirements and Procedures Relative to Hospital Expansion Change Orders is on file in the County Manager's Office. DISCUSSION OF COUNTY INDUSTRIAL FACILITIES AND POLLUTION CONTROL FINANCING,AUTHORITY Mr. Bruce Strickland of the Division of Econonic Development of the Department of Natural & Economic Resources reviewed with the Cornnissioners the procedures to follow in creating an Industrial Facilities and Pollution Control Financing Authority and explained the duties and powers of the Authority which was authorized under the passage of the Industrial Facilities and Pollution Control Financing Act (Industrial Revenue Bonds) on March 23, 1976. It was decided to get information from the bO:1.ding attorneys concerning the resolution of intent to form an authority and take the matter up again in July. PUBLIC HEARING Notice had been published in the Star-News Ne'"spapers that a Public Hearing would be held by the Board of Co~issioners of New Hanovl~r County on Monday, June 7, 1976, at 9:30 a. m. in the Assembly Room of the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, to consider the following: APPROVAL OF APPLICATION FOR SPECIAL USE PERMIT TO USE PROPERTY APPROXIMATELY 100 FEET SOUTHWEST OF THE INTERSECTION OF NORTH KERR A VENUE AND GORDON ROAD FOR A CONVENIENCE FOOD STORE IN ZONING AREA #8B. Planning Director, Richard Fender, appeared before the Board and gave some of the background in this matter. He reported that the P:Lanning Commission had considered this request at its meeting on May 5, 1976, and b01:h the Planning Commission and Planning Staff had recommended approval. Chm. Davis asked if there was anyone present 1:0 speak for or against this application and no one appeared in this regard. After the Commission had considered the follmTing four items and found them to be fact, (a) that the use would not materially endanger the public health or safety if located where proposed and developed according to i:he plan as submitted and approved~ (b) that the use met all required conditions and specifications; (c) that the use would not substantially injure the value of adjoining or abutting property or the use was a public necesssity; and (d) that the location and character of the use, if developed according to the plan as submitted and approved, would be in harmony with the area in which it was to be located and in general conformity with the plan of development for New Hanover County, Comm. Wright moved, seconde!d by Comm. Taylor, that this Special Use Permit be issued based on the same conditions c's recommended by the Planning Commissior and the Plan as submitted with the application for Special Use Permit. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright a.nd Chm. Davis Absent: Comm. Alper AMENDMENTS TO COUNTY ZONING ORDINANCE Planning Director, Richard Fender, reported tc the Board that the following Amend- ments to the County Zoning Ordinance had been considered by the Planning Commission at its May 5, 1976, meeting and both the Planning Commission and Planning Staff recom- mended approval of the Amendments. Comm. O'Shields moved, seconded by Comm. Taylor, approval of the following Amendments to the County Zoning Ordinance and that the following Ordinance be adopted: ~ ..------ ,I, :34 /3: (' MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) AMENDMENTS TO COUNTY ZONING ORDINANCE (CONTINUED) AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING ORDINANCE OF NEW HANOVER COUNTY, NORTH CAROLINA ADOPTED OCTOBER 6, 1969 THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY DOTH ORDAIN: !) : Section 1. That the Zoning Ordinance of the County of New Hanover adopted October 6, 1969, as amended, be, and the same is hereby further amended by amending Article V, Section 54-2 by adding the following: (23) Entertainment establishments such as bars, cabarets, discotheques, lounges, night clubs or taverns. Section 2. Any ordinance or part of any ordinance in conflict with this ordinance, to the extent of such conflict, is hereby repealed. section 3. This ordinance is adopted in the interest of public health, safety, morals and general welfare of the inhabitants of the County of New Hanover, North Carolina, and shall be in full force and effect from and after its adoption. Adopted this 7th day of June, 1976. Upon vote, the ordinance was adopted by the following VOt2: Voting Aye: Corom. O'Shields, Taylor and Chm. Davis Voting Noe: Comm. Wright Absent: Comm. Alper Comm. Taylor moved, seconded by Comm. O'Shields, app~oval of the following Amendments ~ to the County Zoning Ordinance and that the following Ordinance be adopted: ) AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING ORDINANCE OF NEW HANOVER COUNTY, NORTH Cl\ROLINA ADOPTED OCTOBER 6, 1969 THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY DOT~ ORDAIN: Section 1. That the Zoning Ordinance of the CO'Jnty of New Hanover adopted October 6, 1969, as amended, be, and the same is her;~by further amended as follows: 1. Amend Article V, Section 52-3 (3) to read as follows: (3) Convenience food store. 2. Amend Article V, Section 53-3 (3) to read a:::; follows: (3) Convenience food store. 3. Amend Article VII, Section 72.4 (7) to read as follows: ~.',I (7) Gasoline sales may be permitted upon rl~coromendation of the Planning ) commission and approval by the Board of County Commissioners provided such sales shall be limited to one (1) pump island containing a maximum of three (3) gasoline pumps. }he gasoline pump island shall not be located closer than thirty (30) feet from any street right- of-way nor closer than forty (40) feet from any side or rear lot line. Section 2. Any ordinance or part of any ordinance in conflict with this ordinance, to the extent of such conflict, is hereby repealed. Section 3. This ordinance is adopted in the in~erest of public health, safety, morals and general welfare of the inhabitants of the County of New Hanover, North Carolina, and shall be in full force and effect from and after its adoption. Adopted this 7th day of June, 1976. ~. fJf ,~~ . ~, :i.a5 ~ MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) AMENDMENTS TO COUNTY ZONING ORDINANCE (CONTINUED) Upon vote, the ordinance was adopted as follows: voting Aye: Comm. O'Shields, Taylor and Chm. Davis Voting Noe: Comm. Wright Absent: Corom. Alper '. STATUS REPORT ON THE 201 FACILITIES PLAN FOR THE GREATER WILMINGTON AREA Mr. Henry von Oesen and Mr. Bill Burnett of Henry von Oesen and Associates appeared before the Board to give a report on the st:atus of the 201 Facilities Plan for the Greater Wilmington Area. They presented to the Commissioners an Executive Summary of the Plan to use until the new books containing tl~ total plan were completed. Mr.von Oesen stated that as soon as possible he would like to have a couple of working sessions with the Board to establish its feelings and policiE!s so his firm would have some direction to follow. DISCUSSION OF RETRIEVAL SYSTEM IN REGISTER OF DEEDS OFFICE Mr. Lloyd Elkins, Mr. James Swails and Mr. JamE!S Carr, all local attorneys, and Mrs. Lois LeRay, Registrar of Deeds, appeared befOrE! the Board to discuss the retrieval system in the Register of Deeds Office. There was Home dissatisfaction concerning a change in the methods used. DISCUSSION OF ZONING ORDINANCE AMENDMENT CONCERNING FENCES, WALLS AND HEDGES The New Hanover County Zoning Board of AdjustmEmt had recommended that the Commis- sioners consider amending Section 61 of the Zoning Ordinance which concerns fences, walls and hedges. Comm. Wright moved, seconded by Comm. O'Shields, that this be approved. Upon vote, the motion carried as follows: Voting Aye: Corom. O'Shields, Taylor, Wright and Chm. Davis I. Absent: Comm. Alper FINAL APPROVAL OF SUBDIVISION PLATS Mr. Harry Oakes of the Planning Department preE;ented the following final subdivision plats for approval: Kings Grant, Section 13 Churchill Estates, Section 4 Spring View Subdivision, Street Dedication (Spring Valley Road) Pinecliff Subdivision, Section A Creekstone Subdivision, Section 1 Mr. Oakes reported that all the subdivisions had been inspected and met all the required regulations of New Hanover County. He also stated t:hat Creekstone would be approved under the 25 lot provision. The plats had all been approved and signed by the Planning Commission and the Highway Department. Comm. Taylor moved, seconded by Comm. Wright, approval of the final subdivision plats as requested. Upon vote, the motion carried as follows: Voting Aye: Corom. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper . DENIAL OF RELEASE OF $17,000 IRREVOCABLE LETTER OF CREDIT ON SILVA TERRA, SECTION 3 Mr. Harry Oakes of the Planning Department presented to the Commissioners a request for release of a $17,000 Letter of Credit from Mr. ~Ialpass on Silva Terra Subdivision, Section 3, and requested authority to release it whe,n the permanent monuments had been put in place and the drainage ditches cleaned. Corom. O'Shields moved, seconded by Comm. Taylor, that the request be denied and after the work was done, it could be brought back to the Commission for approval. Upon vote, the motion carried as follows: Voting Aye: Corom. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper ~ ~ ,/ 11)[> ,,)\} /J~ MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) ADOPTION OF RESOLUTION PROVIDING FOR THE ISSUANCE OF $9,360,000 PUBLIC HOSPITAL BONDS The proposed resolution had been prepared by Bond Counsel for adoption by the Com- missioners and Mr. Taylor of the County Attorney' s Officl~ stated that he saw no problem with adopting said resolution. Comm. O'Shields presented the following resolution and moved that it be adopted: WHEREAS, the bond order hereinafter described has taken effect and it is desirable to make provision for the issuance of the bonds authorizf~d by said bond order; NOW, THEREFORE , BE IT RESOLVED by the Board of Commissioners of New Hanover County, as follows: ~: J: " i 1.. New Hanover County (hereinafter referred to as "County" shall issue its bonds of the aggregate principal amount of $9,360,000 pursuant to and in accordance with the public hospital bond order adopted by the Board of Commi:>sioners of the County on August 20, 1973. Each of said bonds shall be designated "Public Hospital Bond". The period of usefulness of the capital project to be financed by the issuance of the bonds is a period of forty years, computed from June 1, 1976. 2. The bonds shall be of the denomination of $5,000 each, shall be numbered from 1 upwards in the order of their maturity, and shall be payable in annual installments on June 1 in each year as follows, viz.: $ 400,000 in each of the years 1978 to 1996, inclusive, $ 1,000,000 in the year 1997; and $ 760,000 in the year 1998. 3. The bonds shall be dated June 1, 1976 and shall bear interest from their date at a rate which shall be hereafter determined upon the p\IDlic sale thereof and such interest shall be payable semi-annually on June 1 and December 1. 4. The bonds shall be coupon bonds, registrable as to principal only, and shall bear the facsimile signature of the Chairman and the Clel* of the Board of Commissioners. A facsimile of the corporate seal of the County shall be imprinted upon each of the bonds. Each of the interest coupons to be attached to the bonds shall be authenticated by the ~i facsimile signature of said Clerk. ,;I 5. Both principal of and interest on the bonds shall be payable at the principal office of First-Citizens Bank and Trust Company, Raleigh, North Carolina, or, at the option of the holder or registered owner, at the principal office of Manufacturers Hanover Trust Company, New York, New York, in such coin or currency of the united States of America as at the time of payment shall be legal tender for the payment of public and private debts. ' 6. Each of the bonds and the interest coupons repre!senting thereon and the provisions for the registration of the bonds and of the bonds by the Secretary of the Local Government Conrndssion shall be in substantially the following form: the interest payable for the approval to be endorsed thereon No. No. UNITED STATES OF AMERICA STATE OF NORTH CAROLINA NEW HANOVER COUNTY $5,000 $5,000 PUBLIC HOSPITAL BOND NEW HANOVER COUNTY (hereinafter referred to as "County"), a county of the State of North Carolina, for value received hereby promises to pay to the bearer of this bond, or, if it be registered, then to the registered holder, the principal sum of tj FIVE THOUSAND DOLLARS ($5,000) on June 1, 19____, and to pay interest thereon from the date of this bond until it shall mature at the rate of per centum ( %) per annum, payable semi7 annually on June 1 and December 1 in each year, upon presentation and surrender of the coupons therefor attached hereto, as they severally mature. Both principal of and interest on this bond are payable at the principal office of First-Citizens Bank and ~ ~ "1' >. [7 ,)1 MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) ADOPTION OF RESOLUTION FOR PUBLIC HOSPITAL BONDS (CONTINUED) Trust Company, Raleigh, North Carolina, or, at the option of the holder or registered owner, at the principal office of Manufacturers Hanover Trust Company, New York, New York, in such coin or currency of the United States of America as at the time of payment shall be legal tender for the payment of public and private debts. This bond may be registered as to principal only by the holder in his name on the bond register of the County kept in the office of the Bond Registrar of the County, and such registration shall be noted hereon by said Bond Registrar. If so'registered, this bond may be transferred on said bond register by the registered owner in person or by .attorney, upon presentation of this bond to the Bond Registrar with a written instrument of transfer in a form approved by said Bond Registra.r and executed by said registered owner. If this bond be so registered, the principal shall thereafter be payable only to the person in whose name it is registered, unless this bond shall be discharged from registry by being registered as payable to bearer. Such registration shall not affect the negotiability of the coupons which shall continue to pass by delivery. This bond is issued pursuant to Subchapter IV cf The Local Government Finance Act and a bond order adopted by the Board of Coromission6rs of the County on August 20, 1973 to pay the capital costs of constructing additions to hospital facilities owned by the County. The issuance of this bond and the contracting of the indebtedness evidenced thereby have been approved by a majority of the qualified voters of the County voting at an election called and held in the County on May 7, 1974. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist, be performed or happen precedent to or in the issuance of this bond, exist, have been performed and have happened, and that the amount of this bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by said Constitution or statutes. The faith and credit of the C~unty are hereby pledged to the punctual payment of the principal of and interest on this bond in accordance with its terms. IN WITNESS WHEREOF, the County has caused this bond to bear a facsimile of the signature of the Chairman and Clerk of its Board of coromisssioners, and a facsimile of the corporate seal of the County to be imprinted hereon, and the annexed coupons to bear . the facsimile signature of said Clerk and this bond to be dated June 1, 1976. (SEAL) (facsimile signature) Chairman, Board of Coromissioners (facsimile signature) Clerk, Board of Commissioners (Form of Coupon) No. No. On the 1st day of June/December, 19____, NEW HANOVER COUNTY, a county of the State of North Carolina, will pay to bearer DOLLARS ( $ at the principal office of First-Citizens Bank and TTUSt Company, Raleigh, North Carolina, or, at the option of the holder or registered owner, at the principal office of Manufactur- ers Hanover Trust Company, New York, New York, in such coin or currency of the United States of America as at the time of payment shall be legal tender for the payment of public and private debts, being the semi-annual interest then due on its Public Hospital Bond, dated June 1, 1976, No.- . Clerk, Board of commissioners (Endorsement on Bond) The within bond has been regisi:ered as to principal only, as follows: '-.~ /----- I 13H !5~ MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) ADOPTION OF RESOLUTION FOR PUBLIC HOSPITAL BONDS (CONTINUED) Registration Name of Registered Holder Signature of Bond Registrar f\ ) J The issue hereof has been approved under the provisions of The Local Government Bond Act. H. E. BOYLES Secretary of the Local Government Co~ission By: Designated Assistant 7. The County Finance Officer is hereby authorized and directed to provide a suit- able bond register for the registration of said bonds and to act as Bond Registrar in registering said bonds and to carry out the provisions set forth in said bonds for the conversion of said bonds into registered bonds and for th~ transfer thereof. 8. The Local Government Commission of North Carolina is hereby requested to sell said bonds and to state in the Notice of Sale of said bopds that bidders may name one rate of interest for part of said bonds and another rate or rates for the balance of I . said bonds. Said bonds shall bear interest at such rate pr rates as may be named 1n the proposal to purchase said bonds which shall be accepted bV said Local Government Commission. f ! I 9. The Chairman and the Clerk of the Board of Commipsioners are hereby authorized and directed to cause said bonds to be prepared and, when; they shall have been duly sold by said Local Government Commission, to execute said bonds and to turn said bonds over to the purchaser or purchasers to whom they may be sold by said Local Government Commission. .1'\ I --~j 10. The Official Statement dated May 28, 1976, is hereby approved. In connection with this approval, the Board has examined copies of the Official Statement and has, to the extent and in the manner it has deemed necessary, discussed the contents thereof with officers of the County Administration. The Board do~s hereby recite that, upon its examination and discussions, no facts came to its att~ntion leading it to believe ! that the Official Statement contained any untrue statemen~ of a material fact or omitted to state any material fact necessary to make the statements therein, in the light of the circumstances under which they were made, not misleading. 11. The Chairman of the Board of Commissioners, the ~ounty Manager and the County Finance Officer are hereby authorized and directed to exec:ute the Official Statement and to deliver an executed copy thereof to the purchaser of the bonds. The motion having been duly seconded by Comm. Wright, and the resolution having been considered, it was adopted. The vote on the adoption of the resolution was as follows: AYES: Corom. O'Shields, Taylor, Wright and Chm. Davis Absent: Corom. Alper 1\. Nays: None -.-j APPROVAL OF ADDENDUM TO CONTRACT WITH BUREAU OF PRISONS County Manager Eller explained to the Board the addendum to the Contract with the Bureau of prisons. He reported that the Sheriff and his ~:taff had reviewed the addendum and recoromended approval and he recommended approval. Comm. 0' Shields moved, seconded by Comm. Taylor apprc'val of the addendum to the Contract with the Bureau of Prisons as requested. Upon v~te, the motion carried as follows: Voting Aye: Absent: Corom. O'Shields, Taylor, Wright and Chm. Davis Comm. Alper A copy of the addendum to the contract 1'S on f1'le 1'n h t e County Manager's Office. ~._. '. . . .;~ H ~ I;~ -.., to) ~ I . . ~) L_ MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED), ADOPTION OF ORDINANCE LIMITING TijE USE OF LOUD SPEAKERS County Attorney Jim Fox had;prepared an ordinance limiting the use of loud speakers or amplifiers on motor vehicles, as reques1:ed by the Coromissioners at their meeting of May 3, 1976. Comm. Taylor moved, seconded by Comm.Wright., that the following Ordinance be adopted: AN ORDINANCE LIMITING THE USE OF LOUD SPEAKERS OR AMPLIFIERS ON MOTOR VEHICLES IN NEW HANOVER COUNTY WHEREAS, the Board of Commissioners is informed and believes that it would be in the best interests of all citizens of Ne~l Hanover County that an ordinance be adopted limiting the use of any mechanical loud speakers or amplifiers on motor vehicles within New Hanover County. NOW, THEREFORE, be it ordained by the Board of Commissioners of New Hanover County: Section I The use within New Hanover County of any mechanical loud speakers or amplifiers on trucks, airplanes or other vehicles for advertising, political or other purposes except during weekdays, other than Sunday, between the hours of 8:00 a. m. and 8:00 p. m. shall be prohibited. Section II Any person who shall' violate the provisionE: of this ordinance shall be guilty of a misdemeanor punishable by a fine of not more than $50.00 or impris- onment for not more than 30 days, in the discretion of the Court, as provided by Section 14-4 of the General Statutes of North Carolina. Section III This ordinance shall be effective within the corporate limits and extra- territorial jurisdiction of any municipality within New Hanover County which shall so agree by appropriate resolution. Section IV This ordinance shall take effect on the day of June, 1976. Upon vote, the ordinance was adopted as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper (This ordinance will have to be voted on again as the full board was not present and voting.) APPROVAL OF REQUEST FOR USE VALUE ON CAMERON PROPERrY County Attorney Jim Fox had advised that, in his op1n10n, the request of the Camerons for the Use Value could be granted by the County Commissioners. He had also contacted the Attorney General's Office and received an opinion from them. Comm. Wright stated that the question in her mind was whether or not the woodlands use was the highest and best use for this particular tract of land. Corom. O'Shields moved, seconded by comm. Taylor, approval of the Use Value for the Cameron property as requested and upon recommendation of the County Attorney. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Chm. D3.vis Voting Noe: Comm. Wright Absent: Comm. Alper ~ (~. 140 /'iu MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) APPROVAL OF TITLE XX CONTRACT - YWCA The County Manager reported that the application for the Title XX Contract for the YWCA had been approved earlier and the Commissioners were requested to authorize execu- tion of this contract and that the approval date should be February 27, 1976. If approved, the following budget amendment would be necessary: Increase Revenues Acct. #41 357 01 - ptate YWCA - Social Development Acct. #41 357 02 - Local YWCA - Social Development Acct. #41 357 03 - Monitor Fee - YWCA - Social pevelopment $11,377. 3,792. 689. ./) / ! $15,858. Increase Expenditures Acct. #41 618 91 - YWCA - Social Dev. & Group Service Acct. #41 618 92 - State of N. C. - Monitor Fee $15,169. 689. $15,858. Mr. Frank Ballard, Chairman of Social Services Board of Directors, Ms. Lela Moore Hall, Social Services Director, Mr. Dan Morton of united Way, apd Mr. Walt Love, appeared to request approval of the Title xx Contract for YWCA. Corom. O'Shields moved, seconded by Chm. Davis, authority for Chairman Davis to sign the Title XX Contract for YWCA at Acorn Branch and back date it to February 27, 1976. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor and Chm. Davis voting Noe: Corom. Wright f) -, Absent: Comm. Alper Comm. O'Shields moved, seconded by Chm. Davis, approval of the budget amendment for the YWCA Title XX Contract as requested by the County Manager. Upon vote, the motion carried as :follows: Voting Aye: Comm O'Shields, Taylor and Chm. Davis Voting Noe: Corom. Wright Absent: Comm. Alper APPROVAL OF CONTINUATION OF TITLE XX CONTRACTS Mr. Ballard, Ms. Hall, Mr. Morton and Mr. Love also requested approval of continuation of the following Title xx Contracts for Fiscal Year 1976/77. They had been approved by the Board of Social Services. New Hanover Legal Services Foundation, Inc. Information and Referral Service - Voluntary Action Center Northside Community Center - Family Service/Travelers Aid Consumer Credit Counseling - Family Service/Travelers Aid Girls Club of Wilmington Brigade Boys Club /) /' I Comm. O'Sheilds moved, seconded by Comm. Taylor, approval of continuation of the Title XX Contracts as requested. Upon vote, the motion carried as follows: Voting Aye: Corom. O'Shields, Taylor and Chm. Davis Voting Noe: Comm. Wright Absent: Comm. Alper Copies of the applications are on file in the County Manager's Office. ~. . !. '1'1 . ~" ~ 14J MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) APPROVAL OF TITLE XX CONTRACT FOR PARKS & RECREATION DEPARTMENT Ms. Hall explained to the Board that the Parks ~ Recreation Department had submitted an application for Title XX Funds for a Senior Citizens Leisure Service Program. The Social Services Board had approved this new application for funds. Chm. Davis moved, seconded by Comm. O'Shields, approval of the application for Senior citizens Leisure Service Program as approved :oy the Board of Social Services. Upon vote, the motion carried as follows: . voting Aye: Comm. O'Shields, Taylor and Chm. Davis Voting Noe: Corom. Wright Absent: Comm. Alper A copy of the application is on file in the County Manager's Office. TRANSFER OF FUNDS - DEPARTMENT OF SOCIAL SERVICES - PUBLIC ASSISTANCE It was projected that the Public Assistance Fund would require an additional $23,636 in County funds to cover the authorized Public Assistance payments through this fiscal year. The Board of Social Services, County Finance Officer and County Manager recommended the following budget transfers be approved to cover these payments: Credit Revenue Acct. - Gen. Assistance, Acct. #41 350 04 $ (3,175) 1,479 108,583 5,637 13,910 23,636 Debit Revenue Acct. Debit Revenue Acct. Debit Revenue Acct. Debit Revenue Acct. Debit Revenue Acct. - Intangibles Tax, Acct. #41 339 00 AFDC, Acct. #41 350 03 Other, Acct. #41 350 08 Bo~rding Homes, Acct. #41 350 09 Trans. from Gen. Fund, Acct. #41 397 11 TOTAL $150,070 Debit Expenditure Acct. - V. R., Acct. #41 610 08 Debit Expenditure Acct. - Med. Aid to Indigent, #41 610 07 Credit Expenditure Acct. - AFDC, Acct. #41 610 03 Credit Expenditure Acct. - Medicaid, Acct. #41 610 05 Credit Expenditure Acct. - Boarding Homes, Acct. #41 610 06 Credit Expenditure Acct. - Assistance, Acct. #41 610 09 $ (56) (2,213) 126,131 10,418 6,952 8,838 TOTAL $150,070 Debit Expenditure Acct. - Vital Programs, Acct. #11 445 61 $ 23,636 Credit Expend. Acct. - Trans. to Public Asst. ,1\cct. #11 445 99 $ 23,636 Chm. Davis moved, seconded by Comm. Taylor, approval of the transfers as requested for Public Assistance. Upon vote, the motion carrie!d as follows: Voting Aye: Corom. Taylor, Wright and Chm. Davis Absent: Comm. Alper and O'Shields (Temporarily) TRANSFER OF FUNDS - DEPARTMENT OF SOCIAL SERVICES Chm. Davis moved, :3econded by Comm. O'Shields, the transfer of $1975 from Salaries and Wages, Acct. #11 610 02, to Maintenance & Repair, Buildings and Grounds, Acct. #11 610 15, to repair the air conditioner at the Social Services Building, and $1,250 from Salaries and Wages, Acct. #11 610 02, to Maintemance and Repair - Equipment, Acct. #11 610 16, to cover increased costs of maintemance contracts. Upon vote, the motion carried as follows: Voting Aye: Corom. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper 'H_~ /~ . I /1 ? . . ) 1 ;:;, MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) CHANGE ORDER - SEWER LINE FOR LANEY AND TRASK SCHOOLS The Commissioners were requested to approve Change Order #2 with Central Builders, Inc. which changed the material to be used from vitrified clay to ABS Plastic pipe. There were no changes in the contract amount. Chm. Davis moved, seconded by Comm. O'Shields, approval of the Change Order as requested. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Crn~. Davis I); . I Absent: Corom. Alper APPROVAL OF CONTRACT WITH YOUTH HELP, INC. The Commissioners and the State had approved a grant application for the period January 1, 1976, through June 30, 1976, but the County Commissioners had not approved extension of the contract with Youth Help, Inc. to provide for the operation of a home for undisciplined juvenile girls. The auditors for the Division of Law and Order had advised that a Contract with Youth Help should be approvE!d for that period of time, and since the Group Care Home would be financed by LEAA fund!; through December 31, 1976, the Contract should extend through that time. The County Manager recommended that the Commissioners authorize execution of the proposed Contract. Comm. Wright moved, seconded by Comm. O'Shields, approval of the Contract with Youth Help, Inc. as recommended by the County Manager. l~on vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and ChH. Davis Absent: Comm. Alper A copy of the Contract is on file in the County Manager's Office. BUDGET TRANSFER - DEBT SERVICE The Commissioners were requested to approve transferring $260 from Bond Expense, Acct. #21 575 88, to Interest on Bonds, Acct. #21 575 82. The purpose of the transfer was~l\ to provide sufficient funds to pay the interest on the Hospital Bond Anticipation Notes ) which would mature June 30, 1976.---..:) Comm. Wright moved, seconded by Comm. Taylor, approval of the Budget Transfer as requested. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Camm. Alper BUDGET TRANSFER - HEALTH DEPARTMENT Dr. Knox had requested that the Commissioners approve transferring $3,000 from Utilities, Acct. #44 590 13, to Telephone and Postage, Acct. #44 590 11, in the Public Health Budget. Comm. Taylor moved, seconded by comm. Wright, approval of the budget transfer as requested in the Health Department Budget. Upon vote, t~e motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and ChITt. Davis Absent: Comm. Alper BUDGET TRANSFER - BUILDINGS AND GROUNDS The Commissioners were requested to approve transferring $684 from Refunds, Acct. #11 540 59, to Contracted Services, Acct. #11 535 45, in the Building and Grounds Budget to provide sufficient funds to pay the elevator contract, which had increased, and to properly account for the refuse disposal service at Hugh MacRae Park. ~l /, .....J Comm. O'Shields moved, seconded by Comm. Taylor, approval of the Budget Transfer in the Buildings and Grounds Budget as requested. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper ~:-:.n"'_: ,~ """lllllIl Jd 3 MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) BUDGET TRANSFER - CAPE FEAR TECHNI~AL INSTITUTE Chm. Davis moved, seconded bY~Comm. Wright, approval of transferring Social Security to Retirement in the Cape Fear Tech Budget as requested. the motion carried as follows: $224 from Upon vote, Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper .UDGET TRANSFER - CLERK OF COURT Chm. Davis moved, seconded by comm. Wright, appJ~oval of transferring $840 from Salaries, Acct. #17 516 02, to Miscellaneous Expense, Acct. #17 516 57, as requested in the Clerk of Court Budget to pay for the computer printouts prepared for the Jury Commission. Upon vote, the motion carried as follows: Voting Aye: Corom. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper BUDGET AMENDMENT - HOSPITAL EXPANSION CAPITAL PROJECTS FUND In order to properly account for paying the Hospital the interest earned on the Certificates of Deposit which the Hospital had deposited with the County to insure sufficient funds for payment of the various contracts, the Commissioners were requested to amend the Capital Projects Ordinance for the Hospital Expansion by increasing Revenue Acct., Interest on Investments, Acct. #78 329 00, in the amount of $1,222 and to increase Expenditure Acct., Payments to New Hanover Memorial Hospital, Acct. #78 575 91, in the amount of $1,222. Comm. O'Shields moved, seconded by Comm. Wright, approval of the Budget Amendment as requested for the Capital Projects Ordinance for the Hospital Expansion. Upon vote, the motion carried as follows: Voting Aye: Comm. 0' Sheilds, Taylor, Wright ar\d Chm. Davis . Absent: Corom. Alper CHANGE IN BLUE CROSS/BLUE SHIELD HOSPITALIZATION INSURANCE Chm. Davis moved, seconded by Comm. Wright, that Comm. Taylor be allowed to abstain from voting on this matter. Upon vote, the motion carried as follows: Voting Aye: Corom. O'Shield~,Taylor, Wright and Chm. Davis Absent: Comm. Alper County Manager Eller reported that the Department of Social Services was covered under their own Blue Cross/Blue Shield Hospitalization Insurance and their coverage was superior to what the other County Employees had. He stated that he had been advised that both groups could now be combined at a net savings to both groups and no loss of coverage, and the coverage for County employees would be improved to that which had been available to the Department of Social Services. Miss Hall had requested that if the two groups were combined, the $25 deductible not be included in the new policy. Comm. O'Shields moved, seconded by Comm. Wright, to approve the changes in the Blue Cross/Blue Shield coverage with the $25 deductible for all County employees. Upon vote, the motion carried as follows: voting Aye: Comm. O'Shields, Wright and Chm. Davis . Abstaining: Co~. Taylor Absent: Corom. Alper CHANGE OF FIRST MEETING IN JULY Under the County Personnel Policy, since July 4 would fall on a Sunday, July 5 would be observed as a holiday, and the Commissioners were requested to change the date of the first meeting in July. Corom. Wright moved, seconded by Chm. Davis, to meet on Tuesday, July 6, 1976. Upon' vote, the motion carried as follows: Voting Aye: Corom. O'Shields, Taylor, Wright and Chm. Davis Absent: Corom. Alper .~ / I 1 I ! I t~ I., /t( MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) DEMOLITION OF COUNTY HOME BUILDING The County Manager reported that an offer had been received to demolish the main brick structure at the old County Home at no cost to the County in return for the con- tractor's keeping all salvage materials. Chm. Davis moved, Construction & Salvage to complete the work. seconded by Comm. Wright, approval of proposal from Navassa Company to demolish the buildin~s with a time limit of 120 days Upon vote, the motion carried a~ follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper r-\ ) APPROVAL OF REQUEST FOR EXTENSION OF LEASE ASSIGNMENT - AERONAUTICS, INC. The County Manager reported that Aeronautics, Inc. had requested that their Lease Agreement with the County be assigned to North Carol ire National Bank, Waccamaw Bank and Trust Company and Bank of North Carolina for a period of 10 years. Mr. Taylor of the County Attorney's Office had reviewed the proposed Assignment and reported that it was in order. ., Chm. Davis moved, seconded by Comm. Wright, approval of the extension of the Lease Assignment as requested by Aeronautics, Inc. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper A copy of the Lease Assignm~nt is on file in the county Manager's Office. BUDGET TRANSFERS - TAX DEPARTMENT The following budget transfers were requested in the Tax Department budget in order to complete the fiscal year. The $12,100 transferred to salaries and wages was due to overtime that had been paid during the year due to delays and errors in the revaluation. Debit Acct. #11 450 04, Professional Services $ 962 f\ Debit Acct. #11 445 61, Contingencies 12,100 ) TOTAL $13,062 Credit Acct. #11 450 11, Telephone & Postage $ 514 Credit Acct. #11 450 16, M & R - Equipment 45 Credit Acct. #11 450 22, Equipment Rent 286 Credit Acct. #11 450 32, Copying & Duplicating 117 Credit Acct. #11 450 02, Salaries and Wages 12,100 TOTAL $13 ,062 Chm. Davis moved, seconded by Comm. 0' Shields, app:,coval of the budget transfers as requested in the Tax Department Budget. Upon vote, the motion carried as:follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Corom. Alper APPOINTMENT TO MUSEUM BOARD OF DIRECTORS Comm. Wright moved, seconded by Comm. Taylor, that Mrs. W. J. (Jean) Kelly be appointed to the Museum Board of Trustees for a 3-year t:erm ending June 30, 1979. Upon f\.. vote, the motion carried as follows: ) voting Aye: Comm. O'Shields, Taylor, Wright and Cr~. Davis Absent: Comm. Alper \ ~ <' I.; ~ 14~) MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED). DISCUSSION OF BOARD MEMBER FOR REGION "0" FAMILY RESOURCES, INC. The Commissioners were requested to appoint a new board member from New Hanover County to serve on the Board of Directors of Region "0" Family Resources, Inc. County Manager Eller was requested to check into the matter and report back to the Board. APPOINTMENT 'ill NEW HANOVER COUNTY TASK FORCE COMMITIEE ON ASSESSMENT OF YOUTH NEEDS Chm. Davis moved, seconded by Comm. Wright, appointment of Jim Miller, acting .director of the Juvenile Services Center, to replace Norman Holden, who recently re- signed, on the New Hmlover County Task Force Committee on Assessment of Youth Needs. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper APPOINTMENT TO WILMINGTON-NEW HANOVER PORT, WATERWAY AND BEACH COMMISSION Chm. Davis moved, seconded by Comm. Taylor, the appointment of Mr. Jack Ross, Manager of Hercules, Inc., to the Wilmington-New Hanover Port, Waterway and Beach Commission as the representative of terminals and industry to fill the unexpired term of Mr. David S. Sharpe who had resigned. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper DISCUSSION OF BOAT RAr1P ON NORTHEAST RIVER AT CASTLE HAYNE Comm. O'Shields asked the County Manager to see if he could get any information on the progress of the boat ramp on the Northeast River at Castle Hayne. REPORT ON SALE OF HEALTH DEPARTMENT DRAGLINE County Manager Eller reported to the Board that no one made a bid on the dragline it was advertised again and requested direction on what to do next. when . No action was taken on this matter. CONTINUATION OF LEAA GRANT - GROUP CARE HOME County Manager Eller reported that he had received an application for continuation of the Group Care Home Project from July 1, 1976, to September 30, 1976, in order to get them on the Federal fiscal year. There were no County funds involved in the program. Chm. Davis moved, seconded by Comm. Taylor, app~oval of the application for continu- ation of the LEAA Grant for the Group Care Home. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Comm. Alper A copy of the application is on file in the County Manager's Office. FINAL APPROVAL OF PLUMBING CONTRACT AT MENTAL HEALTH CENTER County Manager Eller reported that he had recei'ved a document from the architect on the Mental Health Center for the final approval of the plumbing contract and had asked the County Plumbing Inspector to check the woric. Mr. Eller requested authoriza- tion of the Board to sign the final approval as ther"~ were no problems. Chm. Davis moved, seconded by Comm. Taylor, authorization for . to sign the final approval on the plumbing contract for the Mental . vote, the motion carried as follows: the County Manager Health Center. Upon Voting Aye: Comm. O'Shields, Taylor, Wright and Chm. Davis Absent: Corom. .A.lper DISCUSSION ABOUT PROBLEMS EXISTING IN THE NEW HEALTH DEPARTMENT BUILDING Comm. Wright asked if anything had ever been done about the repairs to the new Health Building. Chm. Davis suggested that the County Mani'l.ger, the contractor, Dr. Knox and the architect all meet and go over the building together.. ._~ II'I(i 1'/(., MINUTES OF REGULAR MEETING, JUNE 7, 1976 (CONTINUED) DISCUSSION OF HEALTH DEPARTMENT BUILDING (CONTINUED) Comm. Wright moved, seconded by Corom. Taylor, to n01:ify the architect that the repairs would be made and charged against the retainage. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and ChlO. Davis Absent: Comm. Alper BUDGET AMENDMENT - BUILDINGS AND GROUNDS The County Manager reported the receipt of insurance proceeds in the amount of $700 for repairs to the Courthouse clock that was damaged by ~ightning. In order to account for the funds, he requested the Commissioners to amend the budget by appropriating $700 to Miscellaneous Revenue, Acct. #11 335 00, and by appropriating the same amount to Maintenance & Repair - Buildings and Grounds, Acct. #11 ~j35 15. 11)1 _, ....1 Comm. O'Shields moved, seconded by Comm. Wright, approval of the budget amendment as requested. Upon vote, the motion carried as follows: Voting Aye: Comm. O'Shields, Taylor, Wright and ChIl. Davis Absent: Comm. Alper ADJOURNMENT Comm. Taylor moved, seconded by Chm. Davis, that the meeting be adjourned. Upon vote, the motion carried as follows: Voting Aye: Comm.O'Shields, :aylor, Wright and Chm. Davis Absent: Comm. Alper Chm. Davis adjourned the meeting at 12:55 o'clock p. m. Respectfully submitted, ~~l5.~,~ Alyce B. Brown Clerk to the Board ~i /( ab MINUTES OF SPECIAL MEETING, JUNE 14, 1976 ASSEMBLY The New Hanover County Board of Commissioners met in Special Session on Monday, June 14, 1976, at 8:25 o'clock a. m. in the Assembly Room, New Hanover County Administra- tion Building, Wilmington, North Carolina, for the purpm:e of awarding the bid for the dragline to be sold by the Health Department and to amenq the Health Department Budget. Members present were Commissioners George E. Alper; Vivian S. Wright; Chm. Peter R. Davis; County Manager Dan W. Eller and Clerk to the Boarc:t, Alyce B. Brown. Commis- sioners Claud O'Shields, Jr.; William C. Taylor and County Attorney James C. Fox were absent. Chm. Davis called the meeting to order. AWARD OF BID ON DRAGLINE TO BE SOLD BY HEALTH DEPARTMENT County Manager Eller reported that he had contacted the man who was the high bidder the first time the dragline was advertised for sale and he had indicated that he would still pay $15,750. Mr. Eller stated that in view of the fact that no bids were re- ceived the second time it was advertised, he would recomrrend that it be sold to Mr. James Dobbins for $15,750 and that the budget be amended by appropriating that amount to Sale of Fixed Assets in the Health Department Budget, Acct. #44 380 00, which is a Revenue item and to Expenditure Item, Capital Outlay - Equipment, Acct. #44 590 74, and authorize the advertisement for bids for the equipment that the Health Department wanted to purchase. n , ;' \ \~