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Agenda 05-06-2024NEW HANOVER COUNTY BOARD OF COMMISSIONERS 23C Government Center Drive, Suite 175, Wilmington, NC 28403 P: (910) 798-7149 1 F: (910) 798-7145 [ NHCgov.com Bill Riven bark, Chair I LeAnn Pierce, Vice -Chair Jonathan Barfield, Jr., Commissioner I Dane Scalise, Commissioner [ Rob Zapple, Commissioner MAY 6, 2024 4:00 PM LOCATION (NHC Historic Courthouse, 24 North 3rd Street, Room 301) MEETI NG CALLED TO ORDER (Chair Bill Rivenbark) I NVOCATI ON (Reverend David Haley, Associate Pastor, Wrightsville United Methodist Church) PLEDGE OF ALLEGIANCE (Commissioner Rob Zapple) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. Approval of New Hanover County Schools Board of Education Budget Amendment ESTI MATED MINUTES REGULAR AGENDA ITEMS OF BUSINESS 5 3. Consideration of Resolution of Support for the Wilmington Road Runners Club Designation Application 5 4. Consideration of Sexual Assault Awareness Month Proclamation 5 5. Consideration of Older Americans Month Proclamation 5 6. Consideration of Safe Boating Week Proclamation 5 7. Consideration of Clerks to the Boards of County Commissioners Week Proclamation PUBLIC COMMENTS ON NON -AGENDA ITEMS (limit three minutes) ESTIMATED MINUTES ADDITIONAL AGENDA ITEMS OF BUSINESS 8. ADJOURN 9. Additional Items County Manager County Commissioners Clerk to the Board County Attorney Board of Commissioners - May 6, 2024 Note: Minutes listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Mission New Hanover County is committed to providing equitable opportunities and exceptional public services through good governance to ensure a safe, healthy, secure and thriving community for all. Vision A vibrant, prosperous, diverse coastal community committed to building a sustainable future for future generations. Core Values Professionalism - Equity- Integrity - Innovation - Stewardship - Accountability Board of Commissioners - May 6, 2024 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 5/6/2024 Consent DEPARTMENT: Governing Body PRESENTER(S): Kym Crowell, Clerk to the Board CONTACT(S): Kym Crowell SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the following meetings: Budget Work Session and Agenda Review held on April 11, 2024 Regular Meeting held on April 15, 2024 STRATEGIC PLAN ALIGNMENT: • Good Governance o Effective County Management ■ I ncrease transparency and awareness about county actions RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved minutes 5-0. Board of Commissioners - May 6, 2024 ITEM: 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 5/6/2024 Consent DEPARTMENT: Budget PRESENTER(S): Ashley Sutton, NHCS Chief Financial Officer and Eddie Anderson, NHCS Assistant Superintendent CONTACT(S): Eric Credle, NHC Chief Financial Officer and Michelle Daniels, NHC Budget Officer SUBJECT: Approval of New Hanover County Schools Board of Education Budget Amendment BRIEF SUMMARY: A budget transfer of $215,000 between projects within the same purpose/function was approved by the New Hanover County School Board on April 9, 2024. Bids for New Hanover High School Title IX Softball project were higher than estimated and Hoggard High School Title IX Softball project bids were lower. This transfer will cover the additional cost for the New Hanover High School project. STRATEGIC PLAN ALIGNMENT: Workforce & Economic Development o Residents are provided equitable opportunities to connect to education and highly skilled employment. ■ Develop a cradle to career pipeline to ensure lifelong learning and employment success. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve N HC Board of Education Budget Amendment. ATTACHMENTS: Cmersheet NHCS Capital Outlay Fund Budget Amendment Transfer Back-up COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners - May 6, 2024 ITEM: 2 4/23/24. 11:24 AM Print Item New Hanover County Schools Printed: 4/23/202411:23 AM ET ITEM: XI I I.F. Budget Amendment Subject Capital Outlay Fund Budget Transfer April Regular Meeting Agenda 04/09/2024 05:00 PM Board of Education Center 1805 South 13th Street Department and/or Board Staff Liaison Financial and Business Services Division - Ashley Sutton, Chief Financial Officer Main Points Capital Outlay Fund Amendment #3 Budget transfer of $215,000 between projects within the same purpose/function. Bids for New Hanover High School Title IX Softball project were higher than estimated and Hoggard High School Title IX Softball project bids were lower. This transfer will cover the additional cost for New Hanover High School project. Supporting Documents April 2024 Budget Amendment Resolution Recommendation Approval of budget amendment as presented Commissioners for approval. If approved, it will be submitted to the County Board of ComlImTTiiFs��siioners�l- May 6, 2024 https://simbli.eboardsolutions.com/Meetings/PrintItem.aspx?S=36030934&1G1fD �5289&I1ID=5269476&AB=true&RC=true&Con=true&t=i 1/1 New Hanover County Schools Budget Amendments The New Hanover County Board of Education, at its meeting on April 9, 2024 passed the following resolution. Capital Outlay Fund Amendment #3 Budget Transfer of $215,000 from Hoggard Softball Title IX Improvement project to New Hanover Softball Title IX Improvement project. Bids for NHHS were higher than estimated and Hoggard's bids were lower. This transfer will cover the additional cost for NHHS project. Recommended by: Ashley Sutton, Chief Financial Officer Approved by: /'�W '&/- Chairman New Hanover County Board of Education Board of Commissioners - May 6, 2024 ITEM: 2 - 2 - 1 Budget Transfer Name Requested Eddie Anderson Approved Keyed Effective Date if different than date keyed. Date 3/20/2024 Type Budget Transfer Budget Amendment Federal Budget Adjustment (LBAAs) Description: Bids came in higher for NHHS and lower for Hoggard, therefore needing to transfer funding to cover contract for NHHS " 0 xK Board of Commissioners - May 6, 2024 ITEM: 2 - 3 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 5/6/2024 Regular DEPARTMENT: Commissioners PRESENTER(S): Marie Conner, Wilmington Road Runners Club Board of Directors Member CONTACT(S): Vice Chair Pierce, Marie Conner and Laurie Etherington, Wilmington Road Runners Club Board of Directors Member SU BJ ECT: Consideration of Resolution of Support for the Wilmington Road Runners Club Designation Application BRIEF SUMMARY: Laurie Etherington, representing the Wilmington Road Runners Club (WRRC), requested the New Hanover County Board of Commissioners adopt a resolution endorsing the club's application for Wilmington, NC to be designated as a Road Runners Club of America (RRCA) Runner Friendly Community. The resolution emphasizes the county's commitment to healthy living, supported by its expansive green spaces and an active running community, significantly influenced by the WRRC since its inception in 1977. It highlights the WRRC's efforts in promoting health and fitness initiatives and encourages local participation in these activities. STRATEGIC PLAN ALIGNMENT: • Community Safety & Well-being o Residents feel supported and connected to their community ■ Build relationships and create opportunities that enhance engagement for a diverse community. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the resolution endorsing the application for national recognition as a RRCA Runner Friendly Community and present to WRRC representatives. ATTACHMENTS: Resolution of Support for the Wilmington Road Runners Gub Designation Application COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend adoption. COMMISSIONERS' ACTIONS: Adopted (5-0) and took photo with representative. Board of Commissioners - May 6, 2024 ITEM: 3 10P&TTA;%1,11191y 1:KIK•111i,IVA3.7_jMIX•]2111•L0iIu1PSI191i,M.41 RESOLUTION OF SUPPORT FOR THE WILMINGTON ROAD RUNNERS CLUB APPLICATION FOR WILMINGTON, NC TO BE DESIGNATED AS A ROAD RUNNERS CLUB OF AMERICA RUNNER FRIENDLY COMMUNITY° WHEREAS, New Hanover County (County) is home to a vibrant running community, notably supported by the Wilmington Road Runners Club (WRRC), which was founded in 1977 and remains one of the oldest continuously operating running clubs in North Carolina; and WHEREAS, the County is notable for its vast green spaces, including three beaches and 17 county parks covering 1,800 acres within 199 square miles, establishing it as a community actively dedicated to promoting healthy living, setting it apart from other regions; and WHEREAS, the County collaborates with both public and private sectors to develop a safe, running -friendly environment which is essential for a healthy lifestyle; and WHEREAS, the WRRC is a nonprofit member organization, promoting healthier lifestyles through running and walking and offers its members and the broader community opportunities for training, racing, socializing, and volunteering; and WHEREAS, the WRRC significantly enhances community health and fitness with impactful initiatives, including scholarships that reinforce its commitment to community engagement; and WHEREAS, New Hanover County and the WRRC are supportive of the community being designated as a Road Runners Club of America (RRCA) Runner Friendly Community. NOW, THEREFORE, BE IT RESOLVED, by the New Hanover County Board of Commissioners that the County recognizes the Wilmington Road Runners Club for advancing health and community spirit, endorses its application to have Wilmington designated as a RRCA Runner Friendly Community, and encourages community engagement in healthy activities to boost overall health and enhance the vibrancy of the community. ADOPTED this the 6t" day of May, 2024. NEW HANOVER COUNTY William E. Rivenbark, Chair ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 6, 2024 ITEM: 3 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 5/6/2024 Regular DEPARTMENT: County PRESENTER(S): Alondra Ruiz, LGBTQIA Victim Advocate, The Rape Crisis Center of Manager Coastal Horizons Center CONTACT(S): Chris Coudriet, County Manager SU BJ ECT: Consideration of Sexual Assault Awareness Month Proclamation BRIEF SUMMARY: April 2024 marks the twenty-third anniversary of Sexual Assault Awareness Month (SAAM), with this year's theme being "Building Connected Communities." Alondra Ruiz has submitted a proclamation to the board recommending that April be officially recognized as Sexual Assault Awareness Month in New Hanover County. STRATEGIC PLAN ALIGNMENT: • Community Safety & Well-being o The community supports a life that mitigates health and safety risks ■ Effectively and efficiently respond to public health and safety demands. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation and present to Alondra Ruiz from the Rape Crisis Center of Coastal Horizons Center. ATTACHMENTS: SAMM Proclamation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend adoption. COMMISSIONERS' ACTIONS: Adopted (5-0) and took photo with representative. Board of Commissioners - May 6, 2024 ITEM: 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS SEXUAL ASSAULT AWARNESS MONTH PROCLAMATION WHEREAS, Sexual Assault Awareness Month (SAAM) is a time to draw attention to the sexual violence that is widespread and impacts every person in the community. SAAM aims to raise public awareness about sexual abuse, harassment, and assault and educate communities about how to be involved in prevention; and WHEREAS, this year's SAAM campaign theme, Building Connected Communities, calls on each of us to work together to prevent sexual abuse, harassment, and assault. We believe when anyone experiences sexual violence, every community member is affected. We must strive to build more connected, respectful, and inclusive communities to promote our collective well-being and protect against the risk of sexual violence; and WHEREAS, The Building Connected Communities campaign is an opportunity for our community to join with others around the world in committing to prevent sexual abuse, assault, and harassment; and WHEREAS, we believe all of our communities will be safer and stronger by making them more equitable for people of all gender identities and sexual orientations, races and ethnic backgrounds, ages, faiths, and abilities; and WHEREAS, we must strive to create strong, connected communities that take care of one another and make decisions to ensure the safety and well-being of others to end sexual violence; and Statistics show: • Over 53% of women and over 29% of men have reported experiencing contact sexual violence in their lifetime (Chen, et al., 2023). • Most women and men across all sexual identities who have experienced contact sexual violence reported that the person who harmed them was someone they knew (Chen, et al., 2023). More than 1 in 4 non -Hispanic Black women (29%) in the United States have been raped in their lifetime (Basile et al., 2022). • 1 in 3 Hispanic women (34.8%) have reported unwanted sexual contact in their lifetime (Basile et al., 2022). • More than 4 in 5 American Indian and Alaska Native women (84.3%) have experienced violence in their lifetime (Rosay, 2016). 32.9% of adults with intellectual disabilities have experienced sexual violence (Tomsa et al., 2021). 47% of all transgender people have been sexually assaulted at some point in their lives (James et al., 2016). NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that April 2024 will be recognized as "Sexual Assault Awareness Month" in New Hanover County. ADOPTED the 61" day of May, 2024. NEW HANOVER COUNTY William E. Rivenbark, Chair ATTEST: Kymberleigh G. Crowell, Clerk to the Board NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 5/6/2024 Regular DEPARTMENT: Senior Resource PRESENTER(S): Amber Smith, New Hanover County Senior Resource Center Center Director CONTACT(S): Amber Smith SU BJ ECT: Consideration of Older Americans Month Proclamation BRIEF SUMMARY: Older Americans Month (OAM), established in 1963 and observed each May, is led by the Administration for Community Living (ACL). This month -long celebration honors the contributions of older Americans, sheds light on aging trends, and reinforces the County's commitment to serve the older adult members of its communities. This year's theme, "Powered by Connection," emphasizes the significant influence of social interactions on the health and well- being of older adults, a concept supported by the U.S. Surgeon General's Advisory on the Healing Effects of Social Connection and Community. The New Hanover County Senior Resource Center, along with community partners, plays a crucial role in promoting the independence and health of our older adults, helping them to age in place by addressing isolation, loneliness, and related challenges. New Hanover County acknowledges the vital contributions that older adults make to the community. STRATEGIC PLAN ALIGNMENT: • Community Safety & Well-being o Residents feel supported and connected to their community ■ Build relationships and create opportunities that enhance engagement for a diverse community. • Good Governance o Effective County Management ■ Continuous focus on the customer experience ■ Deliver quality service at the right time RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt proclamation and present to Ms. Smith. ATTACHMENTS: OlderAmericans Month Proclamation Board of Commissioners - May 6, 2024 ITEM: 5 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend adoption. COMMISSIONERS' ACTIONS: Adopted (5-0) and took photo with Amber Smith and Senior Resource representatives. Board of Commissioners - May 6, 2024 ITEM: 5 NEW HANOVER COUNTY BOARD OF COMMISSIONERS OLDER AMERICANS MONTH PROCLAMATION WHEREAS, May is designated as Older Americans Month, a time to acknowledge and celebrate the significant contributions of older adults in New Hanover County and their profound influence across all aspects of society; and WHEREAS, older adults enrich our younger generations with their extensive life experiences and wisdom, perpetuating valuable cultural and historical knowledge; and WHEREAS, older Americans enhance our communities through their diversity, wisdom, fostering of intergenerational relationships, community service, civic engagement, and numerous other activities; WHEREAS, the well-being of our community is maximized when individuals of all ages, abilities, and backgrounds are empowered to participate and live independently; and WHEREAS, it is important for New Hanover County to support the necessary resources and support to ensure older Americans remain active and engaged in their communities, reflecting our dedication to inclusivity and connectedness; and WHEREAS, the theme for this year, "Powered by Connection," highlights the critical role of meaningful social interactions in enhancing the health and well-being of older adults; and WHEREAS, we urge all residents to recognize the invaluable contributions of our older citizens and to advocate for and engage in programs and activities that promote connectivity, inclusion, and support for our senior population. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that May 2024 is hereby declared as "Older Americans Month" in New Hanover County. ADOPTED this the 61h day of May, 2024. NEW HANOVER COUNTY William E. Rivenbark, Chair ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 6, 2024 ITEM: 5 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 5/6/2024 Regular DEPARTMENT: County Manager PRESENTER(S): Otis J.White, District Commander for the U.S. Power Squadron CONTACT(S): Chris Coudriet, County Manager SU BJ ECT: Consideration of Safe Boating Week Proclamation BRIEF SUMMARY: Otis J. White representing the Cape Fear Sail & Power Squadron, has requested the board to adopt a proclamation recognizing May 18-24, 2024, as Safe Boating Week. This marks the start of a campaign promoting the use of life jackets and safer boating practices along North Carolina's 5,000 miles of shoreline. The proclamation is aligned with the National Safe Boating Council's efforts to enhance safety among the county's 361,000 registered boaters. It aims to increase awareness of the importance of wearing U.S. Coast Guard -approved life jackets to prevent drownings and promote safety on local waterways. STRATEGIC PLAN ALIGNMENT: • Community Safety & Well-being o The community supports a life that mitigates health and safety risks ■ Effectively and efficiently respond to public health and safety demands. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation and present to Cape Fear Sail & Power Squadron representatives. ATTACHMENTS: Safe Boating Week Proclamation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend adoption. COMMISSIONERS' ACTIONS: Adopted (5-0) and took photo with representative. Board of Commissioners - May 6, 2024 ITEM: 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS SAFE BOATING WEEK PROCLAMATION WHEREAS, the beautiful coastal waters of New Hanover County represent a world-renowned recreational resource that residents and visitors alike are drawn to each year, for water and beach activities; and WHEREAS, North Carolina boasts 5,000 miles of water shoreline and is home to 361,000 registered boaters, with boating and fishing ranking among the state's most popular activities year-round; and WHEREAS, on average, 630 people die in the U.S. each year in boating -related accidents, and approximately 80% of those fatalities are caused by drowning; and WHEREAS, the vast majority of those accidents are caused by human error or poor judgment and not by the boat, equipment, or environmental factors; and WHEREAS, in approximately 86% of drowning cases, the victims were not wearing a life jacket; and WHEREAS, most boaters who lose their lives by drowning each year would be alive today had they worn their life jackets; and WHEREAS, National Safe Boating Week is observed to bring attention to important lifesaving tips for recreational boaters, so they have a safer, more enjoyable experience out on the water throughout the year; and WHEREAS, the National Safe Boating Council, supported by the U.S. Coast Guard, the U.S. Coast Guard Auxiliary, and other national organizations, has set May 18-24, 2024, as National Safe Boating Week. NOW, THEREFORE, BE IT PROCLAIMED, by the New Hanover County Board of Commissioners that May 18-24, 2024, will be recognized as "Safe Boating Week" in New Hanover County and urges all those who boat to practice safe boating habits, and to always wear a life jacket while boating. ADOPTED the 6t" day of May, 2024 NEW HANOVER COUNTY William E. Rivenbark, Chair ATTEST: Kymberleigh G. Crowell, Clerk to the Board ITEM: 6 - 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: 5/6/2024 Regular DEPARTMENT: Governing PRESENTER(S): Melissa Long, Deputy Clerk and NC Association of County Clerks to the Body Boards of County Commissioners President CONTACT(S): Chair Rivenbark and Kym Crowell, Clerk to the Board SUBJECT: Consideration of Clerks to the Boards of County Commissioners Week Proclamation BRIEF SUMMARY: The board is asked to adopt a proclamation recognizing May 5 through May 11, 2024 as "Clerks to the Boards of County Commissioners Week" in New Hanover County. STRATEGIC PLAN ALIGNMENT: • Good Governance o Effective County Management ■ I increase transparency and awareness about county actions RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the proclamation and present to the clerks. ATTACHMENTS: Proclamation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend adoption. COMMISSIONERS' ACTIONS: Adopted (5-0) and took photo with clerk's to the New Hanover County Board. Board of Commissioners - May 6, 2024 ITEM: 7 NEW HANOVER COUNTY BOARD OF COMMISSIONERS PROCLAMATION RECOGNIZING MAY 5 THROUGH MAY 11, 2024 AS CLERKS TO THE BOARDS OF COUNTY COMMISSIONERS WEEK WHEREAS, the role of the clerk to the board of county commissioners (clerk) is crucial for maintaining an informed community and facilitating effective local governance through communication among citizens, governing bodies, and administrative departments; and WHEREAS, the position of clerk, one of the oldest in local government, continues to be essential as the official recordkeepers of their counties, with responsibilities that are deeply rooted in history; and WHEREAS, North Carolina General Statute 153A-111 requires every board of county commissioners to appoint or designate a clerk to the board to perform any duties that may be required by law or the board of commissioners including, but not limited to, the preparation, filing, and protection of local government records, which are vital for accountability and transparency; and WHEREAS, clerks enhance their professional skills through active participation in the North Carolina Association of County Clerks to Boards of Commissioners, which in partnership with the University of North Carolina at Chapel Hill School of Government and the International Institute of Municipal Clerks, offers nationally recognized certification programs and continuous professional education; and WHEREAS, clerks, through their dedication to professional development, not only improve the efficacy of their offices but also bring positive recognition to their counties by participating in advanced education and obtaining profession related certifications. NOW, THEREFORE BE IT PROCLAIMED by the New Hanover County Board of Commissioners that May 5 through May 11, 2024, will be recognized as "Clerks to the Boards of County Commissioners Week" in New Hanover County and extends its appreciation to Clerk to the Board Kymberleigh G. Crowell and Deputy Clerk to the Board Melissa Long, and to all county clerks for the vital services they perform and their exemplary dedication to the county they represent. ADOPTED this the 6t" day of May, 2024. NEW HANOVER COUNTY William E. Rivenbark, Chair ATTEST: Kymberleigh G. Crowell, Clerk to the Board Board of Commissioners - May 6, 2024 ITEM: 7 - 1 - 1