2023-11-28_Comment Response Letterkimley-horn.com 4525 Main Street, Suite 1000, Virginia Beach, VA 23462 757 213 8600
May 3, 2024
Zach Dickerson
Senior Planner
New Hanover Planning & Land Use
230 Government Center Drive, Ste 110
Wilmington, NC 28403
RE:2nd Site Plan Submittal for Wawa – US-17 and Scotts Hill
9010 Scotts Hill Medical Drive
Kimley-Horn #116824038
City File #SITECN-23-00042
Dear Zach,
In response to the City’s review of the above-referenced project received by Kimley-Horn on
November 15, 2023, we offer the following responses. Included in this re-submittal are the
following items:
l NCDOT Driveway Permit Application
l Stormwater Permit Review Fee
l Construction Documents
l Stormwater Permit Application
l Tree Removal Permit
Planning Comments (Zach Dickerson)
1. Zoning: B-1 & SHOD
a. Use: Convenience Store, Fuel Station
b. Site plan is compliant with the SHOD.
l The use and zoning are listed on the Cover Sheet (CA001).
2. General Comments:
a. Please note the below standards from UDO Section 4.3.4.I.2 for Fuel Sales:
i. Fuel sales in all districts where allowed shall comply with the following
standards:
1. The premises shall not be used for the sale of vehicles.
2. Fuel pump canopies shall meet the setbacks of the underlying
zoning district, as measured from the outer edge of any supportive
Zach Dickerson, May 3, 2024, Page 2
structure physically connected to a fuel pump and the ground along
a straight line to the nearest point of the property line.
3. Setback distances from street rights-of-way may be reduced by
one-half.
l The standards were added to the Cover Sheet (CA001).
b. Please correct spelling of “Seneca Drive” to “Senca Drive” on the site plan.
l The spelling was corrected throughout the plan set.
c. For all parking spaces in excess of the required 2.5/1,000 sq ft, please consider using
permeable pavement.
l Permeable pavement is not proposed on site due to the fuel station use; in the case of an
accidental overfill there would be a potential for fuel to infiltrate through the permeable
pavement and into the ground water.
3. Tree Retention:
a. For the trees planned to be removed on-site, please apply for a Tree Removal Permit.
b. Depending on the species of the 18” pine being removed, it may require mitigation.
c. Please refer to NHC UDO Section 5.3 for Tree Removal Standards.
d. When submitting for the Tree Removal Permit, please include a Tree Inventory Table.
You can use the Tree Mitigation Worksheet under the applications tab on our website
for this.
l A Tree Removal Permit will accompany this submittal. The Pine Tree will be treated as if it’s a
longleaf pine until further confirmation by a certified arborist.
4. Landscaping:
a. For the loading zone along the building’s northern side- please note that areas for
drive- thru services or loading areas are not required to have foundation plantings.
l The calculations have been removed for this side of the building foundation.
b. Since this site has three street frontages, that makes it tricky. Only your primary street
frontage requires the full amount of street yard (18 s.f. for every linear foot of street
yard). The secondary street frontages only require half of that, so 9 s.f. for every linear
foot of street yard.
l Acknowledged. Thank you for the clarification. The landscape calculations have been revised
accordingly.
c. Where sites have more than one street frontage, we have allowed the developer a little
leeway- some have chosen to treat the primary entrance point (Scotts Hill Medical Dr
Zach Dickerson, May 3, 2024, Page 3
in this case) at the primary street frontage, but in this case you could treat Hwy 17 as
the primary street frontage if you wanted.
l Hwy 17. will be used as the primary street frontage.
d. Regardless of which street frontage you choose as the primary, you will still need street
yard plantings for the Market St/Hwy 17 frontage.
l Yard plantings and calculations have been added to the drawings to reflect the plantings along
the Hwy. 17 frontage.
e. The SHOD plantings that are shown on the plan are only required if you want to reduce
the 100’ setback to 75’.
l The setback will not be reduced therefore the SHOD plantings will not be required.
f. Please note that trees required for street yard and parking lot landscaping
requirements do not count towards the 15 trees planted or retained per acre disturbed
requirement. That being said, there may be some math we can work with outlined
below with the street yard trees.
l Acknowledged. The requirement for the site trees to be planted or retained have been
accounted for by keeping the 12” Oak, 15” Oak, and the 15” Pine at the corner of Hwy. 17 and
Scott’s Hill Medical Drive as well as additional trees that are over and above the street yard
and parking lot requirements. This is further explained in the following comment / response for
g.
g. This is where you can get creative with meeting the 15 trees planted/retained per acre
disturbed. It looks like that requirement puts you at 34 trees planted/retained.
i. The 16 wax myrtles along the southern boundary of the site would count
for this, since B-1 does not require a transitional buffer to other B-1.
ii. The SHOD trees that you have shown on the site plan, because they’re not
being used to reduce the setback, could count towards this.
iii. Any trees planted in the street yards in excess of what is required would
count towards this.
l The 16 wax myrtles have been changed to (10) Prunus serrulata and (10) Lagerstroemia indica
‘Whit II’ and specified as 2” caliper at install. Likewise (6) Amelanchier canadnesis have been
added. (2) Nyssa sylvatica ‘Wildfire’ along the Hwy. 17 frontage and (3) Acer rubrum
‘Armstrong’ along Scott’s Hill Medical Drive both of which are over the required street frontage
requirement as well as the (3) existing trees to be retained meet the required 24 trees to be
retained.
Zach Dickerson, May 3, 2024, Page 4
h. Please note that per UDO Table 5.4.5.C, no parking space shall be more than 120’
from a parking lot island rather than 50’. But if the site was designed with the 50’
minimum in mind, then you’re all set.
l Acknowledged. Thank you for the clarification.
5. Lighting:
a. Please note that with the latest update to the UDO, a lighting plan is not required at
time of TRC Approval. See below excerpt from Section 5.5.3:
i. Information about the exterior lighting for the site that demonstrates
compliance with the standards in this section shall be submitted in
conjunction with an application for site plan approval (Section 10.3.6, Site
Plan) or zoning compliance approval (Section 10.3.8, Zoning Compliance
Approval), whichever comes first, approved no later than at time of
construction plan approval.
b. When available, please send over lighting plan for review and approval.
l A Photometric Plan is included with this submittal (CL101, CL501, CL502).
6. Signs:
a. Please note that all signs are subject to section 5.6 of the UDO. We have already
spoken about the sign for this site and are good with it.
b. Please submit for sign permits prior to change-out of lettering/details.
l The sign permits will be submitted by the tenant after site plan approval is received.
7. Please provide all NCDOT approvals upon receipt. Please be aware that no building
permit will be issued until NCDOT has issued the Driveway Permit approval
l A NCDOT Driveway Permit application is included with this submittal. Please sign the
application and return to Nadean Shovels at Nadean.shovels@kimley-horn.com
Fire Services Comments (David Stone)
8. The complete TRC/Site plans comments from New Hanover County Fire staff shall be
submitted along with the building plans for review to New Hanover County Building Safety.
This shall include the complete set of civil plans. Failure to submit the comments or
complete set of civil plans will result in a resubmittal for review for verification of
compliance.
l The building plans will be submitted by the tenant’s architect after site plan approval is received.
Zach Dickerson, May 3, 2024, Page 5
9. Any building with a generator or aboveground storage tank (AST) shall include an
engineered plan complying with the NCFC Chapter 23, 57 and NFPA 30 showing all
applicable distances as required from those specific requirements.
l The building does not have a generator or AST.
10. Any plan involving an underground storage tank (UST) shall include an engineered plan
complying with the NCFC Chapter 23, 57 and NFPA 30 for Underground Storage Tank
Cover requirements. This plan shall also show all vent lines.
l The UST plans will be submitted by the tenant as part of the fuel permit application. This will
occur after site plan approval is received.
11. Per NCFC 507.1, Provide a fire flow analysis report in accordance with the fire code and
Appendix B to include pertinent information. Fire flow test shall be conducted in
accordance with NFPA 291 and NCFC 507.4. This report shall be submitted by a P.E. and
include the stamp of the submitting individual on the report.
l The building is does not have a sprinkler system installed.
12. All new structures larger than 7,500 square feet must comply with Section 510 of the NC
Fire code. An Emergency Responder Radio Coverage (ERRC) survey must be conducted,
and results given to the Building Safety Fire Plan Reviewer. All buildings that are more
than one story, underground, windowless or buildings with a basement must complete an
ERRC survey. (It is highly recommended that a pre-construction survey be conducted,
however a pre-construction survey is not required).
l This comment is not applicable as the proposed structure is 5,919 SF.
13. All new structures must comply with Appendix J of the NC Fire Code, Building Information
Signs. An example can be provided upon request.
l The structure will comply with Appendix J of the NC Fire Code. The building plans will be
submitted by the tenant’s architect after site plan approval is received.
14. Fire apparatus access roads are required at time of construction. They are to be capable
of handling the weight of fire apparatus and be passable in all weather conditions. Fire
apparatus access roads are to be a minimum of 20 feet wide (Chapter 5), unless there are
fire hydrants installed along the roadway then minimum is 26 feet wide (Appendix D). The
fire code official may increase this width as necessary based on potential for fire apparatus
response. Dead end roads greater than 150 feet in length shall require an approved
means for fire apparatus to turn around (Chapter 5 and Appendix D). Fire apparatus
access roads shall provide a clear vertical clearance of 14 feet including trees, canopies,
Zach Dickerson, May 3, 2024, Page 6
bridges, etc. (Chapter 5 requirement is 13 feet 6 inches, however AHJ requires 14 feet
based on local apparatus).
l A fire apparatus truck turn template was provided on sheet CS102, providing evidence that fire
trucks can navigate the site in proposed conditions. During construction, fire apparatus trucks
can access the site via Scotts Hill Medical Drive and Senca Drive.
15. Street and road signs are required, temporary signs during construction are acceptable
as long as they are legible and weather resistant. (Chapter 5).
l Street and road signs are installed along Scotts Hill Medical Drive and Senca Drive.
16. Premises identification is required. Address and or unit numbers are required on the street
side as well as unit identification on rear access doors. Letters and Numbers shall not be
less than 6 inches tall and ¾ inches wide; must be weather resistant and contrasting in
color to their background. (Chapter 5). Buildings constructed under the 2018 code shall
require additional signage per Appendix J.
l The structure will comply with the premises identification requirements. The building plans will
be submitted by the tenant’s architect after site plan approval is received.
17. Rooms containing controls for HVAC, fire sprinkler risers, fire alarm control panels, or
other fire detection/protection equipment must be identified with signage (Chapter 5).
l The HVAC utility room will be identified with signage. The building plans will be submitted by
the tenant’s architect after site plan approval is received.
18. Fire Command Centers are required for high rise occupancies (Chapters 5 and 9)
l This comment is not applicable as the proposed structure is not a high-rise occupancy.
19. Generator and solar installations shall be in accordance with Chapter 6.
l This comment is not applicable as there are no generators or solar installations proposed.
20. If facilities or buildings brought into or built within the jurisdiction are more than 400 feet
from a hydrant on a fire apparatus access road, as measured by an approved route around
the exterior of the facility or building, on-site fire hydrant and mains shall be provided.
(Please show existing/proposed fire hydrants on site plan/utility plan.)
l There is an existing fire hydrant located at the northeast corner of the site, within 400 feet of
the proposed structure. The fire hydrant is identified on the Demolition and Erosion & Sediment
Control Plan (CE101) and the Utility Plan (CU101).
21. Fire Hydrants
a. All fire hydrants shall have a 5 ¼ inch barrel, a 5 ¼ inch valve opening, two 2 ½ inch
NST side discharges and a 5 inch pumper nozzle with a 5 inch STORZ connection.
Zach Dickerson, May 3, 2024, Page 7
Further information on the technical specifications is available from the fire code official
or Cape Fear Public Utility Authority.
l This comment is not applicable as no new fire hydrants are proposed.
b. All fire hydrants shall be installed so they are visible from the fire apparatus access
road with unobstructed access and a clear space no less than 36 inches in all
directions. They shall be protected from vehicle impact by curbing, guard posts or other
means approved by the fire code official. They shall be oriented with the large
discharge facing the nearest street. All discharges shall meet the NFPA requirements
for distance above grade.
l This comment is not applicable as no new fire hydrants are proposed.
c. Fire hydrants in general residential areas shall be installed so that all insured
properties are within 500 feet of a hydrant (hydrant spacing approximately 1000 feet
apart along a fire apparatus access road, installed at intersections where possible).
l This comment is not applicable as no new fire hydrants are proposed and the area is not used
for general residential.
d. The first fire hydrant should be installed at or near the entrance to the residential area.
l This comment is not applicable as no new fire hydrants are proposed and the area is not used
for general residential.
e. Fire hydrants in mixed use and commercial areas shall be installed so that all insured
properties are within 250 feet of a hydrant (hydrant spacing approximately 500 feet
apart along fire apparatus access roads and preferably located at intersections when
possible).
l There is an existing fire hydrant located at the northeast corner of the site, within 250 feet of
the proposed structure.
f. Fire hydrants for industrial and manufacturing areas shall be installed so that all
structures are within 250 feet of a fire hydrant; distances may be adjusted more or less
based on approval of the fire code official and based on the hazards present.
l This comment is not applicable as the area is not used for industrial or manufacturing.
g. Additional fire hydrants may be required by the fire code official based on the type of
hazard or use of the protected structure. (Appendix C)
l Additional fire hydrants are not required.
h. Fire hydrants should be located 50 feet or more from the structure they protect.
Zach Dickerson, May 3, 2024, Page 8
l The existing fire hydrant is approximately 200 feet from the proposed structure.
NHC Engineering Comments (Galen Jemison)
22. A land disturbing permit issued by the County is required for this project. Please submit
for permit as the design is completed.
l A land disturbance permit application and the associated documents are included with this
submittal.
23. A revision to the stormwater permit (STMW-19-0020/ATC#264-05/29/08) issued by the
County is required for this project. Please submit for permit application documents to
gjamison@nhcgov.com as the design is completed. It appears that County stormwater
requirements will be address with an offsite SCM.
l Reached out to Galen and received application documents and included in this submittal.
24. Please contact the State for the stormwater permit modification requirements.
l Submittal to the state for the stormwater management permit application form has been
completed.
Environmental Health Comments (Dustin Fenske)
25. Plans indicate connection to both public water and sewer.
l Noted.
26. Infrastructure meets setbacks to any surrounding properties septic systems.
l Noted.
27. There are no records of existing wells on surrounding properties.
l Noted.
28. There are no records of any wells on this particular property but if a well head is identified
during site work it must be protected and properly abandoned.
l Comment #7 was added to the Demolition and Erosion & Sediment Control Plan (CE101).
29. Any food service within this facility must undergo State Food Service Plan Review. Submit
plan and application to the State Food Plan Review Office.
l The tenant will submit for a State Food Service Plan Review.
Zach Dickerson, May 3, 2024, Page 9
30. UST’s must maintain 100’ separation from existing wells at 6834 and 6844 Carolina Beach
Rd. All other setbacks to surrounding wells appear to be met.
l Noted.
Cape Fear Public Utility Authority Comments (Bernice Johnson)
31. CFPUA TRC Comments provided are preliminary comments only.
l Noted.
32. Utility Plan Review required by CFPUA. CFPUA is moving toward becoming paperless.
When ready to submit plan review package, upload all documents to
https://www.cfpua.org/FormCenter/Engineering-3/Engineering-Plan-Review-103.
l A separate submittal was made to the CFPUA online portal.
33. CFPUA water and sewer available.
l Noted.
34. As-builts show existing 2” domestic water service, 6” fire line service, 1” irrigation line
service and 6” sewer services. Any services not used will need to be properly abandoned.
l Noted.
35. CFPUA Meter Sizing Form will be required.
l A meter sizing form was submitted to the CFPUA online portal.
NC DOT Comments
36. NCDOT Driveway Permits, and Encroachments are submitted through the NCDOT
Online Portal.https://connect.ncdot.gov/municipalities/Utilities/Pages/help.aspx
l A NCDOT Driveway Permit application is included with this submittal. Once the County
provides a signed copy it will be submitted to the NCDOT portal.
37. The TIA is currently going through the scoping process with the WMPO. Once approved
additional comments may be provided on the site design.
l Noted.
38. A NCDOT Encroachment Agreement is required for any utility connections or
Zach Dickerson, May 3, 2024, Page 10
installations within NCDOT right-of-way.
l There are no utility connections or installations within the NCDOT right-of-way.
Wilmington Urban Area Metro Planning Comments
39. Requirements for right turn lane along Scotts Hill Medical Drive will be determined by the
TIA approval with conditions letter.
l Noted.
40. Please revise loading truck turning template. Trucks will be coming from US 17 and
should be shown as such.
l The truck turning templates were updated on sheet CS102.
41. Show AASHTO sight triangles at site accesses in accordance with AASHTO’s Policy on
Geometric Design of Highways and Streets.
l Sight distance triangles are provided on the Site Plan (CS101).
42. Label ADA detectable warning pads at access aisles.
l Detectable warning pads were added to the Site Plan (CS101).
Please contact me at (757) 213-8600 or nadean.shovels@kimley-horn.com should you have
any questions or desire additional information.
Sincerely,
KIMLEY-HORN
Nadean Shovels
Project Manager
K:\VAB_CIVIL\_WAWA\116824038 - WAWA - US17 & SCOTTS HILL\PERMITS AND APPROVALS\SUBMITTALS\NEW HANOVER COUNTY -
SITE PLAN\2ND\2023-11-28_COMMENT RESPONSE LETTER.DOCX