HomeMy WebLinkAboutBoard Meeting Agenda Packet 05-14-2024MEETING AGENDA
Date: May 14, 2024 Time: 2:00 AM
Location: Bd of Elections Office, Long Leaf Room Type: Special
Scheduled Attendees:
Derrick R. Miller, Chair Rae Hunter-Havens, Director
James Battle Morgan, Jr. Secretary Caroline Dawkins, Deputy Director
Natalie Hinton-Stalling, Member Noelle Powers, Database & Systems Specialist
Bruce Kemp, Member Joan Geiszler-Ludlum, Administrative Technician
Tom S. Morris, Member
Visitor(s): Tufanna Bradley, Assistant County Manager; Kemp Burpeau, Senior Deputy County
Attorney
AGENDA ITEMS
1.Meeting Opening
a.Call to Order
b.Pledge of Allegiance
c.Approval of Agenda
2.Public Comment Period
•2-minute limit
•10-minute limit total
3.New Business
•Counting of Absentee Ballots
4.Closed Session (N.C. Gen. Stat. § 143-318.11(6))
5.General Discussion
•Other Elections-Related Matters
6.Adjournment
Agenda packets are sent via email in advance of meetings.
Special Meeting
New Hanover County Board of Elections
May 14, 2024
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1c
Special Meeting
New Hanover County Board of Elections
May 14, 2024
Subject:
Public Comment Period
Summary:
This is an opportunity for members of the public to provide comments on elections-related matters.
Each commenter will be limited to two minutes. There is a limit of 10 minutes total for the public
comment period.
Board Action Required:
Discuss as necessary
Item # 2
Special Meeting
New Hanover County Board of Elections
May 14, 2024
Subject:
Counting of Absentee Ballots
Applicable Statutes and/or Rules
N.C. Gen. Stat §§ 163-234(2) and 163-234(7) (Modified by Session Law 2023-140 (S747)
Summary:
The New Hanover County Board of Elections determined by resolution that the counting of absentee
ballots would occur at 2:00 PM on Election Day (5/14/2024). Only ballots approved by the Board of
Elections and received no later than 5:00 PM on the day preceding the election will be counted. The
process will occur as follows:
1. Staff will count absentee by mail ballots that were optically scanned using the model 850
central tabulator
2. Staff will take a USB drive(s) with absentee by mail results and upload data into the
ElectionWare reporting software
3. Staff will print results report from the ElectionWare computer for board review
4. Prior to 7:30 PM, staff will verify all results from the ElectionWare reporting software that
are imported into the SEIMS Election Reporting Software (ERS)
5. Absentee results will be released to the publicly viewable site by the NC State Board of
Elections at 7:30 pm
The Board must also sign an absentee abstract and submit it, via first class mail, to the NC State Board of
Elections following the counting of absentee ballots.
Document/s Included:
Absentee Abstract (Provided at Meeting)
Board Action Required:
Discuss as necessary and action required
Item # 2 Item # 3
Special Meeting
New Hanover County Board of Elections
May 14, 2024
Subject:
Closed Session
Chairman Statement Prior to Closed Session:
I move that the Board enter into closed session, under N.C. Gen. Stat. § 143-318.11(6) to discuss
personnel matters.
Applicable Statutes and/or Rules:
N.C. Gen. Stat. § 143-318.11(6)
Summary:
Closed session is required to discuss personnel matters under N.C. Gen. Stat. § 143-318.11(6).
Board Action Required:
Discuss as necessary
Returning to Open Session:
I move that the Board return to open session, under N.C. Gen. Stat. § 143-318.11(6), to conduct
business remaining before the Board.
Item # 2 Item # 4
Special Meeting
New Hanover County Board of Elections
May 14, 2024
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the
meeting agenda.
Board Action Required:
Discuss as necessary
Item # 5