HomeMy WebLinkAboutRFP Addendum 1NEW HANOVER COUNTY
FINANCE DEPARTMENT PURCHASING DIVISION
ADDENDUM 1
QUESTIONS AND ANSWERS
From: Lena Butler, Purchasing Supervisor
To: All Proposers
Project: 24-0544 RFP-Workforce Housing Services Program
Date: August 1, 2024
This Addendum is related to the County’s Request for Proposals “24-0588_RFP Workforce
Housing Services Program” and is hereby made a part of said Request for Proposals to the
same extent as though it were originally therein.
1. The portal asks for “Estimated Total Project/Program Cost”, are you all looking for total
development costs or total construction costs?
Answer: Total Project Cost may be total development costs and/or total construction costs. The
applicant should provide both costs to clarify his application.
2. Are you expecting additional applications to be submitted?
Answer: Yes
3. Can we please use our excel proforma to submit to you all? I can upload it in excel form for you
all to use. As you know, we have a very sophisticated model we use and it is much easier for
everyone if we can do that.
Answer: The applicant must use our budget template. The applicant may upload their financial
proforma as an attachment.
4. Am I correct that the FY24-25 WHSP RFP funding type is a loan, not a grant? In other words,
would we be loaned funds to rehab houses, and have to pay it back? If we would receive a grant
like FY23-24, we are potentially interested in applying.
The award can be paid as a grant, loan, or construction financing. Applicants will be invited to a
post submission meeting and given the opportunity to clarify their funding request and overall
financial pro forma for the project. Funds available from New Hanover County for construction
projects are expected to be drawn down as a source of permanent financing/funding. Applications
for pre-development or construction financing will be considered on a case-by-case basis. WHSP
funding for construction projects is primarily intended to provide permanent financing, but
acquisition or construction financing will also be considered on a case-by-case basis. The WHSP
construction funding is intended to provide gap financing for developments that leverage other
public and private funding sources. Proposals for New Hanover County to provide most of the
project funding will be considered on a case-by-case basis. WHSP funding for non-construction
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projects is intended to expand or serve new projects and/or programs, not replace existing or
ongoing funding. Terms and payments will be determined during the contract process.
5.Are WHA funds deployed to ownership? I.e. direct reimbursement of financing albeit
construction or other, tax abatement, etc.?
(a)Funds may be paid directly to the recipient. The award can be paid as a grant, loan, or
construction financing. Applicants will be invited to a post submission meeting and given the
opportunity to clarify their funding request and overall financial pro forma for the project.
(b)Funds available from New Hanover County for construction projects are expected to be drawn
down as a source of permanent financing/funding. Applications for pre-development or
construction financing will be considered on a case-by-case basis. WHSP funding for
construction projects is primarily intended to provide permanent financing, but acquisition or
construction financing will also be considered on a case-by-case basis. The WHSP construction
funding is intended to provide gap financing for developments that leverage other public and
private funding sources. Proposals for New Hanover County to provide most of the project
funding will be considered on a case-by-case basis. WHSP funding for non-construction
projects is intended to expand or serve new projects and/or programs, not replace existing or
ongoing funding. Terms and payments will be determined during the contract process.
6.Is $1.5M the maximum allowed per project or can a project be phased to have $1.5M per phase?
Maximum $1.5 million per project.
7.The only tab I am working to finish is the construction draw tab. We internally, have a
construction draw schedule but it is slightly different than you alls. Can we modify yours to
reflect what ours looks like?
The budget spreadsheet should not be modified. Requests to change or update formulas will be
vetted and corrected in future versions. Applicants should complete the provided spreadsheet to
the best of their ability. We encourage applicants to highlight the correct data and attach
supplemental documentation showing the correct information (for instance, via another financial
proforma, Excel Spreadsheet, or Word document).
8.You all do not have a formula currently that pulls the construction loan into the construction
draw tab which caught us off guard.
Applicants may attach supplemental documentation showing the construction loan/draw
information (for instance, via another financial proforma, Excel Spreadsheet, or Word
document). The applicant will be invited to an additional meeting about project financing and
given the opportunity to explain their financial proforma and construction loan/draw
information.
PLEASE SIGN AND INCLUDE IT WITH BID.
Company Name:
Authorized Signature: Beth Ann Scisco
Wilmington Area Rebuilding Ministry, Inc.
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Date: End of Addendum 1 8/1/2024