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Home My WebLink About2024-10-02 Agenda New Hanover County Airport Authority Meeting Wednesday October 2, 2024 5:00 PM ILM Executive Conference Room New Hanover CountyAirport Authority Meeting Agenda October 2, 2024 –5 pm •Call to Order •Pledge of Allegiance •Code of Ethics Clause •Approval of MinutesTab 1 •Consent AgendaTab 2 •Public Comments (Limited to 3 Minutes) •Staff Reports –Finance, Marketing, & Air Service DevelopmentTab 3 –Business Development –Operations & FacilitiesTab 4 –Director’s ReportTab 5 •Unfinished Business/New Business/AdjournmentTab 6 New Hanover County Airport Authority Code of Ethics In accordance with the New Hanover County Board of Commissioners Resolution Adopting a Code of Ethics, adopted on January 5, 2015, and updated on January 9, 2023, it is the duty of all County boards and committees to respect and abide by the New Hanover County Code of Ethics in the performance of their duties. More specifically all Airport Authority members should: 1.obey all applicable laws; 2.uphold the integrity and independence of the Authority; 3.avoid impropriety; 4.faithfully perform the duties of the office; and, 5.conduct the affairs of the Authority in an open and public manner. It is further the duty of every Authority member to avoid both conflicts of interest and appearances of conflicts. Does any member have any known conflict of interest or appearance of conflict with respect to any matters coming before the Authority today? If so, please identify the conflict or appearance of conflict and refrain from any undue participation in the particular matter involved. Tab 1 Approval of Minutes The Authority has been provided a copy of the minutes for the following: •Special Meeting minutes –August 30, 2024 Tab 2 Consent Agenda None. Staff Reports CommitteeAirport Authority MembersStaff Members Finance, Marketing, Air Service & Business Development–Lee WilliamsBob Campbell/Jeff Bourk Tab 3Jason Thompson •Monthly Financial Report •Monthly Activity and Performance Report •Marketing & Air Service Development Report •HR Report Business Development -Tab 3Faison GibsonBob Campbell/Jeff Bourk •Business Park Development ReportLeAnn Pierce •Airside & Terminal Development Report •Phase 2 Business Park Report •Advertising Report Operations and Facilities –Tab 4Nick RhodesGranseur Dick/Jeff Bourk •Construction/Expansion ReportWanda Copley •Facilities/IT Report •Operations Report •General Aviation Report Executive CommitteeSpruill ThompsonJeff Bourk •Legislative Priorities(consult with LeAnn Pierce asNick Rhodes necessary)Jason Thompson •Capital Budget Planning (beyond 1 year to 5 years) •General Update Director’s Report –Tab 5Will include updates from Executive Committee as necessary Audit Presentation April Adams Cherry Bekaert Tab 3 Finance, Marketing, Air Service & Business Development •Action Item •Approve Baker Motor Company of Summerville, LLC rental car lease under the same terms as those negotiated earlier in the year with the existing rental car companies serving ILM. •Approve fifth amendment to Marathon FBO Partners ILM LLC (dba AeroCenter) lease to add unimproved land to their leasehold under the same terms of the existing lease.Image •Approve resolution to rescind approval of ILM Airport Hotel Partners LLC plan to secure financing for the hotel through the issuance of bonds if they fail to provide a guaranteed maximum price construction contract for the project by November 30, 2024. •Approve third amendment to ILM Airport Hotel Partners LLC lease extending Development Period until January 30, 2025. •Approve agreement with AilevonPacific for air service consulting. •Approve agreement with DKMG Consulting LLC for professional services. •Approve agreement with Wilmington Chamber of Commerce to provide economic development services. •Approve termination of Few Moves lease. Finance Info Tab Finance Tab Tab 3 Finance, Marketing, Air Service & Business Development •Information Items •Audit Presentation •Monthly Financials •Monthly Activity and Performance Reports •Marketing Report •HR Report •Business Development Report •Vision Plan Project FundingUpdate Ops tab Monthly Financial Summary Monthly Pax Enplanements – Spaghetti chart Seat Capacity Chart Fuel Price Chart Marketing Report Social Media Metrics: Top performing post in September(to Jan. 1, 2024 –Sept. 23 2024, compared to date) Jan. 1, 2023 –Sept. 23 2023 Total Audience 42,009 7.7% Impressions 8,245,69832.2% Website Metrics: Jan. 1, 2024 –Sept. 23, 2024 Total website users: 357,533 Clicks to Airline Websites Jan. 1, 2024 –Sept 23, 2024 Total airline clicks 142,622(Avelo 32%, American 28%, Delta 17%, United 10%, Sun Country 10%, Breeze 2%*) *Breeze still ranking #4 once data tracking begin from their addition to the website Public Information/Wayfinding Signage Finance Info Tab Finance Info Tab Tab 4 Operations & Facilities •Action Items a.Approve Contract Change Order to Monteith Construction Company, CMAR Part B, increasing contract value (Contingency Line Item) by $1,625,000 from $13,315,444 to $14,940,444. The expanded contingency values are expected to cover the following project elements:Phase 1B •Advanced Construction of the F-Lot ExitPlaza •Advanced Construction of Temporary Terminal Access Road (“Blue Road”) Blue Road •Advanced Construction of a Temporary Revenue/ Shuttle Lot (“US Customs Lot”) Customs •Construction of expanded Ticket Counter positions Ticket Lobby b.Approve Purchase Order for new 14 Passenger Shuttle (with ADA capabilities) from Model 1 for $129,174.81 including all taxes (reimbursable), titling and fees.Photos c.Approve Guaranteed Maximum Price (GMP) of NTE $(To Be Provided) to Monteith Construction for Terminal Access, Curb and Parking project Phase 1B, pending certification of bids.Phase 1B Tab 4 Operations & Facilities •Action Items d.Approve Purchase Order to Amadeus for NTE 95,000 to add three (3) ticket counter positions, (2) gate counter positions and all related appurtenances, including annual subscription services.Lobby e.Approval of Joint Resolution between New Hanover County and New Hanover County Airport Authority for abandonment of NC DOT ROW for Morris Road.ARQ Layout f.Approval of RS&H Task Order 6 Scope Modification 1, “Digitization of Records”, for $56,330, for historical and current hard copy construction documents for compatibility in BIMS/GIS Property Management Software. Tab 4 Cont... Tab 4 Terminal Curb, Canopy and Roadways –Phase 1B Facilities Report F-Lot Exit Plaza PROJECT COST: $179,011 Facilities Report Directors Report Temporary Terminal Access “Blue Road” PROJECT COST: $498,290 Facilities Report Directors Report Shuttle Lot G (Customs Lot) PROJECT COST: $399,112 Facilities Report Directors Report Ticket Counter Expansion PROJECT COST: $428,445 Facilities Report Facilities Tab 2 Tab 4 Morris Drive Resolution for DOT Abandonment Facilities Report Tab 4 New 14-Passenger Shuttle Van (with ADA) Facilities Report Tab 4 Operations & Facilities •Information Items •Construction/ Capital Improvements Report •Curb Project Phase 1A: o Rerouted Airport Blvd. has been opened o Relocated Dolan Drive (Rescue Base Access) construction underway •Curb Project Phase 1B: o Anticipated NTP: October 15, 2024 o New parking areas opening November 2024 (Customs Lot) and January and April of 2025 o Temporary Dropoff Curb opening July 2025 •Curb Project Phase 2 “Architectural Update” planned for December Board Meeting th •East Ramp Utility Project finalizing design, Advertise for Bids Oct. 18 •GeneralFacilities/ITReport •Stormwater Master Permit modification under DEQ review •Operations Report •Airport OperationsChart •Other •None Director’s Report Airport operations Slide Tab 5 Director’s Report •Action Items -None •Information Items •Phase 1B Phasing Plan and Parking Demand(slides) •Noise Study Update •Class C Airspace Update rd •Annual Tenant Meeting Oct 3 th •ILM Aerospace Foundation GA Event Oct 26at Rescue Base •Architectural Update •Western NCAid Parking Available 1/3/25 Directors Report Parking Available 1/31/25 Directors Report Parking Available 4/10/25 Directors Report Parking Available 7/1/25 Plus 600 Space Shuttle Lot Directors Report December 2026 Directors Report Western NC Aid Directors Report October & November calendars Tab 6 •Unfinished Business •New Business •Adjournment