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HomeMy WebLinkAbout2024-10-02 Minutes New Hanover County Airport Authority October 2, 2024 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR MEETING October 2, 2024 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, October 2, 2024, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman S. Thompson called the meeting to order at 5:02 p.m. Ms. Pierce led the Authority in the pledge of allegiance. Chairman S. Thompson asked Authority members if they had any conflict of interest pursuant to the . No conflicts of interest or potential conflicts of interest were identified. Airport Authority members present were Spruill Thompson, Chairman; Jason Thompson, Secretary; Wanda Copley, Faison Gibson, LeAnn Pierce, and Lee Williams. Kemp Burpeau, Senior Deputy County Attorney, was also present. ILM staff present included Jeff Bourk, Airport Director; Robert Campbell, Deputy Airport Director; Granseur Dick, Deputy Airport Director; and Rose Davis, Executive Assistant. Mr. Rhodes was absent from this meeting. Approximately 10 guests from the public attended the Authority meeting. APPROVAL OF MINUTES The Authority has reviewed the minutes of the special meeting on August 30, 2024. Mr. Williams MOVED, SECONDED by Mr. J. Thompson to approve the minutes of the August 30, 2024, special meeting as submitted. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. PUBLIC COMMENTS Ms. Terri Everett addressed the Authority describing what she believes the effect military and civilian aircraft are having on the structural integrity of her home and others in the historic district as a result of the increased aircraft traffic and noise. APPROVAL OF CONSENT AGENDA None. CONSENT AGENDA ITEMS - None. AUDIT PRESENTATION April Adams and Albert Ong, from Cherry Bekaert, presented the financial audit results and review for the year ended June 30, 2024, via zoom. Mr. Williams MOVED, SECONDED by Mr. J. Thompson to adopt the final audit report as presented. Upon vote, the MOTION WAS APPROVED. FINANCE, MARKETING, AIR SERVICE DEVELOPMENT AND BUSINESS DEVELOPMENT Mr. Campbell recommended, on behalf of the Finance and Business Development Committees, approval of the following: New Hanover County Airport Authority October 2, 2024 Page 2 a. Baker Motor Company of Summerville, LLC rental car lease under the same terms as those negotiated earlier in the year with the existing rental car companies serving ILM. Mr. Williams MOVED, SECONDED by Mr. J. Thompson to approve the Baker Motor Company of Summerville, LLC rental car lease as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. b. Fifth amendment to Marathon FBO Partners ILM LLC (dba AeroCenter) lease to add unimproved land to their leasehold under the same terms of the existing lease. Mr. Williams MOVED, SECONDED by Mr. J. Thompson to approve the Fifth Amendment to Marathon FBO Partners ILM LLC as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. c. Resolution to rescind approval of ILM Airport Hotel Partners LLC plan to secure financing for the hotel through the issuance of bonds if they fail to provide a guaranteed maximum price construction contract for the project by November 30, 2024. Ms. Gibson MOVED, SECONDED by Mrs. Copley to approve the Resolution as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. d. Third amendment to ILM Airport Hotel Partners LLC lease extending Development Period until January 30, 2025. Mrs. Copley MOVED, SECONDED by Ms. Pierce to approve the Third Amendment to ILM Airport Hotel Partners LLC lease as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. Chairman Thompson noted for the record that this is the absolute drop-dead date. If the terms of the third amendment are not met by 5 pm on January 30, 2025, staff is instructed as of st January 31 to develop an RFP for another hotel for the airport. e. Agreement with Ailevon Pacific for air service consulting. Ms. Pierce MOVED, SECONDED by Mrs. Copley to approve the agreement with Ailevon Pacific as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. f. Agreement with DKMG Consulting LLC for professional services. Mr. Williams MOVED, SECONDED by Mr. J. Thompson to approve the agreement with DKMG Consulting LLC as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. g. Agreement with Wilmington Chamber of Commerce to provide economic development services. Mr. J. Thompson MOVED, SECONDED by Mr. Williams to approve the agreement with Wilmington Chamber of Commerce as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. h. Termination of Few Moves lease. Ms. Pierce MOVED, SECONDED by Mrs. Copley to approve the termination of Few Moves lease as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. New Hanover County Airport Authority October 2, 2024 Page 3 Mr. Campbell reviewed the monthly financials, monthly activity and performance reports, and the marketing report. Mr. Campbell and Mr. Bourk provided a Five Year Capital Plan funding update. OPERATIONS AND FACILITIES Mr. Dick and Mr. Bourk recommended, on behalf of the Operations and Facilities Committee, approval of the following: a. Contract Change Order to Monteith Construction Company, CMAR Part B, increasing contract value (Contingency Line Item) by $1,625,000 from $13,315,444 to $14,940,444. The expanded contingency values are expected to cover the following project elements: Advanced Construction of the F-Lot Exit Plaza Road Advanced Construction of expanded Ticket Counter positions Ticket Lobby Mr. Williams MOVED, SECONDED by Mr. J. Thompson to approve the Contract Change Order to Montieth Construction Company as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. b. Purchase Order for new 14 Passenger Shuttle (with ADA capabilities) from Model 1 for $129,174.81 including all taxes (reimbursable), titling and fees. Ms. Pierce MOVED, SECONDED by Mr. J. Thompson to approve the purchase order for Shuttle purchase from Model 1 as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. A brief discussion followed regarding the parking lot construction schedule and future plans for shuttle service from all parking lots. c. Guaranteed Maximum Price (GMP) of NTE $19,294,297 to Monteith Construction for Terminal Access, Curb and Parking project Phase 1B, pending certification of bids. Mr. Williams MOVED, SECONDED by Ms. Pierce to approve the GMP of NTE $19, 294,297 to Montieth Construction as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. d. Joint Resolution between New Hanover County and New Hanover County Airport Authority for abandonment of NC DOT ROW for Morris Road. Ms. Gibson MOVED, SECONDED by Mrs. Copley to approve the Joint Resolution for abandonment of Morris Road as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. e. historical and current hard copy construction documents for compatibility in BIMS/GIS Property Management Software. Ms. Pierce MOVED, SECONDED by Mr. J. Thompson to New Hanover County Airport Authority October 2, 2024 Page 4 approve the digitization of records as proposed. Upon vote, the MOTION WAS APPROVED. Mr. Rhodes was absent. Mr. Dick updated the Authority on the status of Curb Project Phases 1A, 1B, and 2; East Ramp Utility project final design and bidding; and the Stormwater Master Permit modification. Mr. Dick reviewed the Operations Chart noting that all operations are up from last year. Mr. Bourk counts showing the 5 busiest days each month. Mr. Bourk used slides of the parking lot construction project to highlight the parking spaces available during certain dates/phases of construction. On January 3, 2025, at our slowest time of the year, ILM will be down to 1500 spaces. As of January 31, 2025, we will have 1600 spaces; April 10, 2025, 1948 spaces; and July 1, 2025, 2126 spaces. When the project is complete in December 2026, ILM will have 3311 parking spaces. Mr. Bourk noted ILM will probably be running a shuttle from July 1, 2025, through the fall of 2026. Mr. Bourk updated the Authority on the noise study which has been delayed while the consultant gathers radar track data from FAA to get specific military flight tracks. It may take several months to gather this information, but it will make this a much better study. Mr. Bourk informed the Authority that the ILM Class C Airspace public meeting will be held on Thursday, October 3, which will start the process of forming an Ad Hoc Committee. Other events rd coming up include the Annual Tenant meetings October 3; the General Aviation event on thth October 26 and the Vision Plan meeting January 28. Mr. Bourk shared pictures of the Western NC aid efforts made by the Wilmington general aviation community. ILM shared the word on Facebook and the community filled the hangar 3 times with supplies which were loaded up and flown to Western NC by local pilots. ILM also sent 6 employees to Asheville airport to relieve their team. Mr. Bourk thanked Aerocenter and Modern Aviation for their support during these efforts as well. UNFINISHED BUSINESS - None. NEW BUSINESS None. Prepared by: Respectfully Submitted: Rose M. Davis _______________________________ Jason Thompson, Secretary Date of Approval: November 6, 2024