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HomeMy WebLinkAboutMinutes 11 21 24 LAB (1) Minutes 11 21 2024 LAB Library Advisory Board November 21, 2024 Minutes Assembly: The Library Advisory Board met in Regular Session on Thursday, November 21st at 1:30 pm at the Main Library. Board Members Assael, Shaun Excused Carbone, Liz Absent Clinton, Ann Excused Colin, Emily Present Dodd, Scott Excused Haragan, Ellen Present Kozik, Lynn Present Lawler, Patricia Present Miles, Linda Excused Salter, Tiffany Present Smith, Harriet Present Staff Members & Board Reps. Conners, Dana Present Zimmer, Ronna (Foundation Rep) Excused Brimberry, Tom (Friends Rep) Excused Mays, Yvette Present Rider, Jimi (MN Branch Mgr.) Present Welcome Patricia Lawler convened the meeting at 1:30 pm. Christine Hennessey resigned from the board. The county has posted the opening of the position online. Database Spotlight Main Library Branch Mgr., Jimi Rider presented Data Axel Reference Solutions. Public Comment No public comments. Agenda Review Approved as written Approval of Previous Minutes Minutes 11 21 2024 LAB The minutes from the last board meetings on October 17, 2024, were sent to the board prior to the meeting for review. Motion: Ellen Haragan MOVED, SECONDED by Harriet Smith, to accept the minutes of the 10/17/24 meeting as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Correspondence None received. Friends of the Library Tom Brimberry was unable to attend today’s meeting, but sent the following email: Friends of the Library have been meeting regularly and planning for new members, new officers, and new activities and events. Library Foundation The board met today. They have approved their annual fundraising letter and gave the library a check for $55,000 for enhancements at Pine Valley, Pleasure Island and Northeast libraries. Director’s Report Dana Conners reported the following: Project Grace Completion is still scheduled for July 2025. We will close the current main library in August and reopen the new site in October. The crane on the site will be removed tomorrow (11/22/24). In preparation for the move, the Main library has been doing extensive weeding of our collection. Our book vendors are preparing “opening day” collections that we can add & remove books from. A Request for Qualifications (RFQ) went out this week to create a public art piece to be displayed outside of the new Public Library and Cape Fear Museum as part of the Grace District in downtown Wilmington. The vision for this public art would be to honor Michael Jordan and the Jordan family, and pay tribute to their local, national, and global impact in a public space for all to see. Currently, there is no other public statue or artwork honoring Michael Jordan in Wilmington, so this will be a unique centerpiece in the community that is long deserved. Northchase Minutes 11 21 2024 LAB This site will also have an art installation. The county is currently in negotiations with the artist. We are working on budget requests for this new site. Staff Vacancies: 2 Casual Part-time staff members at Pine Valley & Pleasure Island New Staff: Library Associate @ Main in Local History. Dana Ardis will start of Dec. 10th. Cape Fear Book Fest Begins tomorrow (11/22/24) with a Cover-to-Cover Book Sale. 35 local authors will be on site to meet customers and sell their books. 5pm – 8pm. On Saturday 11/23/24 from 10am – 5pm, the WriteOn! Conference will be held. Workshops to help writers navigate publishing. The keynote speaker will be NC native Wiley Cash. 210 people are registered. An afterparty will be at Front Street Brewery from 6pm – 9pm on Saturday. Donation Drives The library has been a collection site for numerous organizations over the years. We had made the decision to reduce the number of agencies we assist to ensure they align with our Strategic Plan. IE: Stuff the Bus – provides students with supplies that promote learning. Budget NHC held a budget kickoff meeting this week. The library will be including Project Grace and Northchase in this budget request. Hoopla The pricing model for Hoopla has been unsustainable. The library has decided to cancel Hoopla at the end of the year. The funding will move to Libby with additional available now titles. We are also adding Freegal for Music streaming and Kanopy for movie streaming services. New Business Proposed 2025 Board Meeting Schedule The schedule was presented to the board and was accepted . Policy Reviews Dana Conners has prepared a detailed Policy Review packet for the board. The following policies were reviewed, discussed and put to a vote for approval: Minutes 11 21 2024 LAB 1.0 Privacy Motion: Patricia Lawler MOVED, SECONDED by Tiffany Salter, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 2.0 Facilities Motion: Tiffany Salter MOVED, SECONDED by Ellen Haragan, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 3.1 Registration Motion: Patricia Lawler MOVED, SECONDED by Harriet Smith, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 3.2 Loans Motion: Lynn Kozik MOVED, SECONDED by Ellen Haragan, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 4.2 Internet Access Motion: Patricia Lawler MOVED, SECONDED by Tiffany Salter, to accept the revised policy as modified. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 8.0 Library Conduct Motion: Lynn Kozik MOVED, SECONDED by Ellen Haragan, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 8.3 Unattended Children and Dependent Adults Motion: Lynn Kozik MOVED, SECONDED by Tiffany Salter, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 9.0 Gifts, Fundraising and Sponsorships Motion: Lynn Kozik MOVED, SECONDED by Ellen Haragan, to accept the revised policy as modified. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 13.0 Collection Development Motion: Lynn Kozik MOVED, SECONDED by Emily Colin, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 13.4 Reference Collection Motion: Emily Colin MOVED, SECONDED by Harriet Smith, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 13.5 Serials Collection Minutes 11 21 2024 LAB Motion: Harriet Smith MOVED, SECONDED by Emily Colin, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. 13.6 Local History Collection Motion: Lynn Kozik MOVED, SECONDED by Patricia Lawler, to accept the revised policy as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Old Business None Adjournment The board adjourned the meeting at 3:10 We do not have a meeting in December. Next Meeting on January 16, 2025 at the Main Library Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.