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HomeMy WebLinkAboutMeeting Minutes 09-18-24t-z T11 I \7SHNP NEW HANOVER COUNTY Non -County Agency Funding Committee Government Center GC Meeting Room 155 Wednesday, September 18, 2:30 pm MEETING MINUTES In Attendance Gwen Hill Shane Hartley Clare Kiley Scott Steinhilber John Hinnant Gail Eddie Amanda Kostusiak Candy Robbins 1. Introduction of Agencies in attendance Agencies introduced themselves (name and agency). There were approximately 10 agencies represented at this meeting. 2. Introduction of New Hanover County staff Gwen Hill, Scott Steinhilber and Amanda Kostusiak introduced themselves. 3. Introduction of Committee Members & Announcement (see other side) Committee members introduced themselves and read their announcement. 4. Calendar for FY24-25 Process Gwen talked about the calendar and asked committee members to check over the dates set for committee meetings for the fiscal year. Some of the dates in the spring haven't been scheduled yet but once the calendar has been set and voted on by the Board of Commissioners they will be scheduled. Calendar invites will go out to the committee later this week on all other meetings scheduled. 5. FY23-24 Year End Report Summary Gwen went over the Year -End Report Summary. She asked that everyone read over it and ask any questions that come to mind. "All Spent" means funding was spent but not as it was targeted to be spent. "As Planned" means funding was spent exactly how it was targeted to be spent. "Has extension" means the agency was not able to spend all of the funds by June 30 and has requested an extension to do so. They will be expected to spend all of the funds by December 31, 2024, and turn in their year-end report at that time. Advance Youth Outreach was the only agency that had not turned in their year-end report by the time this summary report was done. They did not meet their year-end targets and were not going to accept the remainder of funds but after talking it over with Gwen and finding out they could request an extension they will do that. 6. FY23-24 Survey Results (Q & A added to website) Gwen took the recommendations and suggestions that were on the survey and consolidated them and put into a Q & A document that she and the committee discussed. Most of these were already covered in the application instructions and/or training documents posted on the website. If they have not been addressed before they will be added. Gwen will also make a section on the website called Q & A using some of these. 7. FY25-26 Application and Reporting Form (discuss notes from last FY) During the fiscal year as the committee wants to make note of something to consider changing or talking about further the next fiscal year, Gwen makes a note of it and during the meetings before the application is posted the committee goes over these notes to discuss and make a decision on. There was not much time left in the meeting, Gwen read these aloud for the committee to consider and discuss at the next meeting. These are: 1. Thoughts on lowering the cap of $50,000 for each program or getting rid of the cap; 2. Revisit salary and; 3. Maybe put new programs in a separate category. Some other suggestions made during the meeting were 1. Do we need a question on application asking whether the agency received the survey; and 2. What year was agency established? The committee will look over the application, application instructions and the draft reporting form to see if they'd like to see any more changes before the next meeting. The next meeting is scheduled for Tuesday, October 1 at 3:00 pm.