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HomeMy WebLinkAboutMeeting Minutes 03-12-25t-z T11 I \7SHNP NEW HANOVER COUNTY Non -County Agency Funding Committee Government Center GC Meeting Room 155 Wednesday, March 12, 2025, 10:00 a.m. Meeting Minutes 1. Introduction of Agencies in attendance Beacon Education, Coastal Horizons, ACCESS and Soaring As Eagles were in attendance. 2. Introduction of New Hanover County staff Amanda Kostusiak, David Rice and Gwen Hill were in attendance. 3. Introduction of Committee Members & Announcement (see other side) Shane read the announcement. In attendance were Shane Hartley, Gail Eddie, John Hinnant and Clare Kiley. Candy Robbins was absent. 4. FY24.25 Mid -Year Revort Summary Ouestions from 02/27/25 Meetine There were a few questions that the committee had about the mid -year report summary at the last meeting. David was able to email the agencies and get the answers to those questions. He went over these with the committee. Most of the questions/answers were just clarifications of their targets. 5. Discuss Criteria on Rubric Spreadsheets At the last meeting there were some proposed changes to the criteria. The 6`h" - Demonstrated or Potential Impact of Program Outcome, and Th - Degree Augments or Fills an NHC Gap in Service, were deleted. Criteria #6 is now - Service or program enhances the quality of life for residents of NHC. The maximum rubric score will now be 24 points. Gwen gave new printouts of the revised spreadsheet and will also email an Excel copy to the committee. The committee may use either the electronic, emailed sheet (preferred) or the printout. All completed spreadsheets are due to Gwen on Wednesday, March 26. 6. Answers to Additional Ouestions for Agencies that Reauested FundinL, All of the answers to the additional questions were given to the committee and they were asked to file these in their application books under the agency application. These will be used when the committee starts looking over the applications for ineligible funding requests which will start at their next meeting. 7. Other Discussions Gwen went over the next steps in the recommended funding process with the committee. Once all rubric spreadsheets are received, Scott Steinhilber will add up all the spreadsheets together and put the agencies/programs in order of scoring. He'll also do a scatter plot so the committee can see where the agencies' land on the plot. Once the committee looks this over, they have decided to review all requested expenses on each agency's application to be sure the amounts requested are eligible for funding. The amount of ineligible funding requests will decrease the amount of requested funding. Once that is done, which may take from one to three days, they may have to further decrease to get the total amount of recommended funding to $1.6K. They could have to do tiers and cap the tiers at a certain amount like previous years. Gwen reminded committee members to go ahead and start reviewing through applications and reporting forms and make notes on expenses that they may have questions on whether they're eligible for funding or not so the process will go a little quicker. The committee asked Gwen to email them a copy of the instructions and/or training documents which has information on what is and isn't eligible for funding. John said he was a broker representing Lower Cape Fear Hospice on a commercial property search and needed to recuse himself from discussing their funding request. Candy, since she's on the board at Soaring As Eagles, will need to do the same. It was asked if they needed to leave the room while discussions went on for these two agencies. Gwen said in the past no one had to leave the room. They just didn't participate in the discussion of funding. She said the committee could continue to do it that way or can discuss how they'd like to do that at the next meeting.