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HomeMy WebLinkAbout2025-06-04 Minutes New Hanover County Airport Authority June 4, 2025 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR MEETING June 4, 2025 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, June 4, 2025, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman S. Thompson called the meeting to order at 5:01 p.m. Mr. J. Thompson led the Authority in the pledge of allegiance. Chairman S. Thompson asked Authority members if they had any conflict of . No conflicts of interest or potential conflicts of interest were identified. Airport Authority members present were Spruill Thompson, Chairman; Nick Rhodes, Vice Chairman; Jason Thompson, Secretary; Wanda Copley, Faison Gibson LeAnn Pierce, and Lee Williams. Kemp Burpeau, Senior Deputy County Attorney, was also present. ILM staff present included Jeff Bourk, Airport Director; Robert Campbell, Deputy Airport Director; Granseur Dick, Deputy Airport Director; and Rose Davis, Executive Assistant. Approximately 15 guests from the public attended the Authority meeting. APPROVAL OF MINUTES The Authority has reviewed the minutes of the Authority meeting on May 5, 2025. Mr. Williams MOVED, SECONDED by Mr. J. Thompson to approve the minutes of the May 5, 2025, meeting as submitted. Upon vote, the MOTION WAS APPROVED. APPROVAL OF CONSENT AGENDA Mr. Rhodes MOVED, SECONDED by Mr. J. Thompson to approve the Consent Agenda items as presented. Upon vote, the MOTION WAS APPROVED. CONSENT AGENDA ITEMS - The following consent agenda items were approved: a. FY25 Budget Amendment to reallocate funds among accounts. There is no impact to the bottom line of the budget. (A copy of the FY25 Budget Amendment is hereby incorporated as part of the minutes and are contained in Exhibit Book III, page 231.) b. FY26 Schedule of Fees, Rents, and Charges. (A copy of the FY26 Schedule of Fees, Rents, and Charges is hereby incorporated as part of the minutes and are contained in Exhibit Book III, page 232.) c. Amendment #4 to Ardurra work authorization #2, adding $13,200 for additional layout and stormwater scope related to shifts to accommodate tenant developments on the North Ramp. d. Amendment #1 to Ardurra WA #7 (Contract for construction phase testing of Curb & Roadway Phase 1B) adding $20,000 in additional testing & inspection scope as required based on field conditions. PUBLIC COMMENTS None. New Hanover County Airport Authority June 4, 2025 Page 2 FINANCE, MARKETING, AIR SERVICE DEVELOPMENT AND BUSINESS DEVELOPMENT Mr. Campbell recommended, on behalf of the Finance and Business Development Committees, approval of the FY26 budget in the amount of $94,063,000 ($16,477,000 operating expense, $77,586,000 capital expenditures). Mr. Rhodes MOVED, SECONDED by Mr. Williams to approve the FY26 budget as presented. Upon vote, the MOTION WAS APPROVED. (A copy of the FY26 Budget is hereby incorporated as part of the minutes and are contained in Exhibit Book III, page 233.) Mr. Campbell reviewed the monthly financials, monthly activity and performance reports, and the marketing report. Mr. Bourk pointed out that April 2025 outpaced July 2023. ILM is growing fast and 2025 should be our strongest year yet. Mr. Bourk updated the Authority on the Roundtable Air Service event that was hosted in Wilmington with 9 different airlines and airports from around the country. This event provided a lot of good exposure to the airlines who may be considering adding service out of ILM in the future. OPERATIONS AND FACILITIES Using slides, Mr. Bourk reviewed the Vision Plan budget showing Phase 2 of the Terminal Road, Curb and Parking project at $90M. At the time the budget was developed and approved by the Authority, there was $10M in funding that was anticipated that now may not be received. If the project costs $90M, then ILM will drop below the $25M reserve amount that the Board has set as policy for this organization to maintain at or above based on projected project cash flows. ILM staff has worked with everyone involved in the project to get the cost of the project scaled down to $80M. Mr. Bourk reviewed the recommended GMP with Monteith Construction for Phase 2 Road, Curb and Parking in an amount NTE $78.325M, noting that in order to reduce the cost to this amount, $2M in landscaping and approximately $2.9M in miscellaneous other items have been deferred, to include: fountain, overhead roadway signage, nanolumen wall, FF&E, history wall, alternative we are losing. They are still in the program. There will be amendments to this contract to add back in part or all of the deferred items, as funding becomes available. Mr. Bourk noted the ILM team and all the engineers and consultants did an excellent job helping to reduce the cost of this project. Mr. Bourk explained the Contract Manager at Risk (CMAR) building on this project, they are the contract manager managing the project. Mr. Bourk shared a slide showing the bidding summary for the project. There are 32 contracts that make up this $78M project. There were 102 bids on the 32 contracts. On average there were more than 3 bidders on each discipline and the two that only had 1 bidder were sole source products by design. That is why we got such good pricing. New Hanover County Airport Authority June 4, 2025 Page 3 Chairman S. Thompson suggested that the items related to the CMAR contract could be approved as a slate and be voted on all at one time, since they are all interrelated. Mr. J. Thompson MOVED, SECONDED by Mrs. Copley to approve items a-e, less b as listed on the agenda, as a slate. Upon vote, the MOTION WAS APPROVED. Item b as listed on the agenda will be considered separately. The following items were approved as a slate: a. Amendment #7 to CMAR Contract with Montieth Construction for Phase 2 Road and Curb/Parking Garage Project NTE $78.0M. c. Contract services with RS&H for Phase 2 construction services NTE $1,547,297 pending IFE. (QA Testing $800,000; RPR $634,040; and DBE $113,257) d. Amendment for RS&H for Additional Design Services adding NTE $215,000, for expanded surface lot designs associated with Phase 1B and 2, pending IFE. e. Approval of contracted services for Additional Owners Rep services NTE $205,000 Mr. Dick recommended the approval of the following action items on behalf of the Facilities Committee: b. Amendment to the RS&H Master Services contract, extending the term 12 months, limited solely to the original terms, conditions, services and scope of the current ongoing Roadway, Curb & Canopy project. Mr. J. Thompson MOVED, SECONDED by Mr. Williams to approve the Amendment to RS&H Master Services contract as presented. Upon vote, the MOTION WAS APPROVED. f. Purchase of a 2024 Ford F350 Shuttle from Model 1 in an amount NTE of $129,000. Shuttle will complete the initial ILM fleet, allowing for maintenance rotations. Mr. Rhodes MOVED, SECONDED by Mr. J. Thompson to approve the purchase of a 2024 Ford F350 Shuttle as presented. Upon vote, the MOTION WAS APPROVED. g. Amendment 3.2 to Talbert & Bright work authorization 23-01 for modifying construction documents for the Runway 6-24 Rehabilitation, adding $19,882 of scope fee. Mr. Williams MOVED, SECONDED by Mr. J. Thompson to approve Amendment 3.2 to Talbert & Bright Work Authorization 23-01 as presented. Upon vote, the MOTION WAS APPROVED. h. Agreement with ProDIGIQ for SMS Module for 5 Years at $61,100 per year, plus $107,740 in one-time up-front setup costs. Following a brief discussion, Mr. Williams MOVED, SECONDED by Mr. J. Thompson to approve the Consent Agenda items as presented. Upon vote, the MOTION WAS APPROVED. New Hanover County Airport Authority June 4, 2025 Page 4 Mr. Dick reviewed the status of ongoing projects including the Curb project Phase 1B, parking expansion, new ticket counter bag belt and East Ramp Utility project. Mr. Dick shared current photos of the ongoing parking lot construction project. Mr. Dick reviewed the Operations Chart. Mr. Bourk shared slides of the Terminal Phase 6 layout for review and discussion. The first layout shows additional 1000 SF to allow for 4 gates instead of 3 and potentially adding ramp area for hard stand positions. The second layout shows the hold room area, with restrooms, concessions and gate locations. Under the Vision Plan this is programmed to start construction by July 2027 and completion by July 2028. Before the Terminal expansion can begin the large blue/green area on the first layout needs to be completed. Mr. Bourk shared the list of community outreach events that the ILM team have participated in over the last month, which included: ILM Tenant Luncheon Eli Lilly/Frontier Tour and Update Roundtable Event Welcome and Update WBD Staff Update CREW Presentation ILM Aerospace Foundation General Aviation Day Wilmington Central Rotary Club Chamber Annual Elected Officials BBQ UNFINISHED BUSINESS None. NEW BUSINESS Chairman Thompson called for a motion for the Authority to enter into Closed Session to consult with legal counsel pursuant to N.C.G.S. §143-318.11(a)3. Mr. Willaims MOVED, SECONDED by Mr. J. Thompson for the Authority to go into Closed Session. Upon vote, the MOTION WAS APPROVED. All persons not Authority members or ILM staff were asked to leave the meeting. The Authority went into closed session at 5:28 pm. New Hanover County Airport Authority June 4, 2025 Page 5 Mr. Williams MOVED, SECONDED by Mr. J. Thompson to return to open session. Upon vote the MOTION WAS APPROVED. OPEN SESSION The Authority returned to open session at approximately 5:58 pm. Chairman S. Thompson reported that the Authority completed its consultation with legal counsel. No action was taken. Prepared by: Respectfully Submitted: Rose M. Davis _______________________________ Jason Thompson, Secretary Date of Approval: July 9, 2025