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Home My WebLink AboutBoard Meeting Agenda Packet 08-06-2025MEETING AGENDA Date: August 6, 2025 Time: 5:30 PM Location: Bd of Elections Office, Conference Room Type: Special Rae Hunter-Havens, Director Caroline Schulte, Deputy Director Joey Worsley, Database & Systems Specialist Joan Geiszler-Ludlum, Administrative Technician Scheduled Attendees: Jamie Getty, Chair John Lyon, Secretary Derrick R. Miller, Member James (Jim) Battle Morgan, Jr., Member Beverly Setz, Member Mark Payne, Board Legal Counsel Visitor(s): Tufanna Bradley, Assistant County Manager AGENDA ITEMS 1.Meeting Opening a.Call to Order b.Pledge of Allegiance c.Approval of Agenda 2.Public Comment Period •2-minute limit •20-minute limit total 3.New Business •2025 Municipal Elections Early Voting Plan 4.General Discussion •Other Elections-Related Matters 5.Closed Session (N.C. Gen. Stat. §§ 143-318.11(a)(3) and (a)(6) 6.Adjournment *Agenda packets are sent via email in advance of meetings. Special Meeting New Hanover County Board of Elections August 6, 2025 Subject: Approval of Agenda Summary: N/A Board Action Required: Staff recommends approval Item # 1c Special Meeting New Hanover County Board of Elections August 6, 2025 Subject: Public Comment Period Summary: This is an opportunity for members of the public to provide comments on elections-related matters. Each commenter will be limited to two minutes. There is a limit of 20 minutes total for the public comment period. Board Action Required: Discuss as necessary Item # 2 Item # 2 Special Meeting New Hanover County Board of Elections August 6, 2025 Subject: 2025 Municipal Elections Early Voting Plan Applicable Statutes and/or Rules: N.C. Gen. Stat §§ 163-227.2(b) and 163-227.6(e) Summary: The New Hanover County Board of Elections unanimously approved an early voting plan for the 2025 Municipal Elections on July 22, 2025. The plan includes one early voting site at the Northeast Library, which will serve as an in lieu of site to the county board office. The Board may amend this plan before the August 8, 2025, deadline for submitting early voting plans to the NC State Board of Election. The early voting period for each election begins on the third Thursday before the election and ends on the Saturday before the election. For the 2025 Municipal Elections, the early voting period begins on Thursday, October 16 and ends on Saturday, November 1. At minimum, early voting must be available within the county board of elections office, or at an in lieu of site, from 8:00 am to 5:00 pm on weekdays and 8:00 am to 3:00 pm on last Saturday. The board may choose to use the larger multipurpose room adjacent to the administrative office for the office site or the David E. Paynter Room at the Northeast Library as an in-lieu of office site. The requirements for an in lieu site are 1) in the same city or town as the county board of elections office, and 2) either within 4 miles driving distance of the county board office or within 10 minutes driving time, using Google Maps or similar online calculator. As part of this decision, the board may wish to discuss the space needs for conducting absentee meetings so the board can determine whether our conference room provides enough space to meet the operational needs for conducting the review of absentee applications and completing the preparatory steps for counting the absentee ballots on Election Day. Any other operating schedule for the office site, or the inclusion of additional early voting sites, requires the unanimous approval of an early voting implementation plan by the county board. In odd-numbered elections, the additional sites are not required to be open the same hours and days as the office site. However, there is a requirement that all additional sites be open for the same days and hours. If the county board is unable to reach unanimity regarding an early voting plan, a member or members of the board may petition the NC State Board of Elections to adopt a plan for it. If petitioned, the State Board may also receive and consider an alternative petition from another member or members of the county board. The State Board is not limited to adopting a specific plan submitted by a county board member and can adopt a different plan altogether if they deem it more appropriate for the county. Item # 3 In recent municipal elections, the board has unanimously voted to offer extended voting hours during the second weekend to provide greater opportunities for eligible voters to cast their ballots. Document/s Included: 2025 Municipal Elections Possible Sites and Plans, 2017-2023 Municipal Elections Voter Turnout Statistics, New Hanover County Statistics Report by Municipality and Precinct, NHC Municipal Map, and Resolution to Adopt an Early Voting Plan (provided at meeting) Board Action Required: Discuss as necessary 2025 Municipal Elections Proposed Early Voting Implementation Plans POSSIBLE SITES Site Code: GVT Name: Board of Elections Building (1,458 Sq Ft) Address: 226 Government Center Drive Voting Enclosure: Multipurpose Room Exterior Enclosure Parking Exterior Entrance Curbside Site Code: NLB Name: Northeast Regional Library (Approx 2,900 Sq Ft) Address: 1241 Military Cutoff Road. Wilmington, NC 28405 Voting Enclosure: David E. Paynter Room Exterior, Entrance, and Parking Exterior Entrance Curbside Enclosure Exterior and Parking Interior Pathway The site can be used as an "in lieu site" for the county board of elections office. Site Code: SRC Name: NHC Senior Resource Center Address: 2222 South College Road Voting Enclosure: Multipurpose Room Exterior Entrance and Curbside Parking Enclosure Curbside and Parking Exterior and Parking Site Code: SRC Name: NHC Senior Resource Center Address: 2222 South College Road Voting Enclosure: Masonboro, Cape Fear, and Riverside Classrooms Entrance Exterior Enclosure Curbside Site Code: CFCC Name: CFCC McLeod Building Address: 411 North Front Street Voting Enclosure: Class Room Parking Interior Entrance Enclosure from Interior Entrance and Auditorium Seats Voter Exit Parking Entrance Additional Parking Electioneering/Curbside Site Code: SKY Name: Skyline Center Address: 929 North Front Street Voting Enclosure: Meeting Room Primary Parking Secondary Parking Walking Path to Entrance Exterior Entrance Lobby Entrance to Pathway Pathway to Enclosure Voting Enclosure Possible Curbside Site Code: CB Name: Carolina Beach Police Training Room Address: 1121 Lake Park Boulevard North, Carolina Beach, NC 28428 Voting Enclosure: Police Training Room Exterior Curbside Parking Exterior Pathway Enclosure Exterior Entrance PLAN OPTIONS 2025 Municipal Elections Early Voting Period Thursday, October 16th to Saturday, November 1st Base Plan - Additional weekend hours beyond Statutory Minimum **If not used as an "in lieu site" for the county board of elections office. Expanded Plan 1 - Staggered Start Date & Same Hours As Office Site Expanded Plan 2 - Staggered Start Date & Different Hours As Office Site ESTIMATED COMPENSATION COSTS BY PLAN ESTIMATED ELECTION OFFICIAL COMPENSATION PER SITE AND PLAN Base Plan With Same Start Date & Hours Board of Elections Office Site $22,578.00 Possible Additional Early Voting Sites Senior Resource Center Site $22,578.00 Northeast Library Site ** $22,578.00 Downtown Site $17,173.00 Carolina Beach Town Hall Site $17,173.00 **If not used as an "in lieu site" for the county board of elections office. Expanded Plan 1- Staggered Start Date & Same Hours As Office Site Board of Elections Office Site $22,578.00 Possible Additional Early Voting Sites Senior Resource Center Site $11,448.00 Northeast Library Site ** $11,448.00 Downtown Site $9,368.00 Carolina Beach Town Hall Site $9,368.00 **If not used as an "in lieu site" for the county board of elections office. ESTIMATED ELECTION OFFICIAL COMPENSATION PER SITE AND PLAN Expanded Plan 2- Staggered Start Date & Different Hours As Office Site Board of Elections Office Site $22,578.00 Board of Elections Office Site Possible Additional Early Voting Sites Senior Resource Center Site $8,478.00 Northeast Library Site ** $8,478.00 Downtown Site $6,998.00 Carolina Beach Town Hall Site $6,998.00 **If not used as an "in lieu site" for the county board of elections office. 2017-2023 Municipal Elections Early Voting Statistics 2017 MUNICIPAL ELECTIONS Early Voting Votes Cast Total Early Voting Votes 2,769 % Vote during Early Voting 19.79% 2017 Municipal Elections Early Voting Period Thursday, Oct. 19, 2017, to Saturday, Nov. 4, 2017 Weekly Schedule Location and Times Early Voting Site Week # Days All Sites Site Name Room Address Week 1 Thurs - Fri 8-5 Government Center Complex Suite 34 230 Government Center Dr Week 2 Mon - Fri 8-5 Sat 8-5 Week 3 Mon - Fri 8-5 Sat 8-1 Election Date Total Registered Voters Total Ballots Cast Percent Voter Turnout 11/07/2017 95,531 13,990 14.64% 142 158 178 189 186 176 164 113 231 215 192 224 327 274 0 50 100 150 200 250 300 350 Thurs 10/19 Fri 10/20 Mon, 10/23 Tues, 10/24 Wed, 10/25 Thurs, 10/26 Fri, 10/27 Sat, 10/28 Mon, 10/30 Tues, 10/31 Wed, 11/1 Thurs, 11/2 Fri, 11/3 Sat, 11/4 Vo t e s C a s t Date 2017 Municipal Elections Early Voting Votes Cast by Date Total 130 211 383 456 442 353 354 302 138 0 50 100 150 200 250 300 350 400 450 500 Vo t e s C a s t Time of Day 2017 Municipal Elections Early Voting Votes Cast by Time of Day 8 AM 9 AM 10 AM 11 AM 12 PM 1 PM 2 PM 3 PM 4 PM 2019 MUNICIPAL ELECTIONS Early Voting Votes Cast Total Early Voting Votes 4,191 % Vote during Early Voting 22.91% 2019 Municipal Election Early Voting Period Wednesday, Oct. 16, 2019, to Friday, Nov. 1, 2019 Weekly Schedule Location and Times Early Voting Site Week # Days All Sites Site Name Room Address Week 1 Wed - Fri 8-5 Government Center Complex Suite 34 230 Government Center Dr Week 2 Mon - Fri 8-5 Sat 9-4 Sun 12-4 Week 3 Mon - Fri 8-5 Election Date Total Registered Voters Total Ballots Cast Percent Voter Turnout 11/05/2019 95,154 18,292 19.22% 163 174 162 201 202 200 210 185 191 315 354 300 399 403 732 0 100 200 300 400 500 600 700 800 Wed, 10/16 Thurs, 10/17 Fri, 10/18 Mon, 10/21 Tues, 10/22 Wed, 10/23 Thurs, 10/24 Fri, 10/25 Sat, 10/26 Sun, 10/27 Mon, 10/28 Tues, 10/29 Wed, 10/30 Thurs, 10/31 Fri, 11/1 Vo t e s C a s t Date 2019 Municipal Elections Early Voting Votes Cast by Date Total 137 296 509 508 626 580 572 490 281 116 76 0 100 200 300 400 500 600 700 Vo t e s C a s t Time of Day 2019 Municipal Elections Early Voting Votes Cast by Time of Day 8 AM 9 AM 10 AM 11 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM 6 PM 2021 MUNICIPAL ELECTIONS Election Date Total Registered Voters Total Ballots Cast Percent Voter Turnout 11/02/2021 98,334 23,671 24.07% Early Voting Votes Cast Total Early Voting Votes 9,659 % Vote during Early Voting 40.81% 2021 Municipal Election Early Voting Period Thursday, Oct. 14, 2021, to Saturday, Oct. 30, 2021 Weekly Schedule Location and Times Early Voting Sites Week # Days All Sites Site Name Room Address Week 1 Thurs - Fri 8-5 Northeast Library David E. Paynter Room 1241 Military Cutoff Rd Week 2 Mon - Fri 8-5 Senior Resource Center Masonboro, Riverside, and Cape Fear Rooms 2222 South College Rd Sat 12-5 CFCC Health Sciences Bldg. Rooms L-110A and L- 112 415 North 2nd St Sun 12-5 Week 3 Mon - Fri 8-5 Sat 8-3 *One record was administratively processed on 11/4. 458 511 584 549 485 473 512 285 249 597 874 875 921 1,196 1,089 1 0 200 400 600 800 1,000 1,200 1,400 Thurs, 10/14 Fri, 10/15 Mon, 10/18 Tues, 10/19 Wed, 10/20 Thurs, 10/21 Fri, 10/22 Sat, 10/23 Sun, 10/24 Mon, 10/25 Tues, 10/26 Wed, 10/27 Thurs, 10/28 Fri, 10/29 Sat, 10/30 Thurs, 11/4 Vo t e s C a s t Date 2021 Municipal Elections Early Voting Votes Cast by Date Total 1,444 4,042 4,173 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 CFCC NLB SRC Vo t e s C a s t Early Voting Site 2021 Municipal Elections Early Voting Votes Cast by Site Total 392 705 1,144 1,330 1,516 1,406 1,387 1,020 749 9 1 0 200 400 600 800 1000 1200 1400 1600 Vo t e s C a s t Time of Day 2021 Municipal Elections Early Voting Votes Cast by Time of Day 8 AM 9 AM 10 AM 11 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM 6 PM 2023 MUNICIPAL ELECTIONS Election Date Total Registered Voters Total Ballots Cast Percent Voter Turnout 11/07/2021 100,549 21,121 21.01% Early Voting Votes Cast Total Early Voting Votes 8,082 % Vote during Early Voting 38.27% 2023 Municipal Election Early Voting Period Thursday, Oct. 19, 2023, to Saturday, Nov. 4, 2023 Staggered Schedule Weekly Schedule Location and Times Early Voting Sites Week # Days All Sites Site Name Room Address Week 1 Thurs – Fri 8-5 Northeast Library David E. Paynter Room 1241 Military Cutoff Rd Week 2 Mon – Fri 8-5 Sat 12-5 Sun 12-5 Week 3 Mon – Fri 8-5 Sat 8-3 Weekly Schedule Location and Times Early Voting Sites Week # Days All Sites Site Name Room Address Week 1 Thurs – Fri NA Senior Resource Center Masonboro, Riverside, and Cape Fear Rooms 2222 South College Rd Week 2 Mon – Fri NA CFCC Health Sciences Bldg. Rooms L-110A and L- 112 415 North 2nd St Sat 12-5 Carolina Beach Town Hall Police Training Room 1121 N. Lake Park Blvd. Sun 12-5 Week 3 Mon – Fri 8-5 Sat 8-3 232 231 254 290 215 214 253 522 383 889 759 804 836 1,143 1,057 0 200 400 600 800 1,000 1,200 1,400 Thurs, 10/19 Fri, 10/20 Mon, 10/23 Tues, 10/24 Wed, 10/25 Thurs, 10/26 Fri, 10/27 Sat, 10/28 Sun, 10/29 Mon, 10/30 Tues, 10/31 Wed, 11/1 Thurs, 11/2 Fri, 11/3 Sat, 11/4 Vo t e s C a s t Date 2023 Municipal Elections Early Voting Votes Cast by Date Total 999 1,016 3,489 2,578 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 CB CFCC NLB SRC Vo t e s C a s t Early Voting Site 2023 Municipal Elections Early Voting Votes Cast by Site Total 344 573 849 973 1,308 1,346 1,203 792 688 6 0 200 400 600 800 1,000 1,200 1,400 1,600 8 AM 9 AM 10 AM 11 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM Vo t e s C a s t Time of Day 2023 Municipal Elections Early Voting Votes Cast by Time of Day 8 AM 9 AM 10 AM 11 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM NEW HANOVER COUNTY STATISTICS REPORT Bert Database Current As Of 7/17/2025 10:07:46 PM [SUCCESSFUL] JURISDICTION: MUNICIPALITY = 65_B, 65_C, 65_K, 65_W and STATUS = A, I 102,695 Total Voters = Not Hispanic UndesHispanicUndesOtherMulti- RaceAsianWhiteBlackLibUnaRepDemTotal VotersGrouping Pacific IslanderGreNlbCstJfaWtpAmerican Indian 2,156 2,533 33 1,252 48 5,153 4 106 630 23 10 76 3,374 2,526 5,976MUNICIPALITY : CAROLINA BEACH 2 2 0 0 0 0 2,156 2,533 33 1,252 48 5,153 4 106 630 23 10 76 3,374 2,526 5,976PRECINCT : FP08 2 2 0 0 0 0 736 840 6 405 11 1,740 0 18 206 9 4 17 1,158 813 1,988MUNICIPALITY : KURE BEACH 0 1 0 0 0 0 736 840 6 405 11 1,740 0 18 206 9 4 17 1,158 813 1,988PRECINCT : FP03 0 1 0 0 0 0 23,426 40,078 682 28,333 11,815 65,927 202 2,572 10,835 781 465 2,420 53,457 36,727 92,604MUNICIPALITY : WILMINGTON 7 85 0 0 0 0 1,978 1,935 23 803 46 4,251 2 85 315 34 8 75 3,379 1,287 4,741PRECINCT : H02 0 2 0 0 0 0 1,424 1,884 28 1,083 162 3,636 3 79 501 26 12 70 2,894 1,455 4,419PRECINCT : H04 0 0 0 0 0 0 1,558 1,751 24 957 90 3,713 10 80 373 18 6 74 2,975 1,241 4,290PRECINCT : H05 0 0 0 0 0 0 29 60 0 23 12 76 0 4 17 4 0 3 65 45 113PRECINCT : H10 0 1 0 0 0 0 2 6 0 4 0 9 0 3 0 0 0 3 6 3 12PRECINCT : H11 0 0 0 0 0 0 176 276 10 128 44 447 1 33 57 6 3 36 323 232 591PRECINCT : H12 0 1 0 0 0 0 1,991 2,655 39 1,435 176 5,238 9 131 463 86 20 93 4,023 2,007 6,123PRECINCT : M02 0 3 0 0 0 0 952 1,207 17 744 72 2,465 4 70 281 26 3 59 1,279 1,583 2,921PRECINCT : M03 0 1 0 0 0 0 1,283 1,771 24 1,090 238 3,329 17 124 391 60 12 94 2,557 1,520 4,171PRECINCT : M04 0 3 0 0 0 0 229 1,011 22 1,113 695 1,258 5 53 330 17 20 45 1,215 1,118 2,378PRECINCT : W03 0 3 0 0 0 0 409 676 18 736 627 898 3 48 243 7 13 41 1,013 787 1,841PRECINCT : W08 2 2 0 0 0 0 466 809 17 685 131 1,596 2 43 181 18 7 38 1,271 669 1,978PRECINCT : W12 0 1 0 0 0 0 771 2,509 43 2,610 2,370 2,284 18 265 898 53 56 286 2,993 2,666 5,945PRECINCT : W15 1 12 0 0 0 0 1,069 1,422 21 888 155 2,775 9 94 306 46 18 51 2,149 1,203 3,403PRECINCT : W16 0 3 0 0 0 0 735 943 12 664 206 1,842 2 52 204 40 8 43 1,541 771 2,355PRECINCT : W17 1 1 0 0 0 0 1,409 2,325 52 1,433 356 4,072 9 172 555 41 19 160 2,688 2,376 5,224PRECINCT : W21 0 5 0 0 0 0 607 2,056 39 2,109 1,132 2,890 7 131 597 33 26 97 2,510 2,209 4,816PRECINCT : W25 0 5 0 0 0 0 518 1,231 26 1,009 504 1,825 11 111 301 16 19 110 1,527 1,150 2,787PRECINCT : W26 0 3 0 0 0 0 391 1,321 23 1,440 627 2,127 8 60 323 16 14 63 1,944 1,168 3,175PRECINCT : W27 0 0 0 0 0 0 237 1,361 30 1,920 1,883 1,043 11 75 493 9 37 72 1,833 1,646 3,551PRECINCT : W29 0 3 0 0 0 0 Page 1 of 2Jul 18, 2025 11:58:26AM BertStat.rpt Not Hispanic UndesHispanicUndesOtherMulti- RaceAsianWhiteBlackLibUnaRepDemTotal VotersGrouping Pacific IslanderGreNlbCstJfaWtpAmerican Indian 1,479 2,494 46 1,769 691 4,117 21 241 655 50 25 221 2,979 2,600 5,800PRECINCT : W30 0 12 0 0 0 0 1,350 1,834 31 1,213 228 3,731 3 86 339 33 11 69 2,807 1,556 4,432PRECINCT : W31 1 4 0 0 0 0 2,076 2,452 33 1,163 123 4,870 14 153 507 37 22 159 3,814 1,753 5,726PRECINCT : W33 0 2 0 0 0 0 1,200 3,692 65 1,760 773 3,881 21 216 1,710 61 66 312 2,919 3,499 6,730PRECINCT : W34 2 13 0 0 0 0 1,087 2,397 39 1,554 474 3,554 12 163 795 44 40 146 2,753 2,183 5,082PRECINCT : W35 0 5 0 0 0 0 759 959 12 397 6 1,867 3 11 223 11 5 16 1,447 664 2,127MUNICIPALITY : WRIGHTSVILLE BEACH 1 0 0 0 0 0 759 959 12 397 6 1,867 3 11 223 11 5 16 1,447 664 2,127PRECINCT : WB 1 0 0 0 0 0 102,695 30,387 27,077 44,410 733 11,880 74,687 209 824 484 2,707 11,894 2,529 59,436 40,730 Total 10 88 0 0 0 0 Page 2 of 2Jul 18, 2025 11:58:26AM BertStat.rpt Special Meeting New Hanover County Board of Elections August 6, 2025 Subject: General Discussion Summary: This is an opportunity for discussion on other elections-related matters not included in the meeting agenda. Board Action Required: Discuss as necessary Item # 4 Special Meeting New Hanover County Board of Elections August 6, 2025 Subject: Closed Session Chairman Statement Prior to Closed Session: I move that the Board enter into closed session, under N.C. Gen. Stat. §§ 143-318.11(a)(3) and (a)(6) to discuss personnel matters and receive legal guidance. Applicable Statutes and/or Rules: N.C. Gen. Stat. § 143-318.11(a)(3) and (a)(6) Summary: Closed session is required to discuss personnel matters and receive any legal advice from counsel, either from the county attorney’s office or from newly selected outside counsel under §§ 143- 318.11(a)(3) and (a)(6). Board Action Required: Discuss as necessary Returning to Open Session: I move that the Board return to open session, under N.C. Gen. Stat. §§ 143-318.11(a)(3) and (a)(6), to conduct business remaining before the Board. Item # 2 Item # 5