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Home My WebLink AboutBoard Meeting Agenda Packet 06-10-2025MEETING AGENDA Date: June 10, 2025 Time: 5:30 PM Location: Bd of Elections Office, Conference Room Type: Regular Scheduled Attendees: Derrick R. Miller, Chair Rae Hunter-Havens, Director James Battle Morgan, Jr. Secretary Jessica O’Neill, Program & Outreach Coordinator Natalie Hinton-Stalling, Member Joan Geiszler-Ludlum, Administrative Technician Bruce Kemp, Member Mark Payne, Board Legal Counsel Tom S. Morris, Member Visitor(s): Tufanna Bradley, Assistant County Manager AGENDA ITEMS 1.Meeting Opening a.Call to Order b.Pledge of Allegiance c.Approval of Agenda d.Approval of Minutes 2.Public Comment Period •2-minute limit •20-minute limit total 3.Director Update a.Financial Update b.List Maintenance c.Administrative Update 4.General Discussion •Other Elections-Related Matters 5.Closed Session (N.C. Gen. Stat. §§ 143-318.11(a)(3) and (a)(6) 6.Adjournment *Agenda packets are sent via email in advance of meetings. Regular Meeting New Hanover County Board of Elections June 10, 2025 Subject: Approval of Agenda Summary: N/A Board Action Required: Staff recommends approval Item # 1c Regular Meeting New Hanover County Board of Elections June 10, 2025 Subject: Approval of Minutes Applicable Statutes and/or Rules N.C. Gen. Stat. §§ 163-31(e) and 143-318.10(e) Summary: This includes minutes from 5/13/2025 meeting. Board Action Required: Staff recommends approval Item # 1dItem # 1d Board Minutes – 05/13/2025 Page | 1 REGULAR MEETING New Hanover County Board of Elections May 13, 2025 5:30 P.M. ATTENDANCE Members: Staff: Visitors: Public Attendees: Derrick R. Miller, Chair James Battle Morgan, Jr., Secretary Natalie Hinton-Stalling, Member Bruce Kemp, Member Tom Morris, Member Rae Hunter-Havens, Executive Director Caroline Dawkins, Deputy Director Gina Herring, Elections Specialist Joan Geiszler-Ludlum, Administrative Elections Technician Mark Payne, Board Legal Counsel Tufanna Bradley, Assistant County Manager Wendy Hunt, NHCDP; Grant Burchette, John Hinnant, NHC GOP; Clarice Reber, League of Women Voters LCF Virtual Attendees: Nick Splendoria; Anna Cubbage, You Can Vote; Denise Brown; Celeste Parenti 1.MEETING OPENING a.Call to Order Chair Miller called the meeting to order at 5:30 p.m. The New Hanover County Board of Elections meeting was held in the Board of Elections office, 226 Government Center Drive, Wilmington, NC. All members were present. Chair Miller reminded the audience, Board and staff to silence their cell phones; that the meeting is being recorded and live streamed over the internet; and that, with sensitive microphones, it is essential that the audience avoid conversation and crosstalk during Board discussion. b.Pledge of Allegiance Chair Miller invited all in attendance to rise and recite the Pledge of Allegiance. Board Minutes – 05/13/2025 Page | 2 c.Approval of Agenda Member Kemp moved to approve the agenda as submitted, seconded by Member Hinton- Stalling. Motion carried unanimously. d.Approval of Minutes Chair Miller called on the Board members for any corrections or additions to the minutes of the 4/15/2025 meeting. Chair Miller noted one correction on page 3 where the word “for” was omitted. Hearing no additional edits, changes or corrections, Chair Miller said the minutes are approved by unanimous consent. 2._PUBLIC COMMENT PERIOD Chair Miller called upon the public attendees for their comments or questions, limited to two minutes each with a total maximum time of twenty minutes. Clarice Reber of the League of Women Voters Lower Cape Fear expressed her thanks and appreciation to the Board, Director Hunter-Havens and Elections staff for their hard work and diligence during the 2024 General Election. Seeing and hearing no public attendees wishing to comment, Chair Miller closed the Public Comment period. 3.DIRECTOR’S UPDATE Chair Miller called on Director Hunter-Havens for her reports a.Financial Update Director Hunter-Havens reported that through April 2025 about 95.5% of the operating expense budget and 87.2% of salaries are expended. She anticipated routine monthly expenses and annual software renewals through June 30. Salary underspending is due to two staff vacancies since late November. She expects these positions to be filled before the end of the current fiscal year. There were no questions from the Board. b.List Maintenance Director Hunter-Havens reported that list maintenance in April resulted in removal of 672 voter registrations and processed 742 new registrations, 571 registrations without changes, and 900 voter registration updates. The agenda packet includes additional information about the sources of registration, snapshots of administrative processes, and a breakdown of county voter registrations. Board Minutes – 05/13/2025 Page | 3 c.Election Day Chief Judge and Judge Appointments Director Hunter-Havens reviewed the process for appointment of Election Day chief judges and judges. Deputy Director Caroline Schulte and Elections Program and Outreach Coordinator Jessica O’Neill worked over the past 2 months to prepare a list of recommended appointments that will be emailed to the local party chairs after this meeting. Along with the administrative recommendations, the list will include some information about the prior experience of the recommended officials. The party chairs will submit their recommendations and the Board will make the appointments at the August 19 meeting. Deputy Director Schulte noted that the list includes recommendations for 40 of the 41 polling places. The vacant precinct is one where staff are regularly challenged with recruiting officials. For the 2025 municipal elections, we expect to open 27 or 28 precincts on Election Day. That may change should the Board take action to transfer voters from a precinct with expected low turnout to an adjacent precinct. Officials in precincts not scheduled to be open for the municipal election will be invited to staff the open precincts to build skills and experience. The Board members discussed the FY25-26 budget enhancement request for Integra software for improved election official management which is included in the County Manager’s preliminary budget. 4.GENERAL DISCUSSION Chair Miller asked about the meeting schedule in July. The new Board for 2025-26 is scheduled to take their seats in a special meeting on July 22. Director Hunter-Havens noted there is also a regular meeting scheduled on July 15. The Board deferred the decision whether to cancel the July regular meeting to their June meeting. Board Legal Counsel Payne reviewed the effects of several recent court decisions on elections. Griffin v. NC State Board of Elections and Griffin v. Riggs: The US District Court for Eastern North Carolina ordered the State Board of Elections to certify the election in favor of Judge Riggs, scheduled to happen today. Mr. Payne is monitoring the unresolved federal issues remaining before the federal courts. Stein v. Berger: This case is the governor’s NC Constitution challenge to changing who appoints the chair of the State Board of Elections which determines which party holds the majority of seats. The NC Supreme Court allowed the legislative changes to take effect and the new State Board was appointed last week. Governor Stein has appealed the Court of Appeals decision to the NC Supreme Court. The Board members discussed the effects on UOCAVA voters and the group labelled “never residents” in the Griffin challenge which remain before the federal courts because their voting rights are governed by federal statute as well as NC statutes and Constitution. Board Minutes – 05/13/2025 Page | 4 The Board members discussed the status of the county board of elections FY25-26 requested budget and enhancements and reviewed the schedule for adoption of the budget by the County Commissioners. 7. CLOSED SESSION Chair Miller said there is no business requiring a closed session. 6.ADJOURNMENT Member Morris moved to adjourn the meeting, seconded by Member Hinton-Stalling. Motion carried unanimously. The meeting adjourned at 6:25 p.m. The next Board meeting is scheduled to be held on June 10, 2025, at 5:30 p.m., at the Board of Elections office, 226 Government Center Drive, Wilmington, NC. APPROVED BY: RESPECTFULLY SUBMITTED: ____________________________________________________________ JAMES BATTLE MORGAN, JR.RAE HUNTER-HAVENS SECRETARY ELECTIONS DIRECTOR Regular Meeting New Hanover County Board of Elections June 10, 2025 Subject: Public Comment Period Summary: This is an opportunity for members of the public to provide comments on election-related matters. Each commenter will be limited to two minutes. There is a limit of 20 minutes total for the public comment period. Board Action Required: Discuss as necessary Item # 2 Regular Meeting New Hanover County Board of Elections June 10, 2025 Subject: Director’s Report Summary: a.Financial Update The attached YTD FY24-25 budget report provides the Board with a financial update through the 11th period (May) of this fiscal year. b.List Maintenance Update Per data provided from the Statewide Elections Information Management System (SEIMS), the New Hanover County Board of Elections completed the following in May of 2025: •Removed 487 voters from the voter registration rolls consistent with NC Gen. Stat. §163-82.14. •Processed 738 new registrations, 335 duplicate registrations, and 719 registration updates. c.Administrative Update •Board Member Terms of Office •FY26/27 Goal Introduction •Operational Planning Document/s Included: Financial Year-To-Date Budget Report 11th Period (May); NVRA Report (May 2025) Board Action Required: Discuss as necessary Item # 2 Item # 3 NEW HANOVER COUNTY - LIVE YEAR-TO-DATE BUDGET REPORT Report generated: 06/06/2025 10:18User:rhavensProgram ID: glytdbud Page 1 FOR 2025 11 ACCOUNTS FOR:ORIGINAL TRANFRS/ REVISED AVAILABLE PCT110 GENERAL FUND APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED 16 BOARD OF ELECTIONS 60 SALARIES & BENEFITS 11016100 610000 SALARIES AND WA 564,622 0 564,622 457,876.99 .00 106,745.01 81.1% 11016100 611500 CASUAL PART TIM 360,373 -15,000 345,373 382,066.71 .00 -36,693.71 110.6% 11016100 611600 OVERTIME PAY (O 9,932 0 9,932 18,227.95 .00 -8,295.95 183.5% 11016100 612000 CELL PHONE ALLO 0 675 675 600.00 .00 75.00 88.9% 11016100 621000 SOCIAL SECURITY 42,813 0 42,813 48,929.92 .00 -6,116.92 114.3% 11016100 622000 RETIREMENT-LOCA 76,959 0 76,959 64,847.96 .00 12,111.04 84.3% 11016100 623500 GENERAL 401-K M 13,619 0 13,619 11,894.45 .00 1,724.55 87.3% 11016100 625000 MEDICAL INSURAN 87,336 0 87,336 59,242.07 .00 28,093.93 67.8% 11016100 626000 LONG TERM DISAB 1,471 0 1,471 792.11 .00 678.89 53.8% TOTAL SALARIES & BENEFITS 1,157,125 -14,325 1,142,800 1,044,478.16 .00 98,321.84 91.4% 70 OPERATING EXPENSES 11016100 700000 CONTR SERVS 128,063 52,000 180,063 175,156.22 .00 4,906.78 97.3% 11016100 700328 LEASE EXPENSE 48,385 0 48,385 47,120.88 .00 1,264.12 97.4% 11016100 700329 SUBSCRIPTION SO 16,542 0 16,542 10,222.82 .00 6,319.18 61.8% 11016100 700330 RENT 67,599 0 67,599 66,539.00 .00 1,060.00 98.4% 11016100 700350 ADVERTISING COS 2,250 0 2,250 1,699.13 .00 550.87 75.5% 11016100 700365 CELLULAR EXPENS 17,819 0 17,819 13,820.08 .00 3,998.92 77.6% 11016100 700370 POSTAGE EXPENSE 105,083 -12,500 92,583 76,346.83 16,165.38 70.79 99.9% 11016100 700430 M&R-EQUIPMENT 70,371 0 70,371 68,167.58 .00 2,203.42 96.9% 11016100 700500 PRINTING 88,297 46,490 134,787 128,430.91 6,282.30 73.79 99.9% 11016100 700512 PRINTER-COPIER 51,507 -17,124 34,383 26,408.74 .00 7,974.26 76.8% 11016100 700520 SUPPLIES 11,954 9,500 21,454 19,909.47 .00 1,544.53 92.8% 11016100 700542 SUPPLIES-COMPUT 2,600 850 3,450 3,429.17 .00 20.83 99.4% 11016100 700700 DUES & SUBSCRIP 125 0 125 .00 .00 125.00 .0% 11016100 700825 EMPLOYEE REIMBU 2,500 0 2,500 2,277.62 .00 222.38 91.1% 11016100 700905 TRAINING & TRAV 8,700 1,000 9,700 9,533.39 .00 166.61 98.3% TOTAL OPERATING EXPENSES 621,795 80,216 702,011 649,061.84 22,447.68 30,501.48 95.7% TOTAL BOARD OF ELECTIONS 1,778,920 65,891 1,844,811 1,693,540.00 22,447.68 128,823.32 93.0% TOTAL GENERAL FUND 1,778,920 65,891 1,844,811 1,693,540.00 22,447.68 128,823.32 93.0% TOTAL EXPENSES 1,778,920 65,891 1,844,811 1,693,540.00 22,447.68 128,823.32 NEW HANOVER COUNTY - LIVE YEAR-TO-DATE BUDGET REPORT Report generated: 06/06/2025 10:18User:rhavensProgram ID: glytdbud Page 2 FOR 2025 11 ORIGINAL TRANFRS/ REVISED AVAILABLE PCTAPPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED GRAND TOTAL 1,778,920 65,891 1,844,811 1,693,540.00 22,447.68 128,823.32 93.0% ** END OF REPORT - Generated by RAE HUNTER-HAVENS ** NEW HANOVER COUNTY BOARD OF ELECTIONS NVRA REPORT Reporting Period:-5/1/2025 5/31/2025 Totals Active 158,447 Inactive 23,498 Total Registration 181,945 REPORTING PERIOD Registrations Approved 849 Total Registrations Removed 487 Inactive Registrations Removed 89 New Registrations 00 - No Application Source 2 01 - Public Assistance 15 02 - Disability 1 03 - Other (ESC) 0 04 - Armed Forces 0 05 - DMV 680 06 - Mail-in 12 07 - In-person 6 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 13 17 - Registration Drives 8 21 - Medicaid Renewal 1 96 - FWAB Registrant 0 97 - FPCA Registrant 0 738 Duplicates 00 - No Application Source 36 01 - Public Assistance 4 02 - Disability 1 03 - Other (ESC) 0 04 - Armed Forces 0 05 - DMV 251 06 - Mail-in 4 07 - In-person 2 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 7 17 - Registration Drives 2 21 - Medicaid Renewal 0 95 - Voter Return of NCOA 25 96 - FWAB Registrant 0 97 - FPCA Registrant 0 98 - Voter Change On Confirmation 3 vtr_nvra_stat.rpt Page 1 of 5Jun 06, 2025 10:12 am NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS 99 - Voter Change On Verification 0 335 vtr_nvra_stat.rpt Page 2 of 5Jun 06, 2025 10:12 am NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS Changes of Information 00 - No Application Source 142 01 - Public Assistance 13 02 - Disability 0 03 - Other (ESC) 0 04 - Armed Forces 0 05 - DMV 511 06 - Mail-in 8 07 - In-person 4 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 39 17 - Registration Drives 1 21 - Medicaid Renewal 0 95 - Voter Return of NCOA 0 96 - FWAB Registrant 0 97 - FPCA Registrant 1 98 - Voter Change On Confirmation 0 99 - Voter Change On Verification 0 719 Verifications # of 1st & 2nd verification mailings sent 1,305 # of 1st NCOA mailings sent 0 # of 1st verification returned undeliverable 109 # of verification returned by voter 0 Confirmations # of confirmations returned by voter 3 # of confirmations sent 2,392 # of confirmations returned undeliverable 100 # of confirmations not returned at all 46 COUNTY STATISTICAL Constitution 18 Democratic 48,615 Green 132 Justice For All 16 Libertarian 1,331 No Labels 677 Republican 54,498 Unaffiliated 76,617 We The People 41 American Indian 395 Asian 1,545 Black 17,625 Multi-Racial 760 Native Hawaiian or Pacific Islander 17 White 137,322 Other 4,827 Undesignated 19,454 vtr_nvra_stat.rpt Page 3 of 5Jun 06, 2025 10:12 am NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS Hispanic 4,526 Not Hispanic 110,347 Undesignated 67,072 Female 87,566 Male 73,572 Undesignated 20,807 Unprocessed Registrations - Incomplete Queue 00 - No Application Source 69 01 - Public Assistance 5 02 - Disability 0 03 - Other (ESC) 0 04 - Armed Forces 0 05 - DMV 120 06 - Mail-in 1 07 - In-person 1 08 - Library & High School 0 09 - Spanish Language Application 1 10 - Online Registration 0 17 - Registration Drives 0 21 - Medicaid Renewal 0 95 - Voter Return of NCOA 3 96 - FWAB Registrant 0 97 - FPCA Registrant 0 98 - Voter Change On Confirmation 4 99 - Voter Change On Verification 1 Unprocessed Registrations - Archive Queue 00 - No Application Source 2 01 - Public Assistance 1 02 - Disability 0 03 - Other (ESC) 0 04 - Armed Forces 0 05 - DMV 2 06 - Mail-in 1 07 - In-person 0 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 0 17 - Registration Drives 0 21 - Medicaid Renewal 0 95 - Voter Return of NCOA 0 96 - FWAB Registrant 0 97 - FPCA Registrant 0 98 - Voter Change On Confirmation 0 99 - Voter Change On Verification 0 Unprocessed Registrations - Review Queue 00 - No Application Source 0 01 - Public Assistance 0 02 - Disability 0 03 - Other (ESC) 0 vtr_nvra_stat.rpt Page 4 of 5Jun 06, 2025 10:12 am NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS 04 - Armed Forces 0 05 - DMV 0 06 - Mail-in 0 07 - In-person 0 08 - Library & High School 0 09 - Spanish Language Application 0 10 - Online Registration 0 17 - Registration Drives 0 21 - Medicaid Renewal 0 96 - FWAB Registrant 0 97 - FPCA Registrant 0 vtr_nvra_stat.rpt Page 5 of 5Jun 06, 2025 10:12 am Regular Meeting New Hanover County Board of Elections June 10, 2025 Subject: General Discussion Summary: This is an opportunity for discussion on other elections-related matters not included in the meeting agenda. Board Action Required: Discuss as necessary Item # 4 Regular Meeting New Hanover County Board of Elections June 10, 2025 Subject: Closed Session Chairman Statement Prior to Closed Session: I move that the Board enter into closed session, under N.C. Gen. Stat. §§ 143-318.11(a)(3) and (a)(6) to discuss personnel matters and receive legal guidance. Applicable Statutes and/or Rules: N.C. Gen. Stat. § 143-318.11(a)(3) and (a)(6) Summary: Closed session is required to discuss personnel matters and receive any legal advice from counsel, either from the county attorney’s office or from newly selected outside counsel under §§ 143- 318.11(a)(3) and (a)(6). Board Action Required: Discuss as necessary Returning to Open Session: I move that the Board return to open session, under N.C. Gen. Stat. §§ 143-318.11(a)(3) and (a)(6), to conduct business remaining before the Board. Item # 2 Item # 5