HomeMy WebLinkAboutParks Conservancy Bd Minutes Jan 2014Assembly: The Parks Conservancy Board held its regular meeting on Tuesday, January 21, 2013 at 5:30 P.M. in conference room 119, 230 Government Center Drive, Wilmington, NC.
Present: Faye Brock, Oliver Carter, John Dismukes, Melissa Ivey, Eric Blaesing, Commissioner Beth Dawson and Jeremy Wilson.
Absent: Tom Conway and Theron Marshall.
Staff: Tara Duckworth, Tanya Gurganious, Andy Johnson and Janine Powell.
Topics:
Approval of August minutes. After stating that Commissioner Dawson was marked both present and absent and the minutes should be approved for the August meeting instead of July, Oliver
Carter presented the following motion:
Motion by Oliver Carter; second by Faye Brock that the minutes of the August meeting be approved with the changes as noted above. Upon vote, the motion carried unanimously.
Committee Reports
a. Policy. Oliver Carter shared that the gift acceptance policy was voted on and approved at the last meeting.
b. Volunteer. Faye Brock shared the volunteer committee has been busy. They are now known as the STARS. They are continuing to work closely with the event committee since there is
an event coming up. The committee was initially seeking 20 volunteers, but has actually have surpassed that amount and they now have 30. Draft of new volunteer brochure was passed
around for the board to take a look at.
c. Events. Melissa Ivey shared that the committee has met to discuss the Food Truck Frolic. Logistics, potential sponsors, procedural and logistical aspects were also discussed.
d. Fundraising. Although no committee meeting was held, it was shared that $725 has been received in board contributions. Staff is working on getting a Tax ID Number which will aid
in acquiring funds.
Food Truck Frolic. Eric Blaesing shared that Flo Berry developed a logo for the Food Truck Frolic. The event will be held Sunday, March 23rd, 1-5pm at Ogden Park. Thus far, the following
vendors have been confirmed: Catch, Poor Piggy’s, PT’s Grille, Granny Niece Ice Cream and Noni Bocca Winery.
The event will be promoted with flyers, blast emails and social media posts. Jeremy is working on getting potential sponsors and Melissa is working with the media in an effort to get
some reciprocal agreements. Janine Powell shared that Jeremy Wilson has put together a spreadsheet of potential sponsors. (Sponsorship forms will be emailed to each board member.)
IRS Documentation. Tara Duckworth shared that she and Janine have been trying to figure out what additional information is needed to complete the IRS documentation. Seeking input from
board members who may have more expertise. Once documentation has been completed,
we will receive EIN # and can complete the application to be classified as 501(c) (3).
Non-Agenda Items. Janine Powell shared that Earth Day Alliance needs to find a new home. It is a well-established event with an active committee. The events & volunteer committee s are
interested in taking on Earth Day as our event next year once all of the IRS documentation is in place. This event could be one of our annual fundraisers along with the Food Truck Frolic.
April 26th is the date of the next Earth Day and board members are invited to attend. Andy Johnson reported that the next volunteer event will be a landscape beautification day to be
held at Hugh MacRae Park on Saturday, May 3rd.
Adjournment. Motion by Oliver Carter; second by Eric Blaesing that the meeting be adjourned. Meeting adjourned at 6:10pm.
Transcribed by Tanya Gurganious