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HomeMy WebLinkAboutParks Conervancy Minutes 6 15 21ASSEMBLY The Parks Conservancy Board held its regular meeting on Tuesday, August 17, 2021, 5:30pm at the Airlie Cottage. Present: Garbiella De Souza, Dave Ellegood, Jessica Gray, Cheryl Hannah, Karl Hess, Mark Ihnat, Jim Orr, Tess Osmer and Philip White. Absent: Spero Pekatos Staff: Tara Duckworth, Andy Johnson, Janine Powell, Jodi Rich Janine informed the group that the meeting was being recorded. WELCOME AND APPROVAL OF MINUTES Jessica Gray called the meeting to order. She then asked the group to introduce themselves since we had several new board members. Minutes were approved for the April 20th and June 15th meetings The following motions were presented: Motion by Mark Ihnat, second by Philip White. All were in favor and the minutes were approved. Minutes were also approved for the June 15, 2021 meeting. Motion by Mark Ihnat, second by Philip White. The meeting was called to order by Jessica who welcomed those in attendance. She then asked everyone to introduce themselves since we had not met in person in over a year. 1. Director’s Report. Food Truck Rodeo Update. Treasurers Report.. Old Business/New Business.. 5. Next Meeting Date. The next regularly scheduled meeting will be held on Tuesday, August 17th. Parks Conservancy Meeting Minutes August 17, 2021 Treasurer’s Report: Jodi Rich gave the report for Spero Pekatos. The current balance in the checking account is $60,160.62. July income was $6,429.62.00 which included a check from NC Legacy Tree Fund for the tree planting grant for $$3,493.00; $60 for Plant an Azalea, $20 donation, $1,500 donation for a bench honoring the 50th wedding anniversary of Harley and Terry Sacks, $1,500 in Food Truck Rodeo deposits and interest of .46. The only expenses were for our online payment system. Director’s Report: Tara Duckworth Election of Officers-Tara recommended we keep the current slate and fill one vacancy in the Secretary’s position. Gabriella De Souza nominated herself for Secretary and all were in favor. The slate of officers for 2021-2022 is: Jessica Gary- President Mark Ihnat-Vice President Spero Pekatos- Treasurer Gabriella De Souza-Secretary Meetings- Tara updated the group on the New Hanover County mask mandate that will go into effect Friday, August 20 at 5 pm. And asked the group if they prefer to stay in-person for meetings or go back to virtual meetings. The group decided to table the decision until closer to the October 19, 2021 meeting. An email will be sent out asking for members to choose a preference. Food Truck Rodeo- Tara thanked everyone for their hard work on the event Food Truck Rodeo: Cheryl Hannah Cheryl distributed a list of trucks and money collected. She noted we got great press and a great response from the board. 21 trucks were signed up, but several dropped out. The final number of trucks was 17 and we made $4,270.00 The next Food Truck Rodeo will be held Oct. 31 at Long Leaf Park. Some good opportunities to for Halloween themed activities and also some Pokemon Go activities. Philip asked how this compared to revenue from past events. Jodi explained this was the first event where we implemented a flat fee to participate instead of trying to collect 10% of sales. Jessica noted that the Conservancy tent location was great, and they got to speak to a lot more people. The group also liked that the trucks were spread out and that there was a great mix of food choices. Cheryl noted that with a smaller number of trucks, we have better control over variety and set up. Mark asked if more trucks could be added for the next event at long Leaf. Areas to improve: signs on each truck noting that the funds were going to NHC Parks; Jim noted a missed opportunity to sell Plant an Azalea cards- Janine will make sure they are there for the next event and Mark suggested we add signage about the cards and get a couple of azaleas to display. David asked about expanding beer vendors. Discussion followed about options to maintain a good relationship with Fermental since he’s been so good to us. Tara suggested we re-consider 3rd party events at breweries where we get a portion of sales for the evening. Discussion also about seating for people and sponsors for the event and possible demonstrations by skateboard and bike companies. Mark asked about 2022 dates and staff will have potential dates to consider at the next meeting. Old Business: Hanover Pines Park Update- Tara noted that we will be getting the Owl-theme playground the group discussed at the last meeting. We are in the permitting phase right now and construction should start in the winter and it will 9-12 months to complete construction. Designing Phase II for both Northern Regional Park and Smith Creek Park. Tara shared our vision/idea boards for both. Tess suggested contacting Mossy Fox Studios for some of the art features. Ninja Warrior Course will be added to Long Leaf Park and the current basketball court will be turned into a Kids Court and a new Adult Court will be constructed next to the Ninja Warrior course with a shared shade structure and seating between them New Business: Gabriella shared an update on some projects she is working as part of the City of Wilmington Parks Board and the Friends of the Arboretum board. One is focused on getting skateboarders to help pick up trash- Skate & Sweep events at Greenfield Lake skatepark with a an article coming out in September in the Star News. Jodi explained we have Trash Mobs and have been doing them for many years. Other board members shared how great our Trash Mobs are Hearing no more questions, jessica asked for a motion to adjourn the meeting. Motion made by mark and seconded by Cheryl. Meeting adjourned at 6:18 pm. ADJOURNMENT MOTION: Cheryl Hannah MOVED; SECONDED by Michelle Fogle that the meeting be adjourned. The meeting adjourned at 6:50 pm. Respectfully submitted, Tanya Gurganious Administrative Coordinator -Please note that the above minutes are not a verbatim record of the New Hanover County Parks Conservancy Board meeting.