2006-07-10 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, JULY 10,2006
BOOK 3
PAGE 180
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, July 10, 2006, at 6:33 p.m. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman William A.
Caster; District Commissioner Ted Davis, Jr.; District Commissioner Robert G. Greer; District Commissioner
Nancy H. Pritchett; County Manager Bruce T. Shell; County Attorney Wanda M. Copley and Clerk to the District
Board Sheila L. Schult.
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District
meeting held on June 19,2006, as presented by the Clerk to the District Board.
Motion: District Commissioner Greer MOVED, SECONDED by District Vice-Chairman Caster, to approve the
minutes of the Water and Sewer District meeting held on June 19, 2006, as presented by the Clerk to the District
Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF WASTEWATER MASTERPLAN 2006 UPDATE
County Engineer Greg Thompson reported that in 1999 the New Hanover County Board of Commissioners
and Wilmington City Council approved the development of a County-wide Wastewater Master Plan. The plan was
completed by McKim and Creed in 2001 and used to manage system growth and establish the need for a treatment
capacity upgrade at the Northside Wastewater Treatment Plant.
In 2005, a minor update of the Wastewater Master Plan was completed and focused on broad statistical
zoning population assumptions since the completion of the original Master Plan and did not fully consider the
impact of ongoing and planned development in New Hanover County on capacity at the Southside Plant.
Both County and City staff agree that a comprehensive re-evaluation of the system with an emphasis on
management of wastewater flows for the Northside Wastewater Treatment Plant and Southside Wastewater
Treatment Plant service area is needed. A detailed analysis is needed to verify and or modify population
projections, flow factors, service areas and resultant wastewater flows. Recommendations included in this update
will be made in the form of a Capital Improvements Plan to manage wastewater demands for both conveyance and
treatment capacity through the year 2026.
A system model will be produced along with a comprehensive evaluation of current capacities of the
Northside Wastewater Treatment Plant and the Southside Wastewater Treatment Plant and the implications of
potential flow diversions or capacity management strategies for each as well as examining the sewer needs in the
Highway 421 North corridor.
Staff is requesting the Board award the contract for professional services to McKim and Creed in the
amount of $243,075 and approve the associated budget amendment in the amount of $267,383. A 10% contingency
of $24,308 is requested to cover additional expenses and is included in the budget amendment amount of $267,383.
Tony Bowman, on behalf of McKim and Creed, presented an overview of what the 2006 Master Plan
Update will include. He stated that the Plan will include evaluating where the District is currently and future
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, JULY 10,2006
BOOK 3
PAGE 181
projections. It will be a planning tool to identify problems, deficiencies and capital improvement recommendations
for the Board's consideration. The Plan is expected to be completed within 180 days.
After brief discussion, the Board directed County Engineer Greg Thompson to contact the Towns of
Carolina Beach and Kure Beach and determine the need and interest of being included in the Plan.
Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Pritchett, to award the
contract to McKim and Creed in the amount of $243,075 and approve the associated budget amendment #2007-01.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Budget Amendment Number: 2007-01
Department: General Water/Sewer Capital Projects - Water/Sewer District
BE IT ORDAINED by the New Hanover County Commissioners that the following amendment be made to
the General Water/Sewer Capital Project ordinance:
Section 1. The following appropriation is hereby made to the General Water/Sewer Capital Project Fund,
and that the following revenue is estimated to be available to meet this appropriation.
Expenditure
General Water/Sewer Capital Projects
Capital Project Expense
Decrease
Increase
$267,383
Revenue
General Water/Sewer Capital Projects
Transfer in From Fund 800
Decrease
Increase
$267,383
Section 2. The following appropriation is hereby made to the Water and Sewer District Fund, and that the
following revenue is estimated to be available to meet this appropriation.
Expenditure
Water and Sewer District
Transfer to Capital Projects (General Water/Sewer)
Decrease
Increase
$267,383
Revenue
Water and Sewer District
Appropriated Fund Balance
Decrease
Increase
$267,383
Explanation: To establish budget for Wastewater Master Plan 2006 update.
UPDATE ON THE DISTRICT'S NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM
PERMIT
County Engineer Greg Thompson reported that at the direction of the Board of Commissioners, staff has
been working with WK Dickson in an effort to secure the District's National Pollutant Discharge Elimination
System (NPDES) permit and to explore options for providing sewer along Highway 421 in the northwestern area of
the County. On June 23, staff received a draft permit from the State. This permit represents the renewed NPDES
permit which can be utilized to provide sewer service in the project area.
The new permit will expire on November 30, 2011. The draft permit has been reviewed by our consultant,
WK Dickson, and all requirements and conditions are consistent with the agreements made between the County and
the State during the March 29,2006 stakeholders meeting.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, JULY 10,2006
BOOK 3
PAGE 182
Currently, WK Dickson is arranging meetings with property owners in the project area and compiling
information to be used in those meetings. The acquisition of this permit represents a successful completion of the
first phase of the project and has also helped establish what will be needed to complete the feasibility study
including preliminary design and pricing information.
UPDATE ON THE PROJECT MANAGEMENT INTERVIEW PROCESS ASSOCIATED WITH THE
CONSOLIDATION EFFORT
County Engineer Greg Thompson reported that on Friday, June 30, 2006, a committee comprised of
representatives from New Hanover County and the City of Wilmington interviewed two candidates to provide
Project Management services for the current water & sewer consolidation effort. The successful candidate was the
partnership of O'Brien & Gere and Municipal & Financial Services Group. A local office will be established.
A request for proposals has been made for the Project Management service, and at the request of the City, a
proposal to provide a rate study for both the City and the County will also be obtained. At the Board's July 24,2006
meeting, it is the goal of staff to present a proposal that includes the price and scope of work, for the Board's
approval.
Currently applications are being accepted for the Water and Sewer Consolidation Advisory Board with the
appointment on the Board's August 14, 2006 meeting agenda.
ADJOURNMENT
Hearing no further business, District Chairman Kopp requested a motion to adjourn the meeting.
Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Pritchett, to adjourn the
meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY.
District Chairman Kopp adjourned the meeting at 7:00 p.rn.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board