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Home My WebLink About2006-07-10 Water & Sewer NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, JULY 10,2006 BOOK 3 PAGE 180 ASSEMBLY The District Board of Commissioners of the New Hanover County Water and Sewer District met in Regular Session on Monday, July 10, 2006, at 6:33 p.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman William A. Caster; District Commissioner Ted Davis, Jr.; District Commissioner Robert G. Greer; District Commissioner Nancy H. Pritchett; County Manager Bruce T. Shell; County Attorney Wanda M. Copley and Clerk to the District Board Sheila L. Schult. NON-AGENDA ITEMS District Chairman Kopp announced that time had been reserved for anyone from the public to present an item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes. No items were presented. APPROVAL OF MINUTES District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District meeting held on June 19,2006, as presented by the Clerk to the District Board. Motion: District Commissioner Greer MOVED, SECONDED by District Vice-Chairman Caster, to approve the minutes of the Water and Sewer District meeting held on June 19, 2006, as presented by the Clerk to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF WASTEWATER MASTERPLAN 2006 UPDATE County Engineer Greg Thompson reported that in 1999 the New Hanover County Board of Commissioners and Wilmington City Council approved the development of a County-wide Wastewater Master Plan. The plan was completed by McKim and Creed in 2001 and used to manage system growth and establish the need for a treatment capacity upgrade at the Northside Wastewater Treatment Plant. In 2005, a minor update of the Wastewater Master Plan was completed and focused on broad statistical zoning population assumptions since the completion of the original Master Plan and did not fully consider the impact of ongoing and planned development in New Hanover County on capacity at the Southside Plant. Both County and City staff agree that a comprehensive re-evaluation of the system with an emphasis on management of wastewater flows for the Northside Wastewater Treatment Plant and Southside Wastewater Treatment Plant service area is needed. A detailed analysis is needed to verify and or modify population projections, flow factors, service areas and resultant wastewater flows. Recommendations included in this update will be made in the form of a Capital Improvements Plan to manage wastewater demands for both conveyance and treatment capacity through the year 2026. A system model will be produced along with a comprehensive evaluation of current capacities of the Northside Wastewater Treatment Plant and the Southside Wastewater Treatment Plant and the implications of potential flow diversions or capacity management strategies for each as well as examining the sewer needs in the Highway 421 North corridor. Staff is requesting the Board award the contract for professional services to McKim and Creed in the amount of $243,075 and approve the associated budget amendment in the amount of $267,383. A 10% contingency of $24,308 is requested to cover additional expenses and is included in the budget amendment amount of $267,383. Tony Bowman, on behalf of McKim and Creed, presented an overview of what the 2006 Master Plan Update will include. He stated that the Plan will include evaluating where the District is currently and future NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, JULY 10,2006 BOOK 3 PAGE 181 projections. It will be a planning tool to identify problems, deficiencies and capital improvement recommendations for the Board's consideration. The Plan is expected to be completed within 180 days. After brief discussion, the Board directed County Engineer Greg Thompson to contact the Towns of Carolina Beach and Kure Beach and determine the need and interest of being included in the Plan. Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Pritchett, to award the contract to McKim and Creed in the amount of $243,075 and approve the associated budget amendment #2007-01. Upon vote, the MOTION CARRIED UNANIMOUSLY. Budget Amendment Number: 2007-01 Department: General Water/Sewer Capital Projects - Water/Sewer District BE IT ORDAINED by the New Hanover County Commissioners that the following amendment be made to the General Water/Sewer Capital Project ordinance: Section 1. The following appropriation is hereby made to the General Water/Sewer Capital Project Fund, and that the following revenue is estimated to be available to meet this appropriation. Expenditure General Water/Sewer Capital Projects Capital Project Expense Decrease Increase $267,383 Revenue General Water/Sewer Capital Projects Transfer in From Fund 800 Decrease Increase $267,383 Section 2. The following appropriation is hereby made to the Water and Sewer District Fund, and that the following revenue is estimated to be available to meet this appropriation. Expenditure Water and Sewer District Transfer to Capital Projects (General Water/Sewer) Decrease Increase $267,383 Revenue Water and Sewer District Appropriated Fund Balance Decrease Increase $267,383 Explanation: To establish budget for Wastewater Master Plan 2006 update. UPDATE ON THE DISTRICT'S NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM PERMIT County Engineer Greg Thompson reported that at the direction of the Board of Commissioners, staff has been working with WK Dickson in an effort to secure the District's National Pollutant Discharge Elimination System (NPDES) permit and to explore options for providing sewer along Highway 421 in the northwestern area of the County. On June 23, staff received a draft permit from the State. This permit represents the renewed NPDES permit which can be utilized to provide sewer service in the project area. The new permit will expire on November 30, 2011. The draft permit has been reviewed by our consultant, WK Dickson, and all requirements and conditions are consistent with the agreements made between the County and the State during the March 29,2006 stakeholders meeting. NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, JULY 10,2006 BOOK 3 PAGE 182 Currently, WK Dickson is arranging meetings with property owners in the project area and compiling information to be used in those meetings. The acquisition of this permit represents a successful completion of the first phase of the project and has also helped establish what will be needed to complete the feasibility study including preliminary design and pricing information. UPDATE ON THE PROJECT MANAGEMENT INTERVIEW PROCESS ASSOCIATED WITH THE CONSOLIDATION EFFORT County Engineer Greg Thompson reported that on Friday, June 30, 2006, a committee comprised of representatives from New Hanover County and the City of Wilmington interviewed two candidates to provide Project Management services for the current water & sewer consolidation effort. The successful candidate was the partnership of O'Brien & Gere and Municipal & Financial Services Group. A local office will be established. A request for proposals has been made for the Project Management service, and at the request of the City, a proposal to provide a rate study for both the City and the County will also be obtained. At the Board's July 24,2006 meeting, it is the goal of staff to present a proposal that includes the price and scope of work, for the Board's approval. Currently applications are being accepted for the Water and Sewer Consolidation Advisory Board with the appointment on the Board's August 14, 2006 meeting agenda. ADJOURNMENT Hearing no further business, District Chairman Kopp requested a motion to adjourn the meeting. Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Pritchett, to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. District Chairman Kopp adjourned the meeting at 7:00 p.rn. Respectfully submitted, Sheila L. Schult Clerk to the District Board