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Home My WebLink About2022-09-14 MinutesCAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES SEPTEMBER 14, 2022 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Ms. Adams called the meeting to order at 9:00 AM. II. DETERMINATION OF A QUORUM Mr. Corder moved to excuse Mr. Barfield until his arrival. Mr. Norris seconded the motion, and it passed unanimously. Mr. Barfield arrived at 9:05 AM. Attendee Name Organization Title Status Arrived Jennifer Adams Cape Fear Public Utility Chair Present Authority Wesley Corder Cape Fear Public Utility Vice -Chair Present Authority Jessica Cannon Cape Fear Public Utility Secretary Present Authority William Norris Cape Fear Public Utility Treasurer Present Authority Deans Hackney Cape Fear Public Utility Board Member Present Authority Hollis Briggs Cape Fear Public Utility Board Member Present Authority Larry Sneeden Cape Fear Public Utility Board Member Present Authority Jonathan Barfield Cape Fear Public Utility County Commissioner Present 9:05 Authority AM Charlie Rivenbark Cape Fear Public Utility City Councilman Present Authority Luke Waddell Cape Fear Public Utility City Councilman Present Authority Rob Zapple Cape Fear Public Utility County Commissioner Present Authority Kenneth Waldroup Cape Fear Public Utility Executive Director Present Authority Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present Frank Styers Cape Fear Public Utility Deputy Executive Director Present Cal.,)e Fear Public Utility Authority Page I Minutes Authority Board September 14, 2022 Authority Carel Cape Fear Public Utility Vandermeyden Authority John Malone Cape Fear Public Utility Authority Kristine Irick Cape Fear Public Utility Authority Lori McKoy Cape Fear Public Utility Authority Beth Eckert Cape Fear Public Utility Authority Cammie Bellamy Cape Fear Public Utility Authority Sara Eskew Cape Fear Public Utility Authority Makeba Robinson Cape Fear Public Utility Authority Milton Vann Cape Fear Public Utility Authority Geoffrey Cermak Tristin Rickabaugh Steven Styers Deputy Executive Director Present Water Resource Manager Present Customer Service Director Present Human Resources Director Present Director of EMD Present Assistant PIO Present Administrative Support Specialist Present Compliance Coordinator Present Wastewater Treatment Present Superintendent Wastewater Operations Present Supervisor Wastewater Treatment Present Supervisor Wastewater Treatment Present Supervisor III. ADOPTION OF AGENDA Mr. Norris moved to adopt the day's Agenda. Mr. Corder seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board -Regular Meeting -Aug 10, 2022, 9:00 AM RESULT: ACCEPTED [UNANIMOUS] MOVER: William Norris, Treasurer SECONDER: Larry Sneeden, Board Member AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER There were no public speakers. VI. NACWA AWARDS PRESENTATION Caj.')e Fear Public Utility Authority Page 2 Minutes Authority Board September 14, 2022 Mr. Vandermeyden announced that the Northside and Southside plant staff had been recognized nationally for the calendar year 2021. Mr. Hourihan presented the National Association of Clean Water Agencies Gold Peak Performance Award to Messrs. Milton Vann, Geoffrey Cermak, Tristin Rickabaugh, and Steven Styers. This is the first year CFPUA has received the recognition. Mr. Hourihan thanked wastewater treatment and operations staff for their around -the -clock dedication to their work. Ms. Adams added that receiving the award was no small feat, and the full Board thanked and congratulated staff. VII. CONSENT AGENDA There were no questions on the Consent Agenda, and Mr. Norris moved to approve. Mr. Briggs seconded the motion, and it passed unanimously. 1. Inter -Local Agreement with New Hanover County for CFPUA to Manage Design and Construction of Water and Sewer Mains into the Northern Part of New Hanover County RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Treasurer SECONDER: Hollis Briggs, Board Member AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple 2. Budget Ordinance 23-002 related to ILA for Water and Sewer Mains RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Treasurer SECONDER: Hollis Briggs, Board Member AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple 3. Authorization for the Executive Director to enter into a $3,084,300 contract with Calgon Carbon Corporation for carbon media reactivation and replacement services RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Treasurer SECONDER: Hollis Briggs, Board Member AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple 4. Authorization for the Executive Director to purchase two (2) Tandem Axle Dump Trucks from Custom Truck One Source L.P. for $361,178. Caj.')e Fear Public Utility Authority Page Minutes Authority Board September 14, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Treasurer SECONDER: Hollis Briggs, Board Member AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple 5. Authorization for the Executive Director to enter into a $300,000 contract with HDR, Inc. for a Utility Consolidation Feasibility Study with the Town of Wrightsville Beach RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Treasurer SECONDER: Hollis Briggs, Board Member AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple VIII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles did not have a report for open session. She requested a closed session to discuss a claim and CFPUA v. Chemours and DuPont. ii. Executive Director's Report There were no questions on the regular reports. Staff distributed a printed update on the Strategic Plan, and Mr. Waldroup reported that the update would be an item in his monthly reports going forward. 1. Key Indicators Report ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ................. RESULT: REVIEWED 2. Safety Report RESULT: REVIEWED 3. Environmental Report ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ................. RESULT: REVIEWED B. Committee Reports i. Executive Committee Caj.')e Fear Public Utility Authority Page 4 Minutes Authority Board September 14, 2022 ii. Long Range Planning Committee 1. Long Range Planning Committee -Regular -Aug 25, 2022, 3:00 PM Mr. Sneeden reported that the Committee met on August 25. He recommended that Board members read the three items in the agenda packet that had been reviewed by the Committee. 4. f JLT: NO ACTION REQUIRED is of Lining Burnt Mill Creek Gravity Sewer Outfall I............................................................................................................................................................................................................................................ JLT: REVIEWED ment of Long -Term Strategies for the CFPUA Raw Water Transmission i I............................................................................................................................................................................................................................................ JLT: REVIEWED ig Approval for an Asset Management Strategic Master Plan JLT: NO ACTION REQUIRED Caj.')e Fear Public Utility Authority Page Minutes Authority Board September 14, 2022 RESULT: REVIEWED 4. $60,000 Contract Amendment with Itineris for Customer Enhancements Ms. Irick and Mr. Waldroup presented the item, which had been reviewed and endorsed by the Finance Committee. Ms. Irick answered questions from Board members regarding late fees and impacts on customers. Mr. Waldroup requested Board approval for the contract amendment. Mr. Norris moved the item as a Committee recommendation. Mr. Rivenbark seconded the motion, and it passed unanimously. RESULT: REVIEWED iv. Sustainability Committee 1. Sustainability Committee - Regular- Aug 25, 2022, 2:00 PM .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: NO ACTION REQUIRED 2. Reducing CFPUA's Carbon Footprint Ms. Eckert thanked Board members for their guidance and endorsement of the Strategic Plan. She presented the item and reported the staff and Committee's recommendation. The Committee reviewed successful operational initiatives that had reduced CFPUA's wastewater carbon footprint from 17,324 metric tons of CO2e per million gallons per day in 2019 to 12,367 metric tons of CO2e per MGD in 2021, realizing an average annual 13 percent reduction in two years. CFPUA should further benefit through electrical savings through Duke Energy's carbon plan of a 19 percent reduction by 2030. Ms. Eckert reported that CFPUA projects to reduce inflow and infiltration into the sewer treatment collections system achieve reductions in treatment costs and an associated carbon footprint reduction. That carbon footprint reduction has not yet been calculated and was not included in the data provided to the Committee and Board. Additional carbon reduction can be achieved through operational changes, land use to develop carbon sinks, and the purchase of carbon offsets through verified carbon registries. The Committee considered three options for CFPUA's carbon reduction goal, as follows: Caj.')e Fear Public Utility Authority Page Minutes Authority Board September 14, 2022 "Business as usual," resulting in a 21 percent annual reduction, matching CFPUA'S 2021 carbon reduction; The industry standard goal of 37 percent annual reduction, in line with EPA Energy Star goals; and A more aggressive goal of 50 percent annual reduction, in line with the Paris Climate Agreement. After discussion, the Committee recommended a carbon reduction goal of 43 percent by the year 2030. The goal requires a 2.4 metric ton reduction in CO2e per MGD of wastewater. Mr. Zapple thanked Ms. Eckert for summarizing and explaining complicated concepts. Dr. Cannon requested a Board vote on the Committee recommendation. Mr. Hackney stated that he wanted to ensure that reduction of CFPUA's carbon footprint does not cost ratepayers more in the future and that sustainability initiatives will not impact the ability to deliver water and sewer services. Mr. Waddell reported that he had expressed the same concern to staff during the Sustainability Committee meeting and was assured the goal setting and actions to achieve goals would not impact rates. Dr. Cannon added that affordability is part of the Committee's charge and that Committee members understand that water and sewer production consume large amounts of energy. She stated that the monies allocated to sustainability initiatives and carbon footprint reduction had been set at a maximum $1,000,000 annually. Mr. Hackney recommended that Operations staff be part of the discussions and decision -making process for sustainability initiatives. Following the discussion, Ms. Adams moved the item. Mr. Sneeden seconded the motion, and it passed unanimously. RESULT: REVIEWED v. Human Resources 1. Human Resources Committee -Regular -Aug 30, 2022, 1:30 PM RESULT: NO ACTION REQUIRED 2. Employee & Leadership Development Caj.')e Fear Public Utility Authority Page 7 Minutes Authority Board September 14, 2022 Mr. Briggs reported on initiatives under way to support employees, develop leadership skills, and provide feedback for staff. The management team and mid -level staff are divided into cohorts that will work through 360 evaluations and training together. .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: REVIEWED 3. Diversity, Equity, & Inclusion Mr. Briggs reported that the Committee approved a Diversity, Equity, and Inclusion needs assessment. He and Mr. Rivenbark stated that they were looking forward to seeing the results of the assessment. RESULT: REVIEWED IX. OLD BUSINESS There was no old business. X. AUTHORITY Q & A/CLOSING COMMENTS There were no closing comments or questions. XI. CLOSED SESSION Mr. Rivenbark moved to enter closed session to discuss a claim and CFPUA v. Chemours and DuPont. Mr. Briggs seconded the motion, and it passed unanimously. The Board entered closed session at 9:50 AM. XII. ADJOURNMENT The Board returned to open session and adjourned at 10:47 AM. The next regular meeting of the Cape Fear Public Utility Authority will be Wednesday, October 12, 2022. The Board will meet in the Lucie Harrell Conference Room, New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope Clerk to the Board Caj.')e Fear Public Utility Authority Page