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Home My WebLink About2022-11-09 MinutesCAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES NOVEMBER 9, 2022 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Ms Adams called the meeting to order at 9:00 AM with a quorum present. Mr. Norris moved to excuse Dr. Cannon, Messrs. Briggs and Waddell, and Mr. Rivenbark until his arrival. Hackney seconded the motion, and it passed unanimously. II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived Jennifer Adams Cape Fear Public Utility Chair Present Authority Wesley Corder Cape Fear Public Utility Vice -Chair Present Authority Jessica Cannon Cape Fear Public Utility Secretary Excused Authority William Norris Cape Fear Public Utility Treasurer Present Authority Deans Hackney Cape Fear Public Utility Authority Member Present Authority Hollis Briggs Cape Fear Public Utility Authority Member Excused Authority Larry Sneeden Cape Fear Public Utility Authority Member Present Authority Jonathan Barfield Cape Fear Public Utility Commissioner Present Authority Charlie Rivenbark Cape Fear Public Utility Councilman Present 9:25 Authority AM Luke Waddell Cape Fear Public Utility Councilman Excused Authority Rob Zapple Cape Fear Public Utility Commissioner Present Authority Kenneth Waldroup Cape Fear Public Utility Executive Director Present Authority Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present Carel Cape Fear Public Utility Deputy Executive Director Present Cal.,)e Fear Public Utility Authority Page I Minutes Authority Board November 9, 2022 Vandermeyden Authority Frank Styers Cape Fear Public Utility Deputy Executive Director Present Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Lori McKoy Cape Fear Public Utility Human Resources Director Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority Cammie Bellamy Cape Fear Public Utility Assistant PIO Present Authority Julia Faircloth Cape Fear Public Utility Deputy Chief Financial Officer Present Authority Cord Ellison Cape Fear Public Utility Chief Information Officer Present Authority Judy Lawton Cape Fear Public Utility Executive Assistant Present Authority Janice Gaines Rockhill Community Vice -President Present Organization Jeff Thompson Black & Veatch Present Jim Iannucci New Hanover County Present LeeAnn Bagasala Maudliun & Jenkins Present Accountants Citizens group Rockhill Community Clerk/Executive Secretary to the Present Board Donna S. Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board III. ADOPTION OF AGENDA Mr. Waldroup distributed an addition to the agenda. Mr. Zapple moved to adopt the revised agenda. Mr. Norris seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Oct 12, 2022, 9:00 AM Caj.')e Fear Public Utility Authority Page 2 Minutes Authority Board November 9, 2022 RESULT: ACCEPTED [UNANIMOUS] MOVER: Deans Hackney, Authority Member SECONDER: Larry Sneeden, Authority Member AYES: Adams, Corder, Norris, Hackney, Sneeden, Barfield, Zapple EXCUSED: Cannon, Briggs, Rivenbark, Waddell V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Ms. Gaines spoke on behalf of citizens who live, work, and worship in the Rockhill community. She thanked the Board for the opportunity to speak and requested support and a partnership to provide the community to quality water and sewer services. She requested assistance for timely water testing and requested that grant assistance be considered to help citizens reduce the costs of connecting. Ms. Gaines answered questions from Board members regarding the time frame for testing being done by Chemours and what water resources have been offered by Chemours. Messrs. Barfield and Zapple recommended that CFPUA staff work with County staff to develop ways to assist the community. The Board thanked Ms. Gaines and other community members for attending the meeting. VI. PRESENTATIONS 1. Presentation of the AMWA Gold Award Ms. Eckert and Mr. McLean presented the Association of Metropolitan Water Agencies (AMWA) Gold Award for Exceptional Utility Performance. Employees from across the Authority were present to receive the award. They represented of CFPUA staff's commitment to quality and customer service. The award will rotate between facilities to recognize the contributions of each department. RESULT: REVIEWED 2. 2022 Annual Comprehensive Financial Report Mr. McLean presented the Annual Comprehensive Financial Report for the fiscal year ending June 30, 2022. Ms. Bagasala with CFPUA's auditor, Mauldin and Jenkins, presented the annual audit and required communications to the Board. CFPUA received a clean and unmodified audit opinion, the highest opinion possible. The ACFR is available on CFPUA's website for public review. RESULT: NO ACTION REQUIRED 3. 2022 Annual Report Caj.')e Fear Public Utility Authority Page Minutes Authority Board November 9, 2022 Mr. Waldroup presented the 2022 Annual Report. He reported that CFPUA's greatest achievement had been the completion of the granular activated charcoal filter system at the Sweeney plant. He thanked Board members for their support of staff and for their leadership in setting the Authority's goals and guiding principles. The full Annual Report is available on the Authority website for public review. ...... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: REVIEWED VII. CONSENT AGENDA 1. $603,000 Consultant Contract Award to HDR Engineering Incorporated of the Carolinas for the PFAS Treatment at Richardson Water Treatment Facility. RESULT: APPROVED [UNANIMOUS] MOVER: Larry Sneeden, Authority Member SECONDER: William Norris, Treasurer AYES: Adams, Corder, Norris, Hackney, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Cannon, Briggs, Waddell 2. Reject Bids: Twin 24-inch Raw Water Transmission Mains Replacement RESULT: APPROVED [UNANIMOUS] MOVER: Larry Sneeden, Authority Member SECONDER: William Norris, Treasurer AYES: Adams, Corder, Norris, Hackney, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Cannon, Briggs, Waddell 3. $325,485 Construction Services Contract Renewal Amendment # 1 with Carolina Civilworks, Inc. RESULT: APPROVED [UNANIMOUS] MOVER: Larry Sneeden, Authority Member SECONDER: William Norris, Treasurer AYES: Adams, Corder, Norris, Hackney, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Cannon, Briggs, Waddell 4. Contract extension with Beheler Trucking Inc. for the hauling of biosolids Caj.')e Fear Public Utility Authority Page 4 Minutes Authority Board November 9, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: Larry Sneeden, Authority Member SECONDER: William Norris, Treasurer AYES: Adams, Corder, Norris, Hackney, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Cannon, Briggs, Waddell 5. Designation of Fiscal Year 2022 Operating Surplus RESULT: APPROVED [UNANIMOUS] MOVER: Larry Sneeden, Authority Member SECONDER: William Norris, Treasurer AYES: Adams, Corder, Norris, Hackney, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Cannon, Briggs, Waddell VIII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report and did not require a closed session. ii. Executive Director's Report Mr. Waldroup presented an interlocal agreement between the City of Wilmington and CFPUA for security services at the 305 Chestnut St. offices and the City parking deck located between Second and Third Streets. Following discussion. Mr. Norris moved to approve the ILA. Mr. Sneeden seconded the motion, and it passed unanimously. 1. Key Indicators Report Mr. Vandermeyden answered clarification questions regarding diversion of effluent flow between the Northside and Southside plants. RESULT: REVIEWED 2. Safety Report 3. Environmental Report .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: REVIEWED 4. Quarterly CIP Report Caj.')e Fear Public Utility Authority Page Minutes Authority Board November 9, 2022 tESULT: REVIEWED 5. Strategic Plan Update Ms. Eckert answered questions about lead and copper rules, relating to the optimization of treatment systems. Ms. McKoy answered questions regarding the revised request for qualifications for a DE&I consultant. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .............. tESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Executive Committee - Regular- Nov 2. 2022. 10:00 AM ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .............. tESULT: NO ACTION REQUIRED ii. Long Range Planning Committee 1. Long Range Planning Committee - Regular- Oct 27, 2022, 3:00 PM tESULT: NO ACTION REQUIRED iii. Finance Committee 1. Finance Committee -Regular Meeting- Nov 2, 2022, 9:00 AM tESULT: NO ACTION REQUIRED 2. Monthly Financials ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .............. tESULT: REVIEWED 3. Interlocal Agreement Regarding LCFWASA Raw Water Pipeline System Improvements Mr. Waldroup presented the item. Following discussion, Mr. Rivenbark moved to approve the ILA. Mr. Zapple seconded the motion, and it passed unanimously. Caj.')e Fear Public Utility Authority Page Minutes Authority Board November 9, 2022 Mr. Barfield moved to adopt the budget ordinance allocating funds for CFPUA'S portion of the ILA. Mr. Zapple seconded the motion, and it passed unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Charlie Rivenbark, Councilman SECONDER: Rob Zapple, Commissioner AYES: Adams, Corder, Norris, Hackney, Sneeden, Barfield, Rivenbark, Zapple EXCUSED: Cannon, Briggs, Waddell iv. Sustainability Committee 1. Sustainability Committee - Regular- Oct 27, 2022, 2:00 PM .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: NO ACTION REQUIRED C. Consolidation Study Update 1. Consolidation Progress Report Mr. Hackney reported that the consolidation study team will be meeting and reviewing data through January. RESULT: REVIEWED IX. OLD BUSINESS There was no old business. X. AUTHORITY Q & A/CLOSING COMMENTS Mr. Vandermeyden answered a question about the transfer of a generator from Southside to King's Bluff. Mr. Zapple commended Ms. Eckert and Mr. McLean for recognizing employees during the day's award presentation. Ms. Adams added that Ms. Eckert recently presented at a Leadership Wilmington session. She expressed the importance of teaching the next generation of leaders. XI. CLOSED SESSION There was no closed session. XII. ADJOURNMENT There was no further business to come before the Board, and Mr. Norris moved to adjourn. Mr. Sneeden seconded the motion, and it passed unanimously. The meeting adjourned at 10:20 AM. The next regular CFPUA meeting will be Wednesday, Decembet 14, 2022. The Caj.')e Fear Public Utility Authority Page 7 Minutes Authority Board November 9, 2022 Board will meet at 9:00 AM in the Lucie Harrell Conference Room, New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope Clerk to the Board Caj.')e Fear Public Utility Authority Page