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Home My WebLink About2022-12-14 MinutesCAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES DECEMBER 14, 2022 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived Jennifer Adams Cape Fear Public Utility Authority Chair Present Wesley Corder Cape Fear Public Utility Authority Vice -Chair Present Jessica Cannon Cape Fear Public Utility Authority Secretary Present William Norris Cape Fear Public Utility Authority Treasurer Present Deans Hackney Cape Fear Public Utility Authority Board Member Present Hollis Briggs Cape Fear Public Utility Authority Board Member Present Larry Sneeden Cape Fear Public Utility Authority Board Member Present Jonathan Barfield Cape Fear Public Utility Authority County Commissioner Present Charlie Rivenbark Cape Fear Public Utility Authority City Councilman Present Luke Waddell Cape Fear Public Utility Authority City Councilman Present Rob Zapple Cape Fear Public Utility Authority County Commissioner Present III. ADOPTION OF AGENDA Mr. Rivenbark moved to adopt the day's Agenda. Mr. Zapple seconded the motion, and it passed unanimously. Mr. Zapple requested an update on the request from citizens in the Rockhill Road community for CFPUA services during Mr. Waldroup's report. IV. APPROVAL OF MINUTES 1. Authority Board -Regular Meeting -Nov 9, 2022 9:00 AM RESULT: ACCEPTED [UNANIMOUS] MOVER: Larry Sneeden, Board Member SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Cal.,)e Fear Public Utility Authority Page I Minutes Authority Board December 14, 2022 There were no speakers. VI. CONSENT AGENDA 1. Approval for Write Off of Uncollectible Charges RESULT: APPROVED [UNANIMOUS] MOVER: Charlie Rivenbark, City Councilman SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple 2. $594,475 Contract with Carollo Engineers for the Wastewater Hydraulic Model Development Under Wet Weather Conditions. RESULT: APPROVED [UNANIMOUS] MOVER: Charlie Rivenbark, City Councilman SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple 3. Water and Wastewater Treatment Chemical Contracts RESULT: APPROVED [UNANIMOUS] MOVER: Charlie Rivenbark, City Councilman SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple 4. Chemical Sole Source Purchases RESULT: APPROVED [UNANIMOUS] MOVER: Charlie Rivenbark, City Councilman SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple 5. Design -Build Procurement Authorization for Southside Wastewater Treatment Plant Expansion and Upgrade Project Caj.')e Fear Public Utility Authority Page 2 Minutes Authority Board December 14, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: Charlie Rivenbark, City Councilman SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple 6. Deputy Clerks Appointment Dr. Cannon asked that the item be voted upon separately. She supported the appointments and wished to take the opportunity to point out the importance of the Clerk position and Ms. Pope's contributions to CFPUA. Dr. Cannon moved to approve the item. Mr. Rivenbark seconded the motion, and it passed unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Jessica Cannon, Secretary SECONDER: Charlie Rivenbark, City Councilman AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple VII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report for open session and stated that she would need a closed session to discuss CFPUA v. Chemours. ii. Executive Director's Report Mr. Waldroup reported that staff is researching potential options to provide service to the Rockhill community. Mr. Barfield supported County participation in developing and funding projects in the area. 1. Key Indicators Report Mr. Waldroup and Ms. Irick answered questions regarding meter supplies. Ms. McKoy and Mr. Waldroup answered questions regarding vacancies, turnover rates, hiring salaries, and training opportunities. .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: REVIEWED 2. Safety Report Caj.')e Fear Public Utility Authority Page Minutes Authority Board December 14, 2022 3. E 5. JLT: REVIEWED nmental Report I............................................................................................................................................................................................................................................ JLT: REVIEWED ;ic Plan Update JLT: REVIEWED ✓leeting Resolution RESULT: APPROVED [UNANIMOUS] MOVER: Jonathan Barfield, County Commissioner SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple B. Committee Reports i. Executive Committee ii. Long Range Planning Committee 1. Long Range Planning Committee - Regular -Nov 21, 2022 3:00 PM iii. Finance Committee 1. Finance Committee -Regular Meeting- Dec 7, 2022 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financials Mr. McLean presented the October - November financial data, and he and Mr. Styers answered clarification questions. With 41.7 percent of the fiscal year complete on November 30, revenues are at 44.6 percent of budget. The unassigned fund balance is just over $52 million. Caj.')e Fear Public Utility Authority Page 4 Minutes Authority Board December 14, 2022 RESULT: REVIEWED 3. Southside Wastewater Treatment Plant Replacement and Capacity Upgrade Project Update Messrs. Vandermeyden and McLean presented the item. Mr. Vandermeyden reported that the plant is 50 years old. There is a need for capacity both for growth in the area served by the Southside Plant and to divert flow from the Northside Plant to Southside in 2030. The 2013 estimate to increase capacity to 16 MGD was $120 million. The 2019 construction cost estimate was $150 million. The current estimate is $238 million, which includes a 20 percent contingency, biogas recovery, the advanced nutrient removal. The project will also reserve space for future water re -use functions. Staff anticipates updating the design in 2024 ad beginning the work in 2025. Mr. McLean reviewed funding options for the project. Those include issuing bonds, State Revolving Fund loans, or a low -interest federal loan. Mr. McLean reported on requirements for federal loans under the Water Infrastructure Financing Innovation Act and potential conflicts with the NC Local Government Commission. Mr. McLean reported on rate impacts for issuing bonds, the traditional method used by CFPUA to a project of this magnitude. RESULT: NO ACTION REQUIRED iv. Sustainability Committee 1. Sustainability Committee - Regular- Dec 7, 2022 11:00 AM 2. 2022 Sustainability & Resiliency Report - Research & Future Projects Dr. Cannon recommended that the sustainability and resiliency report and affordability discussion be continued to the January Board meeting. RESULT: REVIEWED Next: 1/11/2023 9:00 AM v. Human Resources Committee 1. Human Resources Committee -Regular -Nov 28, 2022 1:00 PM 2. Human Resoures Policy Review Caj.')e Fear Public Utility Authority Page Minutes Authority Board December 14, 2022 Mr. Briggs presented the item and reported that the Committee endorsed it. Mr. Rivenbark moved to adopt the HR policies. Mr. Norris seconded the motion, and it passed unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Charlie Rivenbark, City Councilman SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple C. Consolidation Study Update 1. Consolidation Study Update Mr. Sneeden updated the Board on the consolidation study, and he and Mr. Hackney answered questions regarding the timeline and infrastructure assessment. The first report is anticipated in February, and the final recommendation by April 2023. VIII.OLD BUSINESS There was no old business. IX. AUTHORITY Q & A/CLOSING COMMENTS Mr. Zapple thanked Mr. Waldroup and staff for the data in the monthly Key Indicators Report, stating that it was very helpful for the Board to have the level of detail included in the report. X. CLOSED SESSION Mr. Rivenbark moved to enter closed session to discuss CFPUA v. Chemours. Mr. Corder seconded the motion, and it passed unanimously. The Board entered closed session at 10:30 AM and received a report from Ms. Miles. Following Ms. Miles' report, Mr. Sneeden moved to return to open session. Mr. Norris seconded the motion, and it passed unanimously. The Board returned to open session at 9:49 AM. XI. ADJOURNMENT Mr. Sneeden moved to adjourn. Mr. Rivenbark seconded the motion, and it passed unanimously. The meeting adjourned at 9:50 AM. The next regular CFPUA meeting will b Wednesday, January 11, 2023. The Authority will meet in the Lucie Harrell Conference Room, 230 Government Center Drive, Wilmington, North Carolina Respectfully submitted, Donna S. Pope Caj.')e Fear Public Utility Authority Page Minutes Authority Board December 14, 2022 Clerk to the Board Caj.')e Fear Public Utility Authority Page 7