The URL can be used to link to this page

Home My WebLink About2023-03-08 MinutesCAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES MARCH 8, 2023 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Ms. Adams called the meeting to order at 9:00 AM with a quorum present. Mr. Waddell moved to excuse Messrs. Corder, Briggs, and Rivenbark. Mr. Zapple seconded the motion, and it passed unanimously. Mr. Corder arrived at 9:10 AM. Mr. Waldroup recognized Deputy Justin Brown for his quick response and resourcefulness in putting out a fire behind CFPUA's building at 235 Government Center Drive. Deputy Brown prevented a small fire from becoming a dangerous event. The Board and staff thanked Deputy Brown, and Sheriff McMahan received a letter of commendation for Deputy Brown. Ms. Adams reminded the Board of the previous Friday being Employee Appreciation Day. She further reminded Board and staff that today is International Women's Day, and thanked female staff for their work and commitment. II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived Jennifer Adams Cape Fear Public Utility Chair Present Authority Wesley Corder Cape Fear Public Utility Vice -Chair Present 9:10 Authority AM Jessica Cannon Cape Fear Public Utility Secretary Present Authority William Norris Cape Fear Public Utility Treasurer Present Authority Deans Hackney Cape Fear Public Utility Board Member Present Authority Hollis Briggs Cape Fear Public Utility Board Member Excused Authority Larry Sneeden Cape Fear Public Utility Board Members Present Authority Jonathan Barfield Cape Fear Public Utility Commissioner Present Authority Caj.')e Fear Public Utility Authority Page I Minutes Authority Board March 8, 2023 Charlie Rivenbark Cape Fear Public Utility Councilman Excused Authority Luke Waddell Cape Fear Public Utility Councilman Present Authority Rob Zapple Cape Fear Public Utility Commissioner Present Authority Kenneth Waldroup Cape Fear Public Utility Executive Director Present Authority Linda Miles Miles Firm, PLLC CFPUA Consulting Attorney Present Frank Styers Cape Fear Public Utility Deputy Executive Director Present Authority Carel Cape Fear Public Utility Deputy Executive Director Present Vandermeyden Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Kristine Irick Cape Fear Public Utility Customer Service Director Present Authority Lori McKoy Cape Fear Public Utility Human Resources Director Present Authority Cord Ellison Cape Fear Public Utility Chief Information Officer Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority Cammie Bellamy Cape Fear Public Utility Assistant PIO Present Authority Nicolette Fulton Cape Fear Public Utility Deputy Attorney Present Authority Kathy Caison Clark County Haven Subdivision Present Mike Farrow Country Haven Subdivision Present Steve Worrell Country Haven Subdivision Present Jim Iannucci New Hanover County Present Engineering Department Justin Brown New Hanover County Sheriffs Deputy Present Department Country Haven Present Residents Donna S. Pope Cape Fear Public Utility Clerk/Executive Secretary to Present Authority the Board III. ADOPTION OF AGENDA Mr. Norris moved to adopt the day's Agenda. Mr. Sneeden seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES Caj.')e Fear Public Utility Authority Page Minutes Authority Board March 8, 2023 1. Authority Board - Regular Meeting - Feb 8, 2023 9:00 AM RESULT: ACCEPTED [UNANIMOUS] MOVER: Jessica Cannon, Secretary SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Sneeden, Barfield, Waddell, Zapple EXCUSED: Briggs, Rivenbark V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Ms. Clark and Messrs. Farrow and Worrell spoke regarding issues with ponds in the Country Haven subdivision. The presented a petition from property owners requesting action from CFPUA. VI. CONSENT AGENDA 1. $572,000 Owner's Advisor Services Contract with HDR Engineering, Inc. of the Carolinas for Southside Wastewater Treatment Plant Replacement/Capacity Upgrade Project RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Treasurer SECONDER: Rob Zapple, Commissioner AYES: Adams, Corder, Cannon, Norris, Hackney, Sneeden, Barfield, Waddell, Zapple EXCUSED: Briggs, Rivenbark 2. Budget Ordinance 23-005 Related to the Southside Wastewater Treatment Plant Expansion and Upgrade RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Treasurer SECONDER: Rob Zapple, Commissioner AYES: Adams, Corder, Cannon, Norris, Hackney, Sneeden, Barfield, Waddell, Zapple EXCUSED: Briggs, Rivenbark 3. Resolution -Sale of Two Dump Trucks RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Treasurer SECONDER: Rob Zapple, Commissioner AYES: Adams, Corder, Cannon, Norris, Hackney, Sneeden, Barfield, Waddell, Zapple EXCUSED: Briggs, Rivenbark VII. NEW BUSINESS Caj.')e Fear Public Utility Authority Page Minutes Authority Board March 8, 2023 A. Administrative Reports i. Attorney's Report Ms. Miles did not have a report for open session. She requested a closed session to discuss two claims. ii. Executive Director's Report Mr. Waldroup reported that Ms. Adams, Mr. Briggs, and he attended a community meeting with residents of the Rock Hill neighborhood on February 23. CFPUA staff is working with New Hanover County staff to develop strategies to assist the community. County staff will budget for an updated water -sewer prioritization study in FY24. CFPUA will lead the study. Mr. Zapple recommended that staff analyze areas within the City limits as well as the unincorporated areas for neighborhoods that may be not be on CFPUA's system. CFPUA staff recently sent letters to residents who are close to an existing water main advising them of their ability to connect. Ms. Miles and Mr. Waldroup will travel to Washington, D.C., as part of the "National Fly - in" the week of March 20 They will meet with our Federal delegation to discuss customer assistance funding and to request an appropriation for the Southside project. Mr. Waldroup reminded the Board that Friday, March 10, is the annual Employee Service Awards breakfast. Mr. Sneeden stated that he would not be able to attend the awards breakfast, and he publicly thanked staff for their dedication. 1. Key Indicators Ms. Irick provided the status of meters received and meters orders in progress. Mr. Vandermeyden answered questions regarding enterococci levels at the Southside Wastewater Treatment Plant. RESULT: REVIEWED 2. Safety Report .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: REVIEWED 3. Environmental Report RESULT: REVIEWED 4. Strategic Plan Update Caj.')e Fear Public Utility Authority Page 4 Minutes Authority Board March 8, 2023 RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Executive Committee - Regular- Marl, 2023 10:00 AM RESULT: NO ACTION REQUIRED ii. Long Range Planning Committee 1. Long Range Planning Committee - Regular- Feb 23, 2023 3:00 PM RESULT: NO ACTION REQUIRED 2. FY2024 and 10-year DRAFT Capital Improvements Plan Mr. Sneeden reported that a capital workshop will follow the day's Board meeting. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: NO ACTION REQUIRED Next: 3/23/2023 3:00 PM iii. Finance Committee 1. Finance Committee -Regular Meeting- Marl, 2023 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financials Mr. McLean presented the financial report. Through January 31, revenues were $7.9 million over expenditures. The unassigned fund balance is $53.2 million. He forecasts an operating surplus of $4 million for FY23. Mr. McLean reported that rate study, which is being conducted as part of the Wrightsville Beach consolidation study, will probably not be finished in time to establish FY24 rates. Preliminary data projects an increase for both wholesale rates and system development charges. Even with an increase, CFPUA's system development charges (SDCs) will be lower than other regional utilities. Messrs. McLean and Waldroup answered questions from Board members regarding the comparison data from other local governments. Caj.')e Fear Public Utility Authority Page Minutes Authority Board March 8, 2023 Mr. Barfield encouraged CFPUA leadership to become part of local discussions around housing affordability. He and Messrs. Zapple and Waddell supported maintaining SDCs at levels that would support affordability. RESULT: REVIEWED iv. Sustainability Committee 1. Sustainability Committee - Regular- Feb 23, 2023 2:00 PM Dr. Cannon reported that the Committee met on February 23. The agenda packet contained information from the meeting. RESULT: NO ACTION REQUIRED 2. Sustainability Updates .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: REVIEWED C. Consolidation Study Update 1. Consolidation Study Update March Mr. Hackney reported that the working group had extended its reporting deadline by a few months. Mr. Sneeden added that they are still analyzing data and "crunching numbers." RESULT: REVIEWED VIII.OLD BUSINESS There was no old business. IX. AUTHORITY Q & A/CLOSING COMMENTS There were no additional questions or comments from the Board. X. CLOSED SESSION Mr. Norris moved to enter closed session to discuss two claims. Mr. Corder seconded the motion, and it passed unanimously. The Board entered closed session at 9:55 AM and received a report from Ms. Miles and Mr. Waldroup. Mr. Norris moved to return to open session. Mr. Sneeden seconded the motion, and it passed unanimously. The Board returned to open session at 10:29 AM. Caj.')e Fear Public Utility Authority Page Minutes Authority Board March 8, 2023 XI. ADJOURNMENT There was no further business to come before the Board, and Mr. Sneeden moved to adjourn. Mr. Corder seconded the motion, and it passed unanimously. The Board adjourned at 10:30 AM. The next regular CFPUA meeting will be Wednesday, April 12, 2023. The Board will meet at 9:00 AM in the New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope Clerk to the Board Caj.')e Fear Public Utility Authority Page 7