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HomeMy WebLinkAbout2023-05-10 MinutesCAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES MAY 10, 2023 Room 139 Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Ms. Adams called the meeting to order at 9:00 AM with all Authority members present. II. DETERMINATION OF A QUORUM Attendee Name Organization Title Status Arrived Jennifer Adams Cape Fear Public Utility Authority Chair Present Wesley Corder Cape Fear Public Utility Authority Vice -Chair Present Jessica Cannon Cape Fear Public Utility Authority Secretary Present William Norris Cape Fear Public Utility Authority Treasurer Present Deans Hackney Cape Fear Public Utility Authority CFPUA Board Member Present Hollis Briggs Cape Fear Public Utility Authority Board Member Present Larry Sneeden Cape Fear Public Utility Authority Present Jonathan Barfield Cape Fear Public Utility Authority Board Member Present Charlie Rivenbark Cape Fear Public Utility Authority CFPUA Board Member Present Luke Waddell Cape Fear Public Utility Authority Present Rob Zapple Cape Fear Public Utility Authority Present III. ADOPTION OF AGENDA Mr. Norris moved to adopt the day's Agenda. Mr. Rivenbark seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board -Regular Meeting -Apr 12, 2023 9:00 AM RESULT: ACCEPTED [UNANIMOUS] MOVER: Jessica Cannon, Secretary SECONDER: William Norris, Treasurer AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Caj.')e Fear Public Utility Authority Page I Minutes Authority Board May 10, 2023 Mr. Worrell spoke regarding communications with CFPUA regarding his property. VI. CONSENT AGENDA There were no items on the Consent Agenda. VII. NEW BUSINESS A. Administrative Reports i. Attorney's Report ii. Executive Director's Report 1. Key Indicators Report 2. Safety Report ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ............... RESULT: REVIEWED 3. Environmental Report RESULT: REVIEWED 4. Strategic Plan Update ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ............... RESULT: REVIEWED 5. Resolution to Donate Retired Fire Hydrant Shell Mr. Waldroup presented the item and answered questions regarding the scrap metal value of a hydrant. Mr. Sneeden moved to approve the donation. Mr. Waddell seconded the motion, and it passed unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Larry Sneeden SECONDER: Luke Waddell AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple B. Committee Reports i. Executive Committee 1. Executive Committee - Regular- May 3, 2023 10:00 AM Cal.,)e Fear Public Utility Authority Page 2 Minutes Authority Board May 10, 2023 RESULT: NO ACTION REQUIRED ii. Long Range Planning Committee The Long Range Planning Committee did not meet in April. iii. Finance Committee The Finance Commttee did not meet in May. Mr. Norris asked Mr. McLean to present the monthly financials and banking contract renewal. 1. Monthly Financials Mr. McLean presented the financial date for April. The total fund balance is $92.4 million, with $55.7 in unassigned funds. With 83.3 percent of FY2023 complete, revenues are at 86.74 percent of budget. .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: REVIEWED 2. Banking Contract Renewal Ms. Vosnock Faircloth presented the item. The contract is the last five-year renewal of the current contract with Bank of America, extending it to 2028. Mr. Norris stated that the contract had good terms and moved to approve the renewal. Dr. Cannon seconded the motion, and it passed unanimously. .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: APPROVED [UNANIMOUS] AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple iv. Sustainability Committee v. Human Resources Committee The Human Resources Committee did not meet in April or May, but there were agenda items continued from the April meeting. 1. Workforce Development Manager Mr. Waldroup presented the item, and Ms. McKoy was available to answer questions. The position of DEI officer was approved for fiscal year 2023 but not funded. The recommended position combines the DEI functions with broader workforce development duties as an employee who can support more than one Strategic Plan initiative. The position would be in the Human Resources Department, but the person hired would also attend leadership team meetings. The item was vetted and recommended by the HR and Finance Committees and Caj.')e Fear Public Utility Authority Page Minutes Authority Board May 10, 2023 was tabled from the April meeting because all Board members and members of the HR Committee were available for the discussion. Mr. Briggs moved to approve the position of Workforce Development Manager and funding in the current budget year. Board members discussed the ways in which the City and County have addressed their needs for DEI professionals. Mr. Waldroup reported that the County created a department with a professional and support staff and that the City hired a professional and also hired a consultant to help develop DEI initiatives. CFPUA staff recommended the second approach. Board members discussed whether to engage a consultant before advertising and filling the Workforce Development Manager. Mr. Barfield stated that the item should move forward and seconded Mr. Briggs' motion. Mr. Zapple reminded the Board that they had a similar discussion during last year's budget hearing. He further stated that he believed the person hired should report to Mr. Waldroup to have direct input regarding issues she or he might find. Board members discussed reporting structure within CFPUA management. Mr. Sneeden supported combining the workforce development and DEI duties into one positio and offered a substitute motion to table the discussion and a vote until the June 14 meeting. Mr. Waddell seconded the motion. Ms. Adams called for a vote on the substitute motion. Dr. Cannon, Ms. Adams, and Messrs. Barfield, Zapple, Rivenbark, Waddell, Sneeden, Hackney, Corder, and Norris voted in favor of the substitute motion. Mr. Briggs voted against the substitute motion. Substitute motion carried, ten to one. RESULT: TABLED [10 TO 11 Next: 6/14/2023 9:00 AM MOVER: Luke Waddell SECONDER: Charlie Rivenbark, CFPUA Board Member AYES: Adams, Corder, Cannon, Norris, Hackney, Sneeden, Barfield, Rivenbark, Waddell, Zapple NAYS: Briggs Caj.')e Fear Public Utility Authority Page 4 Minutes Authority Board May 10, 2023 2. Tuition Reimbursement Mr. Waldroup presented the item and reported that both the HR and Finance Committees vetted and endorsed the recommendation. The amount of tuition reimbursement for FY2024 could be discussed as part of the budget workshop. Mr. Waddell moved to approve the item. Mr. Rivenbark seconded the motion, and it passed unanimously. RESULT: APPROVED [UNANIMOUS] AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple vi. Communications Committee The Communications Committee did not meet in April or May, but there was an agenda item continued from the April meeting. 1. 2023 Customer Satisfaction Survey Mr. Zapple reported that he had talked with Mr. Hagerty and the survey consultant and believed his concerns expressed at the April meeting could be addressed. Mr. Barfield moved for approval. Mr. Briggs seconded the motion, and it passed unanimously. .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: APPROVED [UNANIMOUS] AYES: Adams, Corder, Cannon, Norris, Hackney, Briggs, Sneeden, Barfield, Rivenbark, Waddell, Zapple C. Consolidation Study Update 1. Consolidation Study Update Mr. Hackney gave a progress report on the consolidation study. The Town's GIS and infrastructure prioritization have been updated. Raftelis, the rate consultant, has completed the pro forma rate differential that can be used to determine a payback from the Town to CFPUA for project costs. RESULT: REVIEWED VIII.OLD BUSINESS There was no old business. Caj.')e Fear Public Utility Authority age Minutes Authority Board May 10, 2023 IX. AUTHORITY Q & A/CLOSING COMMENTS Mr. Barfield stated that he was glad to see a national discussion on PFAS and that it represents acknowledgement of CFPUA's been pro -active measures addressing PFAS. X. CLOSED SESSION Mr. Rivenbark moved to enter closed session to discuss a claim. Mr. Norris seconded the motion, and it passed unanimously. The Board entered closed session at 9:45 AM with Ms. Miles, Ms. Fulton, Ms. Pope, and Messrs. Waldroup and Vandermeyden present. The Board received a report from staff and legal counsel and provided direction. Mr. Norris moved to return to open session. Mr. Hackney seconded the motion, and it passed unanimously. The Board returned to open session at 10:19 AM and took a short break. XI. ADJOURNMENT Mr. Rivenbark moved to adjourn. Mr. Corder seconded the motion, and it passed unanimously. The meeting adjourned at 10:30 AM. The next regular CFPUA meeting will be Wednesday, June 14, 2023. The Board will meet at 9:00 AM in Rooms 138 and 139, New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope Clerk to the Board Caj.')e Fear Public Utility Authority Page