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Home My WebLink About2023-12-13 MinutesCAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES DECEMBER 13, 2023 Room 139 Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Mr. Hackney called the meeting to order at 9:00 AM with a quorum present. Mr. Barfield moved to excuse Ms. Adams and Messrs. Briggs, Corder, and Waddell. Mr. Smith seconded the motion, and it passed unanimously. DETERMINATION OF A QUORUM Attendee Name Organization Jennifer Adams Cape Fear Public Utility Authority Deans Hackney Cape Fear Public Utility Authority Jessica Cannon Cape Fear Public Utility Authority Wesley Corder Cape Fear Public Utility Authority William Norris Cape Fear Public Utility Authority Hollis Briggs Cape Fear Public Utility Authority William Smith Cape Fear Public Utility Authority Jonathan Barfield Cape Fear Public Utility Authority Charlie Rivenbark Cape Fear Public Utility Authority Luke Waddell Cape Fear Public Utility Authority Rob Zapple Cape Fear Public Utility Authority Linda Miles Miles Firm, PLLC John McLean Cape Fear Public Utility Authority Beth Eckert Cape Fear Public Utility Title Status Arrived Chair Excused Vice Chair Present Secretary Present Treasurer Excused Board Member Present Board Member Excused Board Member Present Board Member Present Board Member Present Board Member Excused Board Member Present CFPUA Consulting Attorney Present Deputy Executive Director and Chief Present Financial Off i Deputy Executive Dir. Enviro Mgt & Present Cal.,)e Fear Public Utility Authority Page I Minutes Authority Board December 13, 2023 Authority Carel Cape Fear Public Utility Vandermeyden Authority Nicolette Fulton Cape Fear Public Utility Authority Kristine Irick Cape Fear Public Utility Authority Lori McKoy Cape Fear Public Utility Authority Shannon Clayboss Cape Fear Public Utility Authority Cord Ellison Cape Fear Public Utility Authority Julia Faircloth Cape Fear Public Utility Authority Craig Wilson Cape Fear Public Utility Authority Matt Tribett Cape Fear Public Utility Authority Gary McSmith Cape Fear Public Utility Authority Cammie Bellamy Cape Fear Public Utility Authority Deborah Leonard Cape Fear Public Utlility Authority Makeba Robinson Cape Fear Public Utility Authority Judy Lawton Cape Fear Public Utility Authority Luke Branchard Alandale Tricia McFeeters Alandale Donna S. Pope Cape Fear Public Utility Authority Sustainability Deputy Executive Director - Engin. & Present Treatment Deputy Attorney Present Customer Service Director Present Human Resources Director Present Workforce Development Manager Present Chief Information Officer Present Deputy Chief Financial Officer Present Assistant Operations Director Present Assistant Operations Director Present Assistant Engineering Director Present Public Information Officer Present HR Specialist Present Compliance Coordinator & Deputy Present Clerk Executive Assistant & Deputy Clerk Present Present Present Clerk/Executive Secretary to the Present Board III. ADOPTION OF AGENDA Mr. Zapple moved to adopt the day's agenda. Mr. Norris seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board -Annual Meeting -Nov 8, 2023 9:00 AM Caj.')e Fear Public Utility Authority Pape 2 Minutes Authority Board December 13, 2023 RESULT: ACCEPTED [UNANIMOUS] MOVER: Jessica Cannon, Secretary SECONDER: Rob Zapple, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell 2. Authority Board -Special -Dec 6, 2023 11:30 AM RESULT: ACCEPTED [UNANIMOUS] MOVER: William Smith, Board Member SECONDER: Rob Zapple, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Mr. Branchard spoke on behalf of residents in the Alandale community. He stated that connecting to public water would benefit the entire community, which is made up of old-time property owners and newer owners like his family. VI. CONSENT AGENDA 1. $780,000 Contract Award to State Utility Contractors for Emergency Construction Services Mr. Tribett answered questions regarding the bid and contract. RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Board Member SECONDER: William Smith, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell 2. $1,096,225 Construction Contract with State Utility Contractors, Inc. for the FY 2024 Find -It Fix -It Water and Sewer Repairs Project RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Board Member SECONDER: William Smith, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell 3. $84,732 sole source purchase with Heyward Services to procure liquid polymer activation system at Sweeney Water Treatment Plant. Caj.')e Fear Public Utility Authority Page Minutes Authority Board December 13, 2023 RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Board Member SECONDER: William Smith, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell 4. Authorize the Executive Director to Execute a $383,109.84 Construction Change Order for the Greenfield Lake Force Main Replacement Project RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Board Member SECONDER: William Smith, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell 5. $148,676.22 Amendment with Pine Valley Construction Company for the Administration Office Repair and Rehabilitation RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Board Member SECONDER: William Smith, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell 6. Ordinance Appropriating Insurance Proceeds for 235 Government Center Drive Rehabilitation Project RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Board Member SECONDER: William Smith, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell 7. Approval for Write Offs for Uncollectible Charges RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Board Member SECONDER: William Smith, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell 8. 2024 Meeting Date Resolution Caj.')e Fear Public Utility Authority Pape 4 Minutes Authority Board December 13, 2023 RESULT: APPROVED [UNANIMOUS] MOVER: William Norris, Board Member SECONDER: William Smith, Board Member AYES: Hackney, Cannon, Norris, Smith, Barfield, Rivenbark, Zapple EXCUSED: Adams, Corder, Briggs, Waddell VII. NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report and did not require a closed session. ii. Executive Director's Report Mr. McLean referred the Board to the reports in the Agenda packet. The Sustainability Committee included three additional metrics in the Key Indicators Report. Those include CFPUA's affordability definition, customer assistance data, and time for customers to reconnect after service interruption. Dr. Cannon expanded on the Committee's decision to include the data. 1. Key Indicators Report Ms. McKoy answered questions regarding the vacancy and hiring rates. Last month's vacancy rate included positions that opened when staff members transferred internally or were promoted. This month's figures reflect those vacancies being filled. RESULT: REVIEWED 2. Safety Report .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: REVIEWED 3. Environmental Report Mr. Vandermeyden answered questions regarding water distribution. .. ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... .................. RESULT: REVIEWED 4. Strategic Plan Update Caj.')e Fear Public Utility Authority Page Minutes Authority Board December 13, 2023 RESULT: REVIEWED B. Committee Reports i. Executive Committee Mr. Hackney introduced Ms. Clayboss to the full Board. 1. Executive Committee - Regular- Dec 6, 2023 10:00 AM RESULT: NO ACTION REQUIRED ii. Long Range Planning Committee The Committee did not meet in November. iii. Finance Committee 1. Finance Committee - Regular- Dec 6, 2023 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financials Mr. McLean presented November financial report. The October data reflected a large debt service payment. Through the end of October and 33 percent of the fiscal year, expenditures were at 38.63 percent of budget. Through the end of November and 4.66 percent of the fiscal year, revenues are 41.14 percent. Revenues from FY2023 have been transferred as follows: $1 million to the Other Post Employment Benefits (retiree health insurance); and $8 million to capital reserves for the Southside Project, bringing Southside reserves to $16 million. Ms. Miles and Mr. McLean answered questions regarding PFAS-related expenditures. Those amounts are reported as cumulative amounts since 2017. RESULT: REVIEWED iv. Sustainability Committee 1. Sustainability Committee - Regular- Nov 30, 2023 2:00 PM Caj.')e Fear Public Utility Authority Page Minutes Authority Board December 13, 2023 RESULT: NO ACTION REQUIRED C. Consolidation Study Update 1. Consolidation Study Update Mr. Hackney reported that CFPUA and Town representatives met on November 20 and discussed terms of the potential consolidation. Wrightsville Beach has engaged a consultant to review the study and proposed rates. RESULT: REVIEWED VIII.OLD BUSINESS There was no old business. IX. AUTHORITY Q & A/CLOSING COMMENTS There were no additional questions or comments. X. CLOSED SESSION There was no closed session. XI. ADJOURNMENT There was no further business to come before the Authority, and Mr. Rivenbark moved to adjourn. Mr. Norris seconded the motion, and it passed unanimously. The meeting adjourned at 9:32 AM. The next regular CFPUA meeting will be Wednesday, January 10, 2024. The Board will meet in Rooms 138-139 in the New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope Clerk to the Board Caj.')e Fear Public Utility Authority Page 7