HomeMy WebLinkAbout2024-09-10 MinutesCAPE FEAR PUBLIC UTILITY AUTHORITY
AUTHORITY BOARD
MINUTES
SEPTEMBER 10, 2024
Room 139 Regular Meeting 9:00 AM
230 GOVERNMENT CENTER DRIVE
WILMINGTON, NC 28403
I. CALL TO ORDER
Mr. Hackney called the meeting to order at 9:00 AM with a quorum present. Those in
attendance were:
Board:
Deans Hackney, Vice -Chair
Wes Corder, Treasurer
Leslie Hudson, Member & City Appointee
Bill Smith, Member:& City Appointee
Charlie Rivenbark, Councilman
Luke Waddell, Councilman
Staff:
Kenneth Waldroup, Executive Director
Nicolette Fulton, Authority Attorney
Beth Eckert, Deputy Executive Director, EMD, Sustainability, and Linear Assets
John McLean, Deputy Executive Director and Chief Financial Officer
Jula Vosnock Faircloth, Deputy Financial Officer
Gary McSmith, Chief Engineer
Lori McKoy, Human Resources Director
Bernice Johnson, Senior Project Manager
Shannon Clayboss, Workforce Development Manager
Vaughn Hagerty, Chief Communications Officer
Cord Ellison, Chief Information Officer
Cammie Bellamy, Public Information Officer
Heidi Hackett, Assistant Customer Service Director
Debbie Leonard, Human Resources Manager
Tara Arnette, Environmental Sustainability & Safety Manager
Ethan Walters, Strategy & Performance Analyst
Judy Leonard, Deputy Clerk
Makeba Robinson, Deputy Clerk
Donna S. Pope, Clerk to the Board
II. DETERMINATION OF A QUORUM
Mr. Rivenbark moved to excuse Ms. Adams, Dr. Cannon, and Messrs. Briggs, Barfield, and
Rivenbark. Mr. Waddell seconded the motion, and it passed unanimously.
III. ADOPTION OF AGENDA
Mr. Waddell moved to adopt the day's agenda. Mr. Smith seconded the motion, and it
passed unanimously.
IV. AWARD PRESENTATION
Ms. Fulton announced that Bernice Sanders Johnson is the winner of the 2024 Woman to
Watch in the Public Sector award from WILMA Magazine. Ms. Fulton had been honored
to present Ms. Johnson with the award at the recent WILMA banquet and asked Ms.
Johnson to join her at the podium. Ms. Johnson is recognized for her work for CFPUA and
New Hanover County prior to joining the Authority, her leadership in the capital project to
bring public water to citizen with PFAS-contaminated wells in the Rock Hill Community,
her work with the PTA, Azelea Festival, Jack & Jilll Foundation, the 100 Men initiative, as a
member of the New Hanover County African -American Commission. Ms. Fulton noted
that Ms. Johnson is known in the building and development community as a "go -to"
person with utility, permitting, and planning questions. She added that she was honored
to meet Ms. Johnson's family at the WILMA event.
Board and staff applauded Ms. Johnson. Mr. Rivenbark noted that he had worked with
the Azalea Festival for several years and knew that Ms. Johnson's role with the Festival
Committee is both a demanding and rewarding one.
V. APPROVAL OF MINUTES
A. Approval of Minutes - Regular Meeting - Aug 14, 2024
Mr. Hackney presented the minutes from the August Authority meeting. Mr. Waddell
moved to approve the minutes. Mr. Rivenbark seconded the motion, and it passed
unanimously.
VI. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER
Ms. Pope reported that there were no public speakers.
VII. CONSENT AGENDA
Mr. Hackney presented the Consent Agenda. There were no questions, and Mr. Rivenbark
moved to approve the Consent Agenda in its entirety. Mr. Waddell seconded the motion,
and it passed unanimously.
A. Board Resolutions to Support Numerous Funding Applications to NCDEQ
B. Design -Build Procurement Authorization for Federally Funded Water Main Extensions
to Private Wells
C. Design -Build Procurement Authorization for non -Federal or State Funded Water Main
Extensions to Private Wells.
D. $104,400 Amendment #2 for CDM Smith Engineering Services for the River Road
Booster PS and Waterline Interconnect
E. On -Call Hydraulic Modeling and Water Quality Professional Services Amendment #3
F. $208,681.42 Sole Source Purchase and Agreement with Gregory Poole Equipment
Company for Kings Bluff Generator Repair
G. $784,970.10 IBM Software Subscription Support Renewal and Migration to MAS/SaaS
VIII. NEW BUSINESS
A. Administrative Reports
1. Attorney's Report
Ms. Fulton had no report for open session and did not require a closed session.
2. Executive Director's Report
i. Key Indicators
The Key Indicator Report was in the agenda packet for review.
ii. Safety Report
The Safety Report was in the agenda packet for review.
iii. Environmental Report
The Environmental Report was in the agenda packet for review.
iv. Strategic Plan Update
The Strategic Plan update was in the agenda packet for review.
B. Committee Reports
1. Executive Committee
i. Executive Committee 9.4.2024 minutes
The September 4 Committee minutes were in the packet for review.
ii. Executive Committee 8.12.2024 minutes
The August 12 Committee minutes were in the packet for review.
2. Long Range Planning Committee
Long Range Planning 8.22.24 minutes
The August 22 Committee minutes were in the packet for review.
ii. Impact of Growth Projects
The growth projects presentation was in the packet for review and information.
3. Finance Committee
Finance Committee Minutes 9.4.2024
The September 4 Committee minutes were in the packet for review.
ii. Monthly Financials
Ms. Vosnock Faircloth presented the monthly report and the year-end financial data
for Fiscal Year 2024, which ended on June 30. Expenses were very close to budget,
and revenues, both usage and system development charges, were under budget.
CFPUA ended the year with $48.8 million in the unassigned fund balance. The annual
goal set by the Board for the unassigned balance is $50 million. The debt coverage
ratio is 1.72, with debt capacity of $147 million.
Mr. Smith requested that data regarding Wrightsville Beach consolidation contracts
and expenses be provided in future reports.
iii. Funding Resolutions and Design -Build Approvals
The Resolutions were approved in the Consent Agenda. The presentation was
included in the packet for review and information.
4. Sustainability Committee
i. Sustainability Committee minutes 8.22.24
The August 22 Committee minutes were in the packet for review.
ii. Source Water Protection Plan Update
iii. Source Water Protection Week Resolution
Mr. Smith moved to approve the Resolution. Mr. Corder seconded the motion, and it
passed unanimously.
5. Human Resources Committee
HR Committee minutes 8.13.2024
The minutes of the August 13 Committee meeting were in the packet for review.
Messrs. Smith and Rivenbark asked about the status regarding the transfer of
employees from Wrightsville Beach to CFPUA. Mr. Waldroup reported that staff has
met with six of the Town's seven utility employees to report on the consolidation
timeline. Human Resources staff will analyze the Town's utility positions to
determine within which sections employees will be best suited to work. Staff is
comparing Town benefits to CFPUA benefits.
ii. 2025 Employee Benefits Review
The summary of employee benefits for Calendar Year 2025 was in the agenda packet
for review.
iii. Employee Leadership and Development
The Employee Leadership and Development Report was in the agenda packet for
review.
IX. OLD BUSINESS
There was no old business.
X. AUTHORITY Q & A / CLOSING COMMENTS
Ms. Hudson asked if staff had analyzed the impact of apartments and multi -family
construction on revenues. Mr. McLean reported that staff is analyzing the scaling factors
used as meter sizes increase with multi -family buildings. Mr. Waldroup added that scaling
is based on AWWA recommendations, with a 1.5 inch meter SDC being five times the SDC
for 5/8 or 3/4 meters.
XI. CLOSED SESSION
There was no closed session.
XII. ADJOURNMENT
There was no further business to come before the Board, and Mr. Rivenbark moved to
adjourn. Mr. Waddell seconded the motion, and it passed unanimously. The meeting
adjourned at 9:20 AM.
The next regular meeting of the Cape Fear Public Utility Authority will be October 9, 2024. The
Board will meet at 9:00 AM in Rooms 138-139 of the New Hanover County Administration
Building, 230 Government Center Drive, Wilmington, North Carolina.
Respectfully submitted,
Donna S. Pope
Clerk to the Board