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HomeMy WebLinkAbout2025-08-13 MinutesCAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES AUGUST 13, 2025 Room 139 Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER Ms. Adams called the meeting to order at 9:00 AM. Mr. Zapple moved to excuse Ms. Hudson. Mr. Smith seconded the motion, and it passed unanimously. Those in attendance were: Board members: Jennifer Adams, Chair Deans Hackney, Vice -Chair Jessica Cannon, Secretary Wes Corder, Treasurer Hank Miller Bill Smith Charlie Rivenbark, Councilman Dane Scalise, Commissioner Luke Waddell, Sr., Councilman Rob Zapple, Commissioner Staff: Ken Waldroup, Executive Director Nicolette Fulton, Attorney Beth Eckert, Deputy Executive Director Kevin Morris, Deputy Executive Director John McLean, Chief Financial Officer and Deputy Executive Director Julia Vosnock Faircloth, Deputy CFO Lori Tayson, Human Resources Director Vaughn Hagerty, Chief Communications Officer Cord Ellison, Chief Information Officer Brittany McKim Spell, Deputy Attorney Mackenzie Coulter, Deputy Attorney Cammie Bellamy, Public Information Officer Gary McSmith, Assistant Engineering Director Matt Tribett, Assistant Operations Director Heather Wochole, Workforce Development Manager Elizabeth Severt, Strategy & Performance Manager Deborah Leonard, HR Manager Sherry Brooks, HR Business Partner Kelsey Mongeau, Strategy & Performance Analyst Ethan Waters, Strategy & Performance Analyst Judy Lawton, Deputy Clerk Makeba Robinson, Deputy Clerk Donna S. Pope, Clerk Guests: Jennifer Rigby Gray Styers Marc Tucker II. DETERMINATION OF A QUORUM Ms. Adams declared a quorum present. III. ADOPTION OF AGENDA Mr. Smith moved to adopt the day's agenda. Mr. Miller seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES A. Approval of Minutes - Regular Meeting - June 11, 2025 Dr. Cannon moved to approve the minutes from the June meeting. Mr. Zapple seconded the motion, and it passed unanimously. V. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Ms. Robinson reported that there were no speakers. VI. CONSENT AGENDA Mr. Zapple moved to approve the Consent Agenda. Mr. Smith seconded the motion, and it passed unanimously. A. $519,000 Contract Amendment for Professional Engineering Services with Ardurra, Inc. for the Lead Gooseneck and Galvanized Water Service Lateral Replacement Project B. $300,300 Contract for Professional Engineering Services with WithersRavenel for the Caneel Cove Water Main Replacement Project C. $296,300 Contract for Professional Engineering Services with WithersRavenel for the Channel Haven Water Main Replacement Project D. $87,800 Contract Amendment for Professional Engineering Services with Ardurra for the Sidbury Road and Greenview Area Force Main Project E. Amendment for Construction Services Contract with State Utility Contractors, Inc. for Find -It, Fix -It to Raise the Not -to -Exceed Amount F. Scotts Hill Water Main Extension ILA with New Hanover County G. Budget Ordinance Appropriating Funds for the Scotts Hill Water Main Extension Project H. $379,550 Design Build Services Agreement with State Utility Contractors, Inc. for Drinking Water Extensions in Unserved Communities in the Areas of Rockhill Road and Alandale Drive $1,094,199.42 Design Build Services Agreement with T.A. Loving Company for the Bayshore Watermain Interconnections Project Sole source purchase of water meters up to a value of $883,800.67 from Badger Meters. K. Resolution Approving the Electronic Auction of 2016 Freightliner 114SD Vactor 2100 VII. NEW BUSINESS A. Administrative Reports 1. Attorney's Report Ms. Fulton reported that Ms. Coulter is now licensed to practice law in North Carolina. Those present congratulated Ms. Coulter on the achievement. Ms. Fulton reported that there were two closed session items for the Board, as follows: (1) personnel matters; and (2) an item of attorney -client privilege under NCGS 143-31.11 (a) (3). 2. Executive Director's Report Mr. Waldroup presented the month's regular reports and the revised quarterly CIP update. Key Indicators Mr. Zapple noted that inspections were at a 12-month high, with 215 noted in the Development Services report. ii. Safety Report Ms. Eckert and Mr. Waldroup answered questions from Board members regarding the safety report and correction actions for accidents. iii. Environmental Report iv. Strategic Plan Update V. Economic Development Projects Update Mr. McSmith answered questions from Board members regarding project schedules. vi. Quarterly CIP Update B. Committee Reports 1. Executive Committee i. Executive Committee Minutes 8/6/2025 Ms. Adams reported that the Committee met on August 6, and the minutes were in the agenda packet. The Executive Committee made appointments for FY26 Committees, and Ms. Pope has advised Board members of their appointments. 2. Long Range Planning Committee i. Minutes from 7-24-2025 Mr. Hackney reported that the Committee met on July 24. The minutes and items reviewed by the Committee were in the agenda packet. ii. Asset Accrual Report - Fiscal Year 2025 iii. Update on 1,4-Dioxane and Potential Treatment Strategies iv. I&I Update 3. Finance Committee i. Finance Committee Minutes 8/6/2025 Mr. Corder reported that the Committee met on August 6. The minutes were in the agenda packet for review. Monthly Financial Ms. Vosnock Faircloth presented the financial report. Staff is working to close out FY25. The unassigned fund balance is approximately $53 million. Staff will bring a recommendation to the Committee and the Board with a suggested amount to increase the unassigned fund balance. 4. Sustainability Committee The Committee did not meet in July. 5. Nominations Committee Nominations Committee Minutes 7.18.25 The Committee met on July 18 and developed the following slate of officers for the remainder of FY26: Wes Corder, Chair Deans Hackney, Vice -Chair Jessica Cannon, Secretary Bill Smith, Treasurer Mr. Rivenbark moved to elect the officers, as recommended by the Committee. Mr. Miller seconded the motion, and it passed unanimously. Mr. Waddell thanked Ms. Adams for her service as Chair. VIII. OLD BUSINESS There was no old business. IX. AUTHORITY Q & A / CLOSING COMMENTS There was no additional discussion for open session. X. CLOSED SESSION Mr. Scalise moved to enter closed session to discuss two personnel matters and to protect attorney -client privilege under North Carolina General Statute 143- 318.11(a)(3). Mr. Zapple seconded the motion, and it passed unanimously. The Board entered closed session at 9:20 AM. The Board received a report from legal counsel and provided direction. The Board received a report from the Executive Committee and Ms. Tayson. Mr. Rivenbark moved to return to open session. Mr. Miller seconded the motion, and it passed unanimously. The Board returned to open session at 10:55 AM. Mr. Corder moved to increase Ms. Fulton's and Mr. Waldroup's salaries by 3.5 percent. Mr. Rivenbark seconded the motion, and it passed unanimously. XI. ADJOURNMENT Mr. Zapple moved to adjourn. Mr. Smith seconded the motion, and it passed unanimously. The meeting adjourned at 11:00 AM. The next regular CFPUA meeting will be Wednesday, September 10, 2025. The Board will meet in Rooms 138 and 139, New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope