2006-07-24 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, JULY 24, 2006
BOOK 3
PAGE 183
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, July 24, 2006, at 9:46 a.ill. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman William A.
Caster; District Commissioner Ted Davis, Jr.; District Commissioner Robert G. Greer; District Commissioner
Nancy H. Pritchett; County Manager Bruce T. Shell; County Attorney Wanda M. Copley and Clerk to the District
Board Sheila L. Schult.
District Chairman Kopp reported that Water and Sewer District Meeting Agenda Item #4 - Consideration
of Condenmation Resolution, Herring Tract has been pulled.
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District
meeting held on July 10, 2006, as presented by the Clerk to the District Board.
Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Greer to approve the
minutes of the Water and Sewer District meeting held on July 10, 2006, as presented by the Clerk to the District
Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
AWARD OF CONTRACT FOR PROJECT MANAGEMENT SERVICES FOR CONSOLIDATION OF
CITY AND COUNTY WATER AND SEWER UTILITIES
County Engineer Greg Thompson reported that at the Board's April 18, 2006 meeting, the Board approved
a concurrent resolution with the City of Wilmington establishing a need to hire a Project Manager to coordinate
consolidation efforts. A Request for Qualifications was made and packages were accepted for project management
servIces.
A committee comprised of City and County employees interviewed two of the respondents and selected the
partnership of Municipal and Financial Services Group and O'Brien and Gere Engineers as the most qualified
candidate.
The proposal for the project management services has been structured in a task defined format that
identifies specific tasks that must be accomplished in order to successfully complete the consolidation project. Task
orders can be defined and approved on an individual basis and will provide a clear indication of progress as well as
provide tight control of project costs.
Currently, the project has been divided into nine separate tasks. Task One - Project Initiation, will define
the structure and format of efforts needed to complete the consolidation effort by the target date of July 1, 2008.
This phase involves a series of meetings with all of the stakeholders and the final product will be a master schedule
that identifies all significant events, milestones, due dates, dependencies and responsibilities.
Staff is requesting that the Board award contract #07-0010 to the partnership of Municipal and Financial
Services Group and O'Brien and Gere Engineers for project management services with the cost for Task One not to
exceed the amount of $60,000. This amount covers the cost for Task One and a contingency of 10% in the amount
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, JULY 24, 2006
BOOK 3
PAGE 184
of $6,000. At the Board's April 18, 2006 meeting, funds were approved in the amount of $200,000. To date, a total
of $4,599.84 has been spent in advertising the Request for Qualifications leaving a balance of $195,400.16.
District Chairman Kopp requested direction from the Board.
Motion: District Vice-Chairman Caster MOVED to award contract #07-0010 to the partnership of Municipal and
Financial Services Group and O'Brien and Gere for project management services for Task One.
Substitute Motion: District Commissioner Pritchett MOVED to award contract #07-0010 to the partnership of
Municipal and Financial Services Group and O'Brien and Gere Engineers for project management services with the
cost not to exceed the amount of $60,000.
After discussion concerning the contract amount not to exceed $60,000 and clarification that the requested
10% contingency amount of $6,000 was not associated contract costs, District Chairman Kopp requested a second to
the original motion. The motion died for lack of a second.
District Chairman Kopp requested a second to the motion to award contract #07 -0010 to the partnership of
Municipal and Financial Services Group and O'Brien and Gere Engineers for project management services with the
cost not to exceed the amount of $60,000. District Commissioner Davis SECONDED the motion.
Vote: The Board voted 4 to 1 to award contract #07-0010 to the partnership of Municipal and Financial Services
Group and O'Brien and Gere Engineers for project management services with the cost not to exceed the amount of
$60,000. District Vice-Chairman Caster voted in opposition.
ADJOURNMENT
Hearing no further business, District Chairman Kopp requested a motion to adjourn the meeting.
Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Pritchett to adjourn the
meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY.
District Chairman Kopp adjourned the meeting at 10:05 a.ill.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board