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HomeMy WebLinkAboutMinutes 01 10 08 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY January 10, 2008 Mr. Jeff Bellows, Chair, Presiding MEMBERS PRESENT Mr. Jeff Bellows, Chair Mr. William Bryden, Vice-Chair Ms. Fannie Freeman, Secretary Mr. Don Betz Mr. Andrew Koeppel Ms. Christine McNamee Ms. Laura Padgett Mr. George Dolan Ms. Aileen Mair STAFF PRESENT Mr. Albert Eby, Director Mr. Matthew Kunic, Planner Ms. Cathy Cole, CPA, Finance Director CONTRACT MANAGEMENT STAFF PRESENT Mr. Lamont Jackson, General Manager, First Transit Mr. Bobby Hunter, Operations Supervisor, First Transit Mr. William Williamson, Vice-President, First Transit Mr. Andrew Olson, Attorney Mr. Bill Williamson, Regional Vice President, First Transit GUESTS PRESENT Mr. Mike Kozlosky, Sr. Transportation Planner, Wilmington Urban Area MPO Mr. Joshuah Mello, Associate Transportation Planner, Wilmington Urban Area MPO Ms. Lawless Bean, Transportation Demand Management Coordinator, City of Wilmington Mr. Ricky Meeks, Citizen Mr. Ellis Pinder, New Hanover County Veteran Services Mr. Rustia Foster, Citizen Ms. Dawn Cox, Citizen Mr. Chris Hawkins, Citizen Mr. Robert Grainger, Citizen CALL TO ORDER  Chairman Bellows called the meeting to order at 12:00 pm  Mr. Bellows opened the meeting with a moment of silence APPROVAL OF MINUTES  A motion to approve the minutes from the December 13, 2007 meeting of the Cape Fear Public Transportation Authority was made by Mr. Betz  The motion was seconded by Mr. Bryden and carried unanimously  The Chairman asked new Authority member Mr. George Dolan to briefly introduce himself CONSENT AGENDA  Mr. Betz introduced resolution adopting a consent agenda format for routine business matters and purchase orders  He explained that items could be pulled from the consent agenda for discussion if requested by a member  Mr. Betz made a motion to approve the consent agenda resolution  The motion was seconded by Ms. Padgett and carried unanimously PUBLIC COMMENT  Mr. Bellows opened the Public Comment Period  Mr. Reggie Faulkner requested that a bench is placed at K-Mart on College Rd  Mr. Meeks stated that he appreciates the Brunswick Connector Service  Ms. Cox requested no stops at stores along the new routes  Mr. Grainger requested free and reduced bus passes for veterans  The board recommended that Mr. Grainger speak with the local New Hanover County veterans’ representative prior to proposing a request for free and reduced bus passes  Mr. Bellows suggested that Mr. Pinder contact Wave Transit staff to schedule their proposal as an agenda item at a future meeting  Ms. Cox requested service to Harris Teeter and Home Depot in Monkey Junction COMMUNITY TRANSPORTATION PROGRAM PUBLIC HEARING  Mr. Bellows opened the Public Comment Hearing on the proposed FY 2008-2009 Community Transportation Public Hearing  Hearing no comment, the Chair closed the public comment period COMMUNITY TRANSPORTATION PROGRAM  Mr. Bellows recognized Mr. Eby to present the Community Transportation Program (CTP) grant FY 2009  Mr. Eby presented a Community Transportation Program grant application for approval  Mr. Eby stated that the grant would be an agreement between Authority and the NCDOT  Mr. Betz made a motion to allow the board chair to enter into an agreement with NCDOT for the FY 2009 CTP grant agreement with all certifications and assurances  Ms. Padgett seconded and carried unanimously FACILITIES COMMITTEE  Chairman Bellows recognized Ms. McNamee to present the facilities report  Ms. McNamee submitted a draft draft of a contract between Cape Fear Public Transportation Authority and Norris, Kuske & Tunstall Consulting Engineers, Inc.  Ms. McNamee stated that the contract was for the construction of the Cando Drive extension  Ms. McNamee stated that the facilities committee has made amendment recommendations for review of Mr. Olson and Mr. Eby  She briefly outlined the minor changes  The committee made a recommendation authorizing the Chair to sign the contract in compliance with the wishes of the facility committee after it has been reviewed by the Director and Legal Counsel  Mr. Olson recommended that the clause regarding liability insurance should be removed from the contract  No second was needed and the motion carried unanimously EXECUTIVE COMMITTEE  Mr. Bellows gave the executive committee report  Mr. Bellows submitted the employment contract for Mr. Eby  Mr. Betz made a motion to accept the contract as amended  Ms. Padgett seconded and carried unanimously  Mr. Bellows stated the board planning retreat date would be discussed at the February meeting and members should be prepared to suggest dates for the retreat  He also suggested a facilitator be contacted to assist with the meeting, if a cost effective one would be willing to assist the Authority  Topics to be discussed include fares, funding, advertising and route structure MARKETING COMMITTEE  Mr. Bellows announced Mr. Betz as the new Chairman of the Marketing Committee  Mr. Betz stated the next marketing meeting would be on Thursday, January 17, 2008 at 9:00 am  Mr. Bellows encouraged more members to join the marketing committee ROUTE COMMITTEE  Mr. Bellows recognized Mr. Koeppel to give the report for the Route committee  Mr. Koeppel stated that the routes have been finalized and the route maps are being drafted  Mr. Bellows and Ms. Padgett stated that the marketing committee should discuss the maps and make necessary changes and suggestions MANAGEMENT CONTRACTOR SELECTION COMMITTEE  Chairman Bellows recognized Ms. McNamee to give the management contractor report  Ms. McNamee stated that the RFP’s for the management contract are due February 15, 2008  She also stated that staff was currently responding to prospective bidder inquiries and issuing addendums FINANCE COMMITTEE  Mr. Bellows recognized Mr. Bryden to give the finance report  Mr. Bryden discussed an estimated $175,000 shortfall of the budget for FY 2007-2008  Mr. Bryden stated that Mr. Eby and Ms. Cole will discuss the shortfall and develop options to correct the issue  Mr. Bryden suggested that the board submit suggestions to deal with the shortfall  Ms. Freeman suggested increasing fares for certain routes depending on distance  Mr. Eby stated that any adjustments made to the routes that exceed 20% will require the Authority to comply with its adopted public comment policy STAFF REPORTS  Chairman Bellows recognized Mr. Eby to give the staff report  Mr. Eby stated that the Authority’s bus operator safety and contractor customer service improvements have been implemented  Mr. Eby stated that Wave Transit’s main contact phone number has been improved to have complaints sent directly to the Executive Assistant  Mr. Eby also stated that the new management contract would have incentives for safety and customer service performance  Mr. Eby stated that customer service bus decals will be placed on the rear of all Wave Transit vehicles AGENCY REPORTS  Ms. Bean states that she has ways for employers to disperse new Wave Transit maps  Mr. Mello states that the consulting group has surveyed an area near the Dillard’s store at Independence Mall and an ADA accessible walkway can easily be developed from that site to the Dillard’s entrance. SCHEDULING OF NEXT MEETING  Hearing no further business, Mr. Bryden made a motion to adjourn  The motion was seconded by Mr. Betz and carried unanimously  The next meeting is scheduled for February 14, 2008 at 12:00 pm in the Castle Street Board Room Respectfully Submitted, Albert Eby Director /mk